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Meeting date/time:
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3/19/2019
9:00 AM
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Minutes status:
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Final
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Meeting location:
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330 Fair Lane, Placerville, CA
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19-0497
| 1 | | Agenda Item | OPEN FORUM (See Attachment) | | |
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19-0402
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board approve the Minutes from the regular meeting of the Board of Supervisors on March 12, 2019. | Approved | Pass |
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16-0305
| 95 | 2. | Agenda Item | Chief Administrative Office recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of unprecedented tree mortality due to drought conditions and related bark beetle infestations. (Cont. 11/19/19, Item 3) | Approved | Pass |
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19-0365
| 1 | 3. | Agenda Item | Chief Administrative Office, Facility Division, recommending the Board adopt and authorize the Chair to sign Resolution 027-2019 authorizing the Chief Administrative Officer, or designee, the delegated authority to approve Utility Agreements in the amount of $175,000 or less with various utility agencies for the relocation or establishment of utilities for public works, maintenance, and Capital Improvement Program projects to allow for project and administrative efficiency.
FUNDING: NA | Approved | Pass |
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19-0332
| 1 | 4. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, recommending the Board approve the following:
1) Award Bid 19-485-055 for the purchase of Janitorial Supplies to the low qualified bidders, West Coast Janitorial of Placerville, CA; Cole Supply of Benicia, CA; and The Home Depot Pro of Jacksonville, FL.;
2) Authorize the Purchasing Agent to issue three (3) purchase order contracts to the same three (3) bidders for a total of $128,000; one to West Coast Janitorial in the amount of $120,000, one to Cole Supply in the amount of $5,000, and one to The Home Depot Pro in the amount of $3,000 for a twelve-month (12-month) award period following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase order contracts on an "as needed" basis during the awarded period as long as funding is available within the Central Stores budget.
FUNDING: Various (countywide use). | Approved | Pass |
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19-0416
| 1 | 5. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, recommending the Board:
1) Approve and authorize the Purchasing Agent to sign Agreement for Services 3787 with AmeriPride Services, Inc., in an amount not to exceed $175,000 for the period of April 1, 2019 through March 31, 2022, for the provision of laundry and linen services; and garment, linen, and accessory rental services on an as requested basis for County departments;
2) Make findings in accordance with County Ordinance Section 3.13.030 that since the County does not have the staff, equipment, or the facilities to provide these services, it is more economical and feasible to contract out with a vendor for these services; and
3) Authorize the Purchasing Agent, or designee, to execute further documents related the Agreement for Services 3787, including amendments that do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: General and Non-General Fund. | Approved | Pass |
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19-0435
| 1 | 6. | Agenda Item | Supervisor Hidahl recommending the Board consider the following pertaining to the test Firework display to be held at the El Dorado Hills Town Center on Sunday, March 31, 2019:
1) Adopt and authorize the Chair to sign Resolution 029-2019 permitting Pyro Spectaculars by Souza to conduct a test pyrotechnic display for the event, contingent upon full compliance of necessary requirements, insurance, contracts and permits as deemed necessary by the control authorities; and
2) Authorize the Chair to sign a letter to the Fire Marshal approving same. | Approved | Pass |
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19-0306
| 2 | 7. | Agenda Item | Supervisor Novasel, serving as Chair of the Human Rights Commission, recommending the Board Approve Final Passage (Second Reading) of Ordinance 5099 amending section 2.20.1111 of the El Dorado County Ordinance Code to extend the initial evaluation period to two (2) years from the effective date of Ordinance 5081 (April 20, 2018). (Cont. 3/12/19, Item 18) | Approved | Pass |
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19-0080
| 1 | 8. | Agenda Item | Health and Human Services Agency recommending the Board of Supervisors, acting as the Governing Board of the In-Home Supportive Services Public Authority (IHSS PA):
