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23-1477
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on July 25, 2023. | Approved | Pass |
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23-1054
| 5 | 2. | Agenda Item | Auditor-Controller recommending the Board Approve Final Passage (Second Reading) of Ordinance 5179 Levying Special Taxes for CFD 2023-1 (East Ridge). (Cont. 7/25/2023, Item 36)
FUNDING: N/A | Approved | Pass |
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23-1405
| 1 | 3. | Agenda Item | Auditor-Controller recommending the Board adopt and authorize the Chair to sign Resolution 125-2023 establishing the 2023/24 tax rates for the county-wide general tax on the secured roll for property located within El Dorado County and voter-approved general obligation indebtedness of the K-12 school and community college districts located wholly within El Dorado County.
FUNDING: N/A | Approved | Pass |
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23-1421
| 1 | 4. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, recommending the Board:
1) Authorize the Purchasing Agent to execute a change order to Purchase Contract 5380 to authorize assignment of Hunt & Sons, Inc. to Hunt & Sons LLC to provide on-call Diesel Fuel and Winterization Additive for Countywide use as per the terms and conditions of Formal Bid 21-405-003; and
2) Authorize the Purchasing Agent to execute any necessary amendments relating to Purchase Contract 5380, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund for Facilities Generator Fuel Tanks (Categories IV &V) (5%). Road Fund Discretionary for the Department of Transportation for maintenance equipment and vehicles (Categories I, II, & III) (90%). CSA 10 Funding for Environmental Management Generator Fuel Tank (Category VI) (5%). | Approved | Pass |
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23-1337
| 1 | 5. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, presenting a list of County surplus property and recommending the Board so declare and authorize disposal of same in accordance with the County's Procurement Policy C-17, Section 6.0 Surplus Property, thereof.
FUNDING: Various. | Approved | Pass |
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23-1475
| 1 | 6. | Agenda Item | Clerk of the Board, based upon the recommendation of the Behavioral Health Commission, recommending the Board make the following appointment to the Behavioral Health Commission:
Appoint James (Jim) Abram, Commission Member, Term Expiration 8/15/2026.
FUNDING: N/A | Approved | Pass |
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23-1472
| 1 | 7. | Agenda Item | Clerk of the Board, based upon the recommendation of the Board of Appeals, recommending the Board make the following appointments to the Board of Appeals:
Appoint Lori Burne, Professional Category, Term Expiration January 1, 2026; and
Appoint Joseph Donald, Construction Consultant, Term Expiration January 1, 2026.
FUNDING: N/A | Approved | Pass |
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23-1480
| 1 | 8. | Agenda Item | Elections Department recommending the Board declare the results of the official canvass of the July 11, 2023 Rolling Ranch Zone of Benefit Special Mail Ballot Election conducted by the Election Department.
FUNDING: N/A | Approved | Pass |
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23-0081
| 1 | 9. | Agenda Item | Human Resources Department recommending the Board authorize the Chair to sign Amendment I to a Services Agreement between the County of El Dorado and the El Dorado County Water Agency to include language in Exhibit A regarding Property Insurance.
FUNDING: N/A | Approved | Pass |
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23-0906
| 1 | 10. | Agenda Item | Information Technologies Department recommending the Board approve the following:
1) Approve and authorize the Purchasing Agent to execute competitively bid Purchase Contract 7920 with Secure Smart Solutions, LLC for a Veracode Software solutions bundle, for a three (3) year period in the amount of $153,000; and
2) Authorize the Purchasing Agent to execute any necessary amendments relating to Purchase Contract 7920, excluding term extensions and increases in compensation, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund, with partial cost recovery through the A-87 Cost Allocation Plan. | Approved | Pass |
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23-1515
| 1 | 11. | Agenda Item | Supervisor Laine recommending the Board:
1) Find that a public benefit is derived from supporting the Lake Tahoe Historical Society efforts to preserve the only historic cemetery in the Lake Tahoe area; and
2) Approve and authorize the Chief Administrative Officer to sign a funding Agreement, consistent with the County’s standard form and upon the approval of County Counsel, with the Lake Tahoe Historical Society authorizing payment of the $5,000 community funding contribution in support of these efforts.
FUNDING: General Fund. | Approved | Pass |
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23-1410
| 1 | 12. | Agenda Item | Supervisor Thomas recommending the Board make the following appointment to the Commission on Aging:
Appoint Roger Berger, Member - District 3, Term Expiration 01/01/2025.
