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Meeting date/time:
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10/12/2021
9:00 AM
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Minutes status:
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Final
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21-1584
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board approve the Minutes from the regular meeting on September 28, 2021 and the special meeting on September 30, 2021. | Approved | Pass |
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21-1566
| 1 | 2. | Agenda Item | Auditor-Controller recommending the Board approve and authorize chair to sign the attached agreement with Calfee & Konwinski, covering the period of October 18, 2021 through October 17, 2024 for a not to exceed amount of $90,000. This agreement will allow the consultant to continue to provide legal services related to the preparation of legal proceedings regarding the collections of delinquent special taxes for special assessment districts.
FUNDING: N/A | Approved | Pass |
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21-1569
| 1 | 3. | Agenda Item | Auditor-Controller and the Chief Administrative Officer recommending the Board authorize the continuation and utilization of the perpetual agreement between Hinderliter, deLlamas & Associates and El Dorado County for the provision of specialized sales tax analysis and recovery services.
FUNDING: General Fund. | Approved | Pass |
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21-1586
| 1 | 4. | Agenda Item | Chief Administrative Office recommending the Board:
1) Approve an amendment to the Fiscal Year 2021-22 Budget to adjust fund balances to actual Fiscal Year 2020-21 ending amounts as delegated by the Board with Resolution 123-2021 that adopted the County Budget for Fiscal Year 2021-22 (4/5 vote required).
FUNDING: Countywide Budget. | Approved | Pass |
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21-1543
| 1 | 5. | Agenda Item | Chief Administrative Office recommending the Board order the Auditor-Controller to disburse $21,740.92 from the Cameron Park Community Services District (“District”) Parks and Recreation Impact Mitigation Fee account to the District for a new project to expand the District's capabilities to serve new development that has occurred within the District.
FUNDING: Cameron Park Community Services District Parks Development Impact Mitigation Fees. | Approved | Pass |
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21-1550
| 1 | 6. | Agenda Item | Chief Administrative Office, Community Development Finance and Administration recommending the Board adopt and authorize the Chair to sign Resolution 127-2021, to approve the following allocation changes in the Chief Administrative Office:
1) The deletion of 2.0 full time equivalent (FTE) Sr. Fiscal Assistant allocations;
2) The deletion of 1.0 FTE Sr. Office Assistant allocation;
3) The addition of 1.0 FTE Fiscal Assistant I/II allocation; and
4) The addition of 1.0 FTE Fiscal Technician allocation.
FUNDING: Various sources as the Community Development Finance and Administration unit's costs are allocated to the Department of Transportation, Planning and Building, and Environmental Management. | Approved | Pass |
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21-1547
| 1 | 7. | Agenda Item | Recorder-Clerk recommending the Board authorize the Chair to sign the addendum to perpetual Memorandum of Understanding with the California Department of Justice in the amount of $1,758.35 for Fiscal Year 2021-2022 for continued Electronic Recording Delivery System (ERDS) oversight of regulations, which allows the Recorder-Clerk continued secure use of electronic recording.
FUNDING: ERDS Special Revenue Fund. | Approved | Pass |
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21-1605
| 1 | 8. | Agenda Item | Supervisor Novasel recommending the Board:
1) Find that a public benefit is derived from supporting the Tahoe Fund's efforts to increase education to visitors this winter through a regional billboard campaign; and
2) Approve and authorize the Chief Administrative Officer to sign a funding Agreement, consistent with the County’s standard form and upon the approval of County Counsel, with the Tahoe Fund authorizing payment of $5,000 community funding contribution in support of these efforts.
FUNDING: General Fund. | Approved | Pass |
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21-1594
| 1 | 9. | Agenda Item | Supervisor Parlin, based upon the recommendation of the Kelsey Cemetery District Board, recommending the Board make the following appointment to the Kelsey Cemetery District Board of Trustees:
Appoint Dale Lusby, Member, Term Expiration 1/1/2023.
FUNDING: N/A | Approved | Pass |
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21-1456
| 1 | 10. | Agenda Item | Health and Human Services Agency recommending the Board adopt and authorize the Chair to sign a Proclamation recognizing October 2021 as “Domestic Violence Awareness Month” in the County of El Dorado.
