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23-1843
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on September 26, 2023. | Approved | Pass |
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23-1803
| 2 | 2. | Agenda Item | Chief Administrative Office recommending the Board:
1) Make findings that the provision of pension actuarial software and services provided by GovInvest Inc. are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);
2) Approve and authorize the Chief Administrative Officer to sign the attached Actuarial Services and Technology Licensing Agreement 8089 with GovInvest Inc., in the total amount of $98,750, for a term of five years from October 15, 2023, through October 14, 2028, with annual fees of $19,750; and
3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 8089, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund. | Approved | Pass |
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23-1722
| 1 | 3. | Agenda Item | Chief Administrative Office, Parks Division, recommending the Board receive and file annual donation reports for Fiscal Years 2021-22 and 2022-23, pursuant to Resolution 081-2021 in accordance with California Government Code § 25355, for donations totaling $3,437.
FUNDING: Private donations. | Approved | Pass |
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23-1818
| 1 | 4. | Agenda Item | Clerk of the Board, based upon the recommendation of the El Dorado County Commission for Youth and Families, recommending the Board make the following appointment to the El Dorado County Commission for Youth and Families:
Appoint Annie Muse-Fisher, Public Member, Term Expiration 6/30/2025.
FUNDING: N/A | Approved | Pass |
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23-1246
| 1 | 5. | Agenda Item | Human Resources Department recommending the Board:
1) Approve and authorize the Purchasing Agent to execute Amendment IV to Agreement 4665 with Clearstar Inc. for pre-employment background checks to include subconsultant language, and update Exhibit 1-C to include revised domestic pricing and international charges for pre-employment background checks with no change to the term of the agreement or the not-to-exceed amount; and
2) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 4665, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund. | Approved | Pass |
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23-1248
| 1 | 6. | Agenda Item | Human Resources Department, Risk Management Division, recommending the Board:
1) Make findings in accordance with County Ordinance 3.13.030 that it is appropriate to contract with Sedgwick Claims Management Services, Inc. (Sedgwick) as the County’s third-party administrator for Workers’ Compensation tail claims because “specialty skills and qualifications not expressly identified in classifications are involved in the performance of the work”;
2) Approve and authorize the Chair to sign perpetual Agreement 7803 with Sedgwick to provide services as the County’s third-party administrator for Workers’ Compensation tail claims, in the amount of $111,050 for the period of November 1, 2023, through October 31, 2024; and
3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 7803, excluding term extensions and increases to compensation, contingent upon approval by County Counsel and Risk Management.
FUNDING: Workers’ Compensation Fund. | Approved | Pass |
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23-1715
| 1 | 7. | Agenda Item | Information Technologies Department recommending the Board approve and authorize the Chair to sign a Proclamation designating October 2023 as Cybersecurity Awareness Month in El Dorado County.
FUNDING: N/A | Approved | Pass |
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23-1845
| 1 | 8. | Agenda Item | Supervisor Laine recommending the Board:
1) Find that a public benefit is derived from supporting the Pollock Pines/Camino Community Center Association efforts to provide an essential community venue; and
2) Approve and authorize the Chief Administrative Officer to sign a funding Agreement, consistent with the County’s standard form and upon the approval of County Counsel, with the Pollock Pines/Camino Community Center Association authorizing payment of the $2,500 community funding contribution in support of these efforts.
FUNDING: General Fund. | Approved | Pass |
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23-1846
| 1 | 9. | Agenda Item | Supervisor Laine recommending the Board:
1) Find that a public benefit is derived from supporting the Meyers Community Foundation efforts to provide a strong sense of community and promote eco-friendly, healthy transportation options; and
2) Approve and authorize the Chief Administrative Officer to sign a funding Agreement, consistent with the County’s standard form and upon the approval of County Counsel, with the Meyers Community Foundation authorizing payment of the $2,500 community funding contribution in support of these efforts.
