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Meeting date/time:
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1/9/2018
9:00 AM
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Minutes status:
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Final
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Meeting location:
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330 Fair Lane, Placerville, CA
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18-0054
| 1 | 1. | Agenda Item | Election of the Chair, Vice Chair and Second Vice Chair of the El Dorado County Board of Supervisors for 2018. (Est. Time: 10 Min.) | Approved | Pass |
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18-0055
| 1 | 2. | Agenda Item | Supervisor Veerkamp requests the Board join him in welcoming this year's El Dorado County Youth Commission members and participate with them in the annual Shadow Day. | No Formal Action | |
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18-0113
| 1 | | Agenda Item | OPEN FORUM (See Attachment) | | |
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18-0025
| 1 | 3. | Agenda Item | Clerk of the Board recommending the Board approve the Minutes from the regular meeting of December 19, 2017. | Approved | Pass |
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18-0024
| 1 | 4. | Agenda Item | Chief Administrative Office, Parks and Trails Division, recommending the Board accept with thanks a monetary donation of $440.00 from Diane Couderc, resident of the unincorporated community of El Dorado, California, to purchase and install a park bench along the El Dorado Trail.
FUNDING: N/A | Approved | Pass |
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18-0004
| 1 | 5. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, recommending the Board declare two service weapons as surplus and approve the sale of the weapons to retiring Deputy Seth Culver and Deputy Sonny Piazza.
FUNDING: The Sheriff's Office Armory will receive the funds paid by the retiring employees. | Approved | Pass |
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18-0019
| 1 | 6. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, presenting a list of County surplus property and recommending the Board so declare and authorize disposal of same in accordance with the procedures outlined in the County's Purchasing Ordinance, Chapter 3.12 and Section 3.12.220 thereof.
FUNDING: Various. | Approved | Pass |
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18-0052
| 1 | 7. | Agenda Item | Chief Administrative Office recommending the Board authorize the Chair to execute a collection and indemnity agreement with the Cameron Park Community Services District related to the development impact mitigation fees for fire facilities that the County has established on the district's behalf. | Approved | Pass |
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17-1391
| 1 | 8. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, recommending the Board consider the following pertaining to Job Order Contracting, Bid Numbers: 18-968-013, 18-968-014 and 18-968-015:
1) Award the Construction Contracts to North Star Construction and Engineering, Inc., PRIDE Industries One, Inc., and Fregoso Builders, Inc., the three lowest responsive, responsible bidders;
2) Approve and authorize the Chair to sign Public Works Contract 334-C1899 with North Star Construction and Engineering, Inc., Contract 335-C1899 with PRIDE Industries One, Inc., and Contract 336-C1899 with Fregoso Builders, Inc, each agreement having a term of one year, or ceasing when issued Job Orders totaling the Maximum Contract Value have been completed, whichever occurs first, and each having a not-to-exceed amount of $1,500,000; and
3) Authorize the Purchasing Agent to sign an Escrow Agreement, if requested by any Contractor and in accordance with Pubic Contract Code Section 22300, for the purpose of holding Contract retention funds. (Refer: 11/07/17, Item 4, Legistar 17-1124)
FUNDI | Approved | Pass |
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18-0003
| 1 | 9. | Agenda Item | Clerk of the Board recommending the Board make the following District specific appointments to various Boards, Commissions or Committees for the terms stated.
District I
El Dorado Solid Waste Advisory Committee: Reappoint Don Nizolek, Public Member, Term Expiration 1/1/2023.
District III
El Dorado Solid Waste Advisory Committee: Reappoint Dickson Schwarzbach, Public Member, Term Expiration 1/1/2023. | Approved | Pass |
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18-0005
| 1 | 10. | Agenda Item | Clerk of the Board recommending the Board make the following Non-District specific appointments to various Boards, Commissions or Committees for the terms stated. (Cont. 1/9/18, Item 10)
Cameron Park Design Review Committee
Reappoint Joshua J. Divelbiss, Resident, Term Expiration 1/23/2022.
Reappoint Vince K. Maloney, Business/Resident, Term Expiration 1/23/2022. | Approved | Pass |
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18-0060
| 1 | 11. | Agenda Item | County Counsel recommending the Board authorize the Chair to sign the Indemnity, Hold Harmless, Estoppel, and Defense Agreement between El Dorado County and Joe Harn, individually and as the Auditor-Controller of the County of El Dorado relating to the transfer or disbursement of funds by the Auditor Controller to the County or a special district pursuant to a request under the Mitigation Fee Act.
FUNDING: This is a non-monetary agreement. If defense and indemnification under the Agreement becomes necessary the County will have options as to how to fund such defense and indemnity including the Risk Fund or the Mitigation Fee Account which was the subject of the transfer. | Approved | Pass |
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18-0064
| 1 | 12. | Agenda Item | County Counsel recommending the Board:
1) Recognize and acknowledge Judith Kerr, Principal Assistant County Counsel, on her retirement from the County of El Dorado after 23 years of dedicated service; and
2) Approve and authorize the Chair to sign a Proclamation recognizing Judith Kerr's dedication to public service and to congratulate her on her retirement. | Approved | Pass |
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18-0022
| 1 | 13. | Agenda Item | Human Resources Department recommending the Board:
1) Approve and authorize the Chair to sign a Letter of Agreement with the Operating Engineers Local Union 3 AFL-CIO, representing the Trades and Crafts Bargaining Unit to address Memorandum of Understanding provisions for longevity pay and compensatory time off; and
2) Direct Human Resources to administer and implement the provisions of the Letter of Agreement.
FUNDING: General Fund, Road Fund. | Approved | Pass |
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17-1345
| 1 | 14. | Agenda Item | Information Technologies Department recommending the Board approve the change to Board Policies to repeal and replace Board Policy A-17 - Data Center and Network Systems Physical Security.
FUNDING: N/A | Approved | Pass |
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18-0027
| 1 | 15. | Agenda Item | Information Technologies recommending the Board approve all current perpetual hardware maintenance and software license agreements as outlined on the chart dated January 2018 for on-going hardware maintenance and software support for the remainder of Fiscal Year 2017/18 and Fiscal Year 2018/19. (See attachment A)
FUNDING: General Fund, with cost recovery in future year(s) through the A-87 Cost Plan. | Approved | Pass |
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17-1394
| 1 | 16. | Agenda Item | Recorder-Clerk-Registrar of Voters recommending the Board consider the following:
1) Approve and authorize the Chair to sign Resolution 002-2018 and Certification for a Grant Fund Agreement of $20,000 from date of execution through June 30, 2019, available under the Help America Vote Act Polling Place Accessibility Training program; and
2) Authorize the Recorder-Clerk-Registrar of Voters to execute Grant Funding Agreement 17G26109.
FUNDING: Federal Funds. | Approved | Pass |
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16-0305
| 54 | 17. | Agenda Item | Chief Administrative Office recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of unprecedented tree mortality due to drought conditions and related bark beetle infestations. (Cont. 11/19/19, Item 3) | Approved | Pass |
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17-1388
| 1 | 18. | Agenda Item | Supervisor Veerkamp recommending the Board:
1) Thank Maryann Argyres for her many years of service to El Dorado County as the District 3 representative on the Community and Economic Development Advisory Committee; and
2) Appoint Ann Wofford as the 2018 District 3 representative on the Community and Economic Development Committee, continuing the representatation of our County's agriculture interests on this committee. | Approved | Pass |
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18-0036
| 1 | 19. | Agenda Item | Supervisor Veerkamp recommending the Board join him in welcoming the Tibetan Monks of Gaden Shartse Monastery as they conduct their 14th annual visit to El Dorado County, January 1st - January 14th, 2018. | Approved | Pass |
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17-1314
| 1 | 20. | Agenda Item | Child Support Services recommending the Board adopt and authorize the Chair to sign Resolution 001-2018, thereby adding one Assistant Director of Child Support Services/Chief Attorney allocation and deleting one Deputy Director of Child Support Services allocation and one Child Support Attorney I-IV allocation, effective January 10, 2018.
FUNDING: No General Fund cost. State and Federal child support funding sources. | Approved | Pass |
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18-0031
| 1 | 21. | Agenda Item | Air Quality Management District recommending the Board:
1) Acting as the Air District Board of Directors, authorize the use of $73,657 in Air Quality Management funding to lease temporary office space for the Air Quality Management District (AQMD); and
2) Authorize the Purchasing Agent to sign Amendment I to Agreement 271-O1611 with Modular Space Corporation, Inc., increasing the compensation by $73,657 for a new total of $438,470 and extending the month-to-month option an additional twelve months as related to the Air Quality Management District’s new facility project.
FUNDING: AQMD Permit Revenues, Penalty Revenue, State Grant Administration Funds, Motor Vehicle Emission Reduction Program Administration Funds. | Approved | Pass |
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17-1244
| 1 | 22. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Doug Veerkamp General Engineering, Inc., for the 2017 Grizzly Flat / String Canyon / Sciaroni Road Slipout Repairs Project, Contract PW 17-31159, CIP 78704/78705/78709, P&C 450-C1799; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: Local and State discretionary funding initially (100%), with Department of Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain emergency reimbursement. (State and Federal) | Approved | Pass |
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17-1293
| 1 | 23. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board consider the following:
1) Approve the State of California Standard Agreement 17R245000 between the County and the State Department of California Highway Patrol to provide traffic control and enforcement services for County construction projects, with a not-to-exceed amount of $324,800 and a term effective January 9, 2018, through December 31, 2020, and
2) Authorize the Director of Transportation to sign said Agreement.
FUNDING: Various funding sources for Capital Improvement Program Projects, including Federal, State and Local funding at different amounts depending on the project. | Approved | Pass |
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17-1372
| 1 | 24. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board adopt and authorize the Chair to sign Resolution 003-2018, authorizing the Director of Transportation, or designee, the delegated authority to approve Utility Agreements in the amount of $175,000 or less with various utility agencies, for the relocation of utilities for public works, maintenance, and Capital Improvement Program projects.
FUNDING: N/A | Approved | Pass |
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18-0021
| 1 | 25. | Agenda Item | Community Development Services, Environmental Management, recommending the Board approve the following:
1) Award Request for Proposal 18-961-019 for the provision of the Digester 2 Cleaning Project to the successful proposer, APS Environmental, Inc. of North Highlands, CA;
2) Authorize the Community Development Services, Environmental Management Department, to negotiate an Agreement for Services with a term of 45 working days and a not to exceed amount of $199,175; and
3) Authorize the Purchasing Agent to execute said Agreement, contingent upon Counsel and Risk Management review, including minor revisions as required.
FUNDING: County Service Area 10 - Liquid Waste Funds. | Approved | Pass |
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15-0211
| 3 | 26. | Agenda Item | Community Development Services, Planning and Building Department, recommending the Board approve and authorize the Chair to sign Agreement for Services 287-S1811 with Nichols Consulting Engineers, Chtd., to provide stormwater program support services to develop the West Slope Track 2 implementation plan for compliance with State-wide Trash Amendments, with a not-to-exceed amount of $98,200 and effective upon final execution by both parties and expiring two years thereafter.
FUNDING: General Fund (National Pollutant Discharge Elimination System 50%) and Public Utility Franchise Fees (50%). | Approved | Pass |
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17-1385
| 1 | 27. | Agenda Item | Community Development Services, Planning and Building Department, recommending the Board approve and authorize the Chair to sign the First Amendment to Agreement for Services 442-S1710 with Kimley-Horn and Associates, Inc., amending the Scope of Work and increasing the not-to-exceed amount of $51,670 by $38,875, without a change in rates, for a total not-to-exceed amount of $90,545, and further, adding subconsultant language and necessary administrative changes, for updating the County's Traffic Impact Mitigation Fee Program.
FUNDING: Traffic Impact Mitigation Fees. | Approved | Pass |
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17-1378
| 1 | 28. | Agenda Item | Community Development Services, Planning and Building Department, requesting the Board approve:
1) The clarification that the County will collect and pass-through to the Tahoe Regional Planning Agency (TRPA) 100 percent of the Tahoe Regional Planning Agency Residential Allocation Monitoring Fee, currently $100, and the Tahoe Regional Planning Agency Information Technology Surcharge Fee, currently $88, based on Tahoe Regional Planning Agency’s Application Filing Fee Schedule dated June 8, 2009, recognizing such Fee amounts may change from time to time as authorized by TRPA; and
2) The pass-through payment of County collected Residential Allocation Monitoring Fees, due and payable to TRPA in the amount of $28,400, for the period of July 1, 2009, through June 30, 2017.
FUNDING: Tahoe Regional Planning Agency’s Residential Allocation Monitoring Fee and Information Technical Surcharge Fee collected by the County from allocation recipients when applying for building permits. | Approved | Pass |
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12-0616
| 7 | 29. | Agenda Item | District Attorney recommending the Board consider the following:
1) Authorize the submission of a grant application to the California Governor's Office of Emergency Services for the Victim Witness Assistance Program for Federal Fiscal Year 2017/18;
2) Approve and authorize the Chair to sign the Certification of Assurance of Compliance; and
3) Authorize the District Attorney to execute the Grant Award Agreement including any extension or amendments.
FUNDING: California Governor's Office of Emergency Services Victims of Crime Act Fund. | Approved | Pass |
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17-0769
| 2 | 30. | Agenda Item | District Attorney recommending the Board approve and authorize the Purchasing Agent to execute Amendment II to Agreement 521-S1710 with Capital Tech Solutions, adding Key Deliverable 13 - Quality control, Modifications and User Feedback to Section 11. Key Deliverables, Milestones and Estimated Schedule of Revised Exhibit “B,” marked “Statement of Work,” and increasing compensation by $4,000 for a total compensation of $72,000.
FUNDING: California Office of Emergency Services Victim/Witness Assistance Program Fund and Department of Justice Asset Forfeiture Funds. | Approved | Pass |
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17-1333
| 1 | 31. | Agenda Item | District Attorney recommending the Board
1) Approve the use of Supplemental Local Law Enforcement Funding in Fiscal Year 2017/18 for the purchase of equipment and software for a digital forensic lab in the District Attorney's leased facility;
2) Approve and authorize the Chair to sign a budget transfer increasing revenue and appropriations within the District Attorney's budget by $40,000; and
3) Approve the addition of a Forensic Tower to the District Attorney's Fiscal Year 2017/18 Fixed Asset List.
FUNDING: Supplemental Local Law Enforcement Funding. | Approved | Pass |
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17-1291
| 1 | 32. | Agenda Item | Probation Department recommending the Board consider the following:
1) Make findings in accordance with County ordinance 3.13.030 that it is more economical and feasible to contract out for transitional housing services than to obtain the facilities, personnel, and equipment necessary to provide such services;
2) Approve and authorize the Chair to sign Agreement 301-S1811 with Progress House Inc. to provide transitional housing and meal/personal needs stipends for clients referred by the Probation Department with a maximum contractual obligation of $200,000 for the period of January 14, 2018 through January 15, 2021; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 301-S1811, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: Community Corrections Funding and Public Safety Realignment legislation (AB 109). | Approved | Pass |
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17-0071
| 34 | 33. | Agenda Item | Sheriff's Office of Emergency Services recommending the Board find that a local state of emergency continues to exist in El Dorado County due to the effects of severe storms throughout Northern California bringing high winds, substantial precipitation, high and fast flowing streams, creeks and rivers, and general flooding. (Cont. 1/30/18, Item 14)
FUNDING: N/A | Approved | Pass |
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17-0184
| 31 | 34. | Agenda Item | Sheriff's Office of Emergency Services recommending the Board find that a local state of emergency continues to exist in El Dorado County due to the effects of severe storms, starting on February 6th, throughout Northern California bringing high winds, substantial precipitation, high and fast flowing streams, creeks and rivers, and general flooding. (Cont. 1/30/18, Item 15)
FUNDING: N/A | Approved | Pass |
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17-0355
| 2 | 35. | Agenda Item | Sheriff's Office recommending the Board approve and authorize the Sheriff to sign the Off-Highway Vehicle (OHV) Grant Project Agreement G16-03-07-L01 award in the amount of $121,495 with the California Department of Parks and Recreation for the term July 8, 2017 through July 7, 2018.
FUNDING: OHV Grant Funds of $121,495, and 25% required match from the Sacramento Municipal Utility District Upper American River Project Federal Energy Regulatory Commission Special Revenue monies of $40,498 for a total of $161,993. | Approved | Pass |
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17-1359
| 1 | 36. | Agenda Item | Sheriff’s Office recommending the Board approve and authorize the Chair to continue perpetual agreement 357-S1511 with Tyler Technologies, Inc. for Civil Serve Process Software for the term January 27, 2018 through January 26, 2019 in the amount of $5,657 for maintenance and support fees.
FUNDING: Civil Equipment Special Revenue Fund. | Approved | Pass |
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17-1360
| 1 | 37. | Agenda Item | Sheriff’s Office recommending the Board:
1) Approve and authorize the Chair to sign a budget transfer increasing revenues and appropriations in the Fingerprint Identification (ID) Special Revenue Fund and the Sheriff's Office budgets by $25,430 in order to add the California Identification Remote Access Network (Cal-ID RAN) Board budget approved on October 23, 2017 (4/5 vote required); and
2) Authorize the addition of one Live Scan Machine to the Sheriff’s Office Fiscal Year 2017/18 fixed asset list at an approximate cost of $38,000.
FUNDING: Fingerprint ID Special Revenue Fund. | Approved | Pass |
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18-0053
| 1 | 38. | Agenda Item | Chief Administrative Office recommending the Board receive informational presentations from the listed Departments as part of the preparation for the Fiscal Year 2018/19 Budget development process:
1) Chief Administrative Office - Central Fiscal, Facilities, and Procurement & Contracts Divisions;
2) Human Resources;
3) County Counsel; and
4) Information Technologies. (Est. Time: 45 Min.) | No Formal Action | |
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17-1395
| 1 | 39. | Agenda Item | Auditor-Controller recommending the Board authorize the Auditor to disburse excess proceeds from the sale of tax-defaulted properties for the Assessor's Parcel Numbers and dollar amounts as shown on the attached list. (Est. Time: 15 Min.) | Approved | Pass |
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17-1386
| 1 | 40. | Agenda Item | Community Development Services, Planning and Building Department, recommending the Board provide direction on the Measure Y, General Plan Policy TC-Xa 3, which has a sunset date of December 31, 2018. (Est. Time: 30 Min.)
FUNDING: N/A | Approved | Pass |
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18-0001
| 1 | 41. | Agenda Item | Clerk of the Board recommending the Board make Board Member appointments to various Boards, Commissions or Committees for 2018:
Abandoned Vehicle Abatement Service JPA
Appoint one (1) Member (Current: Supervisor Hidahl, since 2017)
Appoint one (1) Alternate (Current: Supervisor Veerkamp, since 2013)
American River Authority
Appoint one (1) Member (Current: Supervisor Ranalli, since 2015)
Appoint one (1) Alternate (Current: Supervisor Veerkamp, since 2015)
California Identification Random Access Network
Appoint one (1) Member (Current: Supervisor Hidahl, since 2017)
California State Association of Counties
Appoint one (1) Member (Current: Supervisor Novasel, since 2017)
Appoint one (1) Alternate (Current: Supervisor Hidahl, since 2017)
Capital Southeast Connector Joint Powers Authority
Appoint one (1) Member (Current: Supervisor Hidahl, since 2017)
Appoint one (1) Alternate (Current: Supervisor Veerkamp, since 2013)
Cemetery Advisory Committee
Appoint one (1) Member (Current: Supervisor Veerkamp, since 2013)
Community Action Council
Appoint one (1) Me | Approved | Pass |
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18-0018
| 1 | 42. | Agenda Item | Supervisor Veerkamp recommending the Board join him in recognizing Bob Smart for his vision to create walkable and bikeable communities here in El Dorado County and to announce the new trail between Missouri Flat Rd and Forni Rd on Hwy 50 will be named in his honor during a ribbon cutting ceremony to be held on Friday, January 12, 2018 at 10:00 am. (Est. Time: 10 Min.) | No Formal Action | |
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18-0062
| 1 | 43. | Agenda Item | Supervisor Veerkamp and Community Development Services, Department of Transportation, recommending the Board consider an extension of the existing Underground Utility Districts in the area of Diamond Springs as part of the Diamond Springs Parkway Project, and direct Transportation staff to begin the preliminary work and public outreach necessary for its establishment. (Est. Time: 30 Min.)
