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Meeting date/time:
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1/23/2018
8:00 AM
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Minutes status:
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Final
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Meeting location:
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330 Fair Lane, Placerville, CA
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18-0089
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board approve the Minutes from the regular meeting of January 9, 2018. | Approved | Pass |
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18-0145
| 1 | 2. | Agenda Item | Chief Administrative Office recommending the Board of Supervisors receive and file an update from Assessor Karl Weiland on the status of the Property Tax Administration System Replacement Project. | Approved | Pass |
Action details
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Video
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18-0152
| 1 | 3. | Agenda Item | Chief Administrative Office recommending the Board authorize the Chair to sign a joint letter from El Dorado County and the Superior Court of El Dorado County to Governor Brown requesting reconsideration to include funding in the 2018/19 State Budget (Governor's Proposed) for the construction of the El Dorado County New Placerville Courthouse.
FUNDING: N/A | Approved | Pass |
Action details
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18-0118
| 1 | 4. | Agenda Item | Clerk of the Board recommending the Board adopt and authorize the Chair to sign Resolution 006-2018 to make the following modifications to the Board of Supervisors 2018 regular meeting calendar;
1) Cancel the regular meeting of February 27, 2018 and establish a regular meeting on March 6, 2018; and
2) Cancel the special meeting of April 9, 2018 and establish a special meeting on April 20, 2018. | Approved | Pass |
Action details
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18-0126
| 1 | 5. | Agenda Item | Clerk of the Board recommending the Board make the following Non-District specific appointments to various Boards, Commissions or Committees for the terms stated.
Cameron Park Design Review Committee
Reappoint Joshua J. Divelbiss, Resident, Term Expiration 1/23/2022.
Reappoint Vince K. Maloney, Business/Resident, Term Expiration 1/23/2022. | Approved | Pass |
Action details
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18-0026
| 1 | 6. | Agenda Item | County Counsel recommending the Board authorize the continuation of the current Perpetual Agreement 252-S1611 with WEBQA, which provides a central, web-based platform to capture and track responses to Public Records Act requests, for the 2018 calendar year, pursuant to the requirement of El Dorado County Policy C-17, Procurement Policy.
FUNDING: General Fund. | Approved | Pass |
Action details
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18-0065
| 1 | 7. | Agenda Item | Human Resources recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 004-2018 approving the negotiated Memorandum of Understanding (MOU) between the County of El Dorado and the Operating Engineers Local No. 3, representing the Corrections Bargaining Unit;
2) Authorize the Chair to sign said MOU, noting the MOU will be effective the first full pay period following Union ratification and Board adoption of the MOU; and
3) Direct Human Resources and the Auditor-Controller to administer and implement the MOU provisions.
FUNDING: General Fund. | Approved | Pass |
Action details
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18-0073
| 1 | 8. | Agenda Item | Human Resources recommending the Board receive and file a report identifying all advanced step new hires that were requested by departments and approved by either the Director of Human Resources or the Chief Administrative Officer during Calendar Year 2017.
FUNDING: N/A | Approved | Pass |
Action details
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18-0106
| 1 | 9. | Agenda Item | Human Resources recommending the Board:
1) Approve and authorize the Chair to sign Resolution 005-2018 to amend the Salary Schedule effective December 23, 2017 (Pay Period 1) for the classifications of Mental Health Driver-X Help, Park Operations Assistant-EH, Probation Transport Driver, and Transportation Officer-X Help, to be in compliance with the new California minimum wage rate, which took effect January 1, 2018; and
2) Authorize Human Resources and the Payroll Division of the Auditor/Controller’s Office to implement retroactive pay to any affected employees.
FUNDING: Various. | Approved | Pass |
Action details
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Video
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17-1122
| 1 | 10. | Agenda Item | Treasurer-Tax Collector recommending the Board approve, in concept, amendments to Title 5 - County Business License Ordinance of the El Dorado County Ordinance Code, Chapter 5.04 - General Provisions.
