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File #: 11-0865    Version: 1
Type: Agenda Item Status: Approved
File created: 7/21/2011 In control: Board of Supervisors
On agenda: 8/2/2011 Final action: 8/2/2011
Title: Chief Administrative Office, Procurement and Contracts Division, recommending the Board: 1) Award Bid No. 11-288-072 for the purchase of Polymer Modified Rejuvenating Emulsion to the low qualified bidder, Telfer Oil Company of Martinez, CA; 2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $780,000 for a twelve (12) month period following Board approval; and 3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: Road Fund Discretionary.
Attachments: 1. A - Bid Evaluation.pdf
Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board:
1) Award Bid No. 11-288-072 for the purchase of Polymer Modified Rejuvenating Emulsion to the low qualified bidder, Telfer Oil Company of Martinez, CA;
2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $780,000 for a twelve (12) month period following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.

FUNDING: Road Fund Discretionary.
Body
BUDGET SUMMARY:
Total Estimated Cost $780,000.00

Funding
Budgeted $780,000.00
New Funding $
Savings $
Other $
Total Funding Available $780,000.00
Change To Net County Cost $0.00


REASON FOR RECOMMENDATION: At the request of Department of Transportation, the Procurement and Contracts division issued an Invitation to Bid for Polymer Modified Rejuvenating Emulsion. The emulsion is used for repairing and maintaining roads throughout El Dorado County. Seventeen (17) invitations to bid were mailed: two (2) qualified responses were received. No local vendors provide this product. Vendor "A" has a cheaper unit price, but the "Terms" discount of 10% if paid in twenty (20) days by vendor "B" makes this vendor's net cost the best deal for the County. The Procurement & Contracts division has been informed by the Department of Transportation that these payment discounts will be utilized.

FISCAL IMPACT/CHANGE TO NET COUNTY COST: Procurement and Contracts has been advised that funding is available within the Department of Transportation's Road Fund budget.

ACTION TO BE TAKEN FOLLOWING APPROVAL: Following Board approval, the Procurement and Contracts division will issue a blanket purchase order in the amount of $780,000.00 to Telfer Oil Company of Martinez, CA.

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