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17-0067
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board approve the Minutes from the regular meeting of January 10, 2017. | Approved | Pass |
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17-0057
| 1 | 2. | Agenda Item | Chief Administrative Office recommending the Board receive and file a report identifying all advanced step new hires that were requested by departments and approved by the Director of Human Resources or the Chief Administrative Officer during Calendar Year 2016. | Approved | Pass |
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16-0097
| 1 | 3. | Agenda Item | Chief Administrative Office, Facilities Division, recommending the Board adopt and authorize the Chair to sign Resolution 010-2017, delegating limited voting authority to the Facilities Manager, or designee, regarding ownership association business related to maintenance and repair issues at the El Dorado Professional Building Condominiums located on 941 Spring Street, Placerville.
FUNDING: N/A | Approved | Pass |
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13-0438
| 8 | 4. | Agenda Item | Chief Administrative Office recommending the Board adopt and authorize the Chair to sign Resolution 009-2017 authorizing payment of $20,000 to the City of Placerville (City) to offset maintenance and operational costs associated with use of the Placerville Aquatic Center by residents of the County who reside outside of the City limits, as included in the Fiscal Year 2016/17 Adopted Budget. (4/5 vote required to Adopt Resolution)
FUNDING: General Fund. | Approved | Pass |
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12-1497
| 5 | 5. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, recommending the Board authorize the following:
1) Make findings that it is more economical and feasible to contract out for insurance certificate collection and monitoring services in accordance with Ordinance 3.12.030;
2) Approve the continuation of perpetual Agreement 237-S1611 with CSAC-EIA for the provision of CSAC-EIA’s contract with Ebix RCS for insurance certificate collection and monitoring services; and
3) Approve and authorize the Chair to execute Amendment I to Agreement 237-S1611 adjusting the fees to reflect the annual change in the Consumer Price Index effective January 1, 2017 per the terms of the original agreement, for an estimated cost of $17,250.
FUNDING: Risk Management Internal Service Fund-Liability Sub Fund. | Approved | Pass |
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15-0591
| 2 | 6. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, recommending the Board declare one (1) service weapon as surplus and, in accordance with State law, authorize the sale of the weapon to the carrying officer.
FUNDING: Sale proceeds. | Approved | Pass |
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15-1335
| 4 | 7. | Agenda Item | Community Development Services, Department of Transportation - Fleet Unit, recommending the Board consider the following:
1) Dispense with the formal bidding process in accordance with Purchasing Ordinance 3.12.160, Section D;
2) Approve and authorize the Purchasing Agent to utilize the State of California's competitively bid Contract 1-15-23-14B for the acquisition of four Ford Police Interceptor Utility SUV vehicles for use by the Probation Department; and
3) Approve and authorize the Purchasing Agent to sign PO201805775 to the awarded State vendor, Folsom Lake Ford of Folsom, California in the amount of $112,951.00 plus applicable taxes and fees (estimated at $8,223.96) for a one time purchase following Board approval.
FUNDING: State Funding (Juvenile Justice Crime Prevention Act, AB109). | Approved | Pass |
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17-0011
| 1 | 8. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, on behalf of the Sheriff’s Office, recommending the Board approve the following:
1) Award Request for Proposal 17-918-023 for the purchase of Security Services Migration equipment, software, support and implementation services to Sacramento Technology Group, LLC of Folsom, California;
2) Authorize the Purchasing Agent to sign PO 201710544 in the amount of $117,920.00 (plus applicable taxes and fees estimated at $9,728) for the purchase of equipment, software and support;
3) Make findings in accordance with ordinance 3.13.030 that it is more economical and feasible to retain an outside consultant for the provision of implementation services for said Security Services Migration; and
4) Authorize the Purchasing Agent to execute Agreement 363-S1710 in an amount not to exceed $18,985 for implementation services of said equipment.
