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23-0673
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board approve the Minutes from the regular meeting on March 21, 2023. | Approved | Pass |
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23-0632
| 1 | 3. | Agenda Item | Chief Administrative Office recommending the Board consider the following regarding proposed State legislation:
1) Approve and authorize the Chair to sign a letter of support for SB 488 (Alvarado-Gil) regarding bioenergy projects and Community Choice Aggregators; and
2) Approve and authorize the Chair to sign a letter of opposition to AB 338 (Aguiar-Curry) regarding prevailing wage requirements for fuel reduction work.
FUNDING: N/A | Approved | Pass |
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23-0565
| 1 | 4. | Agenda Item | Chief Administrative Office, Facilities Division, recommending the Board consider the following:
1) Make findings pursuant to Ordinance Code 3.13.030 that the ongoing aggregate of the work to be performed under Agreement for Services 6952 with Mapes Enterprises is not sufficient to warrant the addition of permanent staff; and
2) Authorize the Purchasing Agent to sign Amendment II to the Agreement to increase compensation by $100,000, for an amended not-to-exceed amount of $281,000, with no change to the term or contract rates, for routine snow removal, snow staking, and snow hauling services in South Lake Tahoe at County-operated facilities.
FUNDING: General Fund. | Approved | Pass |
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23-0602
| 1 | 5. | Agenda Item | Chief Administrative Office, Facilities Division, recommending the Board:
1) Approve the attached amended Facilities Capital Workplan for FY 2022/23 adding the emergency repair and rebuild of the Veteran's Memorial Building; and
2) Authorize the chair to sign the attached budget transfer increasing revenues and appropriations in the Accumulative Capital Outlay (ACO) fund by $275,000 (4/5 vote).
FUNDING: Risk Insurance proceeds 90%, Accumulative Capital Outlay Fund 10%. | Approved | Pass |
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23-0089
| 1 | 6. | Agenda Item | Chief Administrative Office, Parks Division, recommending the Board consider the following:
1) Make findings in accordance with Chapter 3.13.030 of County Ordinance Code, Contracting Out that the California Environmental Quality Act (CEQA) and design work for the Diamond Springs Community Park requires specialty skills and qualifications;
2) Approve and authorize the Chair to sign Amendment I to Agreement 6454 with Dudek to include additional technical services and environmental analyses, increasing compensation by $142,372 for a new total not to exceed $440,367.50, and extending the term through January 31, 2024;
3) Approve and authorize the Chair to sign a Budget Transfer moving $1,000,000 of appropriations from Services and Supplies to Fixed Assets within the Parks Division budget; and
4) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 6454, excluding term extensions and increases to compensation, contingent upon approval by County Counsel and Risk Management.
FUNDING: Bass Lake Property Designation, General Fund, Transient Occupan | Approved | Pass |
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23-0567
| 1 | 7. | Agenda Item | Chief Administrative Office, Procurement and Contracts on behalf of the Department of Transportation recommending the Board approve the following:
1) Award Bid No. 23-288-047 for the purchase of Plant Mix Asphalt Concrete for the West Slope of El Dorado County to the sole qualified bidder, Teichert Rock Products of Sacramento, CA;
2) Authorize the Purchasing Agent to issue a purchase order contract in the amount of $3,000,000 ($1,000,000/year) for a thirty-six (36) month period following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Road Fund (Local Discretionary), Tribe Funds. (Local) | Approved | Pass |
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23-0570
| 1 | 8. | Agenda Item | Chief Administrative Office, Procurement and Contracts on behalf of the Department of Transportation, recommending the Board approve the following:
1) Award Bid 23-288-048 for the purchase of Aggregate Base Materials for the West Slope of El Dorado County to the low qualified bidder, Teichert Rock Products of Sacramento, CA;
2) Authorize the Purchasing Agent to issue a purchase order contract in the amount of $90,000 ($30,000/year) for a thirty-six (36) month period following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Road Fund. | Approved | Pass |
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23-0577
| 1 | 9. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division on behalf of Department of Transportation, recommending the Board approve the following:
1) Award Bid 23-293-042 for the purchase of Culverts, Pipes and Couplers to the sole qualified bidder, Blain Stumpf Rock Sand and Gravel of Shingle Springs, CA;
2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $150,000 for a three (3) year term following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Road Fund. (100%) | Approved | Pass |
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23-0337
| 1 | 10. | Agenda Item | Clerk of the Board, in collaboration with the Chief Administrative Office and County Counsel, recommending the Board approve Board Policies A-1, A-2, and A-3 with only changes to Board Policy A-3 Section III D. to include language to submit to County Counsel for approval along with the full ordinance and extend the sunset date of Board Policies A-1, A-2, and A-3 to April 4, 2027 pursuant to the Strategic Plan Good Governance goal:
1) A-1 Development and Distribution of Board of Supervisors Policies;
2) A-2 Guidelines for Writing Board of Supervisors Policies; and
3) A-3 Ordinances - New or Amended.