FUNDING: N/A | Approved | Pass |
Action details
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18-0094
| 1 | 11. | Agenda Item | Supervisor Frentzen recommending the Board consider the following pertaining to the Commission on Aging:
1) Thank John Hovey for his service, as the District II representative; and
2) Appoint Eileen Strangfeld as the District II representative, Term Expires 01/01/2021. | Approved | Pass |
Action details
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18-0109
| 1 | 12. | Agenda Item | Supervisor Novasel and Supervisor Frentzen recommending the Board;
1) Pursuant to Board Policy A-3, consider conceptual approval of an ordinance to establish a Human Rights Commission for El Dorado County; and
2) Direct the Clerk of the Board to submit a draft ordinance to County Counsel for their review and return to the Board no later than March 13, 2018 with an introductory ordinance for Board consideration. | Approved | Pass |
Action details
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Video
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18-0149
| 1 | 13. | Agenda Item | Supervisor Novasel and Supervisor Veerkamp recommending the Board appoint Don Ashton, Chief Administrative Officer, to serve as the County's Second Alternate, to the Tahoe Regional Planning Agency. | Approved | Pass |
Action details
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16-0305
| 55 | 14. | Agenda Item | Chief Administrative Office recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of unprecedented tree mortality due to drought conditions and related bark beetle infestations. (Cont. 11/19/19, Item 3) | Approved | Pass |
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18-0112
| 1 | 15. | Agenda Item | Supervisor Veerkamp recommending the Board approve the appointment of Roger Berger as the District Three representative to the Commission on Aging. | Approved | Pass |
Action details
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17-1270
| 1 | 16. | Agenda Item | Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Amendment 1 to Agreement for Services 401-S1710 with The Center for Violence-Free Relationships, for the provision of therapeutic counseling and related services, for the term April 1, 2017 through March 31, 2020, increasing the maximum obligation by $134,523 for a new total obligation of $200,000; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 401-S1710, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: Federal, State, and Realignment. | Approved | Pass |
Action details
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17-1382
| 1 | 17. | Agenda Item | Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Agreement for Services 232-S1811 with Teresa McIntyre-Harlow, Ph.D. for the provision of therapeutic counseling and related services, for the term February 1, 2018 through January 31, 2021, with a maximum contractual obligation of $200,000; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 232-S1811, including amendments, that do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: Federal and State Funding. | Approved | Pass |
Action details
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18-0007
| 1 | 18. | Agenda Item | Health and Human Services Agency recommending the Board approve and authorize the Chair to sign a Budget Transfer Request increasing the Behavioral Health program Fixed Assets by $22,000 and decreasing Appropriations for Contingency and Computer Maintenance by $22,000, for the purchase of a server and supporting items to store security camera recordings for the period of one (1) year, in accordance with California Government Code (GC) Section 34090.6. (4/5 vote required)
FUNDING: Mental Health Services Act (MHSA) and Realignment . | Approved | Pass |
Action details
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16-1240
| 3 | 19. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board receive and file a biannual report on real property acquisitions executed by the Chief Administrative Officer, or designee, under the authority of Ordinance 5051, and by the Director of Transportation, under the authority of Ordinance 5056, for acquisitions totaling $65,750 during the reporting period of May 18 through November 20, 2017.
FUNDING: These real property acquisitions were made using various funding sources as detailed in the Department of Transportation's Capital Improvement Program. | Approved | Pass |
Action details
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17-1340
| 1 | 20. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with MKD Construction, Inc., for the Evelyn Road Culvert and Road Repair Project, Contract PW 17-31181, CIP 78721, P&C 242-C1899; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: Local and State discretionary funding initially (100%), with Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement of up to 93.75% of total project costs. (Local/State/Federal) | Approved | Pass |
Action details
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17-1379
| 1 | 21. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board consider the following pertaining to the Starkes Grade Road Slipout Project, Contract PW 17-31204, CIP 78715:
1) Award the Construction Contract to Trinity River Construction, Inc., who submitted the lowest responsive, responsible bid of $901,584.45;
2) Approve and authorize the Chair to sign the Construction Contract, subject to final review and approval by County Counsel and Risk Management; and
3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.
FUNDING: Local and State discretionary funding initially (100%), with Transportation staff working with the Federal Emergency Management Agency and California Office of Emergency Services to obtain reimbursement. (Local/State/Federal) | Approved | Pass |
Action details
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17-1380
| 1 | 22. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board consider the following pertaining to the Kyburz Drive Culvert Repair, Contract PW 17-31169, CIP 78703:
1) Award the Construction Contract to the lowest responsive, responsible bidder, said bidder to be determined after the bid opening on January 4, 2018;
2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and
3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.