FUNDING: N/A | Approved | Pass |
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23-1438
| 1 | 13. | Agenda Item | Child Support Services recommending the Board approve and authorize the Chair to sign a Proclamation designating August 2023 as Child Support Awareness Month in El Dorado County.
FUNDING: N/A | Approved | Pass |
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23-1284
| 1 | 14. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of janitorial services provided by Contractor are in the public's best interest and that the work can be more economically and feasibly performed by an independent contractor or consultant than County employees in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(A);
2) Approve and authorize the Chair to sign Agreement for Services 7818 with Pro-Line Cleaning Services, Inc., in the amount of $99,000, and for the term of three (3) years from September 1, 2023, through August 31, 2026;
3) Authorize the Purchasing Agent to execute amendments relating to Agreement 7818, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement; and
4) Authorize the HHSA Director, or the Director of Behavioral Health, to execute programmatic, administrative, and fiscal documents relating to Agreement 7818.
FUNDING: 100% State Realignment. | Approved | Pass |
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23-1283
| 1 | 15. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of adult inpatient residential services provided by Contractor are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);
2) Approve and authorize the Chair to sign Amendment IV to Agreement for Services 3422 with Willow Glen Care Center, increasing the compensation by $1,700,000 for a new not-to-exceed amount of $4,200,000, with no change to the term of the Agreement;
3) Authorize the Purchasing Agent to execute amendments relating to Agreement 3422, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement; and
4) Authorize the HHSA Director, or Chief Assistant Director, to execute programmatic, administrative, and fiscal documents relating to Agreement 3422.
FUNDING: State Behavioral Health Real | Approved | Pass |
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23-1167
| 1 | 16. | Agenda Item | Health and Human Services Agency (HHSA) in partnership with County Probation Department (Probation), is recommending the Board:
1) Make findings that the provision of software as a service to streamline and facilitate the foster care home approval process provided by Binti, Inc., (Binti) is in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);
2) Approve and authorize the Chair to sign Amendment I to Agreement for Services 7191 with Binti to retroactively change the effective date of the perpetual term of the agreement from April 20, 2023, to February 12, 2023, with no change to the not to exceed amount of $60,140.93 for the initial three-year term;
3) Approve and authorize the HHSA Director and Chief Probation Officer to sign Memorandum of Understanding (MOU) 7716 for the retroactive term of February 12, 2023, to February 11, 2026, in the amount of $30,070.46;
4) Authorize t | Approved | Pass |
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23-1370
| 1 | 17. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of Drug Medi-Cal Organized Delivery System (DMC-ODS) services provided by the contractors are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);
2) Award a proposal received in response to Request for Proposal 22-952-042 to Granite Wellness Centers, Inc., identified as qualified by the evaluation panel, to provide DMC-ODS Residential Treatment services to adult clients;
3) Approve and authorize the Chair to sign the competitively bid Agreement for Services 7906 with Granite Wellness Centers, Inc., for the provision of DMC-ODS Residential Treatment Services, in the amount of $2,841,732, for the term of three years with a retroactive start date of July 1, 2023, through June 30, 2026, to ensure that HHSA can meet the California Department of Health Care Services (DHCS) required | Approved | Pass |
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23-1422
| 1 | 18. | Agenda Item | Health and Human Services Agency recommending the Board ratify the Chair’s signature on Agreement for Services 7743 with Stanford Youth Solutions doing business as Stanford Sierra Youth & Families (Stanford Youth), for Mental Health Services Act (MHSA) Prevention and Early Intervention (PEI) services, in the amount of $1,600,000, noting the amount listed on the original Board approval was incorrectly listed as $1,160,000.
