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Meeting date/time:
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1/7/2020
9:00 AM
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Minutes status:
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Final
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Meeting location:
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330 Fair Lane, Placerville, CA
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20-0009
| 1 | 1. | Agenda Item | Election of the Chair, Vice Chair and Second Vice Chair of the El Dorado County Board of Supervisors for 2020. (Est. Time: 5 Min.) | Approved | Pass |
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20-0009
| 1 | | Agenda Item | Election of the Chair, Vice Chair and Second Vice Chair of the El Dorado County Board of Supervisors for 2020. (Est. Time: 5 Min.) | Approved | Pass |
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20-0009
| 1 | | Agenda Item | Election of the Chair, Vice Chair and Second Vice Chair of the El Dorado County Board of Supervisors for 2020. (Est. Time: 5 Min.) | Approved | Pass |
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20-0054
| 1 | | Agenda Item | OPEN FORUM (See Attachment) | | |
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20-0002
| 1 | 2. | Agenda Item | Clerk of the Board recommending the Board approve the Minutes from the regular meeting of the December 17, 2019. | Approved | Pass |
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19-1866
| 1 | 3. | Agenda Item | Chief Administrative Office recommending the Board approve and authorize the Chair to sign the 2020 El Dorado County Fair Association Budget in the amount of $1,323,075, as approved by the El Dorado County Fair Board of Directors at their December 4, 2019 Board Meeting.
FUNDING: 86% Fair Association Raised Funds, 12% County Transient Occupancy Tax Funds, 2% State Funding. | Approved | Pass |
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19-1805
| 1 | 4. | Agenda Item | Chief Administrative Office, Parks and Trails Division, recommending the Board approve and authorize the Chair to sign the attached budget transfer to accomplish the following actions:
1) Revise the Parks budget thereby increasing the Fiscal Year 2019/20 River operating budget by $19,000 and decreasing appropriations in the River Trust Fund by $19,000; and
2) Revise the amount of anticipated revenue in the Ponderosa Quimby Fund for the Fiscal Year 2019/20 Budget thereby increasing appropriations for contingency within the special revenue fund by $230.
FUNDING: River Trust Fund, Ponderosa Quimby Fund. | Approved | Pass |
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19-1794
| 1 | 5. | Agenda Item | Clerk of the Board recommending the Board make the following District specific appointment to Boards, Commissions or Committees for the terms stated.
District II
Cemetery Advisory Committee: Reappoint Mary N. Tran, District Member, Term Expiration 01/01/2022.
District III
Community and Economic Development Advisory Committee: Appoint Seana Hartsell, District Member, Term Expiratoin 01/01/2021. | Approved | Pass |
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19-1795
| 1 | 6. | Agenda Item | Clerk of the Board recommending the Board make the following Non-District specific appointments to various Boards, Commissions or Committees for the terms stated.
Agricultural Commission
Reappoint Greg Boeger, Member, Agricultural Processing, Term Expiration 1/1/2024.
Reappoint William Draper, Member, Forest Industry Representative, Term Expiration 1/1/2024.
Behavioral Health Commission
Reappoint Dr. Stephen J. Clavere, Member, Term Expiration 1/1/2023.
Building Industry Advisory Committee
Reappoint Lori E. Burne, At-Large Member/Alternate, Term Expiration 1/1/2023.
Reappoint Garry J. Gates, SAGE Alternate, Term Expiration 1/1/2023.
Reappoint James Donald Bayless, At-Large Member/Alternate, Term Expiration 1/1/2023.
Reappoint Jeff Haberman, At-Large Member, Term Expiration 1/1/2023.
Reappoint Jerry Homme, El Dorado Co. Builders Exchange Member, Term Expiration 1/1/2023.
Reappoint Earl McGuire, SAGE Member, Term Expiration 1/1/2023.
Cemetery Advisory Commission
Reappoint Ramona Tripp-Verbeck, Native American Representative, Term Expiration 1/1/2022.
Appoint Cindy Munt, Board of Su | Approved | Pass |
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19-1781
| 1 | 7. | Agenda Item | Elections Department recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 001-2020 establishing the daily stipend for Inspector and Clerk pay at Vote Centers to begin with the March 3, 2020 Presidential Primary Election; and
2) Rescind Resolution 269-99 dated November 23, 1999 which set election day stipend pay for precinct workers.