1) Approve and authorize the Chair to sign Amendment II to Agreement for Services 538-S1710 (also known as Agreement for Services 977) with Industrial Employers and Distributors Association (IEDA), for the provision of wage and health benefits negotiation assistance between the IHSS PA and the United Domestic Workers of America, to extend the term from June 20, 2017 through June 30, 2019 by one year to end June 30, 2020, and increase the maximum contractual obligation by $24,000 to $72,000, for the term of the Agreement;
2) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract with IEDA for services provided under this Agreement 538-S1710 because the work performed under this Agreement requires special skills and qualifications involved in the performance of the work, and a contract is necessary to protect against a conflict of interest; and
3) Authorize the Pur | Continued | Pass |
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19-0280
| 1 | 9. | Agenda Item | Department of Agriculture recommending the Board:
1) Approve the addition of one (1) 2019 GMC Canyon 4WD Truck, (1) Hyundai 25L-7A 5,000 capacity forklift, one (1) Seraphin Slip On Calibration Unit with three 5 gallon stainless steel provers, two (2) Trimble GEO 7X GPS units, and one (1) Honda TRX500FM6 to Roseville Honda Motorsports to the department’s Fixed Asset List for Fiscal Year 2018-19;
2) Approve and authorize the Chair to sign a budget transfer in the amount of $156,474 increasing revenue and appropriation through the use of additional funding from the Department of Food and Agriculture for our county’s share of the State’s Unclaimed Gas Tax revenues and increasing the departments Fiscal Year 18/19 Fixed Asset appropriations by 119,968;
3) Waive formal bid requirements in accordance with County Ordinance 3.12.160 to authorize the Purchasing Agent to issue a Purchase Order for the purchase of a 2019 GMC Canyon 4WD Truck to Thompson’s Auto & Truck Center $33,192, finding that the unique nature of the property or services required precludes competitive bidding; competitive | Approved | Pass |
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19-0193
| 1 | 10. | Agenda Item | Department of Transportation recommending the Board adopt and authorize the Chair to sign Resolution 026-2019 adopting a list of projects funded in Fiscal Year 2019-20 by Senate Bill 1: The Road Repair and Accountability Act of 2017.
FUNDING: Senate Bill 1. | Approved | Pass |
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19-0193
| 1 | | Agenda Item | Department of Transportation recommending the Board adopt and authorize the Chair to sign Resolution 026-2019 adopting a list of projects funded in Fiscal Year 2019-20 by Senate Bill 1: The Road Repair and Accountability Act of 2017.
FUNDING: Senate Bill 1. | Approved | Pass |
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19-0240
| 1 | 11. | Agenda Item | Department of Transportation recommending the Board consider the following pertaining to the Greenstone Road at Slate Creek - Bridge Replacement Project, CIP 77137/36105019, Contract 3605:
1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and
2) Authorize advertisement for construction bids.
FUNDING: Highway Bridge Program (99%), RSTP Exchange Funds (<1%) (Federal Funds). | Approved | Pass |
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19-0301
| 1 | 12. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Clerk of the Board to reduce Performance Bond 703555S pertaining to West Valley Village Unit 7C, TM 10-1494, from $619,598.20 to $213,765.47, representing 100% of the total remaining improvements. This amount guarantees against any defective work, labor done, or defective materials furnished.
FUNDING: Developer Funded. | Approved | Pass |
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19-0302
| 1 | 13. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Chair to sign Fifth Amendment to Agreement to Make Subdivision Improvements for Class 1 Subdivision between County and Owner, Lennar Homes of California, Inc. for West Valley Village Unit 7B, TM 99-1359-7B, extending the performance period to February 7, 2020.
FUNDING: Developer Funded. | Approved | Pass |
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19-0310
| 1 | 14. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Clerk of the Board to reduce Performance Bond with Bond Rider 706101S pertaining to West Valley Village - Lots 6 & 7, Phase 2, TM 06-1409-R, from $407,835.27 to $130,396.32, representing 100% of the total remaining improvements. This amount guarantees against any defective work, labor done, or defective materials furnished.
FUNDING: Developer Funded. | Approved | Pass |
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19-0276
| 1 | 15. | Agenda Item | Department of Transportation, recommending the Board consider the following pertaining to the Bassi Road at Granite Creek - Bridge Replacement Project, CIP 77128/36105001, Contract 2777:
1) Award the Construction Contract to Steelhead Constructors, Inc., who was the lowest responsive, responsible bidder;
2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and
3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.
