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24-1995
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board approve the Minutes from the regular meeting on November 5, 2024. | | |
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24-1920
| 1 | 3. | Agenda Item | Central Fiscal and Facilities, divisions of the Chief Administrative Office, recommending the Board adopt and authorize the Chair to sign Resolution 201-2024 207-2024, deleting 1.0 vacant full time equivalent (FTE) Principal Management Analyst allocation and adding 1.0 FTE Sr. Administrative Analyst in Central Fiscal and 1.0 FTE Grounds Maintenance Worker I/II in Facilities.
FUNDING: General Fund. | | |
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24-1688
| 1 | 4. | Agenda Item | Emergency Medical Services, a Division of the Chief Administrative Office, recommending the Board:
1) Make findings pursuant to Section 3.13.030 (f) of the El Dorado County Ordinance Chapter 13, Contracting Out, that the provision of financial auditing services provided by Lance, Soll & Lunghard, LLP are in the public's best interest and a contract is necessary to protect against a conflict of interest or to ensure independent and unbiased findings where there is a need for an outside perspective;
2) Approve and authorize the Purchasing Agent to sign Agreement 9092 with Lance Soll & Lunghard, LLP, for financial auditing services for the County’s ambulance services providers, in the amount of $200,450, for a term of three years, commencing upon the execution of the agreement; and
3) Authorize the Purchasing Agent to execute any necessary amendments relating to said agreement, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: County Service Areas 3 and 7. | | |
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24-1396
| 1 | 5. | Agenda Item | Facilities, a division of the Chief Administrative Office, recommending the Board:
1) Make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter, and in accordance with County Ordinance 3.13.030 (C) that it is appropriate to contract for architectural services related to the El Dorado County Navigation Center because the limited time-frames, temporary or occasional nature, and schedule for the scope of work to be performed is not sufficient to warrant the addition of permanent staff; and
2) Authorize the Purchasing Agent to sign Amendment I to Agreement for Services 7527 with Vanir Construction Management, Inc. to provide architectural services related to the El Dorado County Navigation Center, amending the current expiration date of June 13, 2025, to December 31, 2026, and increasing the compensation amount by $109,674, for a new compensation amount not to exceed $336,696 due to the project’s change of location and resulting expanded scope of work.
FUNDING: 72% Homeless Housing Assistance and Prevention, 23% American Rescue Plan Act, 5% Permanent H | | |
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24-1777
| 1 | 6. | Agenda Item | Parks, a division of the Chief Administrative Office, recommending the Board:
1) Approve and authorize the Chair to sign Resolution 199-2024 205-2024 to accept grant funds in the amount of $78,152 for a Rubicon Trail Safety and Education project from the State of California Department of Parks and Recreation Off-Highway Motor Vehicle Grants and Cooperative Agreement Program, for the Fiscal Year 2024-25 (G24) grant cycle;
2) Approve and authorize the Parks Manager to sign agreement G24-03-06-S01 for Safety & Education in the amount of $78,152 with a County match requirement of $31,188, for a total of $109,340;
3) Authorize the Parks Manager to approve and execute any amendments that do not change the dollar amount of said agreement, contingent on approval from County Counsel; and
4) Authorize the Chief Administrative Officer to sign a funding agreement, consistent with the County's standard form and upon the approval of County Counsel, authorizing the payment of the $24,000 of State Parks Grant Funding to Arts & Culture El Dorado for Rubicon bandana design and 6,000 bandanas.
