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24-1909
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on October 22, 2024. | Approved | Pass |
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24-1692
| 1 | 2. | Agenda Item | Facilities, a division of the Chief Administrative Office, recommending the Board:
1) Make findings in accordance with El Dorado County Ordinance section 3.13.030 (B), El Dorado County Charter, section 210(b)(6), and/or Government Code section 31000 that the roofing services provided by El Dorado Roofing, Inc. require specialty skills, qualifications, and equipment not expressly identified in County classifications;
2) Authorize the Purchasing Agent to sign Amendment I to Agreement for Services 8614 with El Dorado Roofing, Inc. to increase compensation by $39,900 for an amended amount not to exceed $99,900 for anticipated winter roof repair services; and
3) Authorize the Purchasing Agent to execute any necessary future amendments relating to Agreement for Services 8614, excluding term extensions and increases to the contract amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund. | Approved | Pass |
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24-1663
| 1 | 3. | Agenda Item | Facilities, a division of the Chief Administrative Office, recommending the Board:
1) Adopt the 95% complete Plans and Specifications concerning the Superior Court of California - County of El Dorado’s Tenant Improvement Project located at 2850 Fairlane Ct. in Placerville;
2) Delegate authority to the Facilities Division Manager to approve the remaining 5% of the Plans and Specifications;
3) Approve and authorize the Chair to sign Request for Bids 24-968-041;
4) Authorize advertisement for construction bids (Bid 24-968-041);
5) Authorize the Purchasing Agent to execute Memorandum of Understanding (MOU) 9157 between the County and Superior Court of California regarding the Tenant Improvement Project for the Facilities Division to provide Additive Alternate construction work through an independent contractor under Bid 24-968-041 for the Superior Court of California, with a term from November 5, 2024 to June 30, 2027, for an amount not to exceed $630,000; and
6) Authorize the Purchasing Agent to execute further documents relating to MOU 9157, including amendments which do not inc | Approved | Pass |
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24-1799
| 1 | 4. | Agenda Item | Procurement and Contracts, a division of the Chief Administrative Office, recommending the Board declare two service weapons as surplus and approve the sale of the weapons to retiring Deputy Chief Probation Officer Gary Romanko and retiring Deputy Probation Officer III Bradley Lawson.
FUNDING: Funding received from the sales will be deposited into the General Fund. | Approved | Pass |
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24-1856
| 1 | 5. | Agenda Item | Procurement and Contracts, a division of the Chief Administrative Office, recommending the Board declare three service weapons as surplus and approve the sale of the weapons to retiring Chief Investigator Jeff Dreher, retiring Supervising Investigator Joe Ramsey, and retiring Investigator Ryan Lorey of the District Attorney's Office.
FUNDING: Funding received from the sales will be deposited into the General Fund. | Approved | Pass |
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24-1800
| 1 | 6. | Agenda Item | Procurement and Contracts, a division of the Chief Administrative Office, recommending the Board declare a service weapon as surplus and approve the sale of the weapon to retiring Sheriff's Sergeant Michael Seligsohn.
FUNDING: Funding received from the sale will be deposited into the General Fund. | Approved | Pass |
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24-1859
| 1 | 7. | Agenda Item | Procurement and Contracts, a division of the Chief Administrative Office, presenting a list of County surplus property and recommending the Board so declare and authorize disposal of same in accordance with the County's Procurement Policy C-17, Section 6.0 Surplus Property, thereof.
FUNDING: Various. | Approved | Pass |
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24-1825
| 1 | 8. | Agenda Item | Human Resources Department recommending the Board take the following actions regarding Health Plan Programs and Ancillary Employee Benefit Programs for the 2025 Plan Year:
1) Approve the revised 2025 Affordable Care Act compliant health plan rate card (Attachment A) in accordance with the Patient Protection and Affordable Care Act; and
2) Grant Human Resources the authority to correct any minor clerical errors or adjustments, if necessary, to the approved health plan rate cards for the 2025 health benefits plan year, as needed.
FUNDING: Countywide cost, shared between the County Departments (General Fund and Non-General Fund) and employees. | Approved | Pass |
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24-1881
| 1 | 9. | Agenda Item | Supervisor Parlin, based on the recommendation of First 5 El Dorado, recommending the Board:
1) Appoint Liz Meyer, Community Representative, Term Expiration 11/5/2026;
2) Approve the First 5 El Dorado Commission amended bylaws.
FUNDING: N/A | Approved | Pass |
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24-1815
| 1 | 10. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Waive formal bid requirements in accordance with Purchasing Policy C-17 Section 3.4, Exemptions from Competitive Bidding, due to a competitively bid contract being utilized for the acquisition of one 23-foot communications trailer being purchased for HHSA Animal Services;
2) Authorize the use of Sourcewell, a State of Minnesota local government unit and service cooperative, Request for Proposals 092922 and the competitively bid contract between Sourcewell and JHB Group, Inc. (JHB) 092922-JHB for the acquisition of one 23-foot communications trailer to serve as an emergency operations trailer during disaster events in El Dorado County; and
3) Authorize the Purchasing Agent to issue a Purchase Order to JHB, for the amount of $139,627.81, as shown by the attached Quote labeled A - Estimate 23HIT-ELDOR.3SW, plus any applicable delivery and taxes, for the purchase of one 23-foot communications trailer priced at $139,627.81.
