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23-1942
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board Approve the Minutes from the regular meeting of October 17, 2023. | Approved | Pass |
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23-1874
| 1 | 2. | Agenda Item | Chief Administrative Office recommending the Board:
1) Approve and authorize the Chief Administrative Officer to execute the First Amendment to American Rescue Plan Act (ARPA) Subrecipient Agreement 7104 with Meeks Bay Fire Protection District, modifying the project description, and
2) Authorize the Chief Administrative Officer to execute future amendments to ARPA Subrecipient Agreements with various subrecipients, provided that the amendments do not increase the total award, are consistent with the Board's direction awarding ARPA funds, and contingent on approval from Risk Management and County Counsel.
FUNDING: American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds. | Approved | Pass |
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23-1891
| 1 | 3. | Agenda Item | Chief Administrative Office recommending the Board order the Auditor-Controller to disburse $80,000 to the Garden Valley Fire Protection District from its Development Impact Mitigation Fee Account.
FUNDING: Development Impact Fees. | Approved | Pass |
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23-1449
| 1 | 4. | Agenda Item | Chief Administrative Office, Facilities Division, recommending the Board:
1) Find in accordance with Procurement Policy C-17 Section 3.4.4 that Agreement for Services 7966 with The Gordian Group to provide Job Order contracting administration services is exempt from competitive bidding process in accordance with Procurement Policy C-17, Section 3.4.4, Sole Source / Single Source;
2) Approve and authorize the Purchasing Agent to sign Agreement for Services 7966 with The Gordian Group, Inc., pursuant to final County Counsel and Risk Management approval, doing business in California as The Mellon Group, to provide Job Order Contracting administration services for a five-year term (November 5, 2023 through November 4, 2028) and a not-to-exceed amount of $650,000; and
3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement for Services 7966, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: Various within the Accumulative Capital Outlay Fund (ACO). | Approved | Pass |
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23-1372
| 3 | 5. | Agenda Item | Chief Administrative Office, Parks Division, recommending the Board approve the Final Passage (Second Reading) of Ordinance 5184, County Skate and Bike Park Ordinance, amending rules for Skate Parks and Bike Parks. (Cont. 10/17/2023, Item 15)
FUNDING: N/A | Approved | Pass |
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23-1851
| 1 | 6. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, recommending the Board declare a service weapon as surplus and approve the sale of the weapon to retiring Deputy Chief Probation Officer Karla Kowalski.
FUNDING: Funding received from the sale will be deposited into the General Fund. | Approved | Pass |
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23-1863
| 1 | 7. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, on behalf of various County departments, recommending the Board:
1) Pursuant to Article II, Section 210(b.)(6) of the El Dorado County Charter and in accordance with County Ordinance Code Chapter 3.13.030 section B, find that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work, it is more economical and feasible to contract out with a vendor for these services;
2) Approve and authorize the Purchasing Agent to sign Workplace Solutions Cooperative Acceptance Agreement 7820 with Cintas Corporation doing business as Cintas Corporation No. 2 for garment, linen, and related accessories rental and laundry services for use by County departments in a maximum amount of $650,000 for the period of November 1, 2023, through October 31, 2026;
3) Authorize the Purchasing Agent to extend the term of the requested Workplace Solutions Cooperative Acceptance Agreement 7820 if the OMNIA Partners (formerly U.S. Communities) cooperative purchasing group ext | Approved | Pass |
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23-1674
| 1 | 8. | Agenda Item | Information Technologies (IT) Department recommending the Board consider the following:
1) Authorize the continuation of the following perpetual hardware maintenance and software license/support agreements:
a) Avaya, Inc. (Agreement 1012) for telecom infrastructure maintenance in the estimated amount of $180,000;
b) ESRI (Agreement 1033) for Software Maintenance for GIS system in the estimated amount of $75,000.00;
c) Granicus, Inc. (Agreement 529) for Legistar Hosted Agenda Workflow System in the estimated amount of $40,000;
d) Granicus, Inc. (Agreement 3091) for automated email subscription services in the estimated amount of $30,000;
e) J2 Cloud Services/Consensus Cloud Solutions Inc (Agreement 390) for eFax services in the estimated amount of $45,000;
f) Megabyte Systems, Inc. (Agreement 467) for services and support of property tax software in the estimated amount of $380,000;
g) Sacramento County OCIT (Agreement 1019) for access to the Criminal Justice Database in the estimated amount of $110,000; and
h) Tyler Technologies, Inc (Agreement 968) for MUNIS ERP System supp | Approved | Pass |
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23-1910
| 1 | 9. | Agenda Item | Information Technologies Department recommending the Board consider the following:
1) Authorize the use of competitively bid Agreement US-NCPA 01-86 between Carahsoft Technology Corp. and Region 14 Education Service Center for the acquisition of computer software, maintenance, and technical support services necessary to continue using VMware software; and
2) Approve and authorize the Purchasing Agent to issue a purchase order to reseller ePlus Technology Inc., under Agreement US-NCPA 01-86 between Carahsoft Technology Corp. and Region 14 Education Service Center, in the amount of $99,997.20, for the purchase of 216 additional VMware Enterprise License Agreements and Maintenance Services for one year.