FUNDING: Tribe Funds (18%), Utility Agencies (13%), Traffic Impact Mitigation Fees (36%), Master Circulation and Funding Plan (32%), and Road Fund (<1%). (Local Funds) | Approved | Pass |
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18-0058
| 1 | 44. | Agenda Item | Supervisor Frentzen recommending the Board:
1) Conceptually approve an urgency Ordinance placing a moratorium on the issuance of new vacation home rental permits in the unincorporated portions of the County located within the jurisdictional boundaries of the Lake Tahoe Basin; and
2) Direct staff to prepare the Ordinance, including a finding that the urgency ordinance is required to preserve public peace, health or safety and declaration of the facts constituting the urgency, and schedule the First Reading of the Ordinance for Board consideration and adoption on January 23, 2018. (4/5 vote required) (Est. Time: 30 Min.) | Failed | Fail |
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18-0058
| 1 | | Agenda Item | Supervisor Frentzen recommending the Board:
1) Conceptually approve an urgency Ordinance placing a moratorium on the issuance of new vacation home rental permits in the unincorporated portions of the County located within the jurisdictional boundaries of the Lake Tahoe Basin; and
2) Direct staff to prepare the Ordinance, including a finding that the urgency ordinance is required to preserve public peace, health or safety and declaration of the facts constituting the urgency, and schedule the First Reading of the Ordinance for Board consideration and adoption on January 23, 2018. (4/5 vote required) (Est. Time: 30 Min.) | Approved | Pass |
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18-0044
| 1 | 45. | Closed Session Item | Pursuant to Government Code Section 54956.9(d)(1) - Existing Litigation. Title: Workers’ Compensation Settlement. Brett Petersen v. County of El Dorado, York Risk Services Group, Inc., Claim ELAC-548095. (Est. Time: 5 Min.) | No Action Reported. | |
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18-0045
| 1 | 46. | Closed Session Item | Pursuant to Government Code Section 54956.9(d)(1) - Existing Litigation. Title: Workers’ Compensation Settlement. Jeff Elsman v. County of El Dorado, York Risk Services Group, Inc., Claim ELAG-548628. (Est. Time: 5 Min.) | Continued | |
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18-0046
| 1 | 47. | Closed Session Item | Pursuant to Government Code Section 54956.9(d)(1) - Existing Litigation. Title: Workers’ Compensation Settlement. Robert Brougher v. County of El Dorado, York Risk Services Group, Inc., Claim ELAG-548596. (Est. Time: 5 Min.) | No Action Reported. | |
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18-0061
| 1 | 48. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 10 Min.) | No Action Reported. | |
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18-0067
| 1 | 49. | Closed Session Item | Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator: This body will hold a closed session to give instructions to its negotiator regarding the real property described as 40 Old Depot Road, Assessor’s Parcel Number 327-250-38, and 50 Old Depot Road, Assessor’s Parcel Number: 327-250-37. Ownership for both parcels are John Faber 33.333%, Troy Faber 33.333%, Jeremy Faber 33.333% as Joint Tenants.
The person or persons with whom the negotiator may negotiate are the property owners and/or their representatives. Instructions to negotiator will concern price and terms of payment. Don Ashton, or his designee, will be the negotiator on behalf of El Dorado County. (Est. Time: 10 Min.) | No Action Reported. | |
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17-1375
| 1 | 50. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Director of Transportation. (Est. Time: 20 Min.) | No Action Reported. | |
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