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22-1628
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on August 30, 2022. | Approved | Pass |
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22-1016
| 1 | 2. | Agenda Item | Chief Administrative Office, Facilities Division, recommending the Board:
1) Authorize the Purchasing Agent to execute Amendment I to Agreement for Services 4714 with L&H Airco, LLC to increase compensation by $75,000 for an amended not-to-exceed amount of $145,000 to provide on-call and emergency heating, ventilation, and air conditioning services at various County operated locations;
2) Make findings that due to the limited time frames, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed under Agreement for Services 4714 is not sufficient to warrant the addition of permanent staff in accordance with El Dorado County Ordinance Code, Chapter 3.13.030; and
3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement for Services 4714, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund. | Approved | Pass |
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22-1563
| 1 | 3. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, presenting a list of County surplus property and:
1) Recommending the Board so declare and authorize disposal of same in accordance with the procedures outlined in the County's Purchasing Ordinance, Chapter 3.12 and Section 3.12.220 thereof; and
2) Authorize the Chief Administrative Officer to transfer the titles of the medic units to the El Dorado County Emergency Services Joint Powers Authority.
FUNDING: Various. | Approved | Pass |
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22-1566
| 1 | 4. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, recommending the Board:
1) Continue to waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, Exemptions from competitive process, Section D;
2) Authorize the Purchasing Agent to extend the term of the agreement if the Sacramento Area Council of Governments Regional Public Agency Fuel & Lubricants extends contract 1920029 for the provision of cardlock fueling services;
3) Authorize the Purchasing Agent to increase contract 4404 by $1,000,000, bringing the contract value to $4,000,000; and
4) Authorize the Purchasing Agent to increase the value of contract 4404 on an “as needed” basis during the awarded period as long as funding is available within the requesting departments budget.
FUNDING: General and Non-General Fund. | Approved | Pass |
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22-1550
| 1 | 5. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, recommending the Board:
1) Waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, Exemptions from the Competitive Process, Section D;
2) Authorize the Purchasing Agent to utilize the County of Sacramento competitively bid Contract WA00034777 for the acquisition of Inmate and Detention Bedding, Clothing, Toiletries, Solutions and Services;
3) Authorize the Purchasing Agent to increase Purchase Contract 5248 by $30,000, for a total contract amount of $128,000;
4) Authorize the Purchasing Agent to increase Purchase Contract 5248 on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget; and
5) Authorize the Purchasing Agent to extend the term of FENIX Contract 5248 if the County of Sacramento extends Contract WA00034777 for the provisions of Inmate and Detention Bedding, Clothing, Toiletries, Solutions and Services;
FUNDING: General Fund. | Approved | Pass |
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22-1568
| 1 | 6. | Agenda Item | Clerk of the Board, based upon the recommendation of the El Dorado County Airports Advisory Committee, recommending the Board make the following appointment to the El Dorado County Airports Advisory Committee:
Appoint Michaela Johnson, Representing Georgetown Airport, Term Expiration 09/13/2026.
FUNDING: N/A | Approved | Pass |
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22-1567
| 1 | 7. | Agenda Item | Human Resources Department recommending the Board take the following actions regarding Health Plan Programs for the 2023 Plan Year:
1) Approve the proposed 2023 retiree health plan rate card (Attachment A) based on the cost sharing of health premiums in the current Memoranda of Understanding with all bargaining units, and the Salary and Benefits Resolution for unrepresented employees;
2) Approve the revised 2023 Affordable Care Act - compliant health plan rate card (Attachment B);
3) Authorize the Director of Human Resources, or Assistant Director of Human Resources, to execute administrative health and benefit program plan renewals for services that otherwise fall under existing executed master agreements; and
4) Grant Human Resources the authority to correct any minor clerical errors or adjustments, if necessary, to the approved health plan rate cards for the 2023 health benefits plan year, as needed.
FUNDING: Countywide cost, shared between the County Departments (General Fund and Non-General Fund) and employees. | Approved | Pass |
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22-1582
| 1 | 8. | Agenda Item | Human Resources Department recommending the Board approve and adopt the revised Health and Human Services Agency, department-specific class specifications of Veterans Service Officer and Supervising Mental Health Worker.
FUNDING: N/A | Approved | Pass |
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22-1513
| 1 | 9. | Agenda Item | Human Resources Department, Risk Management Division, recommending the Board:
1) Approve and adopt revisions to Board of Supervisors Policy E-13: COVID-19 Prevention Program and grant the Director of Human Resources the authority to:
a) Make any changes necessary to update hyperlinks within the policy should they change over time;
b) Make changes to the Policy that are either non-substantive or necessary to accord with changes to relevant statutes or regulations; and
2) Rescind Board of Supervisors Policy E-11 COVID-19 Workplace Guidelines.
FUNDING: N/A | Approved | Pass |
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22-1485
| 1 | 10. | Agenda Item | Information Technologies Department recommending the Board approve revisions to the adopted Board Policy A-17 - Data Center and Network Systems Physical Security.
FUNDING: N/A | Approved | Pass |
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22-1632
| 1 | 11. | Agenda Item | Supervisor Parlin recommending the Board:
1) Find that a public benefit is derived from supporting the Marshall Grange no. 451 effort to repair and paint the Marshall Grange Hall, and replace the floor in the dining area; and
2) Approve and authorize the Chief Administrative Officer to sign a funding Agreement, consistent with the County’s standard form and upon the approval of County Counsel, with the Marshall Grange no. 451 authorizing payment of the $5,000 community funding contribution in support of these efforts.
FUNDING: General Fund. | Approved | Pass |
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22-1420
| 1 | 12. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of Electronic Patient Health Record and Medical Billing software services provided by Patagonia Health, Inc. are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B), El Dorado County Charter, Section 210(b)(6), and/or Government Code Section 31000;
2) Approve and authorize the Chair to sign Amendment III to Agreement for Services 407 (209-S1711) with Patagonia Health, Inc., increasing the not-to-exceed amount by $275,000, for a new maximum contractual obligation of $1,027,071, with no change to the term of the Agreement; and
3) Authorize the HHSA Director, or Public Health Director, to execute further documents relating to Agreement 407 (209-S1711), contingent upon approval by County Counsel and Risk Management, including amendments which do not increase compensation or extend t | Approved | Pass |
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22-0363
| 1 | 13. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of Psychiatric Inpatient Concurrent Review services provided by California Mental Health Services Authority are in the public's best interest and that the work is with or among another governmental entities or agencies in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B), El Dorado County Charter, Section 210(b)(6), and/or Government Code Section 31000;
2) Approve and authorize the Chair to sign Participation Agreement 6422 with California Mental Health Services Authority, with a not-to-exceed amount of $99,025.92, and for a term effective upon final execution through December 31, 2024; and
3) Authorize the HHSA Director, or Director of Behavioral Health, to execute further documents relating to Agreement 6422, contingent upon approval by County Counsel and Risk Management, including amendments which do not increase the maximum dollar amount or term of the Agreement.
FUNDING: 100% 1991 State Realignment. | Approved | Pass |
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22-1478
| 1 | 14. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Authorize the HHSA Director to apply for and accept the California Governor’s Office of Emergency Services (Cal OES) County Victim Services (XC) grant funding in the total amount of $200,608 for the term of January 1, 2023, to December 31, 2023;
2) Delegate authority to the HHSA Director to serve as the official designee for the XC Program grant administered by Cal OES;
3) Approve and authorize the HHSA Director to sign the Subaward Face Sheet, Grant Subaward Certification of Assurance of Compliance, and Federal Fund Grant Subaward Assurances forms for submission to Cal OES;
4) Authorize the Board Chair to sign the XC Program Grant Subaward Certification of Assurance of Compliance form for submission to Cal OES;
5) Delegate authority to the HHSA Director to execute the resulting funding agreement and future amendments, that do not increase the funding amount or term, contingent upon County Counsel and Risk Management approval, and subsequent administrative documents or required fiscal or programmatic reports;
6 | Approved | Pass |
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22-1090
| 1 | 15. | Agenda Item | Library Department recommending the Board approve and authorize the Chair to sign Agreement 6735 with Columbia Telecommunications Corporation, the Statewide Broadband Access Administer for the California State Library Broadband Services Project, for a retroactive term beginning July 19, 2022 with provisions for automatic annual renewal thereafter, for high-speed broadband Internet service to the County’s libraries in an estimated annual amount of $45,000 ($4,500 after estimated E-rate discounts).
FUNDING: 48% General Fund, 52% Library Special Revenue Funds and Library Fees. | Approved | Pass |
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22-1526
| 1 | 16. | Agenda Item | Department of Agriculture recommending the Board adopt and authorize the Chair to sign Resolution 139-2022, rescinding Resolution 188-2002 and revising the criteria for the establishment of agricultural preserves within the County of El Dorado to allow that commercial cannabis cultivation could be a compatible use.
FUNDING: N/A | Approved | Pass |
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22-1570
| 1 | 17. | Agenda Item | Department of Transportation recommending the Board take the following actions pertaining to the Meyers Stream Environment Zone/ Erosion Control Project, Capital Improvement Program project number 95179/36107007:
1) Approve and authorize the Director of Transportation to sign a Modification to the United States Department of Agriculture Forest Service Domestic Grant 20-PA-11051900-013, which will increase the current grant funding by the amount of $600,000; from $499,990 to $1,099,990 and extend the term of the agreement for one additional year to May 1, 2024; and
2) Authorize an increase in the estimated total project cost from $3,748,770 to $4,348,770.
FUNDING: USDA Forest Service (54% - Federal), State Water Resource Control Board (13% - State), California Tahoe Conservancy (25% State), Tahoe Regional Planning Agency - Stream Environment Zone Mitigation (8% - Local). | Approved | Pass |
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22-1525
| 1 | 18. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Chair to sign Road Improvement Agreement 22-55027 for the Off-Site Bike Path on the Bass Lake North project, TM 14-1522 / PD 14-0010, between the County and the Developer, Toll West Coast LLC.
FUNDING: Developer Funded. | Approved | Pass |
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22-1377
| 1 | 19. | Agenda Item | Department of Transportation, Maintenance and Operations Division, recommending the Board approve and authorize the Chair to sign Rental Agreement 6832 with Lake Valley Properties for temporary housing located at 1160 Nottaway Drive in South Lake Tahoe, in the amount of $16,000, to commence on November 1, 2022, and terminate on March 31, 2023.
FUNDING: Road Fund. (100%) | Approved | Pass |
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22-1498
| 1 | 20. | Agenda Item | Department of Transportation, Maintenance and Operations Division, Fleet Services Unit, recommending the Board:
1) Find the purchase of three (3) replacement vehicles are exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160, Section D, due to use of State of California competitively-bid Contract 1-22-23-23;
2) Authorize the Purchasing Agent to utilize the State of California Contract 1-22-23-23 for the acquisition of three (3) fleet replacement vehicles of various categories for the Department of Transportation - Fleet Services Unit; and
3) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Freeway Toyota of Hanford, CA. in the amount of $110,598.00 plus applicable delivery, fees and taxes (estimated at $9,394.62) for a one time purchase following Board approval.
