Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board consider the following:
1) Authorize an increase of $30,000 to BP20120217, for a total of $90,000 for the purchase of Equipment / Truck Tires, Tubes and Related Products and Services on the East Slope of El Dorado County to the low qualified bidder, Granger Tire Service of Placerville, CA;
2) Authorize the Purchasing Agent to sign the increased blanket purchase order for the period of September 23, 2011 through September 22, 2012 following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Road Fund Discretionary.
Body
BUDGET SUMMARY: |
|
|
Total Estimated Cost |
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$30,000.00 |
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|
|
Funding |
|
|
Budgeted |
$30,000.00 |
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New Funding |
$ |
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Savings |
$ |
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Other |
$ |
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Total Funding Available |
$30,000.00 |
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Change To Net County Cost |
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$0.00 |
REASON FOR RECOMMENDATION: At the request of the Department of Transportation, the Procurement and Contracts division issued an Invitation to Bid for Equipment / Truck Tires, Tubes and Related Products and Services on the East Slope of El Dorado County. Bid # 12-863-007 was awarded to the lowest responsible and responsive bidder, Granger Tire Service of Placerville, CA. by the Purchasing Agent on September 23, 2011. A Blanket Purchase Order (BP) was issued in the amount of $60,000.00, based on the Departments annual purchases in previous years. With the long and severe winter encountered by El Dorado County this past year, the Department of Transportation has had an increased need for the purchase of truck tires and tire related products and services. Because services are included in this BP, the Purchasing Agent's authority is limited by Government Code and County Ordinance at $60,318.00. On September 23, 2011 the Purchasing Agent issued the BP in the amount of $60,000.00 (BP is attached); however the Department estimates that total purchases through the remainder of the BP term will be approximately $90,000.00. It is also recommended that the Board authorize the Purchasing Agent to increase the BP if needed by the Department and if funding is available.
FISCAL IMPACT/CHANGE TO NET COUNTY COST: Procurement and Contracts has been advised that funding is available within the Department of Transportation's budget. (Road Fund Discretionary)
ACTION TO BE TAKEN FOLLOWING APPROVAL: Following Board approval, the Procurement and Contracts division will increase blanket purchase order BP20120217 for a total amount of $90,000.00 to Granger Tire Service of Placerville, CA.
Contact: Sue Hennike X5577