FUNDING: General Fund. | Approved | Pass |
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19-1786
| 1 | 8. | Agenda Item | Elections Department recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 002-2020 allowing the Elections Department to partner with non-profit Community Service Organizations (CSO) to implement an "Adopt-A-Vote Center" program; and
2) Approve and authorize the Registrar of Voters to sign an agreement authorizing the County to contribute $2,200 for a 4-day vote center or $5,600 to an 11-day vote center to CSOs for the provision of a minimum of four (4) volunteers to staff County vote centers.
FUNDING: General Fund. | Approved | Pass |
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19-1819
| 1 | 9. | Agenda Item | Elections Department recommending the Board:
1) Approve and authorize the Chair to execute Amendment 1 to agreement 4037 with Kevin Bannon, a sole proprietor, effective upon execution, increasing the dollar amount from $69,000 to a not to exceed amount of $137,000 for consulting services related to the implementation of vote centers and the new voting system; and
2) Make findings in accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code that it is more economical and feasible to continue to engage an independent contractor for one-time professional services and project management of purchase and implementation of voting systems and vote centers.
FUNDING: Help America Vote Act grant funds. | Approved | Pass |
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20-0007
| 1 | 10. | Agenda Item | Human Resources Department recommending the Board approve and adopt Board of Supervisors Policy E-6 - Employee Identification Badge Policy.
FUNDING: Varies. | Approved | Pass |
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20-0008
| 1 | 11. | Agenda Item | Human Resources Department recommending the Board approve and adopt the revised department-specific class specification for the Assessor’s Office: Assistant Assessor.
FUNDING: N/A | Approved | Pass |
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20-0003
| 1 | 12. | Agenda Item | Human Resources Department recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 003-2020 adopting a new salary scale for the Correctional Lieutenant classification retroactive to November 9, 2019, to comply with the Memorandum of Understanding between the County of El Dorado and the El Dorado County Managers’ Association, Article 5, Section 1.C, and authorizing the compensation of employee(s) in the Correctional Lieutenant classification for back pay resulting from the delay in implementation of the required salary increase; and
2) Order the Auditor-Controller's Office to implement the salary increases retroactive to the pay period including November 9, 2019 through pay period 1 of 2020 (January 3, 2020), and compensate employee(s) in the Correctional Lieutenant classification for back pay resulting from the delay in implementation of the required salary increase.
FUNDING: General Fund. | Approved | Pass |
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19-1842
| 1 | 13. | Agenda Item | Health and Human Services Agency recommending the Board receive and file El Dorado County’s Data Notebook 2019 for California Behavioral Health Boards and Commissions.
FUNDING: N/A | Approved | Pass |
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19-1859
| 1 | 14. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Approve the Children’s Medical Services Program Budgets and Work Plans for the County of El Dorado for Fiscal Year 2019-2020 for the provision of required preventive and specialized health care services to children from birth to 21 years of age who are afflicted with life-threatening and/or severe life-altering chronic medical conditions, with an estimated maximum reimbursement amount of $1,351,570;
2) Delegate authority to the HHSA Director to execute the Certification Statements and any additional documents related to this funding, if any; and
3) Authorize the HHSA Director or the Chief Fiscal Officer to execute any required fiscal and programmatic reports.