FUNDING: General Fund. | Approved | |
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23-1140
| 1 | 10. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of Organizational Consulting and Software as a Service (SaaS) services provided by Carahsoft Technology Corporation are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);
2) Approve and authorize the Purchasing Agent to electronically sign Amendment I to Purchase Contract 6707 with Carahsoft Technology Corporation, to revise the scope of services to include updated services provisions, add $175,000 to the maximum obligation, thereby increasing the maximum obligation of the purchase contract from $165,040 to $340,040, and extend the term an additional 1.7 years, for a new term of October 24, 2022, through June 30, 2025;
3) Authorize the Purchasing Agent to execute further documents relating to Agreement 6707, contingent upon approval by County Counsel and Risk Management, incl | Approved | Pass |
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23-1691
| 1 | 11. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 154-2023, for submission to the California Department of Housing and Community Development (HCD), which is required to apply for the 2023 Emergency Solutions Grants (ESG) Program Balance of State Allocation;
2) Delegate authority to HHSA to submit an application on behalf of the County in the estimated amount of $400,000, with a required one-to-one match in the estimated amount of $400,000, to be met through existing grant funding received by HHSA Housing and Homelessness Services, for the ESG Balance of State Allocation of federal funding administered by HCD;
3) If awarded, delegate authority to the HHSA Director, or HHSA Chief Assistant Director, to accept the ESG Balance of State Allocation funding, in the estimated amount of $400,000 with a required match that will be met through existing grant funding, and execute any grant agreement, with a term to be determined, contingent upon County Counsel and Risk Management approval; and
4) Authorize the HHSA Director, | Approved | Pass |
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23-1502
| 1 | 12. | Agenda Item | Department of Transportation recommending the Board:
1) Find in accordance with El Dorado County Board of Supervisors Purchasing Policy, C-17, 3.5 Specific Exemptions & Written Findings of Fact, heavy equipment rentals are exempt from competitive bidding;
2) Authorize the Chair to sign Agreement 7967 with California Compaction Equipment Inc. for as-needed equipment rentals in the not-to-exceed amount of $900,000 for a term beginning November 30, 2023 and expiring three (3) years thereafter;
3) Authorize the Chair to sign Agreement 7988 with Holt of California for as-needed equipment rentals in the not-to-exceed amount of $900,000 for a term beginning November 30, 2023 and expiring three years thereafter; and
4) Authorize the Purchasing Agent to increase the on-call equipment rental agreements on an "as needed" basis during the term of the contract as long as funding is available within the requesting department's budget.
FUNDING: Transient Occupancy Tax - Local Discretionary (50%), Transient Occupancy Tax - Measure S (15%), County Service Area 3 (5%), Tribe Funds (5%), Roa | Approved | Pass |
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23-1690
| 1 | 13. | Agenda Item | Department of Transportation recommending the Board adopt and authorize the Chair to sign Resolution 150-2023 authorizing the submittal of applications to the State of California, Department of Resources Recycling and Recovery, for all eligible Grant Programs. This resolution would be in effect for a period of five (5) years from the effective date of the resolution or until rescinded by the Board.
FUNDING: California Department of Resources Recycling and Recovery. | Approved | Pass |
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23-1552
| 1 | 14. | Agenda Item | Department of Transportation, Maintenance and Operations Division, recommending the Board approve and authorize the Chair to sign Rental Agreement 7989 with Lake Valley Properties for temporary housing located at 1160 Nottaway Drive in South Lake Tahoe, in the amount of $15,000, to commence on November 1, 2023, and terminate on March 31, 2024.
FUNDING: Road Fund. (100%) | Approved | Pass |
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23-1610
| 1 | 15. | Agenda Item | Department of Transportation, Maintenance and Operations Division, recommending the Board:
1) Reduce the cost of one (1) grader on the Fiscal Year (FY) 2023-24 Fixed Asset List (6040 - Equipment) from $525,000 to $485,000; and
2) Add One (1) Replacement Fencing to the FY 2023-24 Fixed Asset List (6020 - Building and Improvements) totaling $40,000.
FUNDING: Road Fund (100%). | Approved | Pass |
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23-1626
| 1 | 16. | Agenda Item | Planning and Building Department, Planning Division, Current Planning Unit, recommending the Board approve and authorize the Chair to sign Amendment II to Agreement 5349 with ICF Jones and Stokes, Inc. for the provision of project specific environmental consulting services for the Central El Dorado Hills Specific Plan, amending the scope of work, increasing the not-to-exceed amount from $261,939.37 to $363,567.13, and extending the term of the Agreement by three (3) months with a revised expiration of May 22, 2024.
