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Meeting date/time:
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11/14/2017
9:00 AM
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Minutes status:
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Final
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Meeting location:
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330 Fair Lane, Placerville, CA
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17-1274
| 1 | | Agenda Item | OPEN FORUM (See Attachment) | | |
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17-1241
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board approve the Minutes from the regular meetings of November 7, 2017 and November 14, 2017. (Cont. 11/14/17, Item 1) | Approved | Pass |
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17-1219
| 1 | 2. | Agenda Item | Chief Administrative Office recommending approval of a revised policy A-11 regarding County Responses to Grand Jury Reports, pursuant to the Good Governance Strategic Plan Goal and the expectation that Board policies be reviewed for any potential updates or revisions. | Approved | Pass |
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17-1234
| 1 | 3. | Agenda Item | Chief Administrative Office recommending the Board adopt and authorize the Chair to sign Resolution 169-2017 accepting the exchange of property tax increments for the annexation of four parcels (APNs 115-400-06, 115-400-07, 115-400-08, and 115-400-09) into the El Dorado Irrigation District service area, Local Agency Formation Commission Project 2017-05.
FUNDING: N/A | Continued | Pass |
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17-1218
| 3 | 4. | Agenda Item | Chief Administrative Office recommending the Board send a letter to El Dorado County’s Congressional representatives opposing the House-passed federal budget resolution that would allow Congress to use a simple majority vote to eliminate the State and Local Tax deduction on federal tax returns. (Cont. 11/7/17, Item 6) | Approved | Pass |
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Video
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14-1649
| 6 | 5. | Agenda Item | Chief Administrative Officer and Director of Human Resources recommending the Board adopt and authorize the Chair to sign Resolution 175-2017, which clarifies the effective date of Resolution 167-2017, revising the salary schedule in order to reassign the following classifications: Assistant CAO, Deputy CAO, Assistant Director of Finance & Administration, Chief Assistant County Counsel, Chief Budget Officer, Assistant Director of Community Development, Chief Assistant Director/HHSA and Mental Health Director from the ‘Unrepresented Department Head’ benefit status to ‘Unrepresented Management’, effective January 1, 2018 (Refer: 11/7/17, Item 35) | Approved | Pass |
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17-1235
| 1 | 6. | Agenda Item | Clerk of the Board, based upon the recommendation of the El Dorado County Early Care and Education Planning Council, recommending the Board make the following appointment to the El Dorado County Early Care and Education Planning Council:
Appoint Lydia Stuart, Consumer Member - Board of Supervisors Appointment, Term Expiration 11/14/2021. | Approved | Pass |
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16-0753
| 9 | 7. | Agenda Item | FENIX Executive Committee and Project Manager recommending the Board receive and file a status update on implementation of the Enterprise Resource Program. | Approved | Pass |
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17-1216
| 1 | 8. | Agenda Item | Information Technologies Department recommending the Board consider the following:
1) Waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, exemptions from competitive process, Section D;
2) Authorize the use of the State of Utah Western States Contracting Alliance-National Association of State Procurement Officials (WSCA-NASPO) contract number AR626, and California Participating Addendum 7-14-70-11 for the acquisition of computer hardware, software, subscriptions and support services necessary for the implementation of a new Countywide network security system (firewalls); and
3) Authorize the Purchasing Agent to execute purchase order PO201806227 to ePlus Technology, Inc., an awarded vendor under the State contract, in the amount of $225,674.40, plus applicable sales tax, for the purchase of the hardware, software, subscriptions and support services for the network security system.
FUNDING: General Fund with cost recovery in future year(s) through the A-87 Cost Plan. | Approved | Pass |
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16-0305
| 50 | 9. | Agenda Item | Chief Administrative Office recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of unprecedented tree mortality due to drought conditions and related bark beetle infestations. (Cont. 11/19/19, Item 3) | Approved | Pass |
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17-1193
| 1 | 10. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Authorize the HHSA Director to submit a grant application to the California Department of Public Health for the Local Oral Health Program for an estimated $845,180 in funding, for a grant term beginning January 1, 2018 through June 30, 2022;
2) Delegate authority to the HHSA Director to accept funding and execute the grant agreement, if awarded, including any extension(s) or amendment(s) thereto, contingent upon County Counsel and Risk Management Approval; and
3) Authorize the HHSA Director, Assistant Director of Administration and Finance, or Chief Fiscal Officer, to administer any agreement or subsequent administrative documents relating to said award, including required fiscal and programmatic reports.