FUNDING: Highway Bridge Fund (100%). (Federal Funding) | Approved | Pass |
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19-0346
| 1 | 16. | Agenda Item | Planning and Building Department, Planning Services Division-Current Planning submitting for approval the Large Lot Final Map (TM08-1463-F) for La Cañada Subdivision, creating a total of eight large lots for financing purposes consisting of six residential lots and two lettered lots on the 143-acre property. The property, identified as Assessor’s Parcel Numbers 126-100-18 and 110-020-12, located on the west side of Salmon Falls Road, approximately 1,000 feet north of the intersection with Kaila Way, in the El Dorado Hills area, and recommending the Board approve Large Lot Final Map (TM08-1463-F) for La Cañada Subdivision. (Supervisorial District 4) (Cont. 3/19/19, Item 16)
FUNDING: N/A | Continued | Pass |
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19-0214
| 1 | 17. | Agenda Item | Sheriff’s Office recommending the Board consider the following:
1) Authorize the Chair to execute Option 1 Letter exercising the first option to extend Lease Agreement 494-L1411 (FENIX 3199) with L-Marshall, LLC, for an additional two (2) year period for the Sheriff’s Georgetown Substation located at 6101 Front Street in Georgetown for a term commencing on April 1, 2019 and ending on March 31, 2021, pursuant to Section 2 Term. Rental payment will remain the same as the original amount at $1 per year; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Lease Agreement 494-L1411, including future Options and Amendments contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund. | Approved | Pass |
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19-0317
| 1 | 18. | Agenda Item | Sheriff’s Office recommending the Board approve and authorize:
1) The designation of Contract 2896 with Ecolab Inc as a perpetual lease; and
2) Continuation of perpetual lease Contract 2896 with Ecolab Inc, from April 1, 2019 through March 31, 2020, set with a not to exceed amount of $2,400 for rental of two commercial dishwashers utilized in the South Lake Tahoe Jail.
FUNDING: General Fund. | Approved | Pass |
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19-0433
| 1 | 19. | Agenda Item | Clerk of the Board recommending the Board appoint a Board member to serve on the Evelyn Horn Scholarship Committee in place of Supervisor Novasel. On March 12, 2019, the Clerk was made aware of a provision in the Evelyn Horn Scholarship Trust document that states the Board Chair shall be from a District which constitutes a major portion of the Western Slope of the County. (Est. Time: 5 Min.) | Approved | Pass |
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19-0415
| 1 | 20. | Agenda Item | Recorder-Clerk recommending the Board adopt and authorize the Chair to sign Resolution 028-2019 to:
1) Delete one filled and one vacant (2.0 FTE) Microfilm/Imaging Technician I/II positions; and
2) Authorize the Human Resources Department to initiate and process a reduction in force. (Est. Time: 10 Min.)
FUNDING: N/A - General Fund Cost Reduction. | Approved | Pass |
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Video
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19-0403
| 1 | 21. | Agenda Item | Planning and Building and Chief Administrative Office recommending the Board:
1) Receive and file a report updating the Board on the implementation of the Vacation Home Rental (VHR) Ordinance;
2) Approve and authorize the Chair to sign Resolution 030-2019 amending the Authorized Personnel Allocation Resolution 132-2018, as follows, in order to provide adequate staff for VHR public information, permitting, and enforcement:
a) Add one Development Technician (1.0 FTE) position to the Planning and Building Department, Planning Services Division;
b) Add one Assistant/Associate Planner (1.0 FTE) position to the Planning and Building Department, Long Range Planning Division;
c) Provide authorization to the Director of Human Resources to make, if needed, any technical corrections to the authorized personnel allocations for the Planning and Building Department; and
3) Approve and authorize the Chair to sign the attached budget transfer form allocating $70,433 of the $315,000 set aside in General Fund-Other Operations for the implementation of the Vacation Home Rental Ordinance to the Pl | Approved | Pass |
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19-0219
| 1 | 22. | Agenda Item | Planning and Building Department, Planning Services Division, Long Range Planning Unit, recommending the Board receive a presentation from Greg Chew, Senior Planner for the Sacramento Area Council of Governments, and Paul McDougall, Policy Manager, Division of Housing Policy Development at the California Housing and Community Development Department, regarding the upcoming methodology process for the 2021-2029 Regional Housing Needs Assessment for the 2021-2029 Housing Element Update of the General Plan. (Est. Time: 30 Min.)
FUNDING: N/A | Received and Filed | |
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19-0149
| 1 | 23. | Agenda Item | Planning and Building Department, Planning Services Division, Long Range Planning Unit, recommending the Board receive and file the 2018 Annual Housing Element Implementation Progress Report following public comment for submittal to the California Department of Housing and Community Development. (Est. Time: 10 Min.)