FUNDING: Local and State discretionary funding initially (100%), with Transportation staff working with the Federal Emergency Management Agency and California Office of Emergency Services to obtain reimbursement. (Local/State/Federal) | Approved | Pass |
Action details
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17-1393
| 1 | 23. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with West Coast Paving, Inc., for the Tahoe Road Repair (FEMA) Project, Contract PW 17-31183, P&C 206-C1899; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: Local and State discretionary funding initially (100%), with Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement for up to 93.75% of total project costs. (Local/State/Federal) | Approved | Pass |
Action details
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18-0037
| 1 | 24. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Vinciguerra Construction, for the US 50/Missouri Flat Road Interchange - Phase 1B.2 Project, Contract PW 16-31149, CIP 71359, P&C 034-C1799; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: Congestion Mitigation and Air Quality (49% - Federal) and Master Circulation & Funding Plan Financing (51% - Local). | Approved | Pass |
Action details
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18-0040
| 1 | 25. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Doug Veerkamp General Engineering, Inc., for the Cable Road - Culvert Damage Project, Contract PW 17-31157, CIP 78710, P&C 446-C1799; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: Local and State discretionary funding initially (100%), with Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement of up to 93.75% of total project costs. (Local/State/Federal) | Approved | Pass |
Action details
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18-0042
| 1 | 26. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Doug Veerkamp General Engineering, Inc., for the 2017 Bucks Bar Road Sinkhole Project, Contract PW 17-31156, CIP 78716, P&C 444-C1799; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: Local discretionary funding initially (100%), with Department of Transportation staff working with the Federal Highway Administration and the California Office of Emergency Services to obtain reimbursement. (Local/State/Federal) | Approved | Pass |
Action details
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18-0043
| 1 | 27. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Bridgeway Civil Constructors, Inc., for the Ice House Road at Jones Fork Silver Creek Bridge Maintenance Project, Contract PW 16-31122, CIP 77131, P&C 027-C1799; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: Highway Bridge Program (87%) (Federal Funds), and Sacramento Municipal Utility District Upper American River Project Cooperative Agreement (13%). | Approved | Pass |
Action details
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18-0047
| 1 | 28. | Agenda Item | Community Development Services,Transportation Department - Fleet Unit, recommending the Board approve the following:
1) Award Bid 18-070-023 for the purchase of new fleet vehicles to the low qualified bidders Towne Motor Company of Redwood City, CA, (bid vehicles "D", "I", "V" and “X”) in the amount of $245,939 , Winner Chevrolet, Inc. of Elk Grove, CA, (bid vehicles "C", "F", "L", "M" and "U") in the amount of $338,620 plus all required taxes and fees (estimated at $42,565); and
2) Authorize the Purchasing Agent to sign purchase orders in the amount of $584,559 plus all required taxes and fees (estimated at $42,565) for the purchase of 20 replacement and 1 new county vehicle.
FUNDING: Fleet Internal Service Fund and Permit Fees. | Approved | Pass |
Action details
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17-0071
| 35 | 29. | Agenda Item | Sheriff's Office of Emergency Services recommending the Board find that a local state of emergency continues to exist in El Dorado County due to the effects of severe storms throughout Northern California bringing high winds, substantial precipitation, high and fast flowing streams, creeks and rivers, and general flooding. (Cont. 1/30/18, Item 14)
FUNDING: N/A | Approved | Pass |
Action details
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17-0184
| 32 | 30. | Agenda Item | Sheriff's Office of Emergency Services recommending the Board find that a local state of emergency continues to exist in El Dorado County due to the effects of severe storms, starting on February 6th, throughout Northern California bringing high winds, substantial precipitation, high and fast flowing streams, creeks and rivers, and general flooding. (Cont. 1/30/18, Item 15)
FUNDING: N/A | Approved | Pass |
Action details
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17-1362
| 1 | 31. | Agenda Item | Sheriff's Office recommending the Board:
1) Waive provisions of County Ordinance 12.64.040, which prohibit the operation of a motorboat on the South Fork of the American River between the Chili Bar Dam and the confluence with the Folsom Lake State Recreation Area, for the purpose of conducting a swift water training exercise in conjunction with California Department of Boating and Waterways for the dates June 4-8, 2018; and
2) Make findings that swift water training of Sheriff Personnel will enhance the health and safety of the County's residents and that it is a good and sufficient reason to waive the provisions of County Ordinance 12.64.040. | Approved | Pass |
Action details
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18-0100
| 1 | 32. | Agenda Item | Chief Administrative Office recommending the Board receive informational presentations from the listed Departments as part of the preparation for the Fiscal Year 2018/19 Budget development process:
1) Environmental Management Department;
2) Planning and Building Department;
3) Community Development Services - Administration & Finance; and
4) Transportation Department. (Est. Time: 1.5 Hr.) | No Formal Action | |
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Video
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18-0102
| 1 | 33. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board receive and file an update on the emergency road projects in the Tahoe Basin and Western Slope of El Dorado County. (Est. Time: 30 Min.)
