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23-1797
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on September 19, 2023. | Approved | Pass |
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23-1771
| 1 | 2. | Agenda Item | Chief Administrative Office recommending the Board:
1) Approve an amendment to the FY 2023-24 Budget to reflect the direction provided by the Board on September 19, 2023, the review of the recommended Adopted Budget changes, and to align budgeted fund balance with FY 2022-23 ending fund balance amounts (4/5 vote required);
2) Adopt and authorize the Chair to sign Resolution 146-2023, incorporating Exhibits 1 through 5, adopting the County Budget and Budgets for Board Governed Special Districts for Fiscal Year 2023-24; and
3) Adopt and authorize the Chair to sign Resolution 147-2023 amending the adopted Personnel Allocation Resolution to reflect the changes outlined to the recommended Adopted Budget documents.
FUNDING: Countywide Budget Adoption. | Approved | Pass |
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23-1772
| 1 | 3. | Agenda Item | Chief Administrative Office recommending the Board adopt and authorize the Chair to sign Resolution 148-2023 authorizing payment of $77,555 to the City of Placerville to offset maintenance associated with use of the Placerville Aquatic Center by residents of the County who reside outside of the City limits for Fiscal Year 2023-24 and find that the contribution is of general County interest and that the cost of maintenance is increased by reason of use by residents of the County outside of the City. (4/5 vote required)
FUNDING: General Fund. | Approved | Pass |
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23-1392
| 1 | 4. | Agenda Item | Chief Administrative Office recommending the Board approve the grant application for the County Drought Resiliency Planning Grant Program through the California Department of Water Resources for grant funds up to $125,000.
FUNDING: N/A | Approved | Pass |
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23-1774
| 1 | 5. | Agenda Item | Chief Administrative Office recommending the Board, acting as the Board of Directors of the El Dorado County In-Home Supportive Services Public Authority, adopt and authorize the Chair to sign Resolution 142-2023 adopting the Fiscal Year 2023-24 Budget for El Dorado County In-Home Supportive Services Public Authority.
FUNDING: Federal & State Funding. | Approved | Pass |
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23-1775
| 1 | 6. | Agenda Item | Chief Administrative Office recommending the Board, acting as the Board of Directors of the El Dorado County Public Housing Authority, adopt and authorize the Chair to sign Resolution 143-2023 adopting the Fiscal Year 2023-24 Budget for El Dorado County Public Housing Authority.
FUNDING: Federal Funding. | Approved | Pass |
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23-1721
| 1 | 7. | Agenda Item | Chief Administrative Office, Emergency Medical Services and Emergency Preparedness and Response Division, recommending the Board:
1) Approve and authorize the Chair to sign Resolution 144-2023, electing for the County to voluntarily transfer funds to the California Department of Health Care Services (DHCS) in support of the Public Provider Ground Emergency Medical Transport (PP-GEMT) program, in an annual amount to be determined by DHCS; and
2) Approve and authorize the chair to sign a budget transfer amending the Fiscal Year 2023-24 Adopted Budget to appropriate said transfer to DHCS and increasing estimated revenues commensurately (4/5 vote required).
FUNDING: County Service Areas 3 & 7. | Approved | Pass |
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23-1201
| 1 | 8. | Agenda Item | Chief Administrative Office, Facilities Division, recommending the Board:
1) Authorize the Facilities Division Manager to sign the attached letter terminating the current Lease Agreement 7564 (3883 Ponderosa Road, Building B, Shingle Springs) between the County of El Dorado and GHD, Inc. in accordance with Paragraph 16.1(a), Default Remedies; and
2) Waive six (6) months of lease payments (October 2023 through March 2024), at $4,379.56 per month.
FUNDING: N/A | Approved | Pass |
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23-1709
| 1 | 9. | Agenda Item | Clerk of the Board, base upon the recommendation of the Director of Environmental Management Department, recommending the Board accept the following resignation and make the following appointment to the El Dorado Solid Waste Advisory Committee:
1) Accept the resignation of Ross Reakseeker, El Dorado Disposal, Alternate; and
2) Appoint Christopher Brown, El Dorado Disposal Alternate, Term Expiration 9/26/2028.