FUNDING: General Fund. | Approved | Pass |
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17-0026
| 1 | 9. | Agenda Item | Chief Administrative Office, Procurement and Contracts on behalf of Community Development Agency - Transportation Division - Fleet Unit, recommending the Board approve the following:
1) Award Bid 17-070-026 for the purchase of three replacement fleet vehicles with low- or no-emission vehicles to the sole qualified bidder Winner Chevrolet of Elk Grove, CA in the amount of $99,452.60 plus all required taxes and fees (estimated at $7,459); and
2) Authorize the Purchasing Agent to sign PO201710213 in the amount of $99,452.60 plus all required taxes and fees (estimated at $7,459), following Board approval.
FUNDING: Fleet Internal Service Fund (Local - 73%), State Grant through Air Quality Management District (State - 16%), and other State funding (State - 11%). | Approved | Pass |
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17-0040
| 1 | 10. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, recommending the Board consider the following:
1) Waive competitive bidding requirements for the provision of commercial cardlock fueling services as authorized by ordinance section 3.12.160 (F);
2) Authorize the Chair to sign Agreement 364-S1711 with Hunt and Sons, Inc., in an amount not to exceed $2,000,000 for the period of January 24, 2017 through January 23, 2019 to provide commercial cardlock fueling services for all County-owned vehicles; and
3) Authorize the Purchasing Agent to execute Amendments which do not affect the term or total not to exceed amount of the Agreement.
FUNDING: General and Non-General Fund. | Approved | Pass |
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17-0003
| 2 | 11. | Agenda Item | Clerk of the Board recommending the Board make the following non-District specific appointments to various Boards, Commissions or Committees for the terms stated.
Building Industry Advisory Committee
Appoint Lori Burne, Alternate At-Large Member, Term Expiration 1/1/2020 | Approved | Pass |
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16-1000
| 2 | 12. | Agenda Item | Clerk of the Board recommending the Board adopt and authorize the Chair to sign Resolution 114-2017 amending the 2017 Board of Supervisors regular meeting calendar to establish August 29, 2017 as a regular meeting date and cancel the August 22, 2017 regular meeting date as the Tahoe Summit is taking place on August 22, 2017 and it is important Board members have the opportunity to participate. | Approved | Pass |
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14-1073
| 2 | 13. | Agenda Item | Human Resources Department recommending the Board:
1) Adopt and sign the authorized and negotiated Side Letter Agreement between the County of El Dorado and the Operating Engineers Local No. 3 representing the Trades and Crafts bargaining unit as authorized to extend the current Memorandum of Understanding from December 31, 2016, through June 30, 2017; and
2) Adopt and authorize the Chair to sign Resolution 025-2017 to amend and extend the MOU between the County of El Dorado and the Operating Engineers Local No. 3, Trades and Crafts bargaining unit from December 31, 2016 through June 30, 2017 including the fair share fee as provided in Article 4 Section 3.
FUNDING: General Fund, Road Fund. | Approved | Pass |
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16-0305
| 22 | 14. | Agenda Item | Chief Administrative Office recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of unprecedented tree mortality due to drought conditions and related bark beetle infestations. (Cont. 11/19/19, Item 3) | Approved | Pass |
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17-0048
| 1 | 16. | Agenda Item | Library Department recommending the Board approve a budget transfer from the Mt. Democrat Thomas Kinkade special revenue fund to the Main Library Audio Books fund in the amount of $1.00 to close out a residual balance of $0.69 in accrued interest in the Mt. Democrat Thomas Kinkade special revenue fund. (4/5 vote required)
FUNDING: Special Revenue Fund. | Approved | Pass |
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16-1189
| 1 | 17. | Agenda Item | Community Development Agency, Development Services Division, recommending the Board adopt and authorize the Chair to sign the following Resolutions which:
1) Ratify each of the El Dorado County Fire District Ordinances; and
2) Acknowledges certain corrections and those updates supported by the findings that modify the 2016 California Fire Code:
Resolution 011-2017 - El Dorado Hills County Water District,
Resolution 012-2017 - Rescue Fire Protection District
Resolution 013-2017 - Diamond Springs-El Dorado Fire Protection District,
Resolution 014-2017 - Cameron Park Community Services District,
Resolution 015-2017 - El Dorado County Fire Protection District,
Resolution 016-2017 - Georgetown Fire Protection District,
Resolution 017-2017 - Lake Valley Fire Protection District,
Resolution 018-2017 - Meeks Bay Fire Protection District,
Resolution 019-2017 - Mosquito Fire Protection District,
Resolution 020-2017 - Pioneer the Fire Protection District. (Cont. 1/24/17, Item 17) (Est. Time: 10 Min.)
FUNDING: N/A | Continued | Pass |
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17-0015
| 1 | 18. | Agenda Item | Community Development Agency, Environmental Management Division, recommending the Board consider the following:
1) Accept a grant award in the amount of $39,049 through the California Beverage Container Recycling and Litter Reduction Act, from the Department of Resources Recycling and Recovery, City/County Fiscal Year 2015/16 Payment Program; and
2) Delegate authority to the Community Development Agency Director, or designee, to execute all reports and associated documents necessary to secure and expend the funds for the purpose of implementing the California Department of Resources Recycling and Recovery City/County Fiscal Year 2015/16 Beverage Container Recycling Grant Payment Program.
FUNDING: California Department of Resources Recycling and Recovery City/County Fiscal Year 2015/16 Grant Payment Program. (100% - State) | Approved | Pass |
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13-1194
| 5 | 19. | Agenda Item | Community Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign First Amendment to Agreement for Services 225-S1411 with Mark Thomas & Company, Inc., to extend the term an additional two years, expiring February 3, 2019, update the Fee Schedule, and update several administrative details, to provide as-needed design support services pertaining to the Diamond Springs Parkway Project phase 1B, Capital Improvement Program 72375 and 72334.
FUNDING: Combined, the two components of the Diamond Springs Parkway Project are funded by Tribe Funds (54% - Local), Traffic Impact Mitigation Fees (25% - Local), Utility Agencies (14% - Local), Master Circulation and Funding Plan (4% - Local), State Highway Operation and Protection Program (2% - State), and Road Fund (<1% - Local). | Approved | Pass |
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15-0990
| 3 | 20. | Agenda Item | Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Accept the subdivision improvements for Carson Creek, Unit 1, Phases A - D as complete;
2) Reduce Performance Bond 914641 from $18,793,651.19 to $2,764,790.41, which is 10% of the total project cost estimate (not 10% of the bond). This amount guarantees against any defective work, labor done, or defective materials furnished, which is to be released after one year if no claims are made;
3) Hold Laborers and Materialmens Bond 914641 for $13,823,952.03 for six months to guarantee payment to persons furnishing labor, materials or equipment; and
4) Authorize the Clerk of the Board to release the respective Bonds after the required time periods.
FUNDING: Developer Funded. (No Federal Funds) | Approved | Pass |
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16-1221
| 1 | 21. | Agenda Item | Community Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign Agreement for Services 274-S1711 with Drake, Haglan & Associates, Inc., to provide structural design and geotechnical support services on the Greenstone Road at Slate Creek Bridge Replacement Project, Capital Improvement Program 77137, for the not-to-exceed amount of $169,737.53 and a term to become effective upon execution and expiring five years thereafter.
FUNDING: Highway Bridge Program. (100% - Federal Funding) | Approved | Pass |
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16-1239
| 1 | 22. | Agenda Item | Community Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign Resolution 008-2017 sanctioning a new speed restriction on Alexandra Drive, from Beatty Drive to a point 320 feet east of Frascati Drive, in the vicinity of Promontory Community Park in El Dorado Hills.
FUNDING: Road Fund (100% - Local). | Approved | Pass |
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16-1240
| 1 | 23. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board receive and file a biannual report on real property acquisitions executed by the Chief Administrative Officer, or designee, under the authority of Ordinance 5051, and by the Director of Transportation, under the authority of Ordinance 5056, for acquisitions totaling $65,750 during the reporting period of May 18 through November 20, 2017.
