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15-1112
| 1 | | Agenda Item | OPEN FORUM (See Attachment) | | |
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15-1082
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board approve the Minutes from the special meeting of August 31, 2015 and the regular meeting of September 1, 2015. | Approved | Pass |
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15-1041
| 1 | 2. | Agenda Item | Auditor-Controller, on behalf of the Assessment and Community Facilities District Bond Screening Committee, recommending the Board approve Final Passage (Second Reading) of Ordinance 5028 levying a special tax and the authorization to issue bonds in an amount not exceed $40 million as set forth in Resolution 155-2015 for Community Facilities District 2015-01 (East Ridge). (Cont. 10/20/15, Item 20) | Approved | Pass |
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15-0946
| 1 | 3. | Agenda Item | Chief Administrative Office, Facilities Management Division, and Health and Human Services Agency, Community Services Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign Joint Use Agreement 303-O1511 with El Dorado Hills Community Services District (CSD) to use space located at 990 Lassen Way, El Dorado Hills, for senior services activities provided by CSD, for the period of July 1, 2015 through June 30, 2018, thereby reimbursing the County for CSD’s pro rata share of costs to operate the facility;
2) Authorize the County Contract Administrator to exercise the option(s) for additional terms, if determined to be in the best interest of the County; and
3) Authorize the Chair to execute further Amendments, if any, relating to Joint Use Agreement 303-O1511, that do not decrease the dollar amount or change the term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: El Dorado Hills Community Services District. | Approved | Pass |
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15-0947
| 1 | 4. | Agenda Item | Chief Administrative Office, Facilities Management Division, and the Health and Human Services Agency, Community Services Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign Facility Use Agreement 527-O1511 with Cornerstone Christian Church of El Dorado Hills for the use of fifteen (15) parking spaces for overflow parking at the Senior Center located at 990 Lassen Way, El Dorado Hills, for the period of July 1, 2015 through June 30, 2018, at the amount of $150 per month, contingent upon the Board approving and authorizing Joint Use Agreement 303-O1511 with El Dorado Hills Community Services District (File ID 15-0946);
2) Authorize the County Contract Administrator to exercise the option(s) for additional terms, if determined to be in the best interest of the County; and
3) Authorize the Chair to execute further Amendments, if any, relating to Facility Use Agreement 527-O1511, that do not increase the dollar amount or change the term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: App | Approved | Pass |
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15-0989
| 1 | 5. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, recommending the Board consider the following:
1) Declare a 2003 Braun Accessible Modified Van, Serial No. 1FTSS34L53HB94121, County tag number 33444 as surplus;
2) Approve and authorize the Chair to sign Donation Agreement in accordance with Government Code 25364 and 25372, thereby transferring ownership of the van to the Tahoe Transportation District;
3) Approve the termination of the State Agreement No. 6401655 with California Department of Transportation and authorize the Chair to sign the termination letter; and
4) Approve the termination of the Memorandum of Understanding with the City of South Lake Tahoe with the effective date February 27, 2001, and authorize the Chair to sign the termination letter.
FUNDING: None. Asset is being transferred to Tahoe Transportation District. | Approved | Pass |
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15-0992
| 1 | 6. | Agenda Item | Chief Administrative Office, Parks Division, recommending the Board approve and accept funding for the following California Department of Parks and Recreation, Off-Highway Motor Vehicle Recreation Project Agreements for Rubicon Trail and Sacramento Placerville Transportation Corridor projects for a total of $445,543 and authorize the Chief Administrative Officer to execute Agreements and any amendments that do not change the dollar amount of said Agreement:
1) G15-03-06-G01 for Ground Operations-Annual Operations and Maintenance in the amount of $174,939 plus County match requirement of $74,965 for a total of $249,904;
2) G15-03-06-R01 for Restoration on the SPTC in the amount of $67,410 plus County match requirement of $23,304, for a total of $90,714; and
3) G15-03-06-S01 for Education and Safety in the amount of $74,175 plus County match requirement of $30,750 for a total of $104,925.