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24-0428
| 1 | 7. | Agenda Item | Procurement and Contracts, a division of the Chief Administrative Office, recommending the Board take the following actions pertaining to Agreement for Services 8540, a Countywide contract with Stericycle, Inc. for bio-hazardous medical and pharmaceutical waste collection and disposal services:
1) Make findings in accordance with El Dorado County Ordinance Code, Chapter 3.13.030 (B) that the provision of bio-hazardous medical and pharmaceutical waste collection and disposal services are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work;
2) Approve and authorize the Purchasing Agent to sign Agreement for Services 8540 with Stericycle, Inc. for an amount not to exceed $50,000, and a retroactive term from September 1, 2023 through August 31, 2026, pending approval by County Counsel and Risk Management; and
3) Authorize the Purchasing Agent to execute amendments to Agreement 8540 that do not extend the term or compensation amount above the Purchasi | | |
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24-1858
| 1 | 8. | Agenda Item | Procurement and Contracts, a division of the Chief Administrative Office, recommending the Board take the following actions pertaining to commercial cardlock fueling services for County vehicles and equipment:
1) Waive formal bid requirements in accordance with procurement Policy C-17 section 3.4 (4) since the County is a participating agency under competitively bid Sacramento Area Council of Governments (SACOG) contract CT250004 with Hunt and Sons, LLC;
2) Authorize the Purchasing Agent to utilize SACOG Cooperative Purchasing Agreement for Fuels and Lubricants Request for Proposals (RFP) RFP-2023-24-10 and contract CT250004 for the provision of commercial cardlock fueling services;
3) Authorize the Purchasing Agent to sign contract 9057 with Hunt and Sons, LLC in an amount not to exceed $5,000,000, to cover the period of December 1, 2024 through November 30, 2027;
4) Authorize the Purchasing Agent to extend the term of the requested contract 9057 if SACOG extends their contract CT250004; and
5) Authorize the Purchasing Agent to increase the not to exceed amount of contract 905 | | |
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24-1919
| 1 | 9. | Agenda Item | Clerk of the Board and County Counsel recommending the Board adopt and authorize the Chair to sign Resolution 196-2024 adopting the Local Rules of Notice and Procedures for the El Dorado County Assessment Appeals Board.
FUNDING: N/A | | |
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24-1901
| 1 | 10. | Agenda Item | Human Resources Department and the Sheriff’s Office recommend the Board adopt and authorize the Chair to sign Resolution 190-2024 to approve the official title change of the Correctional Lieutenant classification to Sheriff’s Correctional Lieutenant, retaining the existing job class number, bargaining unit, and salary range, and correcting the oversight from Legistar file 24-1613, which was approved on September 24, 2024, but did not explicitly include instructions for executing the required resolution.
FUNDING: N/A | | |
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24-1957
| 1 | 11. | Agenda Item | Human Resources Department recommending the Board:
1) Approve and adopt the revised classification specification of Custodial Coordinator (title change from Custodial Supervisor); and
2) Adopt and authorize the Chair to sign Resolution 199-2024 to approve the title change from Custodial Supervisor to Custodial Coordinator.
FUNDING: N/A | | |
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24-1910
| 1 | 12. | Agenda Item | Human Resources Department recommending the Board:
1) Approve the consolidation of Assistant in Civil Engineering and Associate Civil Engineer classifications into a new, flexibly staffed classification of Assistant/Associate Civil Engineer; and
2) Adopt and authorize the Chair to sign Resolution 195-2024 to approve the title change of the two classifications above into a new consolidated Assistant/Associate Civil Engineer classification, retaining the existing job class numbers, bargaining units and salary ranges.
FUNDING: N/A | | |
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24-1229
| 1 | 13. | Agenda Item | Human Resources Department, Risk Management Division, recommending the Board:
1) Award Request for Proposal (RFP) 24-0068 to the highest ranked firm, Occu-Med Ltd., for the provision of pre-employment health screening and physical examinations;
2) Make findings that the provision of pre-employment health screening and physical examinations provided by Occu-Med Ltd. are in the public's best interest and that there are specialty skills, qualifications and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);
3) Approve and authorize the Chair to sign Agreement 9090 with Occu-Med Ltd., for the term of January 1, 2025 - December 31, 2027 and an amount not to exceed $500,000; and
4) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 9090, excluding term extensions and increases to the amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Liability Program Fund. | | |
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24-1912
| 1 | 14. | Agenda Item | Registrar of Voters recommending the Board approve the attached list of Community Service, School Board, Fire Protection, and Special District Board Members who have filed for office and nominees recommended by Directors in lieu of election held on Tuesday, November 5, 2024.
FUNDING: N/A | | |
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24-1789
| 1 | 15. | Agenda Item | Treasurer-Tax Collector recommending the Board adopt and authorize the Chair to sign Resolution 198-2024 setting forth the procedure for cancellation of property tax penalties, costs and fees pursuant to Revenue and Taxation Code Section 2610.5.
FUNDING: N/A | | |
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24-1939
| 1 | 16. | Agenda Item | Supervisor Laine recommending the Board make the following appointment to the Veteran Affairs Commission: Appoint Thomas Millham, Alternate - District V Resident, Term Expiration 01/05/2027.
FUNDING: N/A | | |
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24-0782
| 1 | 17. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board, in collaboration with the El Dorado Opportunity Knocks Continuum of Care (EDOK), to adopt and authorize the Chair to sign Resolution 194-2024 which authorizes HHSA to serve as the Administrative Entity for the EDOK in support of the Continuum of Care Program and on behalf of the EDOK.