FUNDING: General Fund, with partial cost recovery in future years through the Countywide Cost Allocation Plan. | Approved | Pass |
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23-1892
| 1 | 10. | Agenda Item | Supervisor Thomas recommending the Board make the following appointment to the El Dorado County Veteran Affairs Commission:
Appoint Peter Wolfe, Member - District 3, Term Expiration 01/01/2025.
FUNDING: N/A | Approved | Pass |
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23-1702
| 1 | 11. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of veterinary services provided by Contractor are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);
2) Make findings in accordance with Procurement Policy C-17 Section 3.4.3 exempting the competitive bidding process, with Purchasing Agent concurrence, because “competitive bidding would produce no economic benefit to the county”;
3) Approve and authorize the Chair to sign Agreement for Services 7599 with Animal Outreach of the Mother Lode for the term of January 1, 2024, through December 31, 2026, in the amount of $250,000;
4) Authorize the Purchasing Agent to execute amendments relating to Agreement 7599, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement; and
5) Authorize the HHSA Directo | Approved | Pass |
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23-1802
| 1 | 12. | Agenda Item | Agriculture Department recommending the Board receive and file the El Dorado-Alpine Counties 2022 Agricultural Crop and Livestock Report.
FUNDING: General Fund/Unclaimed Gas Tax. | Approved | Pass |
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22-0048
| 1 | 13. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Chair to sign a Certificate of Acceptance for the U.S. Department of Transportation, Federal Highway Administration Highway Easement Deed, pertaining to the Ice House Road Pavement Rehabilitation Phase 2 Project, Capital Improvement Program 72191/36105023, for Ice House Road (County Road 147). This easement will formally provide access rights to the County and permit the County to perform maintenance, as necessary, across the subject County Road. (District V)
FUNDING: Federal Lands Access Program (85%) and Sacramento Municipal Utility District Upper American River Project Cooperative Agreement (15%). | Approved | Pass |
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23-1214
| 1 | 14. | Agenda Item | Department of Transportation recommending the Board consider the following actions pertaining to the US 50/ Ponderosa Road Interchange - Durock Road Realignment, Capital Improvement Program number 36104008, and the US 50/ Ponderosa Road Interchange - North Shingle Road Realignment Project, Capital Improvement Program number 36104009:
1) Find in accordance with County Ordinance Code Chapter 3.13, Section 3.13.030 (B), Contracting Out, that it is appropriate to contract with Dokken Engineering for environmental update and design services;
2) Award Request for Proposal 23-925-02 to Dokken Engineering; and
3) Approve and authorize the Chair to sign Agreement for Services 7668 with Dokken Engineering in the amount of $3,334,603.65 for a three (3) year term. (District 4)
FUNDING: Funding for both projects include the following: Traffic Impact Fees - Zone 1-7 (<1%), Traffic Impact Fees - Highway 50 (95%), Road Fund (<1%), and Regional Surface Transportation Program Federal Funds - Caltrans Local Assistance (4%). (Local and Federal Funds) | Approved | Pass |
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23-1700
| 1 | 15. | Agenda Item | Department of Transportation recommending the Board adopt and authorize the Chair to sign Resolution of Intention 162-2023 to set a public hearing of all interested parties for or against the dissolution of the Gilmore Vista Zone of Benefit 98122.