FUNDING: 100% State Mental Health Services Act. | Approved | Pass |
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23-0985
| 1 | 19. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of Specialty Mental Health Services (SMHS) children and youth services provided by the contractors are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);
2) Make findings to waive the competitive bid process for the five specified SMHS HHSA Agreements for Services (7928, 7937, 7938, 7940 and 7944) in accordance with County’s Procurement Policy Section 3.4.2(f), Exemption from Competitive Bidding, as the Providers of these Agreements possess critical knowledge, including the required staff, facilities, and level of care certifications and facility licenses, to ensure continuity of these mandated services;
3) Authorize the Chair to execute Agreement for Services 7928 with New Morning Youth and Family Services, Inc., for the provision of SMHS, in the amount of $775,008, with an | Approved | Pass |
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23-0122
| 1 | 20. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Chair to sign a Covenant and Agreement between the California Regional Water Quality Control Board, Central Valley Region, and the County of El Dorado to protect future health and safety and the environment as a result of potential risk related to the possible presence of hazardous materials as defined in Health and Safety Code §25260 pertaining to the Diamond Springs Parkway Phase 1B Project, Capital Improvement Program number 72334/36105011. (Cont. 8/15/2023, Item 20)
FUNDING: N/A | Continued | Pass |
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23-1146
| 1 | 21. | Agenda Item | Department of Transportation recommending the Board adopt and authorize the Chair to sign Resolution 124-2023 to accept the Irrevocable Offer of Dedication from Michael D. Lindeman and Lorraine D. Lindeman, Trustees of the Lindeman Family 2005 Trust dated October 17, 2005, for road right-of-way in fee, slope and drainage and public utilities easement, and temporary construction easement pertaining to the property identified as Assessor’s Parcel Number 051-250-54 in relation to the Diamond Springs Parkway Phase 1B Project, Capital Improvement Program number 72334/36105011. (Cont. 8/15/2023, Item 21)
FUNDING: N/A | Continued | Pass |
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23-1093
| 1 | 22. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Chair to sign the First Amendment to Agreement for Services 5527 with Macauley Construction, Inc., increasing the not-to-exceed amount by $250,000 for a new not-to-exceed amount of $750,000, to provide on-call road maintenance services.
FUNDING: County Service Area 2 and 9 Road Zone of Benefit Assessments and/or Special Taxes (100%). | Approved | Pass |
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23-0101
| 1 | 23. | Agenda Item | Department of Transportation recommending the Board adopt and authorize the Chair to sign Resolution 105-2023 adopting the Missouri Flat Area Master Circulation & Funding Plan Reimbursement Guidelines.
FUNDING: MC&FP Program. | Approved | Pass |
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23-1390
| 1 | 24. | Agenda Item | Department of Transportation, Maintenance and Operations Division, Fleet Services Unit, recommending the Board:
1) Find the purchase of five (5) replacement vehicles are exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160, Section D, due to use of State of California competitively-bid Contract 1-22-23-23;
2) Authorize the Purchasing Agent to utilize the State of California Contract 1-22-23-23 for the acquisition of five (5) fleet replacement vehicles of various configurations for the Department of Transportation - Fleet Services Unit; and
3) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Winner Chevrolet of Elk Grove, CA. in the amount of $185,300 plus applicable delivery, fees and taxes (estimated at $14,683.80) for a one time purchase following Board approval.
FUNDING: Fleet Internal Service Fund (100%). | Approved | Pass |
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23-0412
| 1 | 25. | Agenda Item | Planning and Building Department, Planning Division, Long Range Planning Unit, recommending the Board consider the following:
1) In accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code, Contracting Out, find that due to the limited time frames, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed is not sufficient to warrant the addition of permanent staff;
2) Approve and authorize the Chair to sign Agreement 7064 with ICF Jones & Stokes Inc., for the provision of environmental planning services for the Texas Hill Reservoir Takeline Parcel Rezone and General Plan Amendment Project, with a not-to-exceed amount of $347,880.00, and a term of three (3) years effective upon execution;
3) Approve and Authorize the Chair to sign Funding Agreement No. 7475 between the County and El Dorado Irrigation District (EID) for a $173,940 contribution by EID towards the Texas Hill Reservoir Takeline Parcel Rezone and General Plan Amendment Project; and
4) Authorize the Purchasing Agent, or designee, to execut | Approved | Pass |
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23-1441
| 1 | 26. | Agenda Item | District Attorney’s Office recommending the Board:
1) Accept a grant from the California Governor’s Office of Emergency Services for the Pandemic Unemployment assistance and Unemployment Insurance Anti-Fraud Grant (PG) Program in the total project cost of $247,677 for the period of July 1, 2023 through March 31, 2025, based on the received Letter of Intent;
2) Approve and authorize the Chair to sign the current Certification of Assurance of Compliance and any modified Certifications that may be required during the performance period; and
3) Authorize the District Attorney to execute the Grant Award Agreement and required documents, including any extensions or amendments thereof which would not increase net county cost, upon County Counsel approval.