FUNDING: N/A | Approved | Pass |
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21-1498
| 1 | 11. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Authorize the submission of a grant application to the California Governor’s Office of Emergency Services for the Elder Abuse Program, for Fiscal Years 2021-22 and 2022-23, for an estimated grant funding amount of $217,445;
2) Approve and authorize the Chair, and the HHSA Director, to sign the Certification of Assurance of Compliance, and approve and authorize the HHSA Director to also sign the Grant Subaward Face Sheet, as required by the grant;
3) If awarded, delegate authority to the HHSA Director to accept the resulting funding award and execute the grant agreement, including any extensions or amendments that do not increase the total funding or term of the grant, contingent upon County Counsel and Risk Management approval; and
4) Authorize the HHSA Director or designee to execute and administer any subsequent administrative documents relating to said award, including required fiscal and programmatic reports.
FUNDING: 65% Victims of Crime Act funding and 35% State General Fund with a required match con | Approved | Pass |
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21-1436
| 1 | 12. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings in accordance with County Ordinance 3.13.030 (C) that it is appropriate to contract with the Tahoe Coalition for the Homeless, Inc. (TCH) to provide supportive case management and placement services for medically vulnerable homeless individuals and sheltering in non-congregate shelters under Agreement for Services 5836 as due to the limited timeframes, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed is not sufficient to warrant the addition of permanent staff;
2) Approve and authorize the Chair to sign Amendment 1 to Agreement 5836 with TCH with no change to the term that began July 12, 2021, on a month-to-month basis until terminated, to provide supportive case management and placement and sheltering services for medically vulnerable homeless individuals, in non-congregate shelters, increasing the maximum obligation to $410,000; and
3) Authorize the HHSA Director, or designee, to execute further documents relating to Agreemen | Approved | Pass |
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21-0880
| 1 | 13. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Chair to sign the Third Amendment to Agreement for Services 450-S1611 with SWCA Environmental Consultants to assist with environmental compliance and permitting services for the Green Valley Road at Mound Springs Creek and Green Valley Road at Indian Creek - Bridge Replacement Projects, Capital Improvement Program numbers 77136/36105015 and 77127/36105014, with the following:
1) Modify various administrative details related to their acquisition of Sycamore Environmental Consultants, Inc.;
2) Update contract language per California Department of Transportation federal funding requirements;
3) Increase the term of the agreement by adding two and one-half years with the new expiration date to be December 6, 2024;
4) Modifications to the scope of work under Item of Work K - Permit Applications; and
5) No changes to the compensation of $314,366.15 or the consultant rate schedule.
FUNDING: Highway Bridge Program (74%), Regional Surface Transportation Program Exchange/Match Funds - Caltrans (<1%) and EDCT | Approved | Pass |
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21-1453
| 1 | 14. | Agenda Item | Environmental Management Department recommending the Board:
1) Accept an award in the amount of $39,754 through the California Beverage Container Recycling and Litter Reduction Act, from the State of California, Department of Resources Recycling and Recovery (CalRecycle), Fiscal Year (FY) 2021-22 Beverage Container Recycling City/County Payment Program;
2) Delegate authority to the Environmental Management Department Director, or designee, to execute all reports and associated documents necessary to secure and expend the funds for the purpose of implementing this Payment Program award; and
3) Approve and authorize the Chair to sign a budget transfer adjusting the budget for FY 2021-22 to accommodate the grant fund and related expenses (4/5 vote required).
FUNDING: Non-General Fund / State of California, Department of Resources Recycling and Recovery, Fiscal Year 2020-21 Beverage Container Recycling City/County Payment Program. | Approved | Pass |
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21-1499
| 1 | 15. | Agenda Item | Planning and Building Department, Airports Division, recommending the Board approve and authorize the Chair to sign County of El Dorado Airport Ground Leases for Portable Hangars, that require a rental fee to be paid at commencement of the lease and paid annually thereafter in accordance with fees established by Board Resolution 183-2019 by the Board on October 22, 2019 (Item 31, Legistar 19-0663), in effect at the time payment is due, and upon Board execution, a lease term of ten years as follows (4/5 vote required):
1) Lease 2034, between the County and Lessees, Glen and Virginia Gentilin, for a privately-owned Hangar located on Space SP-20 at the Placerville Airport, representing use of 812 square feet of Airport ground, with commencement rental fee due of $792 (Attachment B);
2) Lease 2036, between the County and Lessee, James Westfall, for a privately-owned Hangar located on Space SP-04 at the Georgetown Airport, representing use of 936 square feet of Airport ground, with commencement rental fee due of $792 (Attachment C);
3) Lease 2037, between the County and Lessee, Thomas | Approved | Pass |
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21-1522
| 1 | 16. | Agenda Item | Planning and Building Department, Planning Division, Long Range Planning Unit, Housing, Community and Economic Development Programs, recommending the Board adopt and authorize the Chair to sign Resolution 126-2021 to:
1) Authorize the submittal of an amended 2019 HOME Investment Partnerships Program Grant Program Activities allocation application to the California Department of Community Development to provide additional resources up to $983,000 for the County’s ongoing First-Time Homebuyer Loan Program and new Tenant Based Rental Assistance Program; and
2) If awarded, authorize the Planning and Building Department Director, or designee, contingent upon approval by County Counsel and Risk Management, to execute the grant agreement and subsequent amendments thereto that do not affect the dollar amount or the term and to sign other grant-related documents.
FUNDING: Federal HOME Investment Partnership Program Grant Funds. | Approved | Pass |
Action details
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21-1338
| 1 | 17. | Agenda Item | Planning and Building Department, Planning Services Division, Long Range Planning Unit staff, recommending the Board of Supervisors (Board):
1) Accept a grant award, in accordance with Board Policy A-6, in the amount of $90,000 for Local Government Planning Support Grants Program funding from the California Department of Housing and Community Development allocated through the Sacramento Area Council of Governments (SACOG) under a Regional Early Action Planning (REAP) Grants Program Memorandum of Understanding (MOU);
2) Authorize the Planning and Building Department Director, or designee, to execute a Memorandum of Understanding with SACOG for the grant funding;
3) Authorize the Planning and Building Department Director, or designee, to execute subsequent amendments thereto that do not affect the dollar amount or the term, and to act on the County’s behalf in all matters pertaining to this MOU contingent upon approval by County Counsel and Risk Management; and
4) Approve and authorize the Chair to sign a budget transfer adjusting the budget for FY 2021-22 to accommodate the gran | Approved | Pass |
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21-1394
| 1 | 18. | Agenda Item | Office of the Alternate Public Defender recommending the Board:
1) Approve the perpetual agreement with Karpel Solutions for the use of Defender by Karpel for case management purposes, in the amount of $15,400 for the first year; and
2) Authorize the Purchasing Agent to execute the agreement with Karpel Solutions.
FUNDING: General Fund. | Approved | Pass |
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21-1290
| 1 | 19. | Agenda Item | Probation Department recommending the Board, pursuant to California Senate Bill 1290, discharge the debts identified in the attached Report in the amount of $544,321.70 for all accounts with juvenile probation fees ordered prior to and through December 31, 2017.
FUNDING: N/A | Approved | Pass |
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21-1375
| 1 | 20. | Agenda Item | Probation Department recommending the Board authorize the Chair to sign Agreement 5935 with the County of Modoc to place youth of said county in County of El Dorado Juvenile Detention Facility(ies) on a space-available basis at a rate of $125 per day per bed, or a rate of $150 per day per bed if placed within the Juvenile Treatment Center Challenge Program, commencing upon final execution and expiring three years thereafter.
FUNDING: Revenue from Inter-County agreements. | Approved | Pass |
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21-1536
| 1 | 21. | Agenda Item | Sheriff’s Office recommending the Board approve and authorize the Sheriff to execute Grant Agreement C21L0608 with the State of California, Department of Parks and Recreation, Division of Boating and Waterways, in the amount of $86,760.00 for the purchase of Personal Watercrafts and trailers for patrolling various waterways within the County.
FUNDING: FY 21/22 Division of Boating and Waterways Equipment Grant. | Approved | Pass |
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21-1459
| 1 | 22. | Agenda Item | Chief Administrative Office recommending the Board consider the following:
1) Approve joining Golden State Connect Authority Joint Exercise of Powers (JPA) for the purpose of deploying last-mile fiber;
2) Adopt and authorize the Chair to sign Resolution 125-2021 approving and authorizing the Chairperson to execute the Golden State Connect Authority Joint Exercise of Powers Agreement; and
3) Appoint two (2) Board Members to serve as a Delegate and Alternate on the JPA Board.
FUNDING: N/A | Approved | Pass |
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21-1590
| 1 | 23. | Agenda Item | Chief Administrative Office requesting the Board:
1) Provide $130,000 from the Caldor Fire reserve fund to the El Dorado and Georgetown Divide Resources Conservation Districts ($65,000 each) to offset the cost of the Caldor Fire recovery efforts; and
2) Authorize the Chief Administrative Officer to execute a funding agreement for a not to exceed amount of $130,000 between the County and the Resource Conversation Districts pending review and approval from Risk Management and County Counsel for a term of 18 months upon execution by all parties.