FUNDING: N/A | Approved | Pass |
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23-1793
| 1 | 10. | Agenda Item | Supervisor Thomas recommending the Board appoint Kara Sather as the District 3 Member to the Community and Economic Development Advisory Committee with a term expiring 01/01/2025.
FUNDING: N/A | Approved | Pass |
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23-1714
| 1 | 11. | Agenda Item | Treasurer-Tax Collector Department recommending the Board
1) Approve and authorize the Treasurer-Tax Collector or the Assistant Treasurer-Tax Collector to sign the new perpetual contract 8095 with MaxQ Analytics for Software-as-a-Service (SaaS), for an annual estimated amount of $ 30,180, with an effective date of October 1, 2023; and
2) Authorize the Treasurer-Tax Collector, or the Assistant Treasurer-Tax Collector, to execute any amendments to the contract that do not impact Net County Cost, contingent upon approval by County Counsel and Risk Management, and as long as funding is available within the requesting department's budget.
FUNDING: General Fund. | Approved | Pass |
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23-1268
| 1 | 12. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of strategic and practical technical assistance and support for the El Dorado Opportunity Knocks Continuum of Care, and HHSA Housing and Homelessness Services Program provided by Consultant are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);
2) Approve and authorize the Chair to sign Amendment IV to Agreement for Services 5919 with The Center for Common Concerns, Inc., doing business as Homebase, after executing a legal name change is now named and operating as Homebase, a California Nonprofit Public Benefit Corporation, which increases compensation by $275,000 for a new maximum obligation of $825,000, and extends the term one year for a new term of September 1, 2021, through September 30, 2024;
3) Authorize the Purchasing Agent to execute amendments relating to Agreement 5 | Approved | Pass |
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23-1366
| 1 | 13. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of non-medical in-home support services provided by DNT In Home Care, Inc. are in the public's best interest and that due to the limited timeframes, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed is not sufficient to warrant the addition of permanent staff in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B), El Dorado County Charter, Section 210(b)(6), and/or Government Code Section 31000;
2) Make findings in accordance with Procurement Policy C-17 Section 3.4, 2(f) exempting the competitive bidding process with DNT In Home Care, Inc., with Purchasing Agent concurrence, because “the procurement is for services where the continuity of providers will provide efficiency or critical knowledge, and other providers of the services cannot provide similar efficiencies or critical knowledge”;
3) Approve and authorize the Chair to sign Agreement for Services 7880 with DNT In Home Care, Inc., in th | Approved | Pass |
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23-1453
| 1 | 14. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of a Nourishing Food Pantry provided by Contractor are in the public's best interest and that the work is with or among other governmental agencies in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(E);
2) Approve and authorize the Chair to sign Amendment I to Funding Out Agreement 6865 with Los Rios Community College District, Folsom Lake College - El Dorado Center, which updates standard contract articles and extends the term by three months, for a new term of November 3, 2022, through December 31, 2023, with no change to the maximum obligation;
3) Authorize the Purchasing Agent to execute amendments relating to Agreement 6865, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement; and
4) Authorize the HHSA Director, or the Chief Assistant Director, to execute programmatic, administrative, and fiscal documents relating to Agreement 6865.
FUNDING: 100% State funds awarded by t | Approved | Pass |
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23-1638
| 1 | 15. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Award Request for Proposals (RFP) 23-952-073, to the successful proposer, The Unity Care Group, to provide Independent Living Program services for foster youth in El Dorado County;
2) Approve and authorize the Chair to sign Agreement for Services 7975 with The Unity Care Group, in the amount of $497,799, and for the term of three (3) years from October 1, 2023, through September 30, 2026;
3) Authorize the Purchasing Agent to execute amendments relating to Agreement 7975, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement; and
4) Authorize the HHSA Director, or the HHSA Chief Assistant Director, to execute programmatic, administrative, and fiscal documents relating to Agreement 7975.