FUNDING: N/A | | |
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24-1321
| 1 | 18. | Agenda Item | Department of Transportation recommending the Board receive and file Annual Mitigation Fee Act Reports for Fiscal Year 2023-24:
1) The Traffic Impact Fee Program in compliance with California Government Code Section 66006;
2) The Community Benefit Fee according to the Alto, LLC Development Agreement in compliance with California Government Code Sections 65865(e) and 66006;
3) The Developer fee programs of: Bar J, Marble Valley, Serrano J7 Frontage Improvement, Bass Lake Hills Specific Plan Public Facilities Plan, Bass Lake Overlay, and Cool General Retail in compliance with California Government Code Sections 66006; and
4) The Intelligent Transportation System Program in compliance with California Government Code Sections 66006.
FUNDING: Fee Programs. | | |
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24-1773
| 1 | 19. | Agenda Item | Department of Transportation recommending the Board approve the addition of intersection improvements to be included at Country Club Drive, Tong Road, and Clarksville Road for the Country Club Drive Extension - Silva Valley Parkway to Tong Road, Capital Improvement Program number 36105008, and for staff to proceed with a Request for Proposals for environmental, traffic operations, and engineering services.
(District 1)
FUNDING: Traffic Impact Fees - Zone C (100%). (Local Funds) | | |
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24-1806
| 1 | 20. | Agenda Item | Department of Transportation recommending the Board:
1) Delegate authority to the Department of Transportation Director to approve and sign First Amendment to Utility Agreement 2934.1L with Pacific Gas and Electric Company to increase the agreement by $360,865.59 for the amended amount of $943,229.00 as part of the Diamond Springs Parkway - Phase 1B Project, Capital Improvement Program number 72334/36105011; and
2) Delegate authority to the Department of Transportation Director to amend First Amendment to Utility Agreement 2934.1L for any minor modifications as necessary, including up to 125% of actual costs, throughout the term of the agreement.
(District 3)
FUNDING: Master Circulation and Funding Plan (52%), Traffic Impact Fees (27%), State Local Partnership Program (14%), Regional Surface Transportation Program (4%), State Highway Operation and Protection Program (3%), Tribe Funds (historical (<1%), and Road Fund (<1%). (Local and State Funds) | | |
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24-1845
| 1 | 21. | Agenda Item | Department of Transportation recommending the Board:
1) Accept the subdivision improvements for Promontory Village 7 - Unit 1, TM 16-1530, as complete;
2) Reduce Performance Bond US00117346SU22A from $2,502,669.80 to $514,889.90, which is ten percent of the total cost of the subdivision improvements. This amount guarantees against any defective work, labor done, or defective materials furnished, which is to be released after one year if no claims are made;
3) Hold Laborers & Materialmens Bond US00117346SU22A in the amount of $2,574,449.50 for six months to guarantee payments to persons furnishing labor, materials, or equipment; and
4) Authorize the Clerk of the Board to release the respective Bonds after the required time periods upon written request by Transportation. (District 1)
FUNDING: Developer Funded. | | |
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24-1875
| 1 | 22. | Agenda Item | Department of Transportation recommending the Board:
1) Approve and authorize the Chair to sign the Notice of Acceptance with MKD Construction, Inc. for the Meyers Stream Environment Zone/ Erosion Control Project, Capital Improvement Program 36107007, Contract 7377; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
(District 5)
FUNDING: United States Forest Service (45% - Federal), California Tahoe Conservancy (21% - State), State Water Resource Control Board (11% - State), and Tahoe Regional Planning Agency (12% - Local), and South Tahoe Public Utility District (11% - Local). | | |
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24-1493
| 1 | 23. | Agenda Item | Environmental Management Department recommending the Board:
1) Approve Amendment 1 to Agreement for Services 6919 with Stantec, Inc. to assist the Contractor in the design of the Headworks project, extending the term of the agreement by two years with a new expiration of December 31, 2026, and no changes to the scope of work or agreement amount of $518,600; and
2) Authorize the Purchasing Agent to execute Amendment 1.