FUNDING: State Funding. | Approved | Pass |
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17-1159
| 1 | 11. | Agenda Item | Library Department recommending the Board receive and file the following reports for special taxes for County Service Area 10, specific to County of El Dorado library services for Fiscal Year 2016-17:
1) Reports pursuant to Government Code § 50075.1 that:
a) Specifies the authority under which the County may levy a special tax for library services, § 50075.1;
b) Defines the purposes for which this tax may be used § 50075.1;
c) Identifies the special tax revenue fund in the County of El Dorado; and
2) Attachments to those reports demonstrating the amount of funds collected and expended pursuant to Government Code § 50075.3.
FUNDING: Special Taxes. | Approved | Pass |
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15-1335
| 6 | 12. | Agenda Item | Community Development Services, Department of Transportation - Fleet Unit, recommending the Board consider the following:
1) Dispense with the formal bidding process in accordance with Purchasing Ordinance 3.12.160, Section D;
2) Approve and authorize the Purchasing Agent to utilize the State of California's competitively bid Contract 1-15-23-14B for the acquisition of four Ford Police Interceptor Utility SUV vehicles for use by the Probation Department; and
3) Approve and authorize the Purchasing Agent to sign PO201805775 to the awarded State vendor, Folsom Lake Ford of Folsom, California in the amount of $112,951.00 plus applicable taxes and fees (estimated at $8,223.96) for a one time purchase following Board approval.
FUNDING: State Funding (Juvenile Justice Crime Prevention Act, AB109). | Approved | Pass |
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17-0864
| 1 | 13. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board approve and authorize the Chair to sign Agreement for Services 228-S1811 with Drake, Haglan & Associates, Inc., for a not-to-exceed amount of $272,514.15, to provide structural, geotechnical, hydraulic, and environmental consulting services for the 2017 Cosumnes Mine Road Bridge Repair Project, Capital Improvement Program Project 78700, for a term commencing upon execution by both parties and expiring upon the County's recordation of the Notice of Acceptance of the project.
FUNDING: Local and State discretionary funding initially (100%), with Department of Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain emergency reimbursement. (State and Federal Funds) | Approved | Pass |
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17-0908
| 1 | 14. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board approve and authorize the Chair to sign Agreement for Services 263-S1811 with Bear Electrical Solutions, Inc., to provide maintenance and repair services for traffic signals and associated equipment, with a not-to-exceed amount of $350,000 and a term effective upon execution by both parties and expiring three years thereafter.
FUNDING: Road Fund (100% - State). | Approved | Pass |
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17-1197
| 1 | 15. | Agenda Item | Community Development Services, Planning and Building Department, submitting for approval the Final Map (TM98-1356-F-9) for Promontory Village 2C Subdivision, creating a total of two residential lots and two lettered lots on property identified as Assessor’s Parcel Number 124-070-05, located approximately 2,206 feet south of the Green Valley Road and Sophia Parkway intersection in the El Dorado Hills area, and recommending the Board consider the following:
1) Approve the Final Map (TM98-1356-F-9) for Promontory Village 2C Subdivision; and
2) Approve and authorize the Chair to sign the Agreement to Make Subdivision Improvements between the County and owner AKT Promontory, LLC. (Supervisorial District 1)
FUNDING: N/A (Developer Funded Subdivision Improvements) | Approved | Pass |
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17-0071
| 30 | 16. | Agenda Item | Sheriff's Office of Emergency Services recommending the Board find that a local state of emergency continues to exist in El Dorado County due to the effects of severe storms throughout Northern California bringing high winds, substantial precipitation, high and fast flowing streams, creeks and rivers, and general flooding. (Cont. 1/30/18, Item 14)
FUNDING: N/A | Approved | Pass |
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17-0184
| 27 | 17. | Agenda Item | Sheriff's Office of Emergency Services recommending the Board find that a local state of emergency continues to exist in El Dorado County due to the effects of severe storms, starting on February 6th, throughout Northern California bringing high winds, substantial precipitation, high and fast flowing streams, creeks and rivers, and general flooding. (Cont. 1/30/18, Item 15)
FUNDING: N/A | Approved | Pass |
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17-1223
| 1 | 18. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division and Facilities Division, recommending the Board:
1) Receive and file a presentation on the Design-Build proposals, evaluation process and results for the Public Safety Facility;
2) Make findings that the selected proposer, Clark/Sullivan Construction and Broward Builders Inc. offers the best value to the County for the design and construction of the Public Safety Facility based on the criteria state in the Request for Proposals.;
3) Award RFP 17-968-058, Design-Build Services - Public Safety Facility to proposer Clark/Sullivan Construction and Broward Builders Inc.;
4) Approve and authorize the Board Chair to sign the attached contract #284-C1899 with Clark/Sullivan Construction and Broward Builders in an amount of $48,970,368 for design-build services for the Public Safety Facility contingent upon County's receipt and acceptance of payment and performance bonds, noting that the contract becomes effective at the final step which is USDA concurrence;
5) Authorize the Purchasing Agent to sign any amendments to the | Approved | Pass |
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17-1228
| 1 | 19. | Agenda Item | Supervisor Frentzen recommending the Board approve and authorize the Chair to sign a Proclamation to recognize and welcome home Deputy Probation Officer Antony "Tony" Harris after serving in the Middle East with the United States Army Active Reserve. (Est. Time: 15 Min.) | Approved | Pass |
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17-1163
| 1 | 20. | Agenda Item | Child Support Services recommending the Board:
1) Recognize David "Jake" Burns, Child Support Attorney, on his retirement from El Dorado County after 23 years of service; and
2) Approve and authorize the Chair to sign a Proclamation recognizing David Burns' dedication to public service and to congratulate him on his retirement. (Est. Time: 10 Min.)
FUNDING: N/A | Approved | Pass |
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17-1150
| 1 | 21. | Agenda Item | HEARING: Community Development Services, Planning and Building Department, recommending the Board conduct a public hearing to:
1) Adopt and authorize the Chair to sign Resolution 168-2017 authorizing the submittal of a 2017 Community Development Block Grant Application under the Notice of Funding Availability to the California Department of Housing and Community Development in an amount up to $5,000,000, for the following eligible activities to take place within the unincorporated area of the County:
a) Up to $1,000,000 for Homeownership and Housing Rehabilitation Assistance Loan Programs; and
b) Up to $4,000,000 for Public Facilities to rehabilitate the Placerville Senior Center building;
2) Approve the expenditure of approximately $300,000 in existing or anticipated Community Development Block Grant Program Income for a Supplemental Activity, Public Service Program, for senior daycare programs; and
3) If the Grant is awarded, authorize the Planning and Building Department Director, or designee, to enter into and sign the Grant Agreement and any subsequent amendments, and an | Approved | Pass |
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17-1183
| 1 | 22. | Agenda Item | Community Development Services, Planning and Building Department, recommending the Board approve the proposed 2018 Ten-Year Residential Permit Forecast for development of the 2018 Capital Improvement Program. (Est. Time: 15 Min.)
FUNDING: N/A | Approved | Pass |
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17-1206
| 1 | 23. | Agenda Item | Clerk of the Board recommending the Board;
1) Adopt and authorize the Chair to sign Resolution 162-2017 establishing the 2018 Board of Supervisors meeting calendar; and
2) Authorize the Clerk of the Board to update the 2018 meeting calendar with Budget related dates as identified in the future by the Chief Administrative Office. (Est. Time: 15 Min.) | Approved | Pass |
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17-1184
| 2 | 24. | Agenda Item | Chief Administrative Office recommending the Board approve the Fiscal Year 2018/19 Master Budget Calendar, and consider and approve updates to current Board approved Budget Policies. (Est. Time: 10 Min.) | Approved | Pass |
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17-1238
| 1 | 25. | Agenda Item | Ad Hoc Medical Marijuana Advisory Committee, in coordination with the Chief Administrative Office, recommending the Board:
1) Approve Urgency Ordinance 5071, pursuant to California Government Code sections 65858(b) and 65090, for a temporary ban on commercial licenses for both medical and recreational (adult) cannabis, with the exception of the medical cannabis dispensaries allowed to operate under ordinance 4999, with the ordinance being in effect for forty-five (45) days from the date of adoption, unless extended by the County Board of Supervisors (4/5 vote required); and
2) Create a new ad hoc Cannabis Advisory Committee to study and create ballot measures for different cannabis commercial uses tied to taxation for a local election. (Est. Time: 20 Min.)