FUNDING: Caldor Fire Relief Designation. | Approved | Pass |
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21-1328
| 1 | 24. | Agenda Item | Probation Department and the Chief Administrative Office, Facilities Division, recommending the Board:
1) Receive an update on the Senate Bill 81 Local Youthful Offender Rehabilitative Financing Program - New Placerville Juvenile Hall Facility project and provide direction on how to proceed now that a tentative determination from the State Public Works Board has been received;
2) Award Request for Proposal 20-918-040 for construction bridging documents to TreanorHL, Inc. and authorize the Purchasing Agent to sign Agreement for Service No. 5990 for a not-to-exceed of $569,800 and a term of 3 years, pursuant to final County Counsel and Risk Management Approval; and
3) Authorize the Chief Administrative Officer to sign the attached Certification Regarding the Continued Use of the Federal Violent Incarceration and Truth-in-Sentencing (VOI/TIS) Incentive Grant Program Grant Funds (May 2020). (Cont. 10/26/2021, Item 20)
FUNDING: Approximate SB81 60%, General Fund 40%. | Continued | Pass |
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21-1422
| 1 | 25. | Agenda Item | Health and Human Services Agency recommending the Board Approve the Final Passage (Second Reading) of revised and updated Ordinance 5149 that allows participation in the Health Plan of San Joaquin Local Initiative Two-Plan public/commercial Medi-Cal Managed Care Plan Model, which has been updated to correct the effective date of the county plan model change to January 1, 2024. (Cont. 12/7/2021, Item 48)
FUNDING: There are no funding requirements related to County operations or associated activities. | Approved | Pass |
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21-1665
| 1 | | Agenda Item | OPEN FORUM (See Attachment) | | |
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21-1587
| 1 | 26. | Closed Session Item | Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association, Local 1, representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts Bargaining Unit; El Dorado County Criminal Attorneys’ Association representing employees in the Criminal Attorney Unit; El Dorado County Managers’ Association representing employees in the Management Unit; Deputy Sheriff’s Association representing employees in the Law Enforcement Unit; and El Dorado County Law Enforcement Management Association representing employees in the Law Enforcement Sworn Management Unit. (Est. Time: 25 Min.) | No Action Reported. | |
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21-1626
| 1 | 27. | Closed Session Item | Conference with Legal Counsel - Initiation of Litigation pursuant to Government Code Section 54956.9(d)(4). Number of potential cases: (1). (Est. Time: 15 Min.) | No Action Reported. | |
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21-1328
| 1 | 24. | Agenda Item | Probation Department and the Chief Administrative Office, Facilities Division, recommending the Board:
1) Receive an update on the Senate Bill 81 Local Youthful Offender Rehabilitative Financing Program - New Placerville Juvenile Hall Facility project and provide direction on how to proceed now that a tentative determination from the State Public Works Board has been received;
2) Award Request for Proposal 20-918-040 for construction bridging documents to TreanorHL, Inc. and authorize the Purchasing Agent to sign Agreement for Service No. 5990 for a not-to-exceed of $569,800 and a term of 3 years, pursuant to final County Counsel and Risk Management Approval; and
3) Authorize the Chief Administrative Officer to sign the attached Certification Regarding the Continued Use of the Federal Violent Incarceration and Truth-in-Sentencing (VOI/TIS) Incentive Grant Program Grant Funds (May 2020). (Cont. 10/26/2021, Item 20)
FUNDING: Approximate SB81 60%, General Fund 40%. | Continued | Pass |
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21-1632
| 1 | 28. | Agenda Item | Supervisor Novasel recommending the Board adopt and authorize the Chair to sign a revised Proclamation to recognize October 13, 2021 as Garfield Ware Day. | Approved | Pass |
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21-1627
| 1 | 29. | Agenda Item | Planning and Building Department, with concurrence from the Chief Administrative Office and pursuant to Board of Supervisors Policy B-2, Section II, B(3), recommending the Board approve a waiver of applicable Building and Planning permit review fees in the amount of $1,303 requested by the Community Disaster Resource Center - Lake Tahoe, to host a benefit event at the Celio Ranch for persons affected by the Caldor and Tamarack fires (Attachment A).
FUNDING: General Fund. | Approved | Pass |
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