FUNDING: Estimated at 35% State Transitional Age Youth Programs, 28% Federal, and 37% Realignment. | Approved | Pass |
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23-1432
| 1 | 16. | Agenda Item | Air Quality Management District (AQMD) recommending the Board, acting as the AQMD Board of Directors, approve and authorize the Chair to sign a Budget Transfer amending the District's adopted Fiscal Year 2023-24 Budget to adjust fund balance amounts and corresponding balancing entries to reflect FY 2022-23 ending fund balances and adjust budgeted Appropriation for Contingency amounts. (4/5 vote required)
FUNDING: Permit revenues, State surcharge fees, Grants. | Approved | Pass |
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23-1668
| 1 | 17. | Agenda Item | Department of Transportation recommending the Board:
1) Make findings in accordance with Section 3.13.030 (C) of the County Ordinance that due to limited time frames and the temporary or occasional nature of the work, there is a need to engage an independent contractor for on-call computer-aided drafting and design support services; and
2) Approve and authorize the Chair to sign Agreement for Services 7813 with Cadre Design Group, Inc. in the not-to-exceed amount of $300,000, for a term to become effective upon execution by both parties and expiring three years thereafter, to provide as-needed computer-aided drafting and design support services. (All Districts)
FUNDING: Various Capital Improvement Program and other funding sources that fund Department of Transportation projects. (Local, State, and Federal Funds) | Approved | Pass |
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23-1181
| 1 | 18. | Agenda Item | Department of Transportation recommending the Board:
1) Make findings in accordance with Section 3.13.030 (C) of the County Ordinance that due to limited time frames and the temporary or occasional nature of the work, there is a need to engage an independent contractor for on-call civil design support services; and
2) Approve and authorize the Chair to sign the following two agreements to provide on-call civil design support services in the amount of $475,000 for a period beginning upon execution and expiring three years thereafter:
a) Agreement for Services 7775 with R.E.Y. Engineers, Inc., and
b) Agreement for Services 7776 with Dewberry Engineers, Inc. (All Districts)
FUNDING: Various funding sources as detailed in the Department of Transportation’s Capital Improvement Program, including federal, state, and local funding. | Approved | Pass |
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23-1710
| 1 | 19. | Agenda Item | Department of Transportation recommending the Board:
1) Make findings in accordance with Section 3.13.030 (C) of the County Ordinance that due to limited time frames and the temporary or occasional nature of the work, there is a need to engage an independent contractor for on-call construction management support services; and
2) Approve and authorize the Chair to sign the following three agreements, in the amount of $475,000 for a period beginning upon execution and expiring three years thereafter, to provide on-call construction management support services:
a) Agreement for Services 7825 with Dewberry Engineers, Inc.;
b) Agreement for Services 7826 with Ghirardelli Associates, Inc.; and
c) Agreement for Services 7868 with Salaber Associates, Inc. (All Districts)
FUNDING: Various funding sources as detailed in the Department of Transportation’s Capital Improvement Program, including federal, state, and local funding. | Approved | Pass |
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23-1378
| 1 | 20. | Agenda Item | Department of Transportation recommending the Board:
1) Approve and authorize the Chair to sign the El Dorado County Community Forestry Urban Parcel Fuels Treatment Planning Project Grant Agreement CTA23010LR with the California Tahoe Conservancy in the amount of $78,045 for the development of the vegetation management plan to address forest fuel loading on County-owned parcels in the Tahoe Basin; and
2) Authorize the Director of Transportation to submit the Grant Agreement and to execute any future modifications that do not increase the total dollar amount of said Agreements. (District V)
FUNDING: California Tahoe Conservancy (100% - State). | Approved | Pass |
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23-1601
| 1 | 21. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Chair to sign the following amendments to reallocate grant funding to the Diamond Springs Parkway Phase 1B Project, Capital Improvement Program project number 72334 / 36105011:
1) First Amendment to the Agreement between the El Dorado County Transportation Commission and El Dorado County for Fiscal Year 2018/19 Regional Surface Transportation Program/ Surface Transportation Block Grant Program Exchange Funds, amending the project list, with no change to the total amount; and
2) First Amendment to the Agreement between the El Dorado County Transportation Commission and El Dorado County for Fiscal Year 2019/20 Regional Surface Transportation Program/ Surface Transportation Block Grant Program Exchange Funds, amending the project list, with no change to the total amount. (Districts III and IV)
FUNDING: Regional Surface Transportation Program/ Surface Transportation Block Grant Program Exchange Funds. (State Funds) | Approved | Pass |
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23-1671
| 1 | 22. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Clerk of the Board to reduce Performance Bond 0773125 pertaining to Serrano Village M4, TM 05-1393-E, from $1,687,160.41 to $360,059.56, representing 100% of the total remaining improvements. This amount guarantees against any defective work, labor done, or defective materials furnished. (District 1)
FUNDING: Developer Funded. | Approved | Pass |
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23-1660
| 1 | 23. | Agenda Item | Planning and Building Department, Airports Division, recommending the Board approve and authorize the Chair to sign County of El Dorado Airport Ground Lease 2072, between the County and Lessee, Richard Moorhouse, with a Sublease to the El Dorado County Sheriff’s Office, for a privately-owned hangar, Space TP-25, for helicopter storage. Rental fees are due at commencement of the lease and paid annually thereafter in accordance with fees established by the Board Resolution in effect at the time payment is due (currently Board Resolution 183-2019 approved by the Board on October 22, 2019, Item 31, Legistar 19-0663). (4/5 vote required)
FUNDING: General Fund. | Approved | Pass |
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23-1706
| 1 | 24. | Agenda Item | Planning and Building Department, Planning Services, Long Range Planning Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign Amendment I to the Cooperative Agreement with the Bureau of Land Management for the continued provision of Preserve Manager and preserve management activities for the County’s Pine Hill Preserve property, increasing the compensation for Preserve Manager amount by $10,000 for a new annual cost of $35,000, and extending the term of the Agreement by five (5) years for a revised expiration date of September 26, 2028, with no changes to the annual preserve management activities contribution of $15,000; and
2) Authorize the Purchasing Agent, or designee, to execute any further documents determined necessary related to the Cooperative Agreement including amendments which do not increase not-to-exceed amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.
FUNDING: Rare Plant Mitigation Fees. | Approved | Pass |
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23-1733
| 1 | 25. | Agenda Item | District Attorney's Office recommending the Board:
1) Approve and authorize the acceptance of a grant award in the amount of $372,300 from the California Office of Traffic Safety for the Alcohol and Drug Impaired Driver Vertical Prosecution Program for the period of October 1, 2023 through September 30, 2024;
2) Approve and authorize the District Attorney to execute grant award agreement DI24002, including any amendments or extensions thereof which would not increase net county cost, upon County Counsel review and approval; and
3) Adopt and authorize the Chair to sign Resolution 145-2023, extending the expiration date of 1.0 FTE Deputy District Attorney I/II/III/IV - Limited Term position one year, through September 30, 2024.
FUNDING: National Highway Traffic Safety Administration. | Approved | Pass |
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23-1435
| 1 | 26. | Agenda Item | Sheriff’s Office recommending the Board:
1) Approve and authorize the Chair to execute Reimbursement Agreement 7888 between the County and the City of Placerville for reimbursement of funds in the amount of $20,000 for the grant performance period that ends May 31, 2024, from the Fiscal Year 2021 Homeland Security Grant for the purchase of a utility terrain vehicle for the Placerville Police Department; and
2) Approve and authorize the Chair to execute Reimbursement Agreement 7889 between the County and the City of Placerville for reimbursement of funds in the amount of $30,000 for the grant performance period that ends May 31, 2025, from the Fiscal Year 2022 Homeland Security Grant for the purchase of all-terrain vehicles and utility trailer for the Placerville Police Department.