FUNDING: Fleet Internal Service Fund. | Approved | Pass |
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22-1051
| 1 | 21. | Agenda Item | Planning and Building Department, Tahoe Planning, Stormwater, and Vacation Home Rental Division, recommending the Board consider the following:
1) In accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code, Contracting Out, find that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work;
2) Approve and authorize the Purchasing Agent to sign Agreement 6718 with Platinum Advisors, LLC for the provision of lobbying and consulting services on behalf of the County for the Lake Tahoe Basin, with a not-to-exceed amount of $36,000, and a term of three (3) years effective upon execution; and
3) Authorize the Purchasing Agent, or designee, to execute any further documents determined necessary related to Agreement 6718, including amendments which do not increase not-to-exceed amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund / Public Utility Franchise Fees. | Approved | Pass |
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22-1178
| 1 | 22. | Agenda Item | Environmental Management Department recommending the Board:
1) Accept a grant award funded through the State of California, Department of Resources Recycling and Recovery, Household Hazardous Waste Grant Program, Fiscal Year 2022-2023, in the amount of $100,000, for the term of upon award and acceptance of funds through September 30, 2024;
2) Approve and authorize the Chair to sign Agreement 6504 with CalRecycle’s designated third party vendor, the California Product Stewardship Council, with a Not To Exceed $69,758, with the remainder $30,242 to be allocated for the administration of Grant goals expenses; and
3) Delegate authority to the Director of Environmental Management to execute all reports and associated documents necessary to secure and expend the funds for the purpose of implementing this Grant program.
FUNDING: Non-General Fund / State of California, Department of Resources Recycling and Recovery, Household Hazardous Waste Discretionary Grant, Fiscal Year 2022-2023 funds. | Approved | Pass |
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22-0854
| 1 | 23. | Agenda Item | Office of the Alternate Public Defender recommending the Board approve and authorize the Chair to sign Amendment I to Agreement 5951 and Amendment I to Agreement 5953 with attorneys Lori G. London and Kimberly G. Hunt for the provision of conflict defense services for the East Slope of El Dorado County for the period from October 1, 2022 through September 30, 2023 with an increase of $84,000 for each agreement, making the revised not-to-exceed amount $210,000 each.
FUNDING: General Fund. | Approved | Pass |
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22-1428
| 1 | 24. | Agenda Item | District Attorney's Office recommending the Board consider the following:
1) Approve and authorize the acceptance of a grant award in the amount of $272,667 from the California's Governor's Office of Emergency Services (CalOES) for the Sexual Assault Law Enforcement Specialized Units Program for the period of October 1, 2022 - September 30, 2023, based on the received Letter of Intent;
2) Approve and authorize the Chair to sign the Certification of Assurance of Compliance;
3) Authorize the District Attorney to execute the Grant Award Agreement and required documents, including any extensions or amendments thereof which would not increase Net County Cost; upon County Counsel review and approval; and
4) Approve and authorize the Chair to execute Amendment III to Agreement 4458 with The Center for Violence-Free Relationships in the updated amount of $243,769 extending the service period covering October 1, 2022 through September 30, 2023, to continue providing one full-time Sexual Assault Counselor to the grant program.
FUNDING: California Governor's Office of Emergency Services | Approved | Pass |
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22-1564
| 1 | 25. | Agenda Item | Sheriff’s Office and District Attorney’s Office recommending the Board approve and authorize Sheriff's Office and District Attorney's Office staff to electronically submit, on behalf of the Chair, the Fiscal Year 2021-2022 Equitable Sharing Agreement and Certification for Federal Asset Forfeiture with the United States Department of Justice and United States Department of the Treasury.
FUNDING: Equitable Sharing (Asset Forfeiture). | Approved | Pass |
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22-1557
| 1 | 26. | Agenda Item | Sheriff's Office and District Attorney's Office recommending the Board approve and authorize the Chair to sign the Certifications and Assurances for the Edward Byrne Memorial Justice Assistance Grant Program Fiscal Year 2022 application in order to accept the grant award of $16,129 to be utilized from October 1, 2021 through September 30, 2023.