FUNDING: California State General Fund. | Approved | Pass |
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23-1374
| 1 | 27. | Agenda Item | Probation Department recommending the Board authorize the Chair to sign retroactive Agreement 7876 with Marin County to place youth of said county in County of El Dorado Juvenile Detention Facilities on a space-available basis, for a term of July 1, 2023, through June 30, 2026.
FUNDING: Revenue from Inter-County agreements. | Approved | Pass |
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23-0600
| 1 | 28. | Agenda Item | Probation Department recommending the Board:
1) Make findings in accordance with El Dorado County Ordinance Code, Chapter 3.13.030 (B) that specialty skills and qualifications are not expressly identified in County classifications are involved in the performance of the work;
2) Find that Agreement for Services 7883 is exempt from competitive bidding in accordance with Procurement Policy C-17, Section 3.5 Specific Exemptions and Written Findings of Fact;
3) Approve and authorize the Chair to sign retroactive Agreement 7883 with Catalis Courts & Land Records, LLC, in the amount of $231,085.20, with a term of July 24, 2023, through July 23, 2024, with the option to extend for two (2) additional one-year terms with written notice by the Chief Probation Officer, for the maintenance and support of the Probation Department’s case management software; and
4) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 7883, including amendments which do not increase the maximum dollar amount or term of the Agreement, contingent upon appr | Approved | Pass |
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23-0716
| 1 | 29. | Agenda Item | Probation Department recommending the Board:
1) Make findings in accordance with El Dorado County Ordinance Code, Chapter 3.13.030 (B) that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work;
2) Approve and authorize the Chair to sign retroactive Agreement for Services 7841 with Justice Benefits, Inc. for the provision of professional assistance specific to Federal Title IV-E Administrative Claims for the term of August 14, 2023, through August 13, 2026, for a not-to-exceed amount of $202,200; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 7841, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: 100% Title IV-E (Federal Payments for Foster Care, Prevention, and Permanency). | Approved | Pass |
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23-1158
| 1 | 30. | Agenda Item | Probation Department recommending the Board:
1) Approve and authorize the Chair to sign retroactive Transitional Living Lease Agreement 7871 with Tim and Ellen Page for monthly rent for transitional housing for Probation clients, located at 2986 Coloma Street in Placerville, in the monthly amount of $3,435, to commence July 1, 2023, and terminate on June 30, 2024; and
2) Authorize the payment of late fees, if incurred, in the amount of $206.10.
FUNDING: General Fund. | Approved | Pass |
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23-1473
| 1 | 31. | Agenda Item | Offices of the Public Defender and the Alternate Public Defender recommending the Board:
1) Authorize the use of competitively bid Agreement MA4106 between Filevine, Inc. and the State of Utah for acquisition of a new case management system;
2) Approve and authorize the Purchasing Agent to execute two Purchase Orders with Filevine, Inc. for a case management system for a three-year period in the amount of $117,744.60 for the Public Defender’s Office and $30,009.00 for the Alternate Public Defender’s Office; and
3) Authorize the Purchasing Agent to execute any necessary change orders relating to these Purchase Orders, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund. | Approved | Pass |
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23-1462
| 1 | 32. | Agenda Item | Sheriff’s Office recommending the Board approve and authorize the continuation of the perpetual Subscription Agreement 5815 with Cordico Inc. for wellness app software for an approximate annual subscription fee of $30,000 for a one-year term from July 1, 2023, through June 30, 2024.
FUNDING: General Fund. | Approved | Pass |
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23-1463
| 1 | 33. | Agenda Item | Sheriff’s Office recommending the Board:
1) Make findings, in accordance with Section 3.13.030, Section E. of the El Dorado County Ordinance Code, that the work will be performed by another governmental entity or agency;
2) Approve and authorize the Chair to sign Agreement for Services 7163 in the amount of $205,000 with the El Dorado County Office of Education (EDCOE) for the term August 15, 2023 to August 14, 2026; and
3) Authorize the Purchasing Agent to increase the agreement on an "as-needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Community Corrections Partnership (AB 109). | Approved | Pass |
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23-1229
| 1 | 34. | Agenda Item | Planning and Building Department seeking Board direction related to the Cemetery Advisory Committee Formation Resolution 128-2002.