FUNDING: N/A | Received and Filed | |
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19-0227
| 1 | 24. | Agenda Item | Planning and Building Department, Planning Services Division, Long Range Planning Unit, recommending the Board receive and file the 2018 General Plan Annual Progress Report for submittal to the California Governor’s Office of Planning and Research. (Est. Time: 5 Min.)
FUNDING: There is no fiscal impact or change to Net County Cost associated with this item. | Received and Filed | |
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19-0398
| 1 | 25. | Agenda Item | Chief Administrative Office recommending the Board:
1) Receive a presentation from two Property Assessed Clean Energy (PACE) programs:
a) California Enterprise Development Authority (Dividend Finance - Figtree); and
b) California Municipal Finance Authority (Energy Efficient Equity - E3); and
2) Provide staff direction on proceeding with preparing resolutions for Board consideration to allow the operation of these programs in El Dorado County. (Est. Time: 20 Min.)
FUNDING: N/A | Failed | Fail |
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19-0398
| 1 | | Agenda Item | Chief Administrative Office recommending the Board:
1) Receive a presentation from two Property Assessed Clean Energy (PACE) programs:
a) California Enterprise Development Authority (Dividend Finance - Figtree); and
b) California Municipal Finance Authority (Energy Efficient Equity - E3); and
2) Provide staff direction on proceeding with preparing resolutions for Board consideration to allow the operation of these programs in El Dorado County. (Est. Time: 20 Min.)
FUNDING: N/A | Approved | Pass |
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19-0362
| 1 | 26. | Agenda Item | Department of Transportation recommending the Board receive and file a presentation regarding roundabouts. (Est. Time: 1.5 Hr.) | Received and Filed | |
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Video
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19-0428
| 1 | 27. | Closed Session Item | Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Bruce Heid of Industrial Employers and Distributors Association; Director, Health & Human Services Agency and/or designee. Non-Employee Organization: In-Home Supportive Services. (Est. Time: 10 Min.) (Cont. 4/2/19, Item 49) | Continued | Pass |
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19-0414
| 1 | 28. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Rural Communities United v. El Dorado County Board of Supervisors; El Dorado County Superior Court Case No. PC20160024 (TGPA-ZOU) Number of potential cases: (1). (Est. Time: 10 Min.) | Action Reported | |
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19-0460
| 1 | 29. | Agenda Item | Human Resources Department recommending the Board adopt and authorize the Chair to sign Resolution 032-2019 to:
1) Delete one (1.0 FTE) vacant Administrative Services Officer position from the Community Services Department, Administration and Finance Unit; and
2) Add one (1.0 FTE) Administrative Analyst Supervisor position in the Chief Administrative Office.
FUNDING: General Fund. | Approved | |
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19-0367
| 1 | 30. | Agenda Item | Sheriff's Office recommending the Board accept the donation of an eagle statue in accordance with California Government Code, Section 25355, valued at approximately $500,000, to be placed at the entrance to the new Public Safety Facility, subject to the execution of a donation agreement between the County, the artist and the Community Foundation. (Est. Time: 15 Min.)
FUNDING: Donations. | Approved | Pass |
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19-0404
| 1 | 31. | Agenda Item | HEARING - Chief Administrative Office, Facilities Division, recommending the Board:
1) Conduct a public hearing to adopt and authorize the Chair to sign the Solar Power Purchase Agreement RES-BCT and the Solar Power Purchase Agreement NEM (PPA) and related Cost Reimbursement Agreement (CRA) concerning the County’s Solar Project;
2) Adopt and authorize the Chair to sign Resolution 031-2019 making the required findings pursuant to Government Code 4217; and
3) Authorize the Chief Administrative Officer, or designee, to execute further documents relating to the PPA/CRA agreements, including Change Orders which do not impact the overall monetary value more than 10%. (Est. Time: 10 Min.)
FUNDING: Components of the PPA and CRA provide cost reimbursement to the County over a 25 year period. | Approved | Pass |
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19-0444
| 1 | 32. | Agenda Item | Department of Transportation, recommending the Board receive information regarding Contract Change Order 5 on the White Meadow Road and Peavine Ridge Road Storm Damage Repair Project, CIP 78711/36102025, Contract 2771. (Est. Time: 5 Min.)
FUNDING: Local and State discretionary funding initially (100%), with Department of Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement. (Local, State, and Federal) | Received and Filed | |
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