FUNDING: Edward Byrne Memorial Justice Assistance Grant. | Approved | Pass |
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22-1248
| 1 | 27. | Agenda Item | Chief Administrative Office recommending the Board consider the Draft Board of Supervisors Response to the 2021-22 Grand Jury Final Report and take one of the following actions:
1) Direct staff to make changes and return to the board with final report by September 20, 2022; or
2) Approve as the Final Report and submit to the Presiding Judge.
FUNDING: N/A | Approved | Pass |
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22-0977
| 2 | 28. | Agenda Item | Chief Administrative Office, Procurement and Contracts, recommending the Board Approve the Final Passage (Second Reading) of Ordinance 5166 repealing Ordinance 4981 and 5001 Chapter 3.12 of Title 3 of the El Dorado County Ordinance Code (Procurement) and adding a new Chapter 3.12 of Title 3 to said Code for the revised County Procurement Ordinance. (Cont. 9/13/2022, Item 28)
FUNDING: N/A | Continued | Pass |
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22-1651
| 1 | 29. | Agenda Item | Supervisor Parlin recommending the Board authorize the Chair to sign a Proclamation recognizing September 2022 as Prostate Cancer Awareness month.
FUNDING: N/A | Approved | Pass |
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22-1528
| 1 | 30. | Agenda Item | Department of Agriculture recommending the Board:
1) Receive and file a department presentation on the work of the Industrial Hemp Joint Working Committee relative to the concerns raised in regards to the cultivation of industrial hemp;
2) Direct staff to continue to pursue the Industrial Hemp Pilot Program Concept; and
3) Adopt and authorize the Chair to sign Resolution of Intention 140-2022 to amend Title 130 of the County Zoning Ordinance to enact a ban on the cultivation of industrial hemp for all purposes within the unincorporated area of the County to take effect prior to the expiration of the interim moratorium on industrial hemp.
FUNDING: N/A | Failed | Fail |
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22-1528
| 1 | | Agenda Item | Department of Agriculture recommending the Board:
1) Receive and file a department presentation on the work of the Industrial Hemp Joint Working Committee relative to the concerns raised in regards to the cultivation of industrial hemp;
2) Direct staff to continue to pursue the Industrial Hemp Pilot Program Concept; and
3) Adopt and authorize the Chair to sign Resolution of Intention 140-2022 to amend Title 130 of the County Zoning Ordinance to enact a ban on the cultivation of industrial hemp for all purposes within the unincorporated area of the County to take effect prior to the expiration of the interim moratorium on industrial hemp.
FUNDING: N/A | Approved | Pass |
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22-1711
| 1 | | Agenda Item | OPEN FORUM (See Attachment) | | |
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22-1649
| 1 | 31. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 10 Min.) | No Action Reported. | |
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22-1588
| 1 | 32. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 10 Min.) | No Action Reported. | |
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22-1597
| 1 | 33. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 15 Min.) | No Action Reported. | |
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22-1648
| 1 | 34. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employment. Title: Chief Administrative Officer Recruitment. (Est. Time: 30 Min.) | No Action Reported. | |
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22-1683
| 1 | 35. | Agenda Item | Health and Human Services Agency recommending the Board of Supervisors find that a Local Health Emergency continues to exist in El Dorado County as a result of the Mosquito Fire (Cont. 6/6/2023, Item 34)
FUNDING: N/A | Approved | Pass |
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22-1593
| 1 | 36. | Agenda Item | Department of Transportation recommending the Board:
1) Receive an update on the Caldor Fire road repairs;
2) Reject the bid protest filed on September 8, 2022 by George Reed, Inc.;
3) Find that A. Teichert & Son, Inc., dba Teichert Construction is the lowest, responsive, responsible bidder;
4) Award the construction contract to A. Teichert & Son, Inc., dba Teichert Construction, the lowest, responsive, responsible bidder;
5) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds; and
6) Pursuant to Public Contract Code Section 22050, review the emergency action needed for Caldor Fire road repairs and determine that there is a need to continue the action (4/5th vote required).
FUNDING: General Fund. (100%) | Approved | Pass |
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