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Meeting date/time:
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6/11/2019
9:00 AM
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Minutes status:
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Final
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Meeting location:
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330 Fair Lane, Placerville, CA
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19-0966
| 1 | | Agenda Item | ADOPTION OF THE AGENDA AND APPROVAL OF THE CONSENT CALENDAR (See Attachment) | | |
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19-0965
| 1 | | Agenda Item | OPEN FORUM (See Attachment) | | |
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19-0897
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board approve the Minutes from the regular meeting of June 4, 2019. | Approved | Pass |
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19-0361
| 1 | 2. | Agenda Item | Chief Administrative Office, Facilities Division, recommending the Board authorize the Purchasing Agent to sign Amendment II to Agreement for Services 159-S1810 with Vanir Construction Management, Inc. to increase compensation by $150,000 for an amended not to exceed of $290,000, extend the term two (2) years for a revised expiration of September 26, 2021, and update language in the compensation section to include reference to a rate schedule for continued support services related to construction and real property management.
FUNDING: Accumulative Capital Outlay Fund. | Approved | Pass |
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16-0305
| 103 | 3. | Agenda Item | Chief Administrative Office recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of unprecedented tree mortality due to drought conditions and related bark beetle infestations. (Cont. 11/19/19, Item 3) | Approved | Pass |
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19-0821
| 1 | 4. | Agenda Item | County Counsel recommending the Board:
1) Approve Agreement 4023 with West Publishing Corporation for access to On-Line Legal Publications/Research;
2) Authorize the Purchasing Agent to sign Agreement 4023 with West Publishing Corporation which shall be effective July 1, 2019 - June 30, 2022. The total estimated cost for the three year period is $127,043.
FUNDING: General Fund | Approved | Pass |
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19-0813
| 1 | 5. | Agenda Item | Human Resources Department recommending the Board adopt and authorize the Chair to sign the negotiated Letter of Agreement to the Memorandum of Understanding between the County of El Dorado and El Dorado County Employees’ Association, Local No. 1, representing the General, Professional, and Supervisory bargaining units.
FUNDING: N/A | Approved | Pass |
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19-0455
| 1 | 6. | Agenda Item | Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Amendment 1 to Agreement for Services 2722 with Community Recovery Resources, Inc. for the provision of alcohol and drug treatment services, increasing the maximum total obligation by $100,000 for a new maximum obligation of $200,000, and extending the term by one year for a total term of July 1, 2018 through June 30, 2020;
2) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract with Community Recovery Resources, Inc. for services provided under this Agreement 2722 because the County has neither the staff nor facilities to perform said services; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 2722, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: Local, State and Federal Funding: 90% 2011 State Behavioral Health Realignment, 10% | Approved | Pass |
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19-0747
| 1 | 7. | Agenda Item | Health and Human Services Agency recommending the Board receive and file El Dorado County’s Data Notebook 2018 for California Behavioral Health Boards and Commissions.