FUNDING: State Parks Off Highway Motor Vehicle Division, Sacramento Municipal Utility District Funds and Off Highway Vehicle Funds, In-Kind Staff/Volunteer Time and Volunteer. Materials. | Approved | Pass |
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15-1033
| 2 | 7. | Agenda Item | Chief Administrative Office recommending the Board adopt and authorize the Chair to sign Resolution 151-2015 to create a standing Annual Audit Committee responsible for:
1) Establishing the method for selecting a public accounting firm to conduct the annual audit of the County’s financial statements;
2) Making a recommendation to the Board for the award of the contract for the Annual Audit; and
3) Reviewing the Annual Audit findings and responses and make recommendations to the Board, if appropriate. (Cont. 9/15/15, Item 7)
FUNDING: N/A | Continued | Pass |
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15-1037
| 1 | 8. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, presenting an item of County surplus property and recommending the Board consider the following:
1) Declare one (1) 1977 Caterpillar Loader 930 (VIN No. 41K-7488, County Tag No. 200193) as surplus and no longer required for public use;
2) Authorize the Purchasing Agent to execute an agreement for the donation of the above equipment to Lake Valley Fire Protection District; and
3) Accept the donation of one (1) Morbark Wood Chipper from Lake Valley Fire Protection District. (Cont. 9/15/15, Item 8) | Continued | Pass |
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15-1042
| 1 | 9. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, recommending the Board authorize the Purchasing Agent to execute an agreement for the donation of one 2009 Ford Crown Victoria (VIN No. 2FAHP71V29X140933, County Tag No. 501455), which was declared as surplus property on June 6, 2015 (Item 5), to the Garden Valley Fire Protection District. | Approved | Pass |
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15-1044
| 1 | 10. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, recommending the Board approve and authorize Purchasing Agent to sign Amendment II to Agreement No. 271-S1310, with Hilltop Tree Service, to provide certified arborist services and reports, and tree and brush cutting services for matters of public safety on an “as requested” basis to County departments, increasing the compensation by $100,000 for a total not to exceed amount of $162,196, modify the Fee Schedule effective November 9, 2015, increase the term three years for total term of November 9, 2012 through November 8, 2018, and add ARTICLE XXXI - Contract Registration, contingent on approval and minor revisions by County Counsel and Risk Management.
FUNDING: No change in Net County Cost. Funding for these services is budgeted in each requesting department. | Approved | Pass |
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15-1051
| 1 | 11. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, recommending the Board receive and file a report on contracting activity for Fiscal Year 2014/15.
FUNDING: N/A | Approved | Pass |
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15-1010
| 1 | 12. | Agenda Item | Clerk of the Board, based upon the recommendation of the Building Industry Advisory Committee, recommending the Board make the following appointment to the Building Industry Advisory Committee:
Appoint Katie Donahue, Representative of the North State Building Industry Member (Vacant), Term Expiration 04/29/2017. | Approved | Pass |
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13-0474
| 5 | 13. | Agenda Item | Health and Human Services Agency, Sheriff's Office and Probation Department recommending the Board consider the following:
1) Approve and authorize the Chair to sign Amendment 3 to Agreement for Services 034-S1411 with California Forensic Medical Group for the provision of health services in the two jail facilities and the two juvenile detention facilities for the term of July 1, 2013 through June 30, 2018, increasing the maximum contractual obligation to $3,414,794 for Fiscal Year 2015/16, making the following changes:
a) Add mental health services for the juvenile detention facilities at an additional cost of approximately $33,350/year;
b) Identify the Sheriff’s Office as the contract administrator for medical and mental health services in the jails and identify the Probation Department as the contract administrator for medical and mental health services in the juvenile detention facilities; and
c) Amend the annual cost adjustment methodology from a variable annual adjustment to a standard annual adjustment of 3.6 percent totaling $117,258; and
2) Authorize the Purchasing A | Approved | Pass |
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14-1351
| 2 | 14. | Agenda Item | Health and Human Services Agency, Community Services Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign Amendment 1 to Agreement for Services 074-S1511 with Harmony Information Systems, Inc. for the continued provision of proprietary client case management and reporting software for the four-year term of November 17, 2014 through November 16, 2018, and increasing costs associated with computer hardware by $650 for a maximum contractual obligation of $243,255; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 074-S1511, including amendments that do not increase the maximum dollar amount or term of the Agreement and contingent upon approval by County Counsel and Risk Management.
FUNDING: Federal, State, General Fund and donations in varying amounts for each program. | Approved | Pass |
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15-0975
| 1 | 15. | Agenda Item | Health and Human Services Agency, Public Health Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign Agreement for Services 072-S1611 with Pro-Line Cleaning Services, Inc., for the provision of janitorial services for the Animal Services Office and Shelter located at 6435 Capitol Avenue, for the term October 1, 2015 through September 30, 2018, with a maximum contractual obligation of $71,100; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 072-S1611, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: Federal and State Funding. | Approved | Pass |
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15-0997
| 1 | 16. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board approve and authorize the HHSA Director to sign a letter of support for El Dorado County Community Health Center’s “Substance Abuse Service Expansion” grant proposal sponsored by the U.S. Department of Health and Human Services/Health Resources and Services Administration.
FUNDING: There is no funding associated with the letter of support. | Approved | Pass |
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15-1056
| 1 | 17. | Agenda Item | Health and Human Services Agency recommending the Board consider the following:
1) Approve and authorize the Chair to sign Agreement for Services 404-O1511 with El Dorado Community Foundation, to manage a charitable fund for senior services programs and activities to be known as the County of El Dorado Senior Services Fund for the term commencing upon final execution and continuing until terminated by one of the parties thereto, and contingent upon approval by County Counsel and Risk Management; and
2) Authorize the Chief Administrative Officer, or designee, to execute further documents relating to Agreement for Services 404-O1511, including amendments and contingent upon approval by County Counsel and Risk Management.