FUNDING: Liquid Waste, American Rescue Plan Act (ARPA) Reimbursement. | | |
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24-1907
| 1 | 24. | Agenda Item | Surveyor's Office recommending the Board adopt and authorize the Chair to sign Resolution 191-2024 for Abandonment of Easement 24-0009, to abandon the entirety of the 50’ non-exclusive road and public utility easement encumbering Parcel 2 and 3 of the Parcel Map recorded in Book 8 of Parcel Maps at Page 1, identified as Assessor Parcel number 097-110-015 and 097-110-037, located within the City of Placerville, at 916 Goldenwood Glen. (District 3)
FUNDING: Application Fees (General Fund). | | |
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24-1376
| 1 | 25. | Agenda Item | District Attorney's Office recommending the Board consider the following:
1) Authorize the District Attorney to accept a grant from the California Governor’s Office of Emergency Services (CalOES) for the Violence Against Women Vertical Prosecution (VV) Program with a total project cost of $270,060 for the period of January 1, 2025 - December 31, 2025, based on the received Letter of Intent;
2) Adopt and authorize the Chair to sign Resolution 197-2024 202-2024 designating the District Attorney, or his designee, as the Authorized Agent for the purposes of submitting, accepting, and executing award documents via the CalOES Grants Central System;
3) Approve and authorize the District Attorney, and/or his designee, to electronically agree to and accept the associated grant Certification(s) of Assurance of Compliance;
4) Authorize the District Attorney, and/or his designee, to electronically submit the grant application and execute the Grant Award Agreement and required documents, including any extensions or amendments thereof which would not increase net county cost, contingent upon revi | | |
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24-1956
| 1 | 28. | Agenda Item | Supervisor Thomas requesting the Board join her in welcoming this year's El Dorado County Youth Commissioners who will be participating in the annual Shadow Day.
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24-1465
| 1 | 29. | Agenda Item | HEARING - Health and Human Services Agency (HHSA) recommending the Board adopt and authorize the Chair to sign Resolution 192-2024, to implement an updated Behavioral Health Fee Schedule (Exhibit A) for Medi-Cal eligible services, effective on November 12, 2024, in accordance with the Department of Health Care Services (DHCS) updated fee schedule, thereby replacing Board adopted Resolution 168-2023.
FUNDING: Combination of Federal Medi-Cal, State, and local realignment, including State Mental Health Services Act (MHSA) funds, reimbursed to HHSA from DHCS for claims for client services, with the funding percentages dependent upon the beneficiary. | | |
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24-1508
| 1 | 30. | Agenda Item | HEARING - Clerk of the Board and County Counsel recommending the Board adopt and authorize the Chair to sign Resolution 200-2024 206-2024, superseding Resolution 090-2010, to:
1) Set the Non-Refundable Assessment Appeal Application Filing Fee to $40 per parcel effective July 1, 2025; and
2) Set the Written Findings of Facts fee for an Assessment Appeal Hearing to $200 per parcel effective July 1, 2025.
FUNDING: N/A | | |
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24-1796
| 1 | 31. | Agenda Item | Health and Human Services Agency recommending the Board receive and file an annual report from the El Dorado County Community Action Council.
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24-1603
| 1 | 32. | Agenda Item | Agriculture Department recommending the Board receive an annual report from the Agricultural Commission for 2023 and provide direction if necessary.
FUNDING: General Fund. | | |
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24-2016
| 1 | | Agenda Item | OPEN FORUM (See Attachment) | | |
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24-1455
| 1 | 33. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Director of Environmental Management. | | |
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24-1997
| 1 | 34. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employee Discipline/Dismissal/Release. | | |
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24-1877
| 1 | 35. | Agenda Item | Department of Transportation recommending the Board take the following actions pertaining to the Newtown Road at South Fork of Weber Creek - Bridge Replacement Project, Capital Improvement Program project number 36105030, Contract 5379:
1) Award the Construction Contract to Doug Veerkamp General Engineering, Inc. who is the lowest responsive, responsible bidder;
2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management;
3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds; and
4) Approve $190,295 of Regional Surface Transportation Program Advance funds to be approved and added to the Newtown Road at South Fork of Weber Creek - Bridge Replacement Project.
(District 3)
FUNDING: Regional Surface Transportation Program Advance (5%) (State Funds), Highway Bridge Program (88%) (Federal Funds), Tribe (7%) (Local Funds). | | |
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24-2009
| 1 | 36. | Closed Session Item | Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association, Local 1, AFSCME Council 57 representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Criminal Attorneys’ Association representing employees in the Criminal Attorney Unit; El Dorado County Managers’ Association representing employees in the Management Unit; Deputy Sheriff’s Association representing employees in the Law Enforcement Unit; El Dorado County Probation Officers Association representing employees in the Probation Bargaining Unit; El Dorado County Law Enforcement Management Association representing employees in the Law Enforcement Sworn Management Unit; and unrepresented employees in the Department Head, Unrepresented Management, and Confidential units. | | |
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