FUNDING: 100% American Rescue Plan Act Funding. | Approved | Pass |
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24-1266
| 1 | 11. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings pursuant to Section 3.13.030 (B) of the El Dorado County Ordinance Chapter 3.13, Contracting Out, that it is appropriate to contract with Koefran Industries (Koefran) for the provision of animal carcass, hazardous waste carcass, and associated medical/biohazardous waste disposal services for Animal Services, as these specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work;
2) Make findings in accordance with Procurement Policy C-17 Section 3.4(2f) exempting the competitive bidding process with Koefran, with Purchasing Agent concurrence, because “the procurement is for services where the continuity of providers will provide efficiency or critical knowledge, and other providers of the services cannot provide similar efficiencies or critical knowledge” and due to Koefran being the only local vendor capable of servicing all of El Dorado County for the animal carcass rendering services required, therefore it is not possible to obtain | Approved | Pass |
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24-1371
| 2 | 12. | Agenda Item | Health and Human Services Agency (HHSA), Public Health Division (PHD), Tobacco Use Prevention Program (TUPP), Planning and Building Department (Planning), and Environmental Management Department (Environmental Management) recommending the Board:
1) Approve the Final Passage (Second Reading) of Ordinance 5211 adopting a new Chapter 8.68 of Title 8 of the El Dorado County (EDC) Ordinance Code to regulate tobacco retailers for all purposes within the unincorporated areas of the County of El Dorado, including the redline recommendation by the Board to double violation fines in Section 8.68.180(B), establish a Tobacco Retail License (TRL) and repeal Urgency Ordinances 5192 and 5197, to be read in title only, and waive the full reading of the Ordinance (Cont. 10/22/2024, Item 27); and
2) Find that the proposed ordinance is not a “project” within the meaning of Public Resources Code Section 21065 and California Environmental Quality Act (CEQA) Guidelines Sections 15060(c)(2) and 15378 because the regulations of tobacco retailers does not have the potential of resulting in a direct or rea | Approved | Pass |
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24-1512
| 1 | 14. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings pursuant to Section 3.13.030 (B) of the El Dorado County Ordinance Chapter 3.13, Contracting Out, that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work of Agreement for Services 7940 with Sierra Child and Family Services, Inc. for outpatient Specialty Mental Health Services;
2) Approve and authorize the Chair to sign Amendment II to Agreement for Services 7940 with Sierra Child and Family Services, Inc., increasing the contract value by $27,053, for the initial 18-month term ending on December 31, 2024, for a revised initial term amount of $3,282,053, and adding an optional one year term extension through December 31, 2025, and an additional $2,100,000 for this term extension, for a new maximum not-to-exceed amount of $5,382,053, if the extension is granted and a term not to exceed 30 months, with no change to the rates of the contract;
3) Authorize the Purchasing Agent to execute amendments relating to Agreement 7940, c | Approved | Pass |
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24-1204
| 1 | 15. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 187-2024 204-2024, which authorizes the HHSA Director, or Chief Assistant Director, to execute future Mental Health Adult Transitional Living Lease Agreements with residential landlords, using the updated Mental Health Transitional Living Lease Agreement template attached hereto as Attachment A, superseding and replacing Resolution 134-2015, previously adopted by the Board on August 11, 2015 (Legistar file 14-0509, version 2); and
2) Authorize the HHSA Director, or Chief Assistant Director, to execute further documents relating to said template leases, including amendments, contingent upon approval by County Counsel and Risk Management.
FUNDING: 100% Mental Health Services Act. | Approved | Pass |
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24-1612
| 1 | 16. | Agenda Item | Agriculture Department recommending the Board receive and file the El Dorado-Alpine Counties 2023 Agricultural Crop and Livestock Report.
FUNDING: General Fund/Unclaimed Gas Tax. | Approved | Pass |
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24-1917
| 1 | 17. | Agenda Item | Agriculture Department recommending the Board approve and authorize the Chair to sign a letter to California Department of Fish and Wildlife regarding mountain lion depredation permits in the County.