FUNDING: General Fund. | Direction Provided (See Minutes) | |
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23-1468
| 1 | 35. | Agenda Item | Chief Administrative Office recommending the Board:
1) Approve the use of the Community Funding Recipient Agreement template;
2) Authorize the Chief Administrative Officer to execute Community Funding Agreements with entities approved for community funding by prior Board Direction, using the Community Funding Recipient Agreement template;
3) Direct staff to return within 90 days with a Community Funding Policy for Board consideration; and
4) Provide direction to staff on what to include in the Policy.
FUNDING: General Fund. | Approved | Pass |
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23-1085
| 1 | 36. | Agenda Item | HEARING - Health and Human Services Agency (HHSA) recommending the Board, acting as the Governing Board of the El Dorado County Public Housing Authority (PHA) receive and file a revision of the HHSA PHA Updated 2022 Administrative Plan, approving the changes made to Chapter 4, “Applications, Waiting List and Tenant Selection.”
FUNDING: 97.5% Federal United States Department of Housing and Urban Development (HUD) funding, 2.2% General Fund, 0.3% other revenue sources. | Approved | Pass |
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23-1494
| 1 | 37. | Agenda Item | HEARING - Planning and Building Department, Planning Division, recommending the Board consider the following regarding TM-C22-0003/PD-R22-0003 (TM10-1496/PD10-0002)/Serrano Village K6 Subdivision Map Amendment and Serrano Village K6, Unit 2 Planned Development Revision submitted by R.E.Y. Engineers, Inc., to amend recorded Serrano Village K6 Subdivision Map J-113C and Planned Development Revision to remove a portion of the vehicular access restriction over the southern portion of the subject property: Lot 73, Sub. J-113C on property identified by Assessor’s Parcel Number 123-560-005 consisting of 4.15 acres located on the north side of Greenview Drive, approximately 0.7 miles northwest of the intersection with Serrano Parkway, In the El Dorado Hills Area:
1) Find Subdivision Map Correction TM-C22-0003 and Planned Development Revision PD-R22-0003 to be Categorically Exempt pursuant to Section 15305, Minor Alterations in Land Use Limitations, of the CEQA Guidelines; and
2) Approve TM-C22-0003 and PD-R22-0003 amending Recorded Subdivision Map J-113C and Planned Development based on t | Approved | Pass |
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23-1440
| 1 | 38. | Agenda Item | Department of Agriculture recommending the Board
1) Receive a presentation by the University of California Cooperative Extension, Central Sierra of an overview of the Programs, their accomplishments, and future needs; and
2) Direct staff to include the additional funding in the amount of $41,330 in the Fiscal Year 2023-24 Adopted Budget and return to the Board with approval of amended contract.
FUNDING: General Fund. | Approved | Pass |
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23-1607
| 1 | | Agenda Item | OPEN FORUM (See Attachment) | | |
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23-1487
| 1 | 39. | Agenda Item | Planning and Building Department recommending the Board consider the following:
1) Receive and file a draft Fee Study Report and presentation prepared by NBS Government Finance Group, Inc., including recommendations to adjust current fees charged by the Planning and Building Department for a variety of land use permits and projects;
2) Provide conceptual approval and direction to staff on the desired level of cost recovery, an implementation timeline, and any other alternative fee adjustments for each Planning and Building Department division, if different; and
3) Provide direction to staff to return to the Board for the first reading and adoption of the Planning and Building Department’s Fee Schedule.
FUNDING: Fees for Service. | Direction Provided (See Minutes) | |
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23-1489
| 1 | 40. | Agenda Item | Planning and Building Department, Code Enforcement Division, recommending the Board:
1) Receive a presentation on the Code Enforcement Strategic Plan for 2023 - 2025; and
2) Adopt and authorize the Chair to sign Resolution 126-2023 to approve the addition of 2.0 FTE Code Enforcement Officer I/II allocations and 1.0 FTE Code Enforcement Supervisor allocation. (Cont. 8/15/2023, Item 40)
FUNDING: Discretionary Transient Occupancy Tax (General Fund). | Continued | Pass |
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23-1537
| 1 | 41. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 20 Min.) | No Action Reported. | |
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23-1478
| 1 | 42. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Agricultural Commissioner, Sealer of Weights & Measures. (Est. Time: 15 Min.) | No Action Reported. | |
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