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Health Services Department, Mental Health Division, recommending the Board authorize the Chair to sign the following amendments to MHSA Agreements to provide outreach and support services primarily for Latino individuals in South Lake Tahoe and on the Western Slope:
1) Family Connections El Dorado, Inc. - Amendment II to Agreement 053-169-M-E2010 (020-S1111), modifying the personnel line item amounts, while remaining within the not-to-exceed amount of the Agreement for FY 2010-11;
2) Family Connections El Dorado, Inc. - Amendment I to Agreement 053-169-M-E2011 (030-S1211), allowing limited variation between personnel line item amounts, without increasing the total not-to-exceed amount;
3) South Lake Tahoe Family Resource Center - Amendment II to Agreement 227-169-M-E2010 (061-S1111), modifying the personnel line item amounts, while remaining within the not-to-exceed amount of the Agreement for FY 2010-11; and
4) South Lake Tahoe Family Resource Center - Amendment I to Agreement 227-169-M-E2011 (045-S1211), allowing limited variation between personnel line item amounts, without increasing the total not-to-exceed amount.
FUNDING: State Mental Health Services Act (MHSA).
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BUDGET SUMMARY: |
|
|
Total Estimated Cost |
|
$494,537 All four (4) Agmts |
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|
|
Funding |
|
|
Budgeted |
$114,000 |
Family Connections FY 10-11 |
|
$96,660 |
Family Connections FY 11-12 |
|
$149,409 |
SLT Family Resource Center FY 10-11 |
|
$134,468 |
SLT Family Resource Center FY 11-12 |
Total Funding Available |
$494,537 |
All four (4) Agmts |
Change To Net County Cost |
|
$0 |
Fiscal Impact/Change to Net County Cost: There is no Net County Cost associated with these four (4) Amendments to the above-noted contracts. None of the Amendments modify the overall NTE amounts of the Agreements.
Background: During Fiscal Year 2010-11 an issue was identified with the subject vendors' Agreements. The Agreements were written identifying maximum line item amounts, based on estimates. Near the end of the Fiscal Year, it became clear that the vendors needed some spending flexibility between personnel line item amounts, while still being held to the total not-to-exceed amount. At this time, the Department recommends the Board approve the aforementioned Amendments for FY 2010-11 to allow final payment to the Contractors for appropriate and acceptable services provided.
Additionally, the FY 2011-12 Amendments are also intended to allow limited flexibility between personnel line item amounts, without increasing the total not-to-exceed amounts of the Agreements.
Compensation: These agreements require payment within forty-five (45) days upon approval of detailed invoices, pursuant to terms and conditions of Agreement.
Termination: These Agreements allow the County to terminate upon seven (7) calendar days written notice without cause.
Retroactive Term: Of the four (4) Amendments, two (2) are retroactive: Family Connections Agreement 020-S1111 and SLT Family Resource Center Agreement 061-S1111 expired June 30, 2011. The Department is submitting Amendments to these two Agreements to allow final payment for appropriate and acceptable services provided during FY 2010-11.
Reason for Recommendation: Approval of all four (4) Amendments will allow MHD to pay Contractors for services appropriately provided to eligible clients under the MHSA funding source.
Action to be taken following Board approval:
1. Chair to sign three (3) Amendments for each of the following Agreements: 020-S1111; 030-S1211; 061-S1111; and 045-S1211.
2. Board Clerk's Office to return two (2) signed Amendments for each Agreement.
3. Department to distribute documents as appropriate.
Contact: Daniel Nielson, ext 7275
Concurrences: County Counsel & Risk Management