FUNDING: These real property acquisitions were made using various funding sources as detailed in the Department of Transportation's Capital Improvement Program. | Approved | Pass |
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14-1417
| 74 | 24. | Agenda Item | El Dorado County Sheriff's Office of Emergency Services recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of drought conditions. (Cont.3/28/17, Item 28) | Approved | Pass |
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17-0071
| 3 | 25. | Agenda Item | Sheriff's Office of Emergency Services recommending the Board find that a local state of emergency continues to exist in El Dorado County due to the effects of severe storms throughout Northern California bringing high winds, substantial precipitation, high and fast flowing streams, creeks and rivers, and general flooding. (Cont. 1/30/18, Item 14)
FUNDING: N/A | Approved | Pass |
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16-0988
| 2 | 26. | Agenda Item | Probation Department in collaboration with the El Dorado Community Corrections Partnership, recommending the Board approve and authorize the following:
1) Approve and authorize the Chair to sign Funding Agreement 534-F1711 with Community Recovery Resources in the amount of $20,000 for the grant period of August 1, 2016 through June 30, 2018 as part of the Community Recidivism Reduction Grant as specified in Penal Code 1233.10; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Funding Agreement 534-F1711, including amendments which do not increase the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.
FUNDING: Countywide Special Revenue Fund - Board of State and Community Corrections Recidivism Reduction Grant. | Approved | Pass |
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16-0416
| 3 | 27. | Agenda Item | Sheriff’s Office, Health and Human Services Agency, and Public Defender, recommending the Board:
1) Accept the conditional award authorized under Senate Bill 844 Adult Local Criminal Justice Facilities Construction financing program for the Placerville Rehabilitation and Re-Entry Jail Expansion Project, and
2) Authorize CAO to sign all related documents, agreements, requests for reimbursements all other associated documents pertaining to the program. (Est. Time: 45 Min.)
FUNDING: Custody Services Special Revenue Fund, SB 844 Funding and General Fund. | Continued | Pass |
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17-0001
| 1 | 28. | Agenda Item | Sheriff’s Office recommending the Board adopt and authorize the Chair to sign Resolution 021-2017 amending the Fiscal Year 2016/17 approved Personnel Allocation Resolution to add 2.0 FTE Sheriff’s Technicians I/II and delete 2.0 FTE Community Services Officers.
FUNDING: General Fund. | Approved | Pass |
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17-0053
| 1 | 29. | Agenda Item | Health and Human Services Agency (HHSA), Behavioral Health Division, recommending the Board approve, in concept, exploration by HHSA to establish a Mental Health Rehabilitation Center in the County of El Dorado. (Est Time: 10 Min.)
FUNDING: MHSA; Medi-Cal; Behavioral Health Realignment. | Approved | Pass |
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16-1146
| 1 | 30. | Agenda Item | Chief Administrative Office, Community Development Agency Transportation Division, and County Counsel recommending the Board:
1) Receive a presentation on the following:
a) The condition of the County’s road infrastructure, including a discussion of the County’s Pavement Management System;
b) The current road maintenance funding situation within the State and the County;
c) The possibility of using Missouri Flat Master Circulation and Financing Plan (MC&FP) funding for road maintenance;
2) Receive and file the attached Staff Report on the same; and
3) Provide policy direction to staff regarding the MC&FP and options to explore for road maintenance funding. (Est. Time: 1 Hr.) | Failed | |
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16-1146
| 1 | | Agenda Item | Chief Administrative Office, Community Development Agency Transportation Division, and County Counsel recommending the Board:
1) Receive a presentation on the following:
a) The condition of the County’s road infrastructure, including a discussion of the County’s Pavement Management System;
b) The current road maintenance funding situation within the State and the County;
c) The possibility of using Missouri Flat Master Circulation and Financing Plan (MC&FP) funding for road maintenance;
2) Receive and file the attached Staff Report on the same; and
3) Provide policy direction to staff regarding the MC&FP and options to explore for road maintenance funding. (Est. Time: 1 Hr.) | Approved | Pass |
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14-0245
| 24 | 31. | Agenda Item | Community Development Agency, Long Range Planning Division, recommending the Board adopt and authorize the Chair to sign Resolution 001-2017 approving the Traffic Impact Mitigation Fee Administrative Manual. (Est. Time: 30 Min.)
FUNDING: Traffic Impact Mitigation Fee Program (Local). | Approved | Pass |
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16-1211
| 2 | 32. | Agenda Item | HEARING - To consider the recommendation of the Planning Commission on the El Dorado Hills Business Park Parcel Map Project (Rezone Z16-0007/Planned Development PD16-0002/Parcel Map P16-0004) on property identified by Assessor’s Parcel Number 117-010-15, consisting of 21.94 acres, in the El Dorado Hills area, submitted by LBA Realty Fund III, Company II, LLC; and recommending the Board take the following actions:
1) Find that the Project is Exempt pursuant to California Environmental Quality Act Guidelines Section 15061(b)(3);
2) Approve Z16-0007 rezoning Assessor’s Parcel Number 117-010-15 from Research and Development-Design Review-Community to Research and Development-Planned Development based on the Findings (Attachment 2B);
3) Approve PD16-0002 allowing an increase in the Floor-Area Ratio from 0.5 to 1.3, as depicted in the Tentative Parcel Map (Attachment D-Exhibit F) based on the Findings (Attachment 2B) and subject to the Conditions of Approval (Attachment 2C);
4) Approve P16-0002 creating four parcels ranging in size from 1.4, 1.5, 1.4, and 17.5 acres, based on the Fin | Approved | Pass |
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17-0058
| 1 | 33. | Agenda Item | Chief Administrative Office recommending the Board receive a presentation and update on the implementation of the Good Governance goal of the County’s Strategic Plan Goal. (Est. Time: 40 Min.) | Approved | Pass |
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17-0010
| 1 | 34. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Public Defender. (Est. Time: 20 Min.) | Action Reported | |
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16-0016
| 9 | 35. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Thomas Austin and Helen Austin v. the County of El Dorado and Does 1 through 50, El Dorado County Superior Court Case PC20150633. Number of potential cases: (1). (Est. Time: 10 Min.) | No Action Reported. | |
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17-0091
| 1 | 36. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: County of El Dorado v. Douglas Grant Line Associates LTD, et al. El Dorado County Superior Case Number PC20130531, Number of potential cases: (1). (Est. Time: 15 Min.) | No Action Reported. | |
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17-0009
| 2 | 37. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: County Counsel (Est. Time: 20 Min.) | Action Reported | |
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17-0108
| 1 | 38. | Agenda Item | Supervisor Ranalli, pursuant to County Ordinance Section 2.03.140:
1) Requests the Board reconsider the Board’s action on January 24, 2017, on File 17-0108, Agenda Item 38, authorizing the Chair to sign a letter of support to Senator Jim Beall in support of SB 1 and a letter of support to Assemblyman Jim Frazier in support of AB 1; and
2) If the Board votes to grant reconsideration of the action taken on File 17-0108, Supervisor Ranalli recommending the Board direct the Chief Administrative Office to schedule File 17-0108 as part of the February 14, 2017, Board meeting and to include information that will provide the Board and the public with a greater understanding of the projected impact of the potential tax and fee increases, as proposed within SB 1 and AB 1, on local businesses and residents. (Est. Time: 30 Min.) | Approved | Pass |
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17-0103
| 1 | 39. | Agenda Item | County Counsel recommending the Board authorize the Chair to execute Agreement for Legal Services Between El Dorado County, Robert G. Holderness and Donahue Davies LLP to represent the Auditor in the matters described herein.
FUNDING: General Fund.
DEPARTMENT RECOMMENDATION
County Counsel recommending the Board of Supervisors Authorize the Chair to Execute Agreement for Legal Services Between El Dorado County and Robert G. Holderness and Donahue Davies LLP. .
DISCUSSION / BACKGROUND
On January 10, 2017, in closed session item 16-1181, the Board by a unanimous 5-0 vote, authorized the retention of Robert Holderness as Counsel for the Auditor in the following matters:
a. The claim for reimbursement of expenditures made by the Diamond Springs/El Dorado Fire District from the Development Impact fees collected by the County under the Mitigation Fee Act; and
b. The claim for reimbursement of expenditures by the El Dorado Hills Community Services District from the Development Impact fees collected by the County under the Mitigation Fee Act.
In discussi | Approved | Pass |
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17-0107
| 1 | 40. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employee Appointment. Title: Director of Information Technologies. (Est. Time: 15 Min.) | No Action Reported. | |
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