FUNDING: N/A | Approved | Pass |
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19-0844
| 1 | 8. | Agenda Item | Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Amendment 1 to Agreement for Services 55 (also known as 024-S1711) with Advanced Data Processing, Inc., for the provision of ambulance billing services, for an estimated annual amount of $640,000, to extend the term by one year for a new term of July 1, 2016 through June 30, 2020; and
2) Make findings in accordance with County Ordinance 3.13.030 that it continues to be more economical and feasible to contract with Advanced Data Processing, Inc., for services provided under Agreement 55 because the County has neither the staff nor facilities to perform said services; and
3) Authorize the Purchasing Agent or their designee to execute further documents relating to Agreement for Services 55, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: Fixed percentage of ambulance billing net receivables. | Approved | Pass |
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19-0857
| 1 | 9. | Agenda Item | Library Department recommending the Board approve and authorize the Chair to sign a budget transfer increasing revenues and appropriations for Fiscal Year 2018-2019 for library materials and salary expense in the amount of $12,595 as a result of donations and grants. (4/5 vote required)
FUNDING: Donations and State Library grants. | Approved | Pass |
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19-0816
| 1 | 10. | Agenda Item | Department of Transportation recommending the Board approve the following:
1) Award Bid 19-405-073 for the purchase of Bulk Lubricants to the low qualified bidder, Flyers Energy, LLC of South Lake Tahoe, CA;
2) Authorize the Purchasing Agent to issue a purchase order contract in the amount of $240,000 for a thirty-six (36) month award period following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Road Fund (100% Local) and Fleet Internal Service Fund (Charges to County Departments with Mixed Funding). | Approved | Pass |
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19-0695
| 1 | 11. | Agenda Item | Department of Transportation recommending the Board:
1) Make findings in accordance with Section 3.13.030 of the County Ordinance that it is more economical and feasible to engage an independent contractor for environmental clearance, permitting services, and construction support services; and
2) Approve and authorize the Chair to sign Second Amendment to Agreement for Services 079-S1711 with Helix Environmental Planning, Inc., who acquired Whitney Environmental Consulting, Inc. dba Foothill Associates, with no other changes to the original agreement and first amendment, which provides continued environmental clearance, permitting services, and construction support services for the El Dorado Trail - Missouri Flat Road to El Dorado Road Project, CIP 97014/36109003, and El Dorado Trail - Missouri Flat Road Bike/Pedestrian Overcrossing Project, CIP 97015/36109002.
FUNDING: Accumulative Capital Outlay (<1%), Active Transportation Program (31%), Congestion Mitigation and Air Quality Program (18%), Highway Safety Improvement Program (46%), Air Quality Management District and Air Poll | Approved | Pass |
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19-0794
| 1 | 12. | Agenda Item | Department of Transportation recommending the Board:
1) Approve and adopt the El Dorado Hills Blvd Class I Bike Path: Governor Drive to Brittany Place Project (CIP 72311/36105012, Contract 3825) plans and contract documents and authorize the Chair to sign the plans; and
2) Authorize advertisement for construction bids (the total estimated cost for the construction phase of the Project is $1,150,000).
FUNDING: Congestion Mitigation and Air Quality Program (99%), RSTP Exchange Funds (<1%). (Federal Funds) | Approved | Pass |
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19-0865
| 1 | 13. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Clerk of the Board to reduce Performance Bond 0702219 pertaining to Serrano - Village J6 Phase 1, Unit 1, TM 13-1511, from $3,462,177.29 to $559,556.85, representing 100% of the total remaining improvements. This amount guarantees against any defective work, labor done, or defective materials furnished.
FUNDING: Developer Funded | Approved | Pass |
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19-0795
| 1 | 14. | Agenda Item | Environmental Management Department recommending the Board consider the following:
1) Accept payment program award in the amount of $53,472 through the State of California, Department of Resources Recycling and Recovery, Used Oil Payment Program, Cycle 9, Fiscal Year 2018-2019, for the term of July 1, 2018 through June 30, 2020; and
2) Delegate authority to the Environmental Management Department Director, or designee, to execute all payment program related documents, including but not limited to, requests for payments, reports, and all associated documents necessary to secure the payment program funds and implement the program.
FUNDING: State of California, Department of Resources Recycling and Recovery Used Oil Payment Program, Cycle 9, Fiscal Year 2018-2019 funds. (Non-General Fund) | Approved | Pass |
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19-0852
| 1 | 15. | Agenda Item | Surveyor's Office recommending the Board:
1) Acknowledge and accept a grant for a Pedestrian Access Easement subject to the condition that it will not be County maintained; and
2) Authorize the Chair to sign the Consent to Grant of Pedestrian Access Easement and Acceptance of Offer, and to record the Pedestrian Access Easement with the Consent attached. Authorization for recording said Offer is pursuant to Government Code Section 7050.