FUNDING: N/A | Approved | Pass |
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24-1558
| 1 | 18. | Agenda Item | Department of Transportation recommending the Board adopt and authorize the Chair to sign Resolution 197-2024 accepting the realigned Country Club Drive into the El Dorado County Maintained Mileage System. (District 1)
FUNDING: Road Fund. | Approved | Pass |
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24-1736
| 1 | 19. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Chair to sign Parcel Map Improvement Agreement 24-55081 for the 3630 Park Drive Parcel Map, P21-0010, between the County, the Owner, Joan M. Giraudo, Trustee of the Joan M. Giraudo Revocable Trust Dated April 26, 2013, and the Developer, Anatoliy Kukharets. (District 1)
FUNDING: Developer Funded. | Approved | Pass |
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24-1443
| 1 | 20. | Agenda Item | Department of Transportation recommending the Board take the following actions related to the South Tahoe Greenway - Upper Truckee River Bridge at Johnson Meadow Project, Capital Improvement Program project number 36107023:
1) Adopt the California Environmental Quality Act Initial Study / Mitigated Negative Declaration / Environmental Checklist;
2) Adopt the Mitigation Monitoring Plan in Section 5 of the Initial Study/Monitoring Negative Declaration;
3) Approve the South Tahoe Greenway - Upper Truckee River Bridge at Johnson Meadow Project as described in the CEQA document; and
4) Authorize the Department of Transportation staff to file a Notice of Determination with the County Recorder/Clerk's Office and with the Governor's Office of Planning and Research.
(District 5)
FUNDING: Regional Surface Transportation Program (93.4%) and Tahoe Regional Planning Agency Air Quality Mitigation Funds (6.6%). | Approved | Pass |
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24-1521
| 1 | 21. | Agenda Item | Planning and Building Department, Planning Division, Long Range Planning Unit, recommending the Board:
1) Approve and authorize the Chair to sign Amendment I to Agreement 5857 with Dudek to assist the County with updating Title 130 of the County Zoning Ordinance; Section 130.40.130 - Communication Facilities, Chapter 130.39 - Oak Resources Conservation, and Chapter 130.36 - Signs and extending the term of the agreement by one year with a new expiration of December 6, 2025 with no changes to scope of work or agreement amount of $102,545; and
2) Authorize the Purchasing Agent, to execute any further documents determined necessary related to Agreement 5857, including amendments which do not increase the amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund. | Approved | Pass |
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24-1798
| 1 | 22. | Agenda Item | District Attorney recommending the Board consider the following:
1) Make a finding in accordance with Procurement Policy C-17, Section 3.4.3, in which competitive bidding would produce no economic benefit to the County for the procurement and purchase of a department vehicle;
2) Authorize the Purchasing Agent to sign a purchase order to a preferred vendor in the estimated amount of $45,000 for a one-time vehicle purchase following Board approval, under an exemption to competitive bidding;
3) Approve and authorize the Chair to sign Fiscal Year (FY) 2023-24 budget transfer moving $45,000 in anticipated Salaries and Benefits savings to Fixed Assets within the District Attorney’s budget; and
4) Add one Chevy Traverse or comparable mid-size to full-size sport utility vehicle to the District Attorney’s FY 2024-25 Fixed Asset List, with an estimated cost of $45,000.
FUNDING: California Governor’s Office of Emergency Services Victims of Crime Act Fund. | Approved | Pass |
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24-1710
| 1 | 25. | Agenda Item | Sheriff’s Office recommending the Board:
1) Make findings that inmate telephone, video visitation, correctional tablet services and related additional technology are in the public's best interest and that these services are more economically and feasibly performed by independent contractors in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(A), El Dorado County Charter, Section 210(b)(6), and/or Government Code Section 31000;
2) Waive the competitive bid process for services relating to inmate communications in accordance with the County’s Procurement Policy 3.4.3, Exemption from Competitive Bidding;
3) Approve and authorize the Chair to sign Agreement 9023 with NCIC Inmate Communications in the amount of $2,000,000 for a term from December 19, 2024, to December 18, 2026 for inmate telephone, video visitation, correctional tablet services and related additional technology; and
4) Authorize the Purchasing Agent to increase the Compensation on an "as-needed" basis during the awarded period as long as funding is available within the requesting department's budget.
| Approved | Pass |
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24-1762
| 1 | 26. | Agenda Item | Sheriff’s Office recommending the Board approve and authorize the Chair to sign Amendment I of perpetual Subscription Agreement 5815 with Cordico Inc. for wellness app software to change the contractor’s name to Lexipol, LLC with no change to the amount or term.
FUNDING: General Fund. | Approved | Pass |
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24-1905
| 1 | 27. | Agenda Item | Supervisor Thomas recommending the Board approve the following:
1) Authorize the Chair’s signature on the Proclamation to recognize Veterans Day and to honor our Veterans.
2) Proclamations will be presented on both the west and east slopes of the County. Supervisor Hidahl will present at the El Dorado County Veterans Monument, 360 Fair Lane, Placerville and Supervisor Laine will present at the American Legion Hall, 2748 Lake Tahoe Boulevard, South Lake Tahoe. Both ceremonies will commence at 11am on Monday, November 11, 2024. The public is invited and encouraged to attend.
FUNDING: N/A | Approved | Pass |
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24-1916
| 1 | 28. | Agenda Item | Chief Administrative Office recommending the Board receive a presentation and provide direction on the development of the County of El Dorado