Title
Department of Transportation recommending the Board authorize the department to use an additional $45,805.36 in SMUD funds for costs incurred in FY 2010/2011 for the Rubicon Trail Ground Operations Phase 1 project (99429).
FUNDING: El Dorado - Sacramento Municipal Utility District (SMUD) Cooperation Agreement Fund
Body
Fiscal Impact/Change to Net County Cost:
The Road Fund will recognize revenue from the SMUD fund in the amount of $45,805.36 to cover the additional expenses incurred. There is no cost to the General Fund.
Background:
On June 29, 2010, item 65, the Board authorized the use of SMUD funds as a match for Off Highway Motor Vehicle Recreation Division of State Parks and Recreation grants. The total match anticipated for the Ground Operations Phase 1 project 99429 was $194,669.
On August 24, 2010, item 26, the Board approved and authorized the Director of Transportation to execute grant G09-03-06-G02 for Ground Operations Phase 1 in the amount of $378,000.
Reason for Recommendation:
The Ground Operations Phase 1 project 99429 has been completed at a total cost of $618,474. The total cost exceeded the original estimated cost by $45,805.36. The matching funds for this project was to come from the SMUD fund and the Off Highway Vehicle fees.
Grant Match Total Cost
Est. Project Costs: $378,000 $194,669 $572,669
Actual Costs: $378,000 $240,474 $618,474
Difference $ 0 $ 45,805 $ 45,805
The original estimated project cost was exceeded due primarily to increased equipment rental costs and added costs for maintenance of the rented equipment. The conditions of the terrain proved to be more extreme than originally anticipated. An excavator was rented that later was determined could not handle the job. It was necessary to replace the tracks on the rented excavator due to the damage caused to the equipment. The terrain was such that a larger excavator was needed in order satisfactorily complete the project at a much higher rental rate.
The department is requesting this over run of project costs be funded by the SMUD fund.
Action to be taken following Board approval:
The department will request the transfer of SMUD funds in the amount of $45,805.36 to the Road Fund to cover the excess costs.
Contact:
James W. Ware, P.E.
Director of Transportation
Concurrences: N/A