FUNDING: Gilmore Vista Zone of Benefit Special Taxes. (100%) | Approved | Pass |
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23-1903
| 1 | 16. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Clerk of the Board to reduce Performance Bond SU1184163 pertaining to Bass Lake North, TM 14-1522 / PD 14-0010, from $2,786,761.30 to $431,609.50, representing 100% of the total remaining improvements. This amount guarantees against any defective work, labor done, or defective materials furnished. (District 1)
FUNDING: Developer Funded. | Approved | Pass |
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23-1918
| 1 | 17. | Agenda Item | Department of Transportation, Maintenance and Operations Division, Fleet Services Unit, (Transportation) recommending the Board:
1) Find the purchase of seven (7) replacement vehicles are exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160, Section D, due to use of State of California competitively-bid Contracts 1-22-23-23;
2) Authorize the Purchasing Agent to utilize the State of California Contract 1-22-23-23 for the acquisition of seven (7) fleet replacement mid-size SUVs for the Department of Transportation - Fleet Services Unit; and
3) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Winner Chevrolet of Elk Grove, CA. in the amount of $372,876 plus applicable delivery, fees and taxes (estimated at $28,782.93) for a one time purchase following Board approval.
FUNDING: Fleet Internal Service Fund (100%). | Approved | Pass |
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23-1443
| 1 | 18. | Agenda Item | Planning and Building Department, Planning Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign Amendment VII to Agreement 510 with ICF Jones and Stokes, Inc. for the provision of preparing environmental documents and planning consultation services for the proposed Lime Rock Valley Specific Plan, extending the term of the Agreement by two (2) years for a revised expiration date of November 12, 2025, with no changes to the scope of work or not-to-exceed amount; and
2) Approve and authorize the Chair to sign Amendment VII to Agreement 516 with ICF Jones and Stokes, Inc. for the provision of preparing environmental documents and planning consultation services for the proposed Village of Marble Valley Specific Plan, extending the term of the Agreement by two (2) years for a revised expiration date of November 12, 2025, with no changes to the scope of work or not-to-exceed amount.
FUNDING: Applicant Funded. | Approved | Pass |
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23-1586
| 1 | 19. | Agenda Item | Planning and Building Department, Planning Division, Long Range Planning Unit, recommending the Board approve and authorize the Chair to sign Amendment III to Agreement 4511 with PlaceWorks, Inc. for assistance in the development of the County’s Housing Element Update Project and Permit Ready Accessory Dwelling Unit Plan Program, increasing the compensation amount by $25,407 for a not-to-exceed amount of $246,078 and augmenting the Scope of Work, with no changes to the term of the Agreement.
FUNDING: Building Permit Fee Revenue. | Approved | Pass |
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23-1820
| 1 | 20. | Agenda Item | District Attorney’s Office recommending the Board consider the following:
1) Approve and authorize the acceptance of a grant award in the total amount of $270,060 from the California Governor’s Office of Emergency Services for the Violence Against Women Vertical Prosecution Program for the period of January 1, 2024 - December 31, 2024, based on the received Award Letter;
2) Approve and authorize the Board Chair to sign the Certification of Assurance of Compliance;
3) Authorize the District Attorney to execute the Grant Award Agreement and required documents, including any extensions or amendments thereof which would not increase Net County Cost, upon County Counsel review and approval; and
4) Approve and authorize the Board Chair to execute Agreement 7881 with The Center for Violence-Free Relationships for the period January 1, 2024 through December 31, 2024, in the not-to-exceed amount of $79,864.
FUNDING: Services Training Officers Prosecutors (STOP) Violence Against Women Formula. | Approved | Pass |
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23-1821
| 1 | 21. | Agenda Item | Sheriff’s Office recommending the Board:
1) Make findings, in accordance with County Ordinance 3.13.030(B), that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work;
2) Make findings, in accordance with Procurement Policy, Section 3.4.2(b), that competition is precluded because of the existence of patent rights, copyrights, secret processes, control of the basis raw material(s) or similar circumstances, and no equivalent good is available; and
3) Approve and authorize the perpetual Software as a Service (SaaS) Agreement 8071 with Perimeter, Inc., for a not to exceed amount of $50,000 for a term of one-year from final execution.
FUNDING: Homeland Security Grant FY 2021. | Approved | Pass |
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23-1858
| 1 | 22. | Agenda Item | Sheriff’s Office recommending the Board approve and authorize the Sheriff to sign and execute Grant Agreement C23L0608 with the State of California, Department of Parks and Recreation, Division of Boating and Waterways, in the amount of $18,675 for the purchase of various Boating Safety Equipment for patrolling various waterways within the County prior to September 30, 2024.
FUNDING: Division of Boating and Waterways Equipment Grant. | Approved | Pass |
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23-1720
| 1 | 23. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division recommending the Board adopt and authorize the Chair to sign Resolution 163-2023 authorizing active service contracts that exceeded the purchasing agent authority in the year the contracts were executed as a result of a minor calculation error.
