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File #: 11-0212    Version:
Type: Agenda Item Status: Approved
File created: 2/24/2011 In control: Board of Supervisors
On agenda: 6/21/2011 Final action: 6/21/2011
Title: Chief Administrative Office, Procurement and Contracts Division, recommending the Board: 1) Award Bid No. 11-070-034 Category "Q" for the purchase of two (2) 2011 Ford Fusion SE vehicles, to the low qualified bidder Folsom Lake Ford of Folsom, CA.; and 2) Ratify line 007 of PO201114560, for the purchase of two Ford Fusion SE vehicles, totaling $35,988 plus taxes and fees. FUNDING: Fleet Internal Service Fund.
Attachments: 1. 3A - Purchase Order.pdf, 2. 2A - Fleet Replacements by Department.pdf, 3. 2B - Bid #11-070-034 Summary.pdf, 4. A - Fleet Vehicles.pdf
Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board:  
1) Award Bid No. 11-070-034 Category "Q" for the purchase of two (2) 2011 Ford Fusion SE vehicles, to the low qualified bidder Folsom Lake Ford of Folsom, CA.; and
2) Ratify line 007 of PO201114560, for the purchase of two Ford Fusion SE vehicles, totaling $35,988 plus taxes and fees.
 
FUNDING: Fleet Internal Service Fund.
Body
BUDGET SUMMARY:
 
 
Total Estimated Cost
 
$35,988 plus tax
 
 
 
     Funding
 
 
          Budgeted
$35,988 plus tax
 
          New Funding
$
 
          Savings
$
 
          Other
$
 
     Total Funding Available
$
 
Change To Net County Cost
 
$0
 
Fiscal Impact:  Funding is budgeted and available within the DOT Fleet internal service fund.
 
Background/Reason for Recommendation: On April 5, 2011, the Board awarded Bid #11-070-034 for the purchase of new Fleet vehicles.  There was a typographical error in the text of the Recommended Action.  Staff incorrectly referenced Category "A" for the purchase of two (2) Hybrid Ford Fusions, when in fact the purchase order and spreadsheet both referenced Category "Q", for the purchase of two (2) standard fuel Ford Fusions.  The purchase order amounts referenced in that item and the detailed spreadsheet of vehicles to be purchased all correctly referenced the standard vehicle, Category "Q";  the category was simply misstated in the title and recommended action of the item.  It is now necessary to formally award category "Q", and to ratify the purchase order that was placed for these vehicles.  If payment is made by July 2, 2011, the County will receive a discount of $500 per vehicle.  
 
ACTION TO BE TAKEN FOLLOWING APPROVAL:  Staff will process payment for the vehicles ordered via PO201114560.
 
Contact: Rick Blake, Sr. Buyer
 
Concurrences: