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20-0330
| 1 | | Agenda Item | Adoption of the Agenda and Approval of the Consent Calendar (See Attachment) | | |
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20-0332
| 1 | | Agenda Item | OPEN FORUM (See Attachment) | | |
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20-0251
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board approve the Minutes from the regular meeting of the Board of Supervisors on February 11, 2020. | Approved | Pass |
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20-0184
| 1 | 2. | Agenda Item | Chief Administrative Office recommending the Board approve and authorize the Chief Administrative Officer to sign an "Acknowledgement and Consent to Sublease" to allow the City of South Lake Tahoe to sublease a portion of County-owned property in the City of South Lake Tahoe to the California-Tahoe Emergency Services Operations Authority (Cal Tahoe) for temporary use as headquarters for ambulance transport operations.
FUNDING: N/A | Approved | Pass |
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20-0288
| 1 | 3. | Agenda Item | Chief Administrative Office recommending the Board authorize the Purchasing Agent to negotiate and execute Amendment I to the Agreement (FENIX 4555) with NEO Fiber, Inc, dba Neo Connect, increasing the not-to-exceed amount from $15,000 to $50,882, for as-needed, on-going staffing support and consulting services related to pre-grant Broadband efforts, including researching what areas of the County would qualify for upcoming grant opportunities. (Cont. 2/25/2020, Item 3) (Est. Time: 10 mins)
FUNDING: General Fund/TOT | Continued | Pass |
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20-0213
| 1 | 4. | Agenda Item | Chief Administrative Office recommending the Board order the Auditor-Controller to disburse $450,000 to the Cameron Park Community Services District (Cameron Park Fire Department) from its Development Impact Mitigation Fee Account for the construction of a new fire and rescue training facility.
FUNDING: Development Impact Mitigation Fees. | Approved | Pass |
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20-0098
| 2 | 5. | Agenda Item | Chief Administrative Office, EMS and Emergency Preparedness & Response Division, recommending the Board approve Final Passage (Second Reading) of the amendments to the Vegetation Management and Defensible Space Ordinance 5119 5101 as introduced by Chief Administrative Office, EMS and Emergency Preparedness & Response Division on February 11, 2020. (Cont. 2/11/20, Item 26)
FUNDING: General Fund, included in FY 2019-20 Budget. | Approved | Pass |
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19-1723
| 1 | 6. | Agenda Item | Chief Administrative Office, Facilities Division, recommending the Board consider:
1) Authorize the Chair to sign Facility Use Agreement 4481 with the Assembly Committee on Rules, California State Assembly for 96 square feet of space located at 2441 Headington Road in Placerville; and
2) Make findings pursuant to Government Code 25526.6 that issuance of this Facility Use Agreement is in the public interest.
FUNDING: General Fund. | Approved | Pass |
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20-0079
| 1 | 7. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, presenting a list of County surplus property and recommending the Board so declare and authorize disposal of same in accordance with the procedures outlined in the County's Purchasing Ordinance, Chapter 3.12 and Section 3.12.220 thereof.
FUNDING: Various. | Approved | Pass |
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20-0178
| 1 | 8. | Agenda Item | Clerk of the Board recommending the Board rescind Board Policy I-1 Business Cards for Members of Boards, Committees, and Commissions.
FUNDING: N/A | Approved | Pass |
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20-0246
| 1 | 9. | Agenda Item | Clerk of the Board, based upon the recommendations of Supervisor Parlin and the Veterans Affairs Commission, recommending the Board accept the following resignation and make the following appointment to the Veterans Affairs Commission:
1) Accept Bill Scrivani's resignation; and
2) Appoint Ken Welch, District IV Member, Term Expiration 1/1/2023. | Approved | Pass |
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20-0226
| 1 | 10. | Agenda Item | Human Resources Department recommending the Board:
1) Adopt the revised Chief Administrative Office department-specific class specifications of Custodial Supervisor and Grounds Maintenance Supervisor (Title Change from Supervising Grounds Maintenance Worker);
2) Adopt the revised Health and Human Services Agency department-specific class specifications of Animal Services Officer I/II (Title change from Animal Control Officer I/II), Animal Shelter Attendant, Energy Weatherization Supervisor, and Sr. Animal Services Officer (Title change from Sr. Animal Control Officer);
3) Adopt the revised Department of Information Technologies department-specific class specification of Assistant Director of Information Technologies; and
4) Adopt and authorize the Chair to sign Resolution 025-2020 to approve the abovementioned title changes.
FUNDING: N/A | Approved | Pass |
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20-0199
| 1 | 11. | Agenda Item | Human Resources Department recommending the Board approve and adopt the revised department-specific class specification of Elections Worker - Extra Help for the Elections Department.
FUNDING: N/A | Approved | Pass |
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20-0087
| 1 | 12. | Agenda Item | Recorder-Clerk recommending the Board:
1) Approve and authorize the continued use of perpetual Agreement 2602 with Iron Mountain Information Management, LLC. through December 31, 2020 for the provision of off-site, climate-controlled records and media storage; and
2) Authorize the Purchasing Agent to process a change order to add $12,000 to Contract 2602 to pay invoices from May 1, 2019 to December 31, 2020.
FUNDING: Micrographics Trust Fund. | Approved | Pass |
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19-1459
| 1 | 13. | Agenda Item | Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Agreement for Services 4359 with Psychological Assessment Systems Inc., doing business as (dba) New Horizons Child and Family Services for the provision of intensive in-home family treatment services, in the amount of $90,000, for the term upon execution through January 31, 2023;
2) Make findings in accordance with County Ordinance 3.13.030 (C) “Due to the limited timeframes, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed is not sufficient to warrant addition of permanent staff;” to provide services as defined in the contract with New Horizons Child and Family Services agreement 4359; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4359, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: Federal and State Funding: | Approved | Pass |
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20-0228
| 1 | 14. | Agenda Item | Health and Human Services Agency recommending the Board of Supervisors appoint Don Semon, Director of the Health and Human Services Agency as the Public Guardian effective March 3, 2020.
FUNDING: N/A | Approved | Pass |
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20-0197
| 1 | 15. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Delegate authority to the Director of Health and Human Services Agency to accept one-time funding made available through the California Department of Public Health, Division of Communicable Disease Control, in the amount of $212,361.47, with a retroactive term that extends from February 1, 2020 through June 30, 2023, for local public health infrastructure to address infectious disease prevention and control; and
2) Authorize the Director of Health and Human Services to submit all documents required for the award with a requirement HHSA return to the Board with the eventual funding agreement, if awarded, contingent upon County Counsel and Risk Management Approval.
FUNDING: State Funding made available through the California Budget Act of 2019, administered by the California Department of Public Health. | Approved | Pass |
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19-1833
| 1 | 16. | Agenda Item | Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Agreement for Services 4520 with Whole Person Learning, Inc., for the provision of Transitional Housing Placement-Plus services on an “as requested” basis, for the five (5) year term from February 29, 2020 through February 28, 2025 with an annual not-to-exceed obligation of $300,000 and a total maximum obligation of $1,500,000 for the duration of the Agreement;
2) Make findings in accordance with County Ordinance 3.13.030 (B) “Specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work;” this vendor, Whole Person Learning, Inc. is currently the only provider certified by the County to provide the Transitional Housing Program-Plus (THP-P) services; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4520, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and R | Approved | Pass |
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20-0121
| 1 | 17. | Agenda Item | Health and Human Services Agency recommending the Board:
1) Approve the Veteran Affairs Commission recommendation for utilization of the Fiscal Year 2019-20 Transient Occupancy Tax;
2) Approve and authorize the Purchasing Agent, or designee, to execute the eight (8) Funding Agreements identified by the Veteran Affairs Commission, to distribute the Fiscal Year 2019-20 Transient Occupancy Tax (TOT) funds as recommended by the Veteran Affairs Commission; and
3) Authorize the Health and Human Services Agency Director, or designee, to execute further documents relating to the Funding Agreements, including amendments that do not increase the maximum dollar amount or term of the agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: 100% Transient Occupancy Tax / General Fund. | Approved | Pass |
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20-0034
| 1 | 18. | Agenda Item | Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Agreement for Services 4584 with The Center for Violence-Free Relationships, for the provision of therapeutic counseling and classes, in the amount of $200,000, for the term of three years from April 1, 2020 through March 31, 2023;
2) Make findings in accordance with County Ordinance 3.13.030 (C) that “due to the limited timeframes, temporary or occasional nature, or the schedule for the project or scope of work, the ongoing aggregate of work to be performed is not sufficient to warrant addition of permanent staff;” to provide the services outlined in the Agreement 4584 with The Center for Violence-Free Relationships; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4584, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: Federal and Realignment: 28% Federal; 72% Social Services Realignme | Approved | Pass |
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20-0171
| 1 | 19. | Agenda Item | Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Agreement for Services 4603 with Nancy Callahan, doing business as I.D.E.A. Consulting, to provide assessment, analysis, and recommendations regarding the Behavioral Health Adult System of Care, for the term of twelve months upon execution, in the amount of $100,000;
2) Make findings that in accordance with County Ordinance Section 3.13.030 (F), this contract is necessary to “protect against a conflict of interest or to ensure independent and unbiased findings where there is a need for an outside perspective”; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4603, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: 50% Behavioral Health Realignment and 50% MHSA funding. | Approved | Pass |
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20-0196
| 1 | 20. | Agenda Item | Health and Human Services Agency recommending the Board approve and authorize the Chair to sign the following Budget Transfer Requests for the fiscal year 2019-20 budget:
1) A Budget Transfer Request increasing 1991 Realignment revenue and appropriations for Social Services and reallocate BOS Resolution 162-2019 year end fund balances which used contingency for prior year excess revenues above liabilities, it is necessary to decrease contingencies and appropriate the funds for use in program operations;
2) A Budget Transfer Request to allocate recently awarded Homeless Grant revenues and appropriations in the Community Services Department received after the Recommended Budget Submission and reallocate BOS Resolution 162-2019 year end fund balances;
3) A Budget Transfer Requesting to increase Realignment and Substance Abuse Disorder Programs Special Revenue Funds revenues and increase appropriations in the Behavioral Health operating accounts;
4) A Budget Transfer Request reallocating Realignment and Substance Abuse Disorder Programs Special Revenue Funds for the BOS Resolution | Approved | Pass |
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20-0153
| 1 | 21. | Agenda Item | Department of Transportation recommending the Board consider the following:
1) Accept the subdivision improvements for Serrano - Village J6 Phase 1 - Unit 1, TM 13-1511, as complete;
2) Reduce Performance Bond 0702219 from $559,556.85 to $346,217.73, which is ten percent of the total cost of the subdivision improvements. This amount guarantees against any defective work, labor done, or defective materials furnished, which is to be released after one year if no claims are made;
3) Hold Laborers & Materialmens Bond 0702219 in the amount of $1,731,088.64 for six months to guarantee payments to persons furnishing labor, materials, or equipment; and
4) Authorize the Clerk of the Board to release the respective Bonds after the required time periods upon written request by the Department.
FUNDING: Developer Funded. | Approved | Pass |
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20-0168
| 1 | 22. | Agenda Item | Department of Transportation recommending the Board consider the following pertaining to the Hanks Exchange Road at Squaw Hollow Creek - Bridge Replacement Project, CIP 77135/36105020, Contract 3916:
1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and
2) Authorize advertisement for construction bids.
FUNDING: Highway Bridge Program (100%). (Federal Funds) | Approved | Pass |
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20-0164
| 1 | 23. | Agenda Item | Department of Transportation recommending the Board:
1) Approve and authorize the Chair to sign the First Amendment to Agreement for Services 4082 with American Pavement Systems, Inc. amending Exhibit A, Scope of Work, with no changes to the not-to-exceed amount or term; and
2) Approve and authorize the Chair to sign the First Amendment to Agreement for Services 4083 with Pavement Coatings Co. amending Exhibit A, Scope of Work, with no changes to the not-to-exceed amount or term.
FUNDING: Local Discretionary Funds (Local), Road Fund (State), and SB1-RMRA (State). | Approved | Pass |
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20-0181
| 1 | 24. | Agenda Item | Department of Transportation recommending the Board:
1) Approve the addition of one (1) berm machine to the Department of Transportation's FY 2019-20 Fixed Asset List totaling $12,000; and
2) Approve the addition of one (1) combo sander to the Department of Transportation's FY 2019-20 Fixed Asset List totaling $45,000.
FUNDING: Road Fund (Discretionary) and Road Repair and Accountability Act of 2017 (SB1-RMRA) (State). | Approved | Pass |
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20-0111
| 1 | 25. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Chair to sign the Second Amendment to Agreement for Services 547 with California Compaction Equipment, Inc. for equipment rental, increasing the not-to-exceed by $30,000 for a total not-to-exceed amount of $129,000 with no change to the term or Scope of Work of the Agreement.
FUNDING: Local Discretionary Funds (Local), Road Fund (State), SB1-RMRA (State) and CSA 3 (Local). | Approved | Pass |
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19-1153
| 1 | 26. | Agenda Item | Department of Transportation recommending the Board consider the following actions pertaining to the Country Club Heights Erosion Control Project, CIP 95191:
1) Adopt and authorize the Chair to sign Resolution of Intent 026-2020 to remove a 330-foot portion of Waverly Drive from the County maintained mileage system; and
2) Authorize the Clerk of the Board to schedule a hearing for the proposed removal from the maintained mileage system.
FUNDING: California Tahoe Conservancy (100% - State). | Approved | Pass |
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20-0256
| 1 | 27. | Agenda Item | Planning and Building Department, Planning Division, submitting for approval of a Final Map for Village 1B (TM-F19-0004) of the Saratoga Estates Tentative Subdivision Map (TM14-1520), creating a total of 35 residential lots ranging in size from 6,389 square feet to 11,654 square feet, and two (2) private road lots, on a 7.74-acre portion of a property identified as Assessor’s Parcel Number 120-070-020, located on the north side of Saratoga Way, approximately 1,100 feet west of the intersection with Finders Way, in the El Dorado Hills area, and recommending the Board take the following actions:
1) Approve the Final Map (TM-F19-0004) for Saratoga Estates Village 1B; and
2) Approve and authorize the Chair to sign the Agreement to Make Subdivision Improvements (Attachment B). (Supervisorial District 1)
FUNDING: Developer Funded. | Approved | Pass |
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19-1644
| 1 | 28. | Agenda Item | District Attorney recommending the Board approve and authorize the following in regards to Lexipol, LLC perpetual agreement 043-S1611, Amendment III:
1) Establish pricing for the annual subscription fee from June 1, 2020 through May 31, 2021 in the amount of $2,917; and
2) Allow up to 3% annual subscription renewal fee increase, with thirty (30) day written notice.
FUNDING: General Fund. | Approved | Pass |
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20-0052
| 1 | 29. | Agenda Item | Chief Administrative Office recommending the Board receive informational presentations from the listed Departments as part of the preparation for the Fiscal Year 2020-21 Budget development process:
1) Environmental Management;
2) Library;
3) Human Resources;
4) Treasurer-Tax Collector; and
5) Chief Administrative Office - Administration & Budget. (Est. Time: 1 Hr.) (Cont. 2/25/2020, Item 29) | Continued | Pass |
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20-0029
| 1 | 30. | Agenda Item | Chief Administrative Office recommending the Board:
1) Receive and file the attached Fiscal Year 2019-20 Mid-Year Budget Report; and
2) Approve updated Budget Policies (Board Policy B-16) reflecting the addition of a Capital (Fixed) Asset budget policy. (Est. Time: 30 Min.) (Cont. 2/25/2020, Item 30) | Continued | Pass |
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20-0250
| 1 | 31. | Agenda Item | Supervisor Frentzen recommending the Board authorize the signature of all five Board Members on a Certificate of Recognition for Charlie Callahan and to thank him for 11 years of service as the District II member on the Parks and Recreation Commission. (Est. Time: 5 Min.) | Continued | Pass |
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20-0229
| 1 | 32. | Agenda Item | Supervisor Veerkamp recommending the Board authorize the Chair to sign a Proclamation designating the month of March as Grand Jury Awareness Month. (Est. Time: 15 Min.) | Approved | Pass |
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19-1768
| 3 | 33. | Agenda Item | HEARING - To consider the recommendation of the Planning Commission on the Vineyards at El Dorado Hills project to request a Rezone (Z16-0002), a Planned Development (PD16-0001), a Phased Tentative Subdivision Map (TM16-1528), and a Design Waiver on property identified by Assessor’s Parcel Number 126-100-024, consisting of 114.03 acres, in the Rural Region in the El Dorado Hills area, submitted by Omni Financial, LLC; and the Planning Commission recommending the Board take the following actions:
1) Adopt Resolution 229-2019 certifying the Environmental Impact Report (Attachment C), subject to California Environmental Quality Act Findings and Statement of Overriding Considerations (Attachment D);
2) Adopt the Mitigation Monitoring Reporting Program (Attachment E) detailing the recommended Mitigation Measures in the Environmental Impact Report, in compliance with California Environmental Quality Act Guidelines Section 15097(a);
3) Approve Z16-0002 rezoning Assessor's Parcel Number 126-100-024 applying the Planned Development Combining Zone to the existing underlying zoning of Estate | Not Approved (See Minutes) | |
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19-1768
| 3 | | Agenda Item | HEARING - To consider the recommendation of the Planning Commission on the Vineyards at El Dorado Hills project to request a Rezone (Z16-0002), a Planned Development (PD16-0001), a Phased Tentative Subdivision Map (TM16-1528), and a Design Waiver on property identified by Assessor’s Parcel Number 126-100-024, consisting of 114.03 acres, in the Rural Region in the El Dorado Hills area, submitted by Omni Financial, LLC; and the Planning Commission recommending the Board take the following actions:
1) Adopt Resolution 229-2019 certifying the Environmental Impact Report (Attachment C), subject to California Environmental Quality Act Findings and Statement of Overriding Considerations (Attachment D);
2) Adopt the Mitigation Monitoring Reporting Program (Attachment E) detailing the recommended Mitigation Measures in the Environmental Impact Report, in compliance with California Environmental Quality Act Guidelines Section 15097(a);
3) Approve Z16-0002 rezoning Assessor's Parcel Number 126-100-024 applying the Planned Development Combining Zone to the existing underlying zoning of Estate | Approved | Pass |
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20-0160
| 1 | 34. | Agenda Item | Planning and Building Department, Planning Division, forwarding a request from Tallac Hospitality for an Initiation Hearing (Conceptual Review) for a proposed development in the Kirkwood area that would add a 65 room hotel with a restaurant, spa, event center, trailhead, 30 summer camping cabins and 10 year-round cabins, for a maximum total overnight population of 227 people in the summer and 173 people in the winter.
Staff recommending the Board take the following actions:
1) Find that the proposed Pre-Application PA19-0007 complies with the criteria for initiation of General Plan Amendments as required by Board of Supervisors Policy J-6; and
2) Provide the Applicant with initial feedback on the proposed project. (Supervisorial District 5) (Est. Time: 1 Hr.)
FUNDING: Applicant Funded Application Fees. | Approved | Pass |
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20-0279
| 1 | 35. | Closed Session Item | Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts Unit; and El Dorado County Probation Officers Association. (Est. Time: 20 Min.) | No Action Reported. | |
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20-0236
| 1 | 36. | Closed Session Item | Pursuant to Government Code Section 54956.9(d)(1)- Existing Litigation. Title: Claim of Jenny Wheeler v. County of El Dorado; Sedgwick (formerly York Risk Services Group, Inc.) Workers' Compensation Claim Number ELAD-548347. (Est. Time: 5 Min.) | No Action Reported. | |
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20-0237
| 1 | 37. | Closed Session Item | Pursuant to Government Code Section 54956.9(d)(1)- Existing Litigation. Title: Claim of Erwin Macabales v. County of El Dorado; Sedgwick (formerly York Risk Services Group, Inc.) Workers' Compensation Claim Number ELAH-548944. (Est. Time: 5 Min.) | No Action Reported. | |
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20-0238
| 1 | 38. | Closed Session Item | Pursuant to Government Code Section 54956.9(d)(1)- Existing Litigation. Title: Claim of Michael Stewart v. County of El Dorado; Sedgwick (formerly York Risk Services Group, Inc.) Workers' Compensation Claim Numbers ELAH-548915 and ELAI-548956. (Est. Time: 5 Min.) | No Action Reported. | |
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20-0239
| 1 | 39. | Closed Session Item | Pursuant to Government Code Section 54956.9(d)(1)- Existing Litigation. Title: Claim of Nolan Tracy v. County of El Dorado; Sedgwick (formerly York Risk Services Group, Inc.) Workers' Compensation Claim Number ELOZ-533359. (Est. Time: 5 Min.) | No Action Reported. | |
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20-0260
| 1 | 40. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1 ). (Est. Time: 10 Min.) | No Action Reported. | |
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20-0261
| 1 | 41. | Closed Session Item | Conference with Legal Counsel - Initiation of Litigation pursuant to Government Code Section 54956.9(d)(4). Number of potential cases: (1). (Est. Time: 10 Min.) | No Action Reported. | |
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20-0280
| 1 | 42. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employment. Title: Director of Mental Health Recruitment. (Est. Time: 20 Min.) | No Action Reported. | |
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