|
25-1133
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on June 17, 2025. | | |
Not available
|
Not available
|
|
25-0859
| 1 | 2. | Agenda Item | Auditor-Controller's Office recommending the Board authorize the transfer of $3,500 accumulated in Fiscal Year 2023-24 from the County’s Cash Overage Fund to the General Fund.
FUNDING: General Fund. | | |
Not available
|
Not available
|
|
25-0767
| 1 | 3. | Agenda Item | Facilities, a division of the Chief Administrative Office, recommending the Board:
1) Make findings pursuant to Ordinance Code, Section 3.13.030(a), El Dorado County Charter, Section 210(b)(6) and/or Government Code Section 31000 that janitorial services are in the public's best interest, and the work can be more economically and feasibly performed by an independent contractor than by County employees;
2) Authorize the Purchasing Agent to execute Agreement for Services 9589 with Pro-Line Cleaning Services, Inc., a competitively qualified firm, for a total compensation amount not to exceed $307,152, and a term of three years, to provide routine janitorial services at the Public Safety Facility; and
3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement for Services 9589, excluding term extensions and increases to the total compensation amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund. | | |
Not available
|
Not available
|
|
25-0831
| 1 | 4. | Agenda Item | Facilities, a division of the Chief Administrative Office, recommending the Board:
1) Make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter that the ongoing aggregate of architectural and engineering work as related to the El Dorado County Navigation Center is not sufficient to warrant the addition of permanent staff;
2) Authorize the Purchasing Agent to sign Agreement for Services 9590 with Lionakis, a competitively qualified firm, for a total compensation amount not to exceed $169,485, and a term of two years, to provide architectural and engineering services related to the El Dorado County Navigation Center; and
3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement for Services 9590, excluding term extensions and increases to the total compensation amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: 42% Homeless Housing Assistance Program State funding, 23% Permanent Local Housing Assistance State Funding, 35% General Fund from American Rescue Plan Act Lost Revenue and Shingl | | |
Not available
|
Not available
|
|
25-0834
| 1 | 5. | Agenda Item | Facilities, a division of the Chief Administrative Office, recommending the Board approve and authorize the Purchasing Agent to execute Amendment IV to Joint Use Agreement 303-O1511 (FENIX 8736), with the El Dorado Hills Community Services District (CSD), extending their use of the county-owned space located at 990 Lassen Way in El Dorado Hills for six months, beginning July 1, 2025, through December 31, 2025, reimbursing the County for the CSD’s pro rata share of costs to operate the facility, estimated to total $15,000.
FUNDING: El Dorado Hills Community Services District. | | |
Not available
|
Not available
|
|
25-1073
| 1 | 6. | Agenda Item | Facilities, a division of the Chief Administrative Office, recommending the Board approve and authorize the Chair to sign a budget amendment transferring all budgeted appropriations and estimated revenues for the Cemeteries program to the Facilities Division, reflecting the operational consolidation of Cemeteries to Facilities and maintaining the Fiscal Year 2024-25 General Fund budget of $324,707. (4/5 vote required)
FUNDING: General Fund. | | |
Not available
|
Not available
|
|
25-1082
| 1 | 7. | Agenda Item | Facilities, a division of the Chief Administrative Office, recommending the Board:
1) Make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter and/or County Ordinance 3.13.030 Section B that security system monitoring, as-needed maintenance and repairs, and emergency repair services for security and access control systems requires specialty skills and qualifications not expressly identified in County classifications;
2) Make findings in accordance with County Procurement Policy C-17, Section 3.4.2 Sole Source/Single Source, that due to the need for continuity of services and the fact that the procurement is for services where standardization is beneficial for reasons including repair, training, and interoperability, that it is appropriate to continue to contract with Sonitrol of Sacramento LLC with a exemption for competitive bidding;
3) Approve and authorize the Purchasing Agent to sign Agreement 9487 with Sonitrol of Sacramento LLC for routine security system monitoring, as-needed maintenance and repairs, and emergency repair services for the secur | | |
Not available
|
Not available
|
|
25-0868
| 2 | 8. | Agenda Item | Office of Wildfire Preparedness and Resilience, a division of the Chief Administrative Office, recommending the Board approve the Final Passage (Second Reading) of Ordinance 5231 to amend Chapter 8.08 of the El Dorado County Code of Ordinances entitled Fire Prevention to adopt the 2025 Local Responsibility Area Fire Hazard Severity Zones Map developed and issued by the California Department of Forestry and Fire Protection (CAL FIRE), Office of the State Fire Marshal, as required by California Government Code section 51179.
FUNDING: General Fund. | | |
Not available
|
Not available
|
|
25-0982
| 1 | 9. | Agenda Item | Parks, a division of the Chief Administrative Office, recommending the Board provide conceptual approval, pursuant to Board Policy A-3, to amend County ordinance code Section 5.48, Streams and Rivers Commercial Boating, as part of the five-year River Management Plan update.
FUNDING: N/A | | |
Not available
|
Not available
|
|
25-0688
| 1 | 10. | Agenda Item | Procurement and Contracts, a division of the Chief Administrative Office, recommending the Board:
1) Make findings pursuant to Section 210b (6) of the El Dorado County Charter and/or El Dorado County Ordinance Section 3.13.030 (B) that as-needed document, telephone, and video language translation services requires specialty skills and qualifications not expressly identified in County classifications;
2) Approve and authorize the Purchasing Agent to execute Amendment I to Agreement for Services 8077 with Language Line Services, Inc., increasing the total compensation amount by $24,500, for an updated amount not to exceed $99,500 for document, telephone, and video language translation services; and
3) Authorize the Purchasing Agent to execute any necessary amendments to Agreement for Services 8077, excluding term extensions and increases to the compensation amount, contingent upon approval by County Counsel.
FUNDING: Various, as departments have included appropriations translation services in their respective budgets. | | |
Not available
|
Not available
|
|
25-1080
| 1 | 11. | Agenda Item | Clerk of the Board recommending the Board provide conceptual approval to amended Ordinance 4442, titled "County Assessment Appeals Board" to update the qualifications for Assessment Appeals Board members to make it consistent with the provisions outlined in Revenue and Taxation Code Section 1624.
FUNDING: N/A | | |
Not available
|
Not available
|
|
25-1085
| 1 | 12. | Agenda Item | Human Resources Department recommending the Board approve and adopt the revised classification specification for Medical Billing Technician.
FUNDING: N/A | | |
Not available
|
Not available
|
|
25-0489
| 1 | 13. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings pursuant to El Dorado County Ordinance Chapter 3.13, Contracting Out, that the Mental Health Rehabilitation Center services provided by Mental Health Management I, Inc. doing business as Canyon Manor (Canyon Manor) requires specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work;
2) Make findings in accordance with Procurement Policy C-17 Section 3.4(2f) exempting the competitive bidding process, with Purchasing Agent concurrence, because “the procurement is for services where the continuity of providers will provide efficiency or critical knowledge, and other providers of the services cannot provide similar efficiencies or critical knowledge”;
3) Approve and authorize the Chair to sign Agreement for Services 9477 with Canyon Manor, in the amount of $2,000,000, and for the term of three years from July 1, 2025, through June 30, 2028;
4) Authorize the Purchasing Agent to execute amendments relating to Agreement 9477, contingent | | |
Not available
|
Not available
|
|
25-0525
| 1 | 14. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Waive formal bid requirements in accordance with Procurement Policy C-17 Section 3.3.1 (H), Additional Purchases, due to an existing competitively bid contract being utilized for the acquisition and installation of two dog boxes being purchased for HHSA Animal Services (AS);
2) Authorize the Purchasing Agent to issue a Purchase Order (PO) to Diamond Truck Body Manufacturing Inc. (Diamond), for the amount of $118,799.10, as shown by the attached quote labeled A - Quote #24274, plus any applicable delivery, taxes, and fees for the acquisition and installation of two dog boxes for AS fleet vehicles priced at $59,399.55 each; and
3) Authorize the Purchasing Agent to accept and execute quote 24274.
FUNDING: 100% Animal Services Pet Aid Fund. | | |
Not available
|
Not available
|
|
25-0715
| 1 | 15. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings pursuant to El Dorado County Ordinance Chapter 3.13, Contracting Out, that the Acute Psychiatric Inpatient Hospital Services provided by BHC Heritage Oaks Hospital, Inc. doing business as Heritage Oaks Hospital (Heritage Oaks) and BHC Sierra Vista Hospital, Inc. doing business as Sierra Vista Hospital (Sierra Vista) requires specialty skills and qualifications not expressly identified in County classifications;
2) Make findings in accordance with Procurement Policy C-17 Section 3.4(2f) exempting the competitive bidding process, with Purchasing Agent (PA) concurrence, for perpetual Agreements 846 and 847, because “the procurement is for services where the continuity of providers will provide efficiency or critical knowledge, and other providers of the services cannot provide similar efficiencies or critical knowledge”;
3) Approve and authorize the Chair to sign Amendment I to Agreement for Services 846 with Heritage Oaks, to update various contract provisions and increase the maximum obligation by $300 | | |
Not available
|
Not available
|
|
25-1057
| 1 | 16. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Approve and authorize the Chair to sign a Fiscal Year (FY) 2025-26 Budget Transfer Request, increasing Fixed Assets by $150,000, offset by a decrease in Other Charges appropriations in the HHSA Community Services Division;
2) Add one 4-wheel drive Sport Utility Vehicle to the FY 2025-26 Fixed Asset list in the total amount of $72,500;
3) Add one 140-quart Hobart Stainless Steel Mixing Bowl to the FY 2025-26 Fixed Asset list in the total amount of $10,000; and
4) Add one 8-Passenger All Wheel Drive Minivan to the FY 2025-26 Fixed Asset list in the total amount of $67,500.
FUNDING: 100% State of California Department of Aging American Rescue Plan Act funding. | | |
Not available
|
Not available
|
|
25-0484
| 1 | 17. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings pursuant to El Dorado County Ordinance Chapter 3.13, Contracting Out, that the provision of State Hospital Beds provided by California Mental Health Services Authority (CalMHSA) will be performed by another governmental entity or agency;
2) Approve and authorize the Chair to sign Amendment I to Participation Agreement 8132 with CalMHSA, to increase the contract value by $1,402, for an updated amount of $4,206, and update contract provisions and extend the term for one additional year through June 30, 2026;
3) Approve and authorize the Chair to sign Memorandum of Understanding (MOU) 9597 with CalMHSA and California Department of State Hospitals, for the provision of state hospital beds on an “as requested" basis, for a term of July 1, 2025, through June 30, 2027, with a variable maximum obligation dependent on County’s usage of state hospital beds;
4) Authorize the Purchasing Agent (PA) to execute amendments relating to Participation Agreement 8132 and MOU 9597, contingent upon approval by County Coun | | |
Not available
|
Not available
|
|
25-0617
| 1 | 18. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Approve the continuation of eight perpetual agreements as detailed in Attachment A;
2) Authorize the Purchasing Agent (PA) to post a change order for each ongoing perpetual agreement to ensure availability of funding in Fiscal Year 2025-26;
3) Delegate authority to the PA to execute amendments, as needed, to the perpetual agreements detailed in Attachment A, that do not increase the maximum dollar amounts beyond what is outlined in Attachment A, contingent upon approval by County Counsel and Risk Management; and
4) Authorize the HHSA Director or Chief Assistant Director to terminate perpetual agreements, as appropriate, including but not limited to those listed in Attachment A.
FUNDING: Various, see funding sources in Attachment A. | | |
Not available
|
Not available
|
|
25-1020
| 1 | 19. | Agenda Item | Library Department and Facilities, a division of the Chief Administrative Office, recommending the Board:
1) Accept a donation of $22,136 from the El Dorado Hills Friends of the Library and Serrano Men's Book Club;
2) Approve the attached revised Fiscal Year 2024-25 Accumulative Capital Outlay (ACO) Work Plan, adding the $30,000 replacement of the El Dorado Hills Library monument sign project to the Work Plan; and
3) Approve and authorize the Chair to sign the attached budget transfer increasing donations by $22,136 and transferring the funds from the Library Department to the ACO fund to increase Fixed Asset appropriations. (4/5 vote required)
FUNDING: 74% El Dorado Hills Friends of the Library and Serrano Men's Book Club, 26% ACO Fund. | | |
Not available
|
Not available
|
|
25-1074
| 1 | 20. | Agenda Item | Air Quality Management District recommending the Board, acting as the Air Quality Management District Board of Directors, adopt and authorize the Chair to sign Resolution 086-2025 authorizing Air Pollution Control Officer to:
1) Execute grant agreement amendment G21-PBRM-06-03 accepting additional funding from the California Air Resources Board (CARB) in the amount of $50,600 with a term through June 30, 2027, for the implementation of the Prescribed Burn Reporting and Monitoring Support Program (Program);
2) Execute any future grant or funding agreements with CARB and other necessary actions to receive additional funding to support the implementation of the Program through the statutory term of the program; and
3) Implement and expend the funds in accordance with agreement G21-PBRM-06 and CARB requirements.
FUNDING: State funding from the California Climate Investments Greenhouse Gas Reduction Fund. | | |
Not available
|
Not available
|
|
25-1001
| 1 | 21. | Agenda Item | Environmental Management Department recommending the Board approve and authorize the Chair to sign Funding Agreement 9514 with the Clean Tahoe Program to provide litter abatement services in the Lake Tahoe Basin, with a not-to-exceed amount of $82,000 and retroactive to a term beginning April 1, 2025, through June 30, 2026.
FUNDING: DTOT - 35%, Solid Waste Funds - 65%. | | |
Not available
|
Not available
|
|
25-0254
| 1 | 22. | Agenda Item | Department of Transportation recommending the Board consider the following for the Diamond Springs Parkway - Phase 1B Project, Capital Improvement Program number 72334/36105011:
1) Make findings in accordance with Section 3.13.030 (B) of the County Ordinance that the work requires specialty skills and qualifications not expressly identified in County classifications and there is a need to engage an independent contractor for environmental monitoring services for the project;
2) Make findings in accordance with County Procurement Policy C-17, Section 3.4.2(f) The procurement is for services where the continuity of providers will provide efficiency and critical knowledge; and other providers of the service cannot provide similar efficiencies or critical knowledge; and
3) Approve and authorize the Chair to sign Agreement for Services 9547 with APTIM Environmental & Infrastructure, LLC, to provide sampling and analysis plan preparation, remediation implementation oversight and testing, monitoring plan preparation, and completion reporting in the amount of $303,375.08 for a term begin | | |
Not available
|
Not available
|
|
25-1008
| 1 | 23. | Agenda Item | Department of Transportation recommending the Board:
1) Find in accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code that it is appropriate to contract with Blain Stumpf Trucking and West Coast Water & Trucking, Inc. for Hauling Services because (C) "the ongoing aggregate of the work is not sufficient to warrant the addition of permanent staff";
2) Approve and authorize the Chair to sign the following Road Materials Hauling Services agreements for hauling on an as-needed basis, both with a not-to-exceed amount of $1,050,000 and with a three (3) year term upon execution pending County Counsel and Risk Management approval:
a) Agreement for Hauling Services 9633 with Blain Stumpf Trucking of Shingle Springs, California; and
b) Agreement for Hauling Services 9638 with West Coast Water & Trucking, Inc of El Dorado Hills, California;
3) Authorize the Purchasing Agent to increase the contract amount and sign any additional amendments to the Agreements for Hauling Services on an "as needed" basis during the awarded period as long as funding is available within Transp | | |
Not available
|
Not available
|
|
25-0903
| 1 | 24. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Chair to sign the Reimbursement Memorandum of Understanding with the El Dorado County Water Agency, not to exceed $80,000, with a term through June 30, 2027, as part of the El Dorado Drainage Improvement Project (along Pleasant Valley Road), to complete the Drainage Study and Environmental Planning, Capital Improvement Program number 36106004.
(District 2)
FUNDING: Regional Surface Transportation Program Funds - Caltrans Local Assistance (37%) and To Be Determined (63% - see “Financial Impact” section of the staff report). (Federal Funds) | | |
Not available
|
Not available
|
|
25-1007
| 1 | 25. | Agenda Item | Department of Transportation, Maintenance and Operations Division, recommending the Board approve and authorize the Chair to sign Rental Agreement 9528 with Andrew Amara, Lessor, for temporary housing located at 7160 Eighth Avenue in Tahoma, in the amount of $24,000, to commence on November 1, 2025, and terminate on March 31, 2026.
FUNDING: Road Fund. (100%) | | |
Not available
|
Not available
|
|
25-0668
| 1 | 26. | Agenda Item | Department of Transportation, Maintenance and Operations Division, recommending the Board take the following actions pertaining to Contract 8465 for the 2025 Zone of Benefit Road Maintenance Projects in the Road and Drainage Zones of Benefits (Zones); Deerfield Estates Zone 98605, Eastwood Park 5 Zone 98601, Black Oak Estates 6 Zone 98604, Black Oak Estates Zone 98603, Travois Zone 98610, Hollow Oak Zone 98606, Creekside Greens Units 2 & 3 Zone 98607, Highland View Unit 3A Zone 98609, and West Valley Village Zone 98612:
1) Award the Construction Contract to, American Pavement Systems, Inc., who was the lowest responsive, responsible bidder;
2) Approve and authorize the Chair to sign the Construction Contract in the amount of $697,757.71, subject to review and approval by County Counsel and Risk Management; and
3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.
(Districts 1, 2, and 4)
FUNDING: Zone of Benefit Specia | | |
Not available
|
Not available
|
|
25-1017
| 1 | 27. | Agenda Item | Planning and Building Department, Building Services, recommending the Board approve and authorize the Chair to sign a budget transfer adjusting the budget for Fiscal Year 2024-25 to allow for the transfer of additional revenues in the Commercial Grading Special Revenue Fund to Building. (4/5 vote required)
FUNDING: N/A | | |
Not available
|
Not available
|
|
25-0832
| 1 | 28. | Agenda Item | District Attorney recommending the Board:
1) Make a finding that Purchase Contract 9623 with Axon Enterprise, Inc. (Axon) for the Justice Premier and Body Worn Camera Bundle is exempt from competitive bidding per County Procurement Policy C-17, section 3.4.4: a piggyback contract is available;
2) Approve and authorize the Board Chair to execute the Master Services and Purchasing Agreement incorporated within Purchase Contract 9623 in the amount of $649,485.52 for the period of five (5) years;
3) Approve and authorize the Board Chair to accept and execute Axon Quote Q-689122-45775BC in the estimated amount of $649,485.52; and
4) Authorize the Purchasing Agent to execute any future amendments to Purchase Contract 9623 that do not alter the amount nor the term, upon review and approval by County Counsel.
FUNDING: DA/PD Subfund (AB109 Subfund). | | |
Not available
|
Not available
|
|
25-1078
| 1 | 29. | Agenda Item | Public Defender recommending the Board:
1) Approve and ratify the Public Defender's signature on a Funding Agreement between the El Dorado County Public Defender's Office and the State Bar of California to receive $60,000 in reimbursement for the Community Assistance, Recovery, and Empowerment (CARE) Court program between October 1, 2024, to January 1, 2026; and
2) Authorize the Public Defender to execute amendments, programmatic, administrative, and fiscal documents relating to the CARE Court Funding Agreement, contingent upon approval by County Counsel and Risk Management, as applicable, which do not increase Net County Cost.
FUNDING: The State Bar of California CARE Court Program. | | |
Not available
|
Not available
|
|
25-1084
| 1 | 30. | Agenda Item | Planning and Building Department, Economic Development Division is recommending the Board:
1) Receive and file a presentation on the County’s current Film Resolution 86-90;
2) Direct staff to prepare a County Film Ordinance based on the State’s recommended Model Filming Ordinance, rescinding Resolution 86-90;
3) Direct staff to submit the County Film Ordinance to the California Film Commission as required per Government Code 14999.21;
4) Direct staff to prepare a Memorandum of Understanding (MOU) agreement between the County and the El Dorado Chamber of Commerce on behalf of El Dorado Tahoe Film + Media (Film Office);
5) Direct staff to prepare a fee schedule for Film Permit activities; and
6) Return to the Board with a Film Permit Ordinance, MOU and Fee Schedule for approval.
FUNDING: N/A | | |
Not available
|
Not available
|
|
25-0984
| 2 | 31. | Agenda Item | HEARING - Air Quality Management District (AQMD) recommending the Board, acting as the AQMD Board of Directors, approve and authorize the Chair to sign Resolution 085-2025 adopting the Fiscal Year 2025-26 recommended budget for the El Dorado County AQMD. (Cont. 6/10/2025, Item 48)
FUNDING: Permit revenues, DMV surcharge fees, & Grants. | | |
Not available
|
Not available
|
|
25-0858
| 2 | 32. | Agenda Item | HEARING - Auditor-Controller recommending the Board adopt and authorize the Chair to sign the attached Resolution 084-2025 for the Appropriations Limit for Fiscal Year 2025-26.
FUNDING: N/A | | |
Not available
|
Not available
|
|
25-0789
| 1 | 33. | Agenda Item | Environmental Management Department, Solid Waste Division, on behalf of the El Dorado Solid Waste Advisory Committee, recommending the Board:
1) Receive a presentation from the El Dorado Solid Waste Advisory Committee; and
2) Provide direction to staff or the Committee, if necessary.
FUNDING: N/A | | |
Not available
|
Not available
|
|
25-1117
| 1 | 34. | Agenda Item | Supervisor Turnboo recommending the Board approve designating the name “John Hidahl Way” for the non-County maintained drive leading to the El Dorado Hills Fire Department Station 85 located at 1050 Wilson Blvd in El Dorado Hills.
FUNDING: Road Fund. | | |
Not available
|
Not available
|
|
25-1070
| 1 | 35. | Agenda Item | HEARING - Human Resources Department recommending the Board conduct a Public Hearing pursuant to Government Code Section 3502.3 on the status of vacancies in El Dorado County and recruitment and retention efforts in calendar year 2024.
FUNDING: N/A | | |
Not available
|
Not available
|
|
25-1108
| 1 | 36. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Title: Number of potential cases: (1). | | |
Not available
|
Not available
|
|
25-1138
| 1 | 37. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Thomas Austin and Helen Austin v. County of El Dorado, Case No. PC20150633. Number of potential cases: (1). | | |
Not available
|
Not available
|
|
25-1137
| 1 | 38. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employment. Title: Public Health Officer. | | |
Not available
|
Not available
|
|
25-1114
| 1 | 39. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Air Pollution Control Officer. | | |
Not available
|
Not available
|
|