FUNDING: N/A | Failed | Fail |
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17-1238
| 1 | | Agenda Item | Ad Hoc Medical Marijuana Advisory Committee, in coordination with the Chief Administrative Office, recommending the Board:
1) Approve Urgency Ordinance 5071, pursuant to California Government Code sections 65858(b) and 65090, for a temporary ban on commercial licenses for both medical and recreational (adult) cannabis, with the exception of the medical cannabis dispensaries allowed to operate under ordinance 4999, with the ordinance being in effect for forty-five (45) days from the date of adoption, unless extended by the County Board of Supervisors (4/5 vote required); and
2) Create a new ad hoc Cannabis Advisory Committee to study and create ballot measures for different cannabis commercial uses tied to taxation for a local election. (Est. Time: 20 Min.)
FUNDING: N/A | Approved | Pass |
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17-1238
| 1 | | Agenda Item | Ad Hoc Medical Marijuana Advisory Committee, in coordination with the Chief Administrative Office, recommending the Board:
1) Approve Urgency Ordinance 5071, pursuant to California Government Code sections 65858(b) and 65090, for a temporary ban on commercial licenses for both medical and recreational (adult) cannabis, with the exception of the medical cannabis dispensaries allowed to operate under ordinance 4999, with the ordinance being in effect for forty-five (45) days from the date of adoption, unless extended by the County Board of Supervisors (4/5 vote required); and
2) Create a new ad hoc Cannabis Advisory Committee to study and create ballot measures for different cannabis commercial uses tied to taxation for a local election. (Est. Time: 20 Min.)
FUNDING: N/A | Approved | Pass |
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16-1047
| 3 | 26. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Director of Child Support Services. (Est. Time: 15 Min.) | No Action Reported. | |
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17-1251
| 1 | 27. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). In re claim of Prentice, Long & Epperson, P.C., Number of potential cases: (1). (Est. 15 Min.) | No Action Reported. | |
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17-0647
| 12 | 28. | Closed Session Item | Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee.
Employee Organization: El Dorado County Employees Association Local No.1 representing employees in the General, Professional, and Supervisory Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Probation Officer's Association; Deputy Sheriffs Association representing employees in the Law Enforcement Unit; El Dorado County Criminal Attorney Association; El Dorado County Deputy County Counsel Association; El Dorado County Managers Association; El Dorado County Law Enforcement Managers Association; and Unrepresented Employees. (Est. Time: 30 Min.) | No Action Reported. | |
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17-1256
| 1 | 29. | Agenda Item | Supervisor Veerkamp recommending the Board authorize the Chair to sign a letter of support for an Autothermal Pyrolysis Demonstration Project to be located at the former mill site property in Camino owned by Sierra Pacific Industries in cooperation with Lawrence Livermore National Laboratory. | Approved | Pass |
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17-1240
| 1 | 30. | Agenda Item | Auditor-Controller recommending the Board adopt and authorize the Chair to sign "Resolution 170-2017 to Reapportion Special Tax Rate for Certain Land Within Community Facilities District 2014-1 (Carson Creek)". (Est. Time: 10 Min.) | Approved | Pass |
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17-1257
| 1 | 31. | Closed Session Item | Conference with Legal Counsel - Initiation of Litigation pursuant to Government Code Section 54956.9(d)(4). Number of potential cases: (1). (Est. Time: 10 Min.) | No Action Reported. | |
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