FUNDING: Donations. | Approved | Pass |
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15-0006
| 1 | 18. | Agenda Item | Community Development Agency, Environmental Management Division, recommending the Board provide conceptual review and authorization, as required by Board Policy A-3, for the Environmental Management Division to prepare an amendment to the County of El Dorado’s Ordinance Code Chapter 8.76 - Bear-Resistant Garbage Enclosures, for future Board consideration.
FUNDING: N/A | Approved | Pass |
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15-0295
| 1 | 19. | Agenda Item | Community Development Agency, Environmental Management Division, recommending the Board consider the following:
1) Accept CalRecycle Local Government Waste Tire Amnesty Grant Program (TA3) funds in the amount of $87,716 for the term July 1, 2015 through June 30, 2017; and
2) Delegate authority to the Community Development Agency Director, or designee, to execute the Grant Agreement, and all grant documents, including, but not limited to, amendments, requests for payment, reports, and all associated documents necessary to secure grant funds and implement the approved grant program that do not increase the dollar value or extend the term of the grant.
FUNDING: CalRecycle Local Government Waste Tire Amnesty Grant Program. | Approved | Pass |
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15-0770
| 1 | 20. | Agenda Item | Community Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign the retroactive Agreement CTA 15 007 and Contractor Certification CCC-307 with the California Tahoe Conservancy for the term July 1, 2015 through June 30, 2016 to allow for $6,091 be allocated to Transportation Division soil erosion control projects in the South Lake Tahoe region.
FUNDING: California Tahoe Conservancy. | Approved | Pass |
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15-0846
| 1 | 21. | Agenda Item | Community Development Agency, Transportation Division, recommending the Board take the following actions related to the Silva Valley Parkway Class I/II Bike Path/Lane Project Capital Improvement Program Project No. 72310:
1) Adopt the California Environmental Quality Act Mitigated Negative Declaration; and
2) Approve the Project as described in the California Environmental Quality Act document.
FUNDING: Congestion Mitigation and Air Quality Program (100%). (Federal Funds) | Approved | Pass |
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15-0953
| 1 | 22. | Agenda Item | Community Development Agency, Transportation Division, recommending the Board adopt and authorize the Chair to sign Resolution 154-2015 sanctioning the closure of Main Street in Georgetown between Highway 193 and School Street. Additionally, road barricades will be located at the intersections of Main Street/Placer Street, Main Street/Orleans Street and Main Street/Harkness Street between 8:00 a.m. and 6:00 p.m. on Sunday, September 20, 2015, for the “Georgetown Founder’s Day Event,” subject to conditions set forth in Resolution No. 110-79 dated May 1, 1979 and in the “Application for Road Closure” submitted for this event.
FUNDING: N/A | Approved | Pass |
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12-0616
| 4 | 23. | Agenda Item | District Attorney recommending the Board consider the following:
1) Authorize the submission of a grant application to the California Governor's Office of Emergency Services for the Victim Witness Assistance Program for Federal Fiscal Year 2017/18;
2) Approve and authorize the Chair to sign the Certification of Assurance of Compliance; and
3) Authorize the District Attorney to execute the Grant Award Agreement including any extension or amendments.
FUNDING: California Governor's Office of Emergency Services Victims of Crime Act Fund. | Approved | Pass |
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14-1417
| 35 | 24. | Agenda Item | El Dorado County Sheriff's Office of Emergency Services recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of drought conditions. (Cont.3/28/17, Item 28) | Approved | Pass |
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14-0087
| 2 | 25. | Agenda Item | Sheriff’s Office recommending the Board consider the following:
1) Authorize the continuation of perpetual Memorandum of Understanding for Cost Sharing for the Central Region Node Consortium, for the term July 25, 2017 through July 24, 2018 for the use of the Coplink information sharing system; and
2) Authorize the Purchasing Agent to increase the contract encumbrance as needed (estimated to be $38,000) to accommodate the maintenance costs for the use of the Coplink information sharing system, subject to availability of funds within the Sheriff's budget.
FUNDING: Homeland Security Grant Funds. | Approved | Pass |
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15-1052
| 1 | 26. | Agenda Item | Sheriff’s Office and District Attorney’s Office recommending the Board approve and authorize the Chair to electronically sign the Fiscal Year 2014/15 Equitable Sharing Agreement and Certification for Federal Asset Forfeiture with the United States Department of Justice and United States Department of the Treasury.