FUNDING: N/A | Approved | Pass |
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23-0601
| 1 | 11. | Agenda Item | Clerk of the Board, based upon the recommendation of the Director of Environmental Management Department, recommending the Board make the following appointments to the El Dorado Solid Waste Advisory Committee:
1) Appoint Lauren Benefield, So. Tahoe Refuse, Member, Term Expiration 04/04/2028; and
2) Appoint Natalie Tornincasa, Alternate, City of Placerville, Term Expiration 04/04/2028.
FUNDING: N/A | Approved | Pass |
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23-0623
| 1 | 12. | Agenda Item | Clerk of the Board, based on the recommendation from Supervisor Thomas, make the following appointment to the Diamond Springs and El Dorado Community Advisory Committee:
Appoint Maclyn “Mac” Cameron, Member, Term Expiration 4/4/2027.
FUNDING: N/A | Approved | Pass |
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23-0164
| 1 | 13. | Agenda Item | Elections Department recommending the Board:
1) Approve and authorize the Chair to sign a budget transfer increasing the Department's Fixed Asset appropriations by $90,599.70 with an offsetting decrease in Election services appropriations;
2) Approve and authorize the addition of two (2) M72 extractors to the Fixed Asset list for the Fiscal Year 2022-2023 Board Adopted Budget;
3) Authorize the Purchasing Agent to execute a purchase contract with Opex, contingent upon County Counsel and Risk Management approval, in the amount of $90,599.70 in year one for the purchase of the M72 extractors and accessories, plus associated annual maintenance and support of $6,400.00 per year starting in year two, for the three-year term July 1, 2023, through June 30, 2026;
4) Authorize the Purchasing Agent to sign any additional amendments to the agreement during the awarded period that do not increase the term or the contract amount; and
5) Authorize the Purchasing Agent to execute a Purchase Order, contingent upon approval from Risk Management and County Counsel, for the purchase of two (2) M72 | Approved | Pass |
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23-0617
| 1 | 14. | Agenda Item | Supervisor Laine recommending the Board adopt and authorize the Chair to sign Resolution 052-2023 recognizing highway restrictions on Sunday, June 4, 2023 for the 30th Annual America's Most Beautiful Bike Ride.
FUNDING: N/A | Approved | Pass |
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23-0658
| 1 | 15. | Agenda Item | Supervisor Thomas recommending the Board approve and authorize the Chair to sign a Proclamation recognizing April 2023 as Child Abuse Prevention Month in El Dorado County.
FUNDING: N/A | Approved | Pass |
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23-0513
| 1 | 16. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of Housing and Disability Advocacy Program (HDAP) services provided by MAXIMUS Human Services are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);
2) Approve and authorize the Chair to sign Amendment I to Agreement for Services 6410 with MAXIMUS Human Services, to increase the maximum obligation by $45,000, bringing total compensation to $95,000, revise the Scope of Services to add co-location language and expand the provision of services for Adult Protective Services (APS) clients, update the Contract Administrator, and add Exhibit G for the Acceptance of Liability for Borrowed Keys/Entry Cards by the Contractor; and
3) Authorize the HHSA Director, or the Assistant Director of Human Services to execute further documents relating to Agreement for Services 6410, including am | Approved | Pass |
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23-0308
| 1 | 17. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the purchase and installation of the HHSA Spring Street security camera system provided by Contractor are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);
2) Make a finding in accordance with Procurement Policy C-17 Section 3.4(4) exempting the competitive bidding process because “a piggyback contract is available” to authorize the Purchasing Agent to utilize the competitively bid contract 535122 awarded by Kern County Superintendent of Schools on behalf of Pennsylvania Education Purchasing Program for Microcomputers (PEPPM);
3) Approve and authorize the Purchasing Agent to sign Agreement for Services 7461 with Surveillance Systems Integration Inc. doing business as Surveillance Systems Incorporated, for a maximum obligation amount of $100,568.87, with a term of one hundred eighty (180) c | Approved | Pass |
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23-0522
| 1 | 18. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of Transitional Housing Program services is in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);
2) Approve and authorize the Chair to sign Amendment III to Agreement for Services 5446 with Whole Person Learning to add $32,000 to the contract to increase the not-to-exceed amount from $64,000 to $96,000, and to extend the term of the Agreement through October 15, 2026, to coincide with the funding stream termination date; and
3) Authorize the HHSA Director, or the Assistant Director of Human Services to execute further documents relating to Agreement for Services 5446, including amendments, contingent upon County Counsel and Risk Management approval, which do not increase the maximum dollar amount or term of the Agreement.
FUNDING: 100% State Transitional Housing Grant Funds | Approved | Pass |
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23-0375
| 1 | 19. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board receive and file El Dorado County’s Data Notebook 2022 for California Behavioral Health Boards and Commissions.
FUNDING: N/A | Approved | Pass |
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23-0517
| 1 | 20. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Approve and authorize the HHSA Director to sign non-financial Agreement 22-1002 (County of El Dorado contract number 7370) with the California Department of Social Services, for the provision of access to confidential Employment Development Department base wage data, with a retroactive effective date of July 01, 2022, through June 30, 2025; and
2) Authorize the HHSA Director to execute further documents relating to Agreement 22-1002 including amendments, contingent upon approval by County Counsel and Risk Management, which do not add compensation or increase the term of the Agreement.
FUNDING: N/A | Approved | Pass |
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22-1683
| 8 | 21. | Agenda Item | Health and Human Services Agency recommending the Board of Supervisors find that a Local Health Emergency continues to exist in El Dorado County as a result of the Mosquito Fire (Cont. 6/6/2023, Item 34)
FUNDING: N/A | Approved | Pass |
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23-0450
| 1 | 22. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Approve and authorize the HHSA Director to sign a notice exercising the option to extend Caldor Disaster Case Management Agreement 6250 with The Salvation Army, with an additional $80,017 in compensation for a new not-to-exceed amount of $219,977.15, for an additional eight months through December 31, 2023, for the personnel and equipment necessary to provide Disaster Case Management for households displaced by the Caldor Fire; and
2) Direct staff to issue a Request for Qualifications (RFQ) to identify additional providers to serve on an as-needed basis for future Disaster Case Management services.
FUNDING: General Fund-Caldor Fire Relief Designation. | Approved | Pass |
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23-0489
| 1 | 23. | Agenda Item | El Dorado County Air Quality Management District (AQMD) recommending the Board of Supervisors, acting as the Board of Directors of the AQMD, authorize AQMD's Air Pollution Control Officer to execute a funding agreement with the El Dorado County Fire Safe Council (Fire Safe Council) providing funding for a biomass chipping program for residents within the Sacramento Federal PM2.5 Nonattainment Area which includes most communities in western El Dorado County.
FUNDING: Federal EPA Targeted Airshed Grant funding. | Approved | Pass |
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23-0339
| 1 | 24. | Agenda Item | Department of Transportation recommending the Board take the following actions pertaining to South Tahoe Greenway - Upper Truckee River Bridge at Johnson Meadow Project, Capital Improvement Program project number 36107023:
1) Find in accordance with County Ordinance Code Chapter 3.13, Section 3.13.030 (C), Contracting Out, that it is appropriate to contract with Nichols Consulting Engineers for geotechnical and environmental services;
2) Award Request for Proposal 22-925-065 to Nichols Consulting Engineers, Chtd.; and
3) Approve and authorize the Chair to sign Agreement 6996 with Nichols Consulting Engineers in the amount of $259,935 for a three (3) year term.
(Supervisor - District 5)
FUNDING: Tahoe Regional Planning Agency Air Quality Mitigation Funds (0.5%), Regional Surface Transportation Block Grant Program (12.1%), To Be Determined (87.4%), (Local and Federal Funds). Funding for the environmental and geotechnical phase of the project is fully funded with Tahoe Regional Planning Agency Air Quality Mitigation Funds and Regional Surface Transportation Block Grant Program | Approved | Pass |
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23-0494
| 1 | 25. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Chair to sign a budget transfer request for Gilmore Vista Zone of Benefit 98122 to reallocate funds from Contingency to fund road maintenance projects and administrative costs during Fiscal Year 2022-23. (4/5 vote required)
FUNDING: County Service Area Zone of Benefit Special Taxes. (100%) | Approved | Pass |
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23-0527
| 1 | 26. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Clerk of the Board to reduce Performance Bond EACX4020395 pertaining to Summer Brook Unit 1 (Phase 1 & 2) and Unit 2 (Phase 2 &4), TM 07-1440-R-2, from $3,060,590.00 to $319,998.75, representing 100% of the total remaining improvements. This amount guarantees against any defective work, labor done, or defective materials furnished.
FUNDING: Developer Funded. | Approved | Pass |
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23-0697
| 1 | 27. | Agenda Item | Director of the Department of Transportation, serving as the Road Commissioner, recommending the Board receive and file the attached report as required under Resolution 016-2023, providing a status update on the emergency road repair work related to the 2022 storms.
FUNDING: Undetermined. Options include General Fund, Road Fund, Tribe Fund Balance or Road Maintenance General Fund Designation. The Department will also be seeking FEMA and CalOES reimbursement through the California Severe Winter Storms, Flooding, Landslides and Mudslides FEMA declaration for incident period December 27, 2022 - January 31, 2023. | Approved | Pass |
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22-2180
| 1 | 28. | Agenda Item | Planning and Building Department, Economic Development Division, recommending the Board consider the following:
1) In accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code, Contracting Out, find that specialty skills and qualifications not expressly identified in County classifications are required for the performance of this work;
2) Approve and authorize the Chair to sign Agreement 7140 with Helix Environmental Planning, Inc., for the provision of as-needed environmental services for broadband specific projects, with a not-to-exceed amount of $150,000, and a term of three (3) years effective upon execution; and
3) Authorize the Purchasing Agent, or designee, to execute any further documents determined necessary related to Agreement 7140, including amendments which do not increase the not-to-exceed amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.
FUNDING: Transient Occupancy Tax. (TOT) | Approved | Pass |
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23-0171
| 1 | 29. | Agenda Item | Planning and Building Department, Planning Division, Current Planning Unit, recommending the Board:
1) In accordance with Section 3.13.030 of County Ordinance Code, Contracting Out, find that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the Agreement 447 with Ascent Environmental, Inc.;
2) Approve and authorize the Chair to sign Amendment V to Agreement 447 with Ascent Environmental, Inc., for the provision of project specific environmental consulting services for several major development projects, extending the term of the Agreement by three years with an updated expiration date of April 15, 2026, with no changes to the scope of work or not-to-exceed amount; and
3) Authorize the Purchasing Agent, or designee, to execute any further documents determined necessary related to Agreement 447, including amendments which do not increase not-to-exceed amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.
FUNDING: Applicant Funded. | Approved | Pass |
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23-0456
| 1 | 30. | Agenda Item | Public Defender’s Office recommending the Board consider the following:
1) Approve the addition of three (3) Verkada Dome Cameras assigned to Fiscal Year 2022-23 Fixed Asset list, with a cost of $21,827.42;
2) Approve and authorize the Chair to sign a Budget Transfer decreasing the Public Defender Office’s Salary and Benefits appropriations by $21,828 and increasing the departments Fixed Asset appropriations by $21,828;
3) Approve and authorize the Purchasing Agent to sign Agreement 7433 for camera system installation and licensing with Surveillance Systems Integration, Inc. (SSI) in the amount of $21,827.42, which includes a 10-year agreement term for associated software licenses; and
4) Authoring the Purchasing Agent to execute any necessary amendments relating to Agreement for Services 7433, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund. | Approved | Pass |
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23-0090
| 3 | 34. | Agenda Item | El Dorado County Sheriff's Office of Emergency Services recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of the December 2022 Storms. (Cont. 10/10/2023, Item 23)
FUNDING: N/A | Approved | Pass |
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22-2205
| 1 | 35. | Agenda Item | Auditor-Controller’s Office recommending the Board of Supervisors consider the following:
1) Waive the 180-day waiting period for extra help employment of CalPERS retired annuitants to fill critically needed position within the Auditor’s Office;
2) Approve and authorize the Chair to sign Resolution 054-2023 authorizing the appointment of Gloria Berry as an extra help Sr. Administrative Analyst, effective 04/05/2023;
3) Approve and authorize the Chair to sign Resolution 055-2023 authorizing the appointment of Connie Tover as an extra help Accountant I, effective 04/05/2023; and
4) Authorize an exception to Personnel Rule 604.5 to hire all annuitants at Step 5.
FUNDING: N/A | Approved | Pass |
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23-0699
| 1 | 36. | Agenda Item | Board of Supervisors presenting awards to winners of the 28th Annual Student Map Drawing Contest hosted by the County and sponsored by the local organization of professional Surveyors, Architects, Geologists and Engineers (S.A.G.E.). (Cont. 4/4/2023, Item 36) | Continued | Pass |
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23-0301
| 1 | 37. | Agenda Item | HEARING - Department of Transportation recommending the Board:
1) Conduct a Public Hearing consistent with Mitigation Fee Act requirement to consider the annual adjustment to the Bass Lake Hills Specific Plan Public Financing Plan Fee Schedule;
2) Find that the 2023 Bass Lake Hills Specific Plan Public Financing Plan Fee Schedule is consistent with the Mitigation Fee Act Government Code Sections 660001(a)(1)-(4) and 66001(b); and
3) Adopt and authorize the Chair to sign Resolution 053-2023 for the 2023 Bass Lake Hills Specific Plan Public Financing Plan Fee Schedule.
FUNDING: Bass Lake Hills Specific Plan Public Facilities Finance Plan Fee Program. | Approved | |
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23-0757
| 1 | | Agenda Item | OPEN FORUM (See Attachment) | | |
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23-0655
| 1 | 38. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Lon Uso as Trustee of the Uso Family Trust v. County of El Dorado; El Dorado County Superior Court Case No. 23CV0385 Number of potential cases: (1). (Est. Time: 10 Min.) | Action Reported | |
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23-0696
| 1 | 39. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time:15 Min.) | No Action Reported. | |
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