FUNDING: N/A | Approved | Pass |
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23-1865
| 1 | 24. | Agenda Item | Clerk of the Board recommending the Board appoint a Member and an Alternate to the California State Association of Counties for 2024.
FUNDING: N/A | Approved | Pass |
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23-1856
| 1 | 25. | Agenda Item | Supervisor Parlin recommending the Board receive an update from Terry LeMoncheck of Arts & Culture El Dorado on the Poet Laureate program; and introduce the 2023-25 Poet Laureate Stephen Meadows of Georgetown CA.
FUNDING: N/A | Received and Filed | |
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23-1844
| 1 | 26. | Agenda Item | Clerk of the Board, on behalf of the Diamond Springs and El Dorado Community Advisory Committee, recommending the Board:
1) Receive and file an annual report from the Diamond Springs and El Dorado Community Advisory Committee; and
2) Provide direction as needed to the Diamond Springs and El Dorado Community Advisory Committee concerning a work plan, issues to study or other areas pertaining to the committee. (Cont. 10/24/2023, Item 26)
FUNDING: N/A | Continued | Pass |
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23-1672
| 1 | 27. | Agenda Item | HEARING - Planning and Building Department recommending the Board:
1) Adopt and authorize the Chair to sign Ordinance 5185 entitled “Planning and Building Department Fee Schedule;”
2) Adopt and authorize the Chair to sign Resolution 164-2023 entitled “Planning and Building Department, Policies and Procedures,” superseding prior Resolution 183-2019 and 184-2019, adopted by the Board on October 22, 2019 (File No. 19-0663, Item No.31), Resolution 050-2020, adopted by the Board on January 14, 2020 (File No. 19-1826, Item No. 24), and Resolution 089-2021 adopted by the Board on July 21, 2021 (File No. 21-0872, Item No. 26); and
3) Direct staff to establish two new special revenue funds for administration of the updated General Plan Fee and new Technology Improvement/Enhancement Fee.
FUNDING: Fees for Service. | Approved | Pass |
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23-1855
| 1 | 28. | Agenda Item | HEARING - Planning and Building Department, Tahoe Planning and Stormwater Division, recommending the Board consider the following for Subdivision Map Amendment TM-C23-0001/ Whitehouse submitted by Melissa and Gary Whitehouse to amend recorded Subdivision Map D-007A to reduce an existing setback line from twenty (20) feet to ten (10) feet on property identified by Assessor’s Parcel Number 034-552-004, located on the south side of Mewuk Drive, approximately 459 feet southeast from the intersection with Nez Perce Drive, in the Meyers area:
1) Find Subdivision Map Amendment TM-C23-0001 to be Categorically Exempt pursuant to Section 15305, Minor Alterations in Land Use Limitations, of the California Environmental Quality Act (CEQA); and
2) Approve Subdivision Map Amendment TM-C23-0001 amending Subdivision Map D-007A, based on the Findings and subject to the Conditions of Approval as presented.
FUNDING: Developer Funded. | Approved | Pass |
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23-1857
| 1 | 29. | Agenda Item | HEARING - Planning and Building Department, Tahoe Planning and Stormwater Division, recommending the Board consider the following for Subdivision Map Amendment TM-C22-0002/Willsey submitted by Michael and Ingrid Willsey to amend recorded Subdivision Map E-072B to reduce an existing setback line from 25 (twenty-five) feet to 0 (zero) feet, on the property identified by Assessor’s Parcel Number 081-085-001 located on the south side of Crystal Air Drive, at the intersection with Coto Street, in the Meyers area:
1) Find that Subdivision Map Amendment TM-C22-0002 to be Categorical Exempt pursuant to Section 15305- Minor Alterations in Land Use Limitations of the California Environmental Quality Act (CEQA); and
2) Approve Subdivision Map Amendment TM-C22-0002 amending Subdivision Map E-072B, based on the Findings and subject to the Conditions of Approval as presented (Attachments C & D).
FUNDING: Property owner-funded recording of subdivision map amendment. | Approved | Pass |
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23-1922
| 2 | 30. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Thomas Eide v. Experian Information Solutions, Inc., et al. United States District Court for the Eastern District of California, Case No. 2:22-CV-01820-KJM-DB Number of potential cases: (1). (Cont. 10/17/2023, Item 22) | No Action Reported. | |
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