FUNDING: Local discretionary funding initially (100%), with Transportation staff working with FHWA, Governor's Office of Emergency Services, and FEMA to obtain emergency reimbursement. | Received and Filed | |
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Video
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18-0078
| 1 | 34. | Agenda Item | Chief Administrative Office recommending the Board receive a presentation regarding options for establishing a public agency post-employment benefits trust program, Internal Revenue Code Section 115 Irrevocable Trust, as it relates to the County's CalPERS retirement and other post employment benefit liabilities, presented by Public Agency Retirement Services, and provide related direction to staff. (Est. Time: 45 Min.) | Approved | Pass |
Action details
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Video
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17-1361
| 1 | 35. | Agenda Item | Sheriff’s Office recommending the Board consider the following:
1) Approve the Introduction (First Reading) of Ordinance 5077 repealing Section 2.15.090 regarding the Residence requirement for Sheriff’s Deputies; and
2) Waive full reading of the Ordinance, read by title only and continue this matter to January 30, 2018 for Final Passage (Second Reading). (Est. Time: 5 Min.)
FUNDING: N/A | Approved | Pass |
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Video
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18-0095
| 1 | 36. | Agenda Item | Supervisor Novasel recommending the Board approve and authorize the Chair to sign five Proclamations recognizing Community Hubs for their prevention and early intervention services for expectant parents and families with children ages 0 through 18 years of age with each Supervisorial District. (Est. Time: 20 Min.) | Approved | Pass |
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Video
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18-0077
| 1 | 37. | Agenda Item | Ad Hoc Broadband Technical Advisory Committee, in coordination with the Chief Administrative Office, recommending the Board receive and file a presentation by NeoConnect focusing on Broadband planning efforts and the related Broadband Feasibility Study currently being conducted in El Dorado County; and
Chief Administrative Office recommending that the Board consider creating a new Ad Hoc Committee to focus solely on the Feasibility Study, and appoint/reappoint two members of the Board to serve as the Broadband Feasibility Study Ad Hoc Committee, to work with the technical advisory group of community members currently gathered for the purposes of providing technical expertise and advice during the Broadband planning effort. (Est. Time: 2 Hr.)
FUNDING: 50% Economic Development Administration (EDA) grant, 50% General Fund. | Approved | Pass |
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Video
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18-0080
| 1 | 38. | Agenda Item | Ad Hoc Cannabis Advisory Committee, in coordination with the Chief Administrative Office, recommending the Board approve Urgency Ordinance 5075, pursuant to California Government Code section 65858(b), extending the 45-day temporary ban on commercial licenses for both medical and recreational (adult) cannabis, with the exception of the medical cannabis dispensaries allowed to operate under ordinance 4999, with the temporary ban being in effect for a total of 2 years since its initial adoption on December 12, 2017. (4/5 vote required) (Est. Time: 30 Min.)
FUNDING: N/A | Approved | Pass |
Action details
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Video
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18-0033
| 1 | 39. | Agenda Item | Supervisor Veerkamp recommending the Board give conceptual approval to amend County Ordinance Code, Chapter 09.02 - Code Enforcement, pursuant to Board Policy A-3, to direct staff to study more defined code enforcement process timelines and evaluate services provided, which does not include Vacation Home Rentals. (Est. Time: 15 Min.) | Approved | Pass |
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Video
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18-0090
| 1 | 40. | Closed Session Item | Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee.
Employee Organization: El Dorado County Employees Association Local No.1 representing employees in the General, Professional, and Supervisory Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Probation Officer's Association; Deputy Sheriffs Association representing employees in the Law Enforcement Unit; El Dorado County Criminal Attorney Association; El Dorado County Deputy County Counsel Association; El Dorado County Managers Association; El Dorado County Law Enforcement Managers Association; and Unrepresented Employees. (Est. Time: 15 Min.) | No Action Reported. | |
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18-0134
| 1 | 41. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code section 54956.9(d)(2). Title: In re: claim of Prentice, Long & Epperson, PC. Number of potential cases: (1). (Est. Time: 10 Min.) | Action Reported | |
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18-0151
| 1 | 42. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Title: US 50 / Missouri Flat Road Interchange Phase 1B.2 Bike Path Construction Claims, Number of potential cases: (1). (Est. Time: 5 Min.) | No Action Reported. | |
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18-0166
| 1 | 43. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 5 Min.) | No Action Reported. | |
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17-1318
| 1 | 44. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Clerk of the Board of Supervisors. (Est. Time: 20 Min.) | Action Reported | |
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18-0116
| 1 | 45. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: County Counsel. (Est. Time: 20 Min.) | Action Reported | |
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