FUNDING: Application Fees. (General Fund) | Approved | Pass |
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19-0645
| 1 | 16. | Agenda Item | Probation Department and Sheriff’s Office recommending the Board:
1) Make findings in accordance with County ordinance 3.13.030 that it is more economical and feasible to contract out for providing enhanced educational services to the Placerville and South Lake Tahoe Jails and Community Corrections Center;
2) Approve and authorize the Chair to sign Agreement 3873 with El Dorado County Office of Education, Adult Education Program, in an amount not to exceed $833,876.00 for the term of July 1, 2019 through June 30, 2022; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 3873, including future amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: Public Safety Realignment (AB109). | Approved | Pass |
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19-0817
| 1 | 17. | Agenda Item | Probation Department recommending the Board:
1) Make findings that it is more economical and feasible to contract out in accordance with Chapter 3.13, Section 3.13.030 of the County Contracting Out Ordinance to contract out for pre-apprenticeship instruction than to obtain the facilities, personnel, training materials, tools, and equipment necessary to provide such services;
2) Approve and authorize the Chair to sign Agreement for Services 3834 with Northern California Construction Training to provide a pre-apprenticeship program to increase the skillsets of the clients of the El Dorado County Probation Department. This agreement is for the term of July 1, 2019 through June 30, 2020 for a Not to Exceed Amount of $225,283.56; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 3834, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: Public Safety Realignment (AB109) | Approved | Pass |
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19-0228
| 1 | 18. | Agenda Item | Approve the following for the Chief Administrative Office, Parks Division for the ELEL 20 Latrobe Road project:
1) Authorize the Department of Transportation to move forward with obtaining a time extension from the Federal Emergency Management Agency (FEMA);
2) Approve a budget transfer for Fiscal Year 2018-19 in the amount of $91,432, allocating $91,432 in FEMA funding to the Department of Transportation;
3) Approve the use of $45,000 in funding from the savings in parks projects in the Accumulative Capital Outlay Fund for fiscal year 2018-19 to be used as the County's match; and
4) Approve the Parks Division requesting $25,000 from the Sacramento Placerville Transportation Corridor Joint Powers Authority to assist in project funding. (Est. Time: 5 Min.)
FUNDING: Local and state discretionary funding initially (100%), with Department of Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement. (Local, State, and Federal) | Approved | Pass |
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Video
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19-0552
| 1 | 19. | Agenda Item | Planning and Building Department, Economic Development Division, recommending the Board approve and authorize the Board Chair to sign a one-year Funding Agreement with Greater Sacramento Economic Council (GSEC) in the amount not to exceed $62,345 with a term effective effective July 1, 2019 through June 30, 2020. (Est. Time: 15 Min.)
FUNDING: Transient Occupancy Tax (TOT) (General Fund) | Approved | Pass |
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Video
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19-0781
| 2 | 20. | Agenda Item | HEARING - Auditor-Controller recommending the Board adopt and authorize the Chair to sign Resolution 090-2019 for the Appropriations Limit for Fiscal Year 2019-20. (Cont. 5/21/19, Item 2) (Est. Time: 5 Min.)
FUNDING: N/A | Approved | Pass |
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Video
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19-0539
| 2 | 21. | Agenda Item | El Dorado County Fish and Game Committee, in collaboration with the Clerk of the Board, recommending the Board Approve the Final Passage (Second Reading) of Ordinance 5103 to repeal County Ordinance Code Article XII. Fish and Game Committee, Chapter 2.20.820 et. seq. (Ordinances 550, 1017, and 3359, respectively) in support of Good Governance Objective 2.1 which directs staff to review all ordinances. (Cont. 6/25/19 Item 37) | Approved | Pass |
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19-0756
| 1 | 22. | Agenda Item | Supervisor Veerkamp recommending the Board authorize the Chair to sign a Proclamation to celebrate and congratulate Marshall Medical Center for 60 years of award-winning service to the health of our County residents and visitors! (Est. Time: 10 Min.) | Approved | Pass |
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19-0773
| 1 | 23. | Agenda Item | HEARING - Department of Transportation recommending the Board:
1) Conduct a public hearing to consider public comment on the Annual Written Report of Benefit Assessments/Service Charges for the Zones of Benefit within County Service Area 2 for road improvement and maintenance services; and
2) Adopt and authorize the Chair to sign Resolution 087-2019 confirming the Annual Written Report and authorizing the benefit/service charges to be collected in the same manner as the County’s ad valorem real property taxes for Fiscal Year 2019/2020, noting that the pre-existing benefit assessments/service charges have been in place and collected since prior to the effective date of Proposition 218, with no increases in the amounts and no change in the methodology for calculating said amounts. (Est. Time: 5 Min.)