FUNDING: Equitable Sharing (Asset Forfeiture). | Approved | Pass |
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15-1084
| 1 | 27. | Agenda Item | Supervisor Frentzen recommending the Board adopt and authorize the Chair to sign a Proclamation recognizing the Mature Leadership Council as they celebrate their second anniversary of excellent service to the older adults in the Cameron Park Community. (Est. Time: 10 Min.) | Approved | Pass |
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15-1087
| 1 | 28. | Agenda Item | Supervisor Veerkamp recommending the Board receive a presentation from the El Dorado County Transportation Commission regarding the draft Cameron Park Community Mobility Transportation Plan. (Est. Time: 30 Min.) | Received and Filed | |
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15-0405
| 3 | 14. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) At the request of the Food Bank of El Dorado County, approve and authorize the Chair to sign letters of termination addressed to the Food Bank of El Dorado County and Cameron Park Community Service District, to terminate Memorandum of Understanding 523-M1510. The termination shall be effective the same day as the Board’s approval of the termination;
2) Contingent upon County Counsel and Risk Management approval, approve and delegate authority to the Chief Administrative Officer to execute a Facility Use Agreement with the Cameron Park Community Services District to use the space located at 2502 Country Club Drive, Cameron Park, for the Senior Nutrition Program, for a term commencing February 1, 2017 through January 31, 2020; and
3) Adopt and authorize the Chair to sign Resolution 220-2016, which amends the Authorized Personnel Allocation Resolution for HHSA to increase the Mealsite Coordinator allocation by .33 Full Time Equivalent (FTE) in order to operate the Cameron Park Senior Nutrition Program. The cost | Approved | Pass |
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15-1008
| 1 | 30. | Agenda Item | Community Development Services, Transportation Department, recommending the Board approve and authorize the Chair to sign the Road Improvement Agreement for Shingle Springs Village, SPR 15-0003, Offsite Improvements Agreement 17-54634, with Shingle Springs Band of Miwok Indians Development Corporation. (Est. Time: 10 Min.)
FUNDING: Developer Funded. | Continued | Pass |
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14-1210
| 5 | 31. | Agenda Item | Community Development Agency, Development Services Division, recommending the Board approve Final Passage (Second Reading) and ratify the Chair's signature on Ordinance 5026 amending public notification requirements for new subdivision development projects (Title 120). (Refer: 9/15/15, Item 31)
FUNDING: N/A | Approved | Pass |
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13-0208
| 8 | 32. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: County of El Dorado v. EDH 52, a California general partnership, et al. Sacramento County Superior Court Case 34-2014-00158209. (Est. Time: 10 Min.) | No Action Reported. | |
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15-1065
| 1 | 33. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Claim of Willie Shamas v. County of El Dorado, Workers' Compensation Claim Settlement, York Risk Services Group, Inc., Claim Number ELAB-547770. Number of potential cases: (1). (Est. Time: 10 Min.) (Cont. 1/26/16, Item 30) | No Action Reported. | |
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15-1066
| 1 | 34. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Claim of Sonja Miller v. County of El Dorado, Workers' Compensation Claim Settlement, York Risk Services Group, Inc. Claim Number ELAB- 547956. Number of potential cases: (1). (Est. Time: 5 Min.) | No Action Reported. | |
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15-1067
| 1 | 35. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Claim of sandra Mehrbrodt v. County of El Dorado, Workers' Compensation Claim Settlement, York Risk Services Group Inc., Claim Numbers ELON-69183, ELOK-60570, ELOH-50287, and ELOB-22206. Number of potential cases: (1). (Est. Time: 5 Min.) | No Action Reported. | |
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15-1068
| 1 | 36. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Claim of Diana Foster v. County of El Dorado, Workers' Compensation Claim Settlement, York Risk Services Group, Inc., Claim Number ELOS-148997. Number of potential cases: (1). (Est. Time: 5 Min.) | No Action Reported. | |
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15-1083
| 1 | 37. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Director of Human Resources. (Est. Time: 20 Min.) | No Action Reported. | |
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15-1089
| 1 | 38. | Agenda Item | Supervisor Ranalli recommending the Board:
1) Direct the Chief Administrative Officer to work in coordination with the Treasurer/Tax-Collector, Assessor, District Attorney, the Health & Human Services Agency's Adult Protective Services and Senior Legal Division and other appropriate departments as determined by the CAO to provide the Board with a report relative to the Property Assessed Clean Energy (PACE) financing programs that were approved by the Board on September 15, 2015, and September 22, 2015;
2) Direct that this report include the number of program participants; benefits and any unanticipated risks/consequences of the programs; and
3) Return to the Board for discussion of the matter within 120 days. | Approved | Pass |
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15-0962
| 2 | 39. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Bruce and Claudia Wade vs. County of El Dorado and American River Conservancy, El Dorado County Superior Court Case No. PC20120264. (Est. Time: 10 Min.) | No Action Reported. | |
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