FUNDING: Applicant-Funded. | | |
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23-1626
| 1 | | Agenda Item | Planning and Building Department, Planning Division, Current Planning Unit, recommending the Board approve and authorize the Chair to sign Amendment II to Agreement 5349 with ICF Jones and Stokes, Inc. for the provision of project specific environmental consulting services for the Central El Dorado Hills Specific Plan, amending the scope of work, increasing the not-to-exceed amount from $261,939.37 to $363,567.13, and extending the term of the Agreement by three (3) months with a revised expiration of May 22, 2024.
FUNDING: Applicant-Funded. | Approved | Pass |
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23-1527
| 1 | 17. | Agenda Item | Planning and Building Department, Planning Division, Long Range Planning Unit, recommending the Board adopt and authorize the Chair to sign Resolution of Intention 149-2023 to Amend Title 130 of the County Zoning Ordinance and initiate a Zoning Ordinance Update to prepare and adopt a Scenic Corridor Ordinance.
FUNDING: General Fund. | Approved | Pass |
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23-1776
| 1 | 18. | Agenda Item | Planning and Building Department, Planning Division, Long Range Planning Unit, Housing, Community and Economic Development Program, recommending the Board:
1) Adopt and Authorize the Chair to sign Resolution 155-2023 to authorize the submittal of an updated Grant Program application to the State of California Department of Community Development for funding under Senate Bill 2 Permanent Local Housing Allocation Non-Entitlement Local Government Competitive Component for $3,150,000 for an eligible activity for Diamond Village Apartments;
2) Authorize the Director of the Planning and Building Department, contingent upon approval by County Counsel and Risk Management, to execute the grant agreement and subsequent amendments not affecting the award amount or the term and to sign other grant-related documents;
3) Direct staff to create a new Special Revenue Fund for depositing the $150,000 for administrative costs related to monitoring grant compliance; and
4) Approve and authorize the Chair to sign a budget transfer amending the Fiscal Year 2023-24 Adopted Budget increasing revenue | Approved | Pass |
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23-1812
| 1 | 19. | Agenda Item | Surveyor's Office recommending the Board adopt and authorize the Chair to sign Resolution 151-2023 for Abandonment of Easement 2023-0001 to abandon a strip of land, 25 feet in width within Parcel 1 of Parcel Map recorded in Book 40 of Parcel Maps, at Page 81, El Dorado County Records, said Easement described on said map as “25’ Drainage Easement”, identified as Assessor’s Parcel Number 048-240-031, requested by property owners, Catherine M. Huffman, an unmarried woman Richard J. Anderson, an unmarried man, as joint tenants. Said Property is within the community of Smith Flat, Supervisorial District 3, located at 1804 Alexander Court.
FUNDING: Application Fees. (General Fund) | Approved | Pass |
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23-1546
| 1 | 20. | Agenda Item | District Attorney's Office recommending the Board consider the following:
1) Authorize the District Attorney to accept a grant from the California Governor’s Office of Emergency Services (CalOES) for the Child Abuse Treatment (AT) Program with a total project cost of $321,875 for the period of January 1, 2024 - December 31, 2024, based on the received Letter of Intent;
2) Approve and authorize the Chair to sign the Certification of Assurance of Compliance;
3) Authorize the District Attorney to execute the Grant Award Agreement required documents, including any extensions of amendments thereof which would not increase net county cost, contingent upon review and approval by County Counsel; and
4) Adopt and authorize the Chair to sign Resolution 153-2023, extending the expiration date of 1.0 FTE Victim/Witness Program Specialist I/II - Limited Term position one year, through December 31, 2024.
FUNDING: CalOES Victims of Crime Act (VOCA) funds and General Fund for the match portion. | Approved | |
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23-0913
| 1 | 21. | Agenda Item | Probation Department recommending the Board:
1) Make findings that the provision of consulting, analysis, and grant writing services provided by Consultant are in the public's best interest and that these services are more economically and feasibly performed by an outside independent Consultant in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(A), El Dorado County Charter, Section 210(b)(6), and/or Government Code Section 31000;
2) Make findings in accordance with Procurement Policy C-17 Section 3.4, 2(f) exempting the competitive bidding process, with Purchasing Agent concurrence, because "the procurement is for goods where the continuity of providers will provide efficiency or critical knowledge, and other providers of the goods cannot provide similar efficiencies or critical knowledge”;
3) Approve and authorize the Chair to sign Amendment II to Agreement for Services 5531 with Rane Community Development to increase the not-to-exceed amount by $60,000, with no changes to the billable rates, for a total not-to-exceed amount of $150,000; update the Conflict of | Approved | Pass |
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23-1288
| 1 | 22. | Agenda Item | Probation Department recommending the Board:
1) Make findings in accordance with El Dorado County Ordinance Code, Chapter 3.13.030 (B) that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work;
2) Make findings that in accordance with Procurement Policy C-17 Section 3.4(2)(a) that the procurement for goods and services are of a technological, specialized, unique character; and
3) Authorize the Purchasing Agent to issue Purchase Contract 8059 with Axon Enterprise Inc. (Axon) for Taser 10 Conducted Energy Weapons (CEWs), body worn cameras, associated equipment, training, and software licenses in the amount of $824,704 for the period of January 1, 2024, through December 31, 2029.
FUNDING: General Fund. | Approved | Pass |
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23-0090
| 10 | 23. | Agenda Item | El Dorado County Sheriff's Office of Emergency Services recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of the December 2022 Storms. (Cont. 10/10/2023, Item 23)
FUNDING: N/A | Approved | Pass |
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23-1633
| 1 | 25. | Agenda Item | Department of Transportation recommending the Board take the following actions pertaining to the Pony Express Trail Bicycle, Pedestrian and ADA Improvements Project, Capital Improvement Program Number 36109010:
1) Authorize an increase in the estimated total project cost from $2,840,692 to $4,064,285;
2) Authorize the Department of Transportation to utilize $523,593 in Shingle Springs Band of Miwok Indians Intergovernmental Agreement (Tribe) Funds for the funding shortfall and complete the construction;
3) Reject the bid submitted by B & M Builders, Inc.’s as non-responsive;
4) Award only the Base Bid of the Construction Contract to Doug Veerkamp General Engineering, Inc., the lowest responsive, responsible bidder;
5) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and
6) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.
(Distri | Approved | Pass |
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23-1811
| 1 | 26. | Agenda Item | Auditor-Controller recommending the Board adopt and authorize the Chair to sign “Resolution 156-2023 Authorizing the Issuance and Sale of Special Tax Bonds and Approving and Authorizing Forms of a Supplement to Fiscal Agent Agreement, Preliminary Official Statement and Bond Purchase Agreement and Authorizing Additional Actions in Connection Therewith for Community Facilities District No. 2014-1 (Carson Creek).”
FUNDING: Community Facilities District Special Taxes. | | |
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23-1811
| 1 | | Agenda Item | Auditor-Controller recommending the Board adopt and authorize the Chair to sign “Resolution 156-2023 Authorizing the Issuance and Sale of Special Tax Bonds and Approving and Authorizing Forms of a Supplement to Fiscal Agent Agreement, Preliminary Official Statement and Bond Purchase Agreement and Authorizing Additional Actions in Connection Therewith for Community Facilities District No. 2014-1 (Carson Creek).”
FUNDING: Community Facilities District Special Taxes. | Approved | Pass |
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23-1372
| 1 | 27. | Agenda Item | Chief Administrative Office, Parks Division, recommending the Board approve the Final Passage (Second Reading) of Ordinance 5184, County Skate and Bike Park Ordinance, amending rules for Skate Parks and Bike Parks. (Cont. 10/17/2023, Item 15)
FUNDING: N/A | Continued | Pass |
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23-1458
| 1 | 28. | Agenda Item | Supervisor Parlin recommending the Board receive and file a presentation provided by representatives of the Rural County Representatives of California on their Strategic Plan and the work of their affiliated entities.
FUNDING: N/A | Received and Filed | |
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23-1564
| 1 | 29. | Agenda Item | Library Department, on behalf of the El Dorado County Library Commission, recommending the Board:
1) Receive and file an annual report from the Library Commission; and
2) Provide direction as needed to the Library Commission concerning a work plan, issues to study or other areas pertaining to library services.
FUNDING: N/A | Received and Filed | |
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23-1826
| 1 | 30. | Agenda Item | HEARING - To consider the recommendation of the Planning Commission on the Rizzuto project (Plan Amendment GPA21-0001/Rezone Z21-0001/Tentative Parcel Map P21-0002) to request a General Plan Amendment from Rural Residential (RR) to Low Density Residential (LDR), Rezone from Residential Estate, Ten Acres (RE-10) to Residential Estate, Five Acres (RE-5), and Tentative Parcel Map to create two (2) parcels of 5.13 acres and 5.17 acres in size from an existing 10.3-acre parcel, located on the west side of Green Valley Road, approximately 0.6 miles northwest of the intersection with Deer Valley Road, in the El Dorado Hills area, submitted by Michael Rizzuto, the property owner; and the Planning Commission recommending the Board take the following actions:
1) Adopt the Mitigated Negative Declaration based on the Initial Study prepared by staff in accordance with the CEQA Guidelines; (Attachment F);
2) Adopt the Mitigation Monitoring Reporting Program in accordance with CEQA Guidelines Section 15074(d), incorporated as Conditions of Approval (Attachments H and J);
3) Adopt and authorize th | Approved | Pass |
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23-1762
| 1 | 31. | Agenda Item | Supervisor Hidahl recommending the Board receive a presentation from the California Department of Insurance on the new Mitigation in Rating Plans and Wildfire Risk Models.
FUNDING: N/A | Received and Filed | |
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23-1823
| 1 | 32. | Agenda Item | HEARING - To consider two (2) appeals received appealing the Planning Commission’s August 24, 2023 approval of Green Gables Growers Commercial Cannabis Use Permit CCUP20-0004 and Variance V23-0002 to request a Commercial Cannabis Use Permit for the construction and operation of a cannabis cultivation facility for medical and adult-use recreational cannabis and a Variance for reduction of the 1,500 foot setback from two (2) school bus stops, on the property identified as Assessor’s Parcel Number 087-021-057, consisting of 105.9-acres in the Latrobe area, submitted by Robert Sandie; and staff recommending the Board of Supervisors take one of the following actions:
1) Deny the appeals and uphold the approval of CCUP20-0004 and V23-0002 Green Gables Growers, based on the Findings and subject to the Conditions of Approval as approved by the Planning Commission; or
2) Approve the appeals and deny the approval of CCUP20-0004 and V23-0002 Green Gables Growers based on the attached Findings for Denial. (Supervisorial District 2) (Cont. 10/10/2023, Item 32)
FUNDING: Privately-funded app | Continued | Pass |
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23-1866
| 1 | 33. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). | No Action Reported. | |
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23-1701
| 1 | 34. | Closed Session Item | Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association, Local 1, AFSCME Council 57 representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Criminal Attorneys’ Association representing employees in the Criminal Attorney Unit; El Dorado County Managers’ Association representing employees in the Management Unit; Deputy Sheriff’s Association representing employees in the Law Enforcement Unit; El Dorado County Probation Officers Association representing employees in the Probation Bargaining Unit; and El Dorado County Law Enforcement Management Association representing employees in the Law Enforcement Sworn Management Unit. | No Action Reported. | |
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23-1829
| 1 | 35. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Title: Erin Trefethen v. El Dorado County (Case # TBD) Number of potential cases: (1). | No Action Reported. | |
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23-1842
| 1 | 36. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: County of El Dorado v. El Dorado County Civil Service Commission and Erin Trefethen. (El Dorado County Case No. 23CV0237). Number of potential cases: (1). | No Action Reported. | |
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23-1888
| 1 | 37. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Thomas Eide v. Experian Information Solutions, Inc., et al.United States District Court for the Eastern District of California, Case No. 2:22-CV-01820-KJM-DB Number of potential cases: (1). | No Action Reported. | |
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23-1830
| 1 | 38. | Closed Session Item | Conference with Legal Counsel - Initiation of Litigation pursuant to Government Code Section 54956.9(d)(4). Number of potential cases: (1). | No Action Reported. | |
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23-1907
| 1 | 39. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: George Sheetz & Friends of El Dorado County v.El Dorado County. (Case No. PC20170255) Number of potential cases: (1). | Action Reported | |
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