FUNDING: Fiscal Year 2021 and 2022 Homeland Security Grant funds. | Approved | Pass |
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23-1379
| 1 | 27. | Agenda Item | Department of Transportation recommending the Board:
1) Pursuant to Board Policy A-3, “Ordinances - New or Amended,” conceptually approve a new Ordinance to dissolve the Missouri Flat Community Facilities District (CFD) Number 2002-01 and repeal Ordinances 4785 and 4787;
2) Direct staff to create a new County-owned Special Revenue Account for depositing funds to complete the Missouri Flat Master Circulation and Funding Plan (MC&FP) improvements; and
3) Authorize the Department of Transportation to temporarily utilize up to $5,000,000 in Shingle Springs Band of Miwok Indians Intergovernmental Agreement (Tribe) Funds to fund the improvements if MC&FP funds are not available for the Diamond Springs Parkway Phase 1B Project, Capital Improvement Program project number 72334/36105011; and
4) Direct staff commit MC&FP funds as they are collected to pay back the Tribe fund, noting that any payments for reimbursement agreements will be delayed until the Tribe Funds are paid back in full and uncommitted funds are available in the MC&FP account in excess of the $200,000 reserve, and reimbu | Failed | Fail |
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23-1379
| 1 | | Agenda Item | Department of Transportation recommending the Board:
1) Pursuant to Board Policy A-3, “Ordinances - New or Amended,” conceptually approve a new Ordinance to dissolve the Missouri Flat Community Facilities District (CFD) Number 2002-01 and repeal Ordinances 4785 and 4787;
2) Direct staff to create a new County-owned Special Revenue Account for depositing funds to complete the Missouri Flat Master Circulation and Funding Plan (MC&FP) improvements; and
3) Authorize the Department of Transportation to temporarily utilize up to $5,000,000 in Shingle Springs Band of Miwok Indians Intergovernmental Agreement (Tribe) Funds to fund the improvements if MC&FP funds are not available for the Diamond Springs Parkway Phase 1B Project, Capital Improvement Program project number 72334/36105011; and
4) Direct staff commit MC&FP funds as they are collected to pay back the Tribe fund, noting that any payments for reimbursement agreements will be delayed until the Tribe Funds are paid back in full and uncommitted funds are available in the MC&FP account in excess of the $200,000 reserve, and reimbu | Approved | Pass |
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23-1683
| 1 | 28. | Agenda Item | Department of Transportation recommending the Board authorize the Chair to sign the revised Reimbursement Agreement for the construction of the "Road Widening Improvement Plans for the Crossings at El Dorado Missouri Flat and Crossings Road" between the County and LLL & A, LLC (AGMT 22-55037), for improvements included in CIP Project 36105066 "Missouri Flat Widening from Plaza Drive to Headington Road." (District 3)
FUNDING: Missouri Flat Area Master Circulation & Funding Plan (MC&FP) Program. | Approved | Pass |
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23-1705
| 1 | 29. | Agenda Item | Library Department recommending the Board:
1) Approve closure of the Library and Museum to the public for an employee in-service day on October 20, 2023; and
2) Provide direction for annual closures of Library and Museum for in-service days.
FUNDING: N/A | Approved | Pass |
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23-1699
| 1 | 30. | Agenda Item | HEARING - Planning and Building Department, Planning Division, recommending the Board consider the following regarding TM-C23-0002/ Oak Haven, previously Summerbrook Estates, submitted by Blue Mountain Communities to amend the Final Map for Summerbrook Estates Unit 1 (TM07-1440-R2) Conditions of Approval 25 and 26 to remove a requirement for traffic signal installation and, instead, require the installation of street lighting in its place on the property identified by Assessor’s Parcel Numbers 102-580-001 to 102-580-021 and 102-590-001 to 102-590-017 consisting of 90 acres located on the north side of Green Valley Road, approximately 500 feet west of the intersection with Silver Springs Parkway, in the Rescue Area:
1) Consider the Addendum (Attachment C, Exhibit H) to the project’s adopted Mitigated Negative Declaration (MND) (Attachment C, Exhibit G) and determine that pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15162, there is no substantial evidence requiring the preparation of a Subsequent Mitigated Negative Declaration;
2) Approve the propo | Approved | Pass |
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23-1841
| 1 | | Agenda Item | OPEN FORUM (See attachment) | | |
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23-1696
| 1 | 31. | Closed Session Item | Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association, Local 1, AFSCME Council 57 representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Criminal Attorneys’ Association representing employees in the Criminal Attorney Unit; El Dorado County Managers’ Association representing employees in the Management Unit; Deputy Sheriff’s Association representing employees in the Law Enforcement Unit; El Dorado County Probation Officers Association representing employees in the Probation Bargaining Unit; and El Dorado County Law Enforcement Management Association representing employees in the Law Enforcement Sworn Management Unit.
Staff recommending this matter be Continued off Calendar. | Continued | Pass |
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23-1795
| 1 | 32. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Thomas Austin and Helen Austin v. the County of El Dorado, Case No. PC20150633, Number of potential cases: (1). | No Action Reported. | |
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23-1796
| 1 | 33. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: George Sheetz & Friends of El Dorado County v. County of El Dorado, Case No. PC20170255, Number of potential cases: (1). | No Action Reported. | |
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