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File #: 11-0762    Version: 1
Type: Agenda Item Status: Approved
File created: 6/29/2011 In control: Board of Supervisors
On agenda: 8/9/2011 Final action: 8/9/2011
Title: Department of Human Services recommending the Board approve continuation of the Department’s current perpetual contracts and memoranda of understanding as listed on Attachment A and further detailed on Attachment B, pursuant to section 4.5 of Board Policy C-17, “Procurement “, which requires departments to “obtain authorization from the Board of Supervisors, initially, and on an annual basis, to utilize any contract that does not have a stated term”. FUNDING: The majority of the perpetual contracts are funded primarily with Federal and State funds or grants with County share of cost or required match met with realignment or other non-General Fund resources.
Attachments: 1. A - Summary of FY 2011-12 Perpetual Contracts UPDATED FINAL 7-26-11.pdf, 2. B - DHS Perpetual Contract List FY 2011-12 UPDATED FINAL 7-26-11.pdf, 3. C - County Counsel Blue Routes w Notes FY 11-12.pdf
Title
Department of Human Services recommending the Board approve continuation of the Department’s current perpetual contracts and memoranda of understanding as listed on Attachment A and further detailed on Attachment B, pursuant to section 4.5 of Board Policy C-17, “Procurement “, which requires departments to “obtain authorization from the Board of Supervisors, initially, and on an annual basis, to utilize any contract that does not have a stated term”.

FUNDING: The majority of the perpetual contracts are funded primarily with Federal and State funds or grants with County share of cost or required match met with realignment or other non-General Fund resources.
Body
BUDGET SUMMARY:
Maximum Annual Compensation Associated with Placement Agreements: $25,050,000
Maximum Annual Compensation Associated with Other Agreements: $ 546,640
Maximum Annual Compensation Associated with all Agreements: $25,596,640

FY 11-12 Amount Budgeted for Placement Services: $ 6,139,410
FY 11-12 Amount Budgeted for Other Services: $ 546,640
Total Amount Budgeted for FY 11-12 Costs Associated with all Agreements: $ 6,686,050


Fiscal Impact/Change to Net County Cost: No Change. These contracts represent a variety of funding sources and a range of required County match or share of cost dollars. Funding associated with the financial contracts is included in the Department’s Fiscal Year 2011-12 budget based on anticipated expenditures. Attachment B lists the maximum annual compensation for each perpetual contract which, for the majority of these contracts, would seldom, if ever, be reached during any given fiscal year.

Compensation for Services: With a few exceptions, such as software maintenance and other contracts with set monthly or annual payment schedules, payments to each contractor is made within 45 days following the County’s receipt and approval of itemized invoices. Payments are made to contractor based upon monthly invoicing at specified billing rates for a...

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