FUNDING: 59% Federal Children’s Medical Services Allocation, 31% State Children’s Medical Services Allocations, 6% Public Health Realignment Fund Match, 2% Social Services Realignment Fund Match, and 2% County General Fund Match. | Approved | Pass |
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19-1119
| 1 | 15. | Agenda Item | Department of Transportation recommending the Board:
1) Make findings in accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code that it is more economical and feasible to engage an independent contractor for on-call environmental review services;
2) Approve and authorize the Chair to sign Agreement for Services 4201 with Ascent Environmental, Inc. in the not-to-exceed amount of $300,000, for a term to become effective upon execution by both parties and expiring three years thereafter, to provide as-needed environmental review services for the West Slope;
3) Approve and authorize the Chair to sign Agreement for Services 4203 with Helix Environmental Planning, Inc. in the not-to-exceed amount of $300,000, for a term to become effective upon execution by both parties and expiring three years thereafter, to provide as-needed environmental review services for the West Slope; and
4) Approve and authorize the Chair to sign Agreement for Services 4403 with Sycamore Environmental Consultants, Inc. in the not-to-exceed amount of $300,000, for a term to become effective up | Approved | Pass |
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19-1780
| 1 | 16. | Agenda Item | Department of Transportation recommending the Board:
1) Approve the $7,000 price decrease on the FY 2019/20 Fixed Asset List for the roller bringing the total from $55,000 to $48,000;
2) Approve the $7,000 price increase on the FY 2019/20 Fixed Asset List for the paint legend truck, bringing the new total from $85,000 to $92,000;
3) Make findings that the purchase of one (1) Chevrolet Silverado paint legend truck is exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160 Section D;
4) Authorize the Purchasing Agent to utilize the State of California competitively bid contract #1-18-23-20D for the acquisition of one (1) Chevrolet Silverado paint legend truck; and
5) Authorize the Purchasing Agent to sign the purchase order to the awarded State of California vendor, Winner Chevrolet of Elk Grove, CA in the amount of $85,108 plus applicable fees and taxes (estimated at $6,422) for a one time purchase for one (1) Chevrolet Silverado paint legend truck following board approval.
FUNDING: Road Fund. | Approved | Pass |
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19-1838
| 1 | 17. | Agenda Item | Department of Transportation recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Western Engineering Contractors, Inc., for the El Dorado Hills Boulevard Bike Path: Governor Drive to Brittany Place Project, CIP 72311/36105012, Contract 3825; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: Congestion Mitigation and Air Quality Program (77%), Regional Surface Transportation Program - Exchange Funds (<1%), and Regional Surface Transportation Program - Urban State Block Grant (23%). (Federal Funds) | Approved | Pass |
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20-0001
| 1 | 18. | Agenda Item | Surveyor's Office recommending the Board:
1) Acknowledge and consent to the making of an Irrevocable Offer of Dedication for a Road Right of Way (In Fee) and Slope Easement on a portion of Assessor’s Parcel Number 115-040-010, located in El Dorado Hills, District 1;
2) Acknowledge and consent to the making of an Irrevocable Offer of Dedication for a Drainage Easement on a portion of Assessor’s Parcel Number 115-040-010, located in El Dorado Hills, District 1;
3) Authorize the Chair to sign the Consent to the Making of an Irrevocable Offer of Dedication for the Road Right of Way (In Fee) and Slope Easement and to record the Irrevocable Offer of Dedication with the Consent attached. Authorization for recording said Offer is pursuant to Government Code Section 7050; and
4) Authorize the Chair to sign the Consent to the Making of an Irrevocable Offer of Dedication for the Drainage Easement and to record the Irrevocable Offer of Dedication with the Consent attached. Authorization for recording said Offer is pursuant to Government Code Section 7050.
FUNDING: N/A | Approved | Pass |
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19-1857
| 1 | 19. | Agenda Item | Sheriff’s Office recommending the Board approve the following:
1) Dispense with the formal bidding process in accordance with Purchasing Ordinance 3.12.16, Section D;
2) Authorize the Purchasing Agent to utilize the National Intergovernmental Purchasing Alliance (NIPA) competitively bid Contract 2018011 for the acquisition of replacement and additional tier one hard drives to increase data storage space; and
3) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, CDW-G of Chicago, IL. in the amount of $198,270.00 plus applicable delivery, fees and taxes (estimated at $13,165.00) for a one-time purchase following Board approval.
FUNDING: General Fund. | Approved | Pass |
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20-0004
| 1 | 20. | Agenda Item | Sheriff’s Office recommending the Board approve and authorize the Chair to sign and execute a reimbursement agreement between the County and the El Dorado Union High School District for reimbursement of funds in the amount of $54,575 for the grant performance period that ends June 30, 2020 from the Prop 56 Tobacco Tax Grant program for the installation of Fly Sense™ Vape Sensors.