FUNDING: County Service Area Benefit Assessments/Service Charges. | Approved | Pass |
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Video
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19-0774
| 1 | 24. | Agenda Item | HEARING - Department of Transportation recommending the Board
1) Conduct a public hearing to consider public comment on the Annual Written Report of Benefit Assessments/Service Charges for the Zones of Benefit within County Service Area 3 for vector control and snow removal services; and
2) Adopt and authorize the Chair to sign Resolution 088-2019 confirming the Annual Written Report and authorizing the benefit assessment/service charges to be collected in the same manner as the County’s ad valorem real property taxes for Fiscal Year 2019-20, noting that the pre-existing benefit assessments/service charges have been in place and collected since prior to the effective date of Proposition 218, with no increases in the amounts and no change in the methodology for calculating said amounts. (Est. 5 Min.)
FUNDING: County Service Area Benefit Assessments/Service Charges | Approved | Pass |
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19-0775
| 1 | 25. | Agenda Item | HEARING - Department of Transportation recommending the Board:
1) Conduct a public hearing to consider public comment on the Annual Written Report of Benefit Assessments/Service Charges for the Zones of Benefit within County Service Area 9 for providing certain services including road improvement and maintenance; drainage facility improvement and maintenance, landscape maintenance, street lighting, and/or wetland-related services; and
2) Adopt and authorize the Chair to sign Resolution 091-2019 confirming the Annual Written Report and authorizing the benefit assessments/service charges to be collected in the same manner as the County’s ad valorem real property taxes for Fiscal Year 2019-20, noting that the pre-existing benefit assessments/service charges have been in place and collected since prior to the effective date of Proposition 218, with no increases in the amounts and no change in the methodology for calculating said amounts. (Est. 5 Min.)
FUNDING: County Service Area Benefit Assessments/Service Charges | Approved | Pass |
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19-0776
| 1 | 26. | Agenda Item | HEARING - Department of Transportation and Environmental Management Department recommending the Board
1) Conduct a public hearing to consider public comment on the Annual Written Report of Waste Management Fees County Service Area 10; and
2) Adopt and authorize the Chair to sign Resolution 089-2019 confirming the Annual Written Report and authorizing the waste management fees to be collected in the same manner as the County’s ad valorem real property taxes for Fiscal Year (FY) 2019-2020, noting that the pre-existing benefit assessments/service charges have been in place and collected since prior to the effective date of Proposition 218, with no increases in the amounts and no change in the methodology for calculating said amounts. (Est. 5 Min.)
FUNDING: County Service Area 10 Waste Management Fees. | Approved | Pass |
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19-0885
| 1 | 28. | Agenda Item | Chief Administrative Office recommending the Board approve the updates to the Countywide Strategic plan and direct all Department Heads to incorporate the goals and priorities identified in the Countywide Strategic Plan into their short, middle and long term goals. (Est. Time: 1 Hour)
FUNDING: N/A | Approved | Pass |
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19-0913
| 1 | 29. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Title: Number of potential cases: (1). (Est. Time: 15 Minutes) | No Action Reported. | |
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19-0923
| 1 | 30. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: County of El Dorado and Operating Engineers Local No. 3, C.S.M.C.S. Case No. ARB-18-0229. (Est. Time: 5 Min. ) | Action Reported | |
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19-0659
| 1 | 31. | Agenda Item | Department of Transportation recommending the Board receive a presentation on a possible traffic congestion circulation alternative in the Meyers area in South Lake Tahoe and provide direction and funding options to staff to support the alternative in an amount of approximately $1,600. (Est. Time: 30 Min.)
FUNDING: Transient Occupancy Tax (General Fund) or Road Fund | Approved | Pass |
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