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File #: 11-0451    Version:
Type: Agenda Item Status: Approved
File created: 7/22/2011 In control: Board of Supervisors
On agenda: 8/2/2011 Final action: 8/2/2011
Title: Chief Administrative Office, Procurement and Contracts Division recommending the Board: 1) Award Request for Proposal (RFP) 11-615-069 for the purchase of Office supplies, Paper, and OEM toner to Sierra Office Supply and Printing of Sacramento, California; 2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $1,200,000 for a three (3) year term with two (2) one (1) year options to extend; 3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis so long as funding is available within the requesting departments' budgets; and 4) Authorize the Purchasing Agent to extend the blanket purchase order through the two (2) one (1) year extensions if deemed to be in the best interest of the County to do so. FUNDING: General Fund and Non-General Fund Departmental Budgets.
Title
Chief Administrative Office, Procurement and Contracts Division recommending the Board:
1) Award Request for Proposal (RFP) 11-615-069 for the purchase of Office supplies, Paper, and OEM toner to Sierra Office Supply and Printing of Sacramento, California;
2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $1,200,000 for a three (3) year term with two (2) one (1) year options to extend;
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis so long as funding is available within the requesting departments' budgets; and
4) Authorize the Purchasing Agent to extend the blanket purchase order through the two (2) one (1) year extensions if deemed to be in the best interest of the County to do so.

FUNDING: General Fund and Non-General Fund Departmental Budgets.
Body
BUDGET SUMMARY:
Total Estimated Cost $1,200,000,00

Funding
Budgeted $1,200,000.00
New Funding $
Savings $
Other $
Total Funding Available $1,200.000.00
Change To Net County Cost $0

Fiscal Impact/Change to Net County Cost: The estimated annual spend is $400,000.00, and is an estimate only, based on previous annual purchases. The County makes no guarantee as to the total amount to be purchased during the contract term.

Background/Reason for Recommendation:

On December 7, 2010 (Item #9), the Board authorized a six-month blanket purchase order with Independent Stationers (term January 1, 2011 through June 30, 2011), through the US Communities Cooperative Purchasing program and requested that CAO staff return to the Board with a discussion of pooled purchasing and local purchasing. On April 26, 2011 (item #27)You Board authorized a three (3) month extension to the current office supply contract with Independent Stationers and authorized the release of Request for Proposals to competitively solicit an office supply contract that would encourage loc...

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