FUNDING: Prop 56 Tobacco Tax Grant. | Approved | Pass |
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19-1879
| 1 | 21. | Agenda Item | Sheriff's Office recommending the Board:
1) Approve the use of Special Revenue Funds in the amount of $22,000 for Investigations Interview Room equipment;
2) Approve an updated Fixed Asset List, increasing the total fixed assets budget from $3,212,800 to $3,347,000 with no increase to net county cost;
3) Approve and authorize the Chair to sign Agreement for Services 4464 (FENIX 4464) with Green Valley Mortuary, Ltd for the provision of transportation services for a not to exceed amount of $150,000.00 with an effective date retroactive to January 1, 2020 and extending through December 31, 2023;
4) Approve and authorize the Chair to sign Agreement for Services 4333 (FENIX 4333) with Sacramento County Coroner for the provision of personnel, equipment, support relating to morgue services as necessary for a not to exceed amount of $225,000.00 with an effective date retroactive to January 1, 2020 and extending through June 30, 2023; and
5) Approve budget transfer increasing revenues and appropriations in the Sheriff’s Office Fiscal year 2019-2020 Budget by $22,000 drawing down from St | Approved | Pass |
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19-1770
| 1 | 22. | Agenda Item | Department of Transportation recommending the Board:
1) Allocate $40,000 Economic Development - Transient Occupancy Tax Funds towards an educational campaign for Measure M, snow removal equipment acquisition, that has been placed on the March 3, 2020 Presidential Primary Election; and
2) Approve and authorize the Chair to sign the related Budget Transfer. (4/5 vote required) (Est. Time: 15 Min.)
FUNDING: Economic Development - Transient Occupancy Tax. | Continued | Pass |
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19-1844
| 1 | 23. | Agenda Item | Chief Administrative Office recommending the Board consider the following:
1) Approve the use of the Fiscal Year 2019 Public Safety Power Shutoff (PSPS) Resiliency Allocation ($399,490) as recommended by the El Dorado County Continuity Coordination Implementation Group and Sheriff’s Office of Emergency Services; and
2) Approve and authorize the Chair to sign the attached budget transfer, increasing revenues and appropriations in the Sheriff's Office and the Chief Administrative Office. (Est. Time 20 Min.)
FUNDING: California Office of Emergency Services PSPS Resiliency Funding. | Approved | Pass |
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19-1793
| 1 | 24. | Agenda Item | Clerk of the Board recommending the Board make Board Member appointments to various Boards, Commissions or Committees for 2020:
Abandoned Vehicle Abatement Service JPA
Appoint one (1) Member (Current: Supervisor Hidahl, since 2017)
Appoint one (1) Alternate (Current: Supervisor Veerkamp, since 2013)
Behavioral Health Commission
Appoint one (1) Member (Current: Supervisor Hidahl, since 2018)
California Identification Random Remote Access Network
Appoint one (1) Member (Current: Supervisor Hidahl, since 2017)
Capital Southeast Connector Joint Powers Authority
Appoint one (1) Member (Current: Supervisor Hidahl, since 2017)
Appoint one (1) Alternate (Current: Supervisor Veerkamp, since 2013)
Cemetery Advisory Committee
Appoint one (1) Member & one (1) Alternate (Current Member: Supervisor Hidahl, since 2019)
Community Action Council
Appoint one (1) Member & one (1) Alternate (Current Member: Supervisor Hidahl, since 2017; Current Alternate: Cindy Munt, since 2017)
Appoint one (1) Member & one (1) Alternate (Current Member: Supervisor Frentzen, since 2015; Current Alternate: Elai | Approved | Pass |
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19-1717
| 1 | 25. | Agenda Item | Chief Administrative Officer recommending the Board receive and file a presentation from the California State Association of Counties regarding current discussions and actions being taken as a result of the recent PG&E power outages as well as efforts to address impacts of the Public Safety Power Shutoff events, and provide direction to staff on appropriate next steps. (Est. Time: 1.5 Hr.)
FUNDING: N/A | Received and Filed | |
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19-1198
| 3 | 27. | Agenda Item | Clerk of the Board recommending the Board:
1) Approve the Final Passage (Second Reading) of Ordinance 5113 to repeal County Ordinance Code Article VIII. Veterans Affairs Commission, Chapter 2.20.510 et. seq. pursuant to Board direction on June 25, 2019. Including a clerical correction to change the referenced Resolution; and
2) Approve and authorize the Chair to sign Resolution 013-2020 to continue the Veterans Affairs Commission and adopt new bylaws. (Cont. 1/7/20, Item 16) | Continued | Pass |
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19-1757
| 1 | 28. | Agenda Item | Chief Administrative Office, Facilities Division, recommending the Board consider the following:
1) Approve the use of the Design-Build construction project delivery method for the New Placerville Juvenile Hall Facility Project;
2) Authorize the release of a Request for Proposal for Construction Bridging Documents for the Placerville Juvenile Hall; and
3) Authorize the Chief Administrative Officer to submit a request to the United States Department of Justice to repay a portion of the grant funds for the South Lake Tahoe Juvenile Treatment Facility to be directed toward the new Placerville Juvenile Hall Project. (Est. Time: 30 Min.) (Cont. 1/7/20, Item 28)
FUNDING: Senate Bill 81 Local Youthful Offender Rehabilitative Financing Program ($9.6 million) and General Fund ($5.9 million). | Continued | Pass |
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19-1594
| 1 | 29. | Agenda Item | Assessor, Auditor-Controller and Treasurer/Tax Collector recommending the Board receive a presentation and file an update relative to the implementation of the Megabyte Property Tax System. (Est. Time: 15 Min.) | Received and Filed | |
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19-1792
| 1 | 30. | Closed Session Item | Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: Operating Engineers Local No. 3 representing employees in the Trades & Crafts Bargaining Unit; El Dorado County Probation Officers Association; El Dorado County Employees' Association, Local 1, representing employees in the General, Professional, and Supervisory Bargaining Units; and El Dorado County Deputy County Counsel Association. (Est. Time: 15 Min.) | Continued | |
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20-0033
| 1 | 31. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 10 Min.) | No Action Reported. | |
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19-1860
| 1 | 32. | Closed Session Item | Pursuant to Government Code Section 54956.9(d)(1)- Existing Litigation. Title: Claim of Terrie Cissna v. County of El Dorado; Sedgwick (formerly York Risk Services Group, Inc.), Worker's Compensation Claim Numbers ELAB-547929, ELAF-548483, ELAH-548961. (Est. Time: 5 Min.) | No Action Reported. | |
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19-1861
| 1 | 33. | Closed Session Item | Pursuant to Government Code Section 54956.9(d)(1)- Existing Litigation. Title: Claim of Mark Hangebrauck v. County of El Dorado; Sedgwick (formerly York Risk Services Group, Inc.), Worker's Compensation Claim Number ELAF-548369. (Est. Time: 5 Min.) | No Action Reported. | |
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19-1862
| 1 | 34. | Closed Session Item | Pursuant to Government Code Section 54956.9(d)(1)- Existing Litigation. Title: Claim of Jeremy Funk v. County of El Dorado; Sedgwick (formerly York Risk Services Group, Inc.), Worker's Compensation Claim Number ELAG-548601. (Est. Time: 5 Min.) | No Action Reported. | |
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19-1863
| 1 | 35. | Closed Session Item | Pursuant to Government Code Section 54956.9(d)(1)- Existing Litigation. Title: Claim of Kyle Van Buren v. County of El Dorado; Sedgwick (formerly York Risk Services Group, Inc.), Worker's Compensation Claim Number ELAH-548903. (Est. Time: 5 Min.) | No Action Reported. | |
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19-1867
| 1 | 36. | Closed Session Item | Pursuant to Government Code Section 54956.9(d)(1)- Existing Litigation. Title: Claim of Wayne McKnight v. County of El Dorado; Sedgwick (formerly York Risk Services Group, Inc.), Worker's Compensation Claim Number ELAB-547783. (Est. Time: 5 Min.) | No Action Reported. | |
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19-1096
| 1 | 37. | Agenda Item | Department of Transportation recommending the Board authorize the Chair to sign the Credit and Reimbursement Agreement for the Construction of the Country Club Drive Realignment - Bass Lake Road to Tierra De Dios Drive, CIP 71360 and the U.S. Highway 50 / Bass Lake Road Eastbound Off Ramp Intersection Signalization, CIP 73367 Projects between the County and Lennar Winncrest, LLC, (AGMT 19-54921).
FUNDING: Traffic Impact Mitigation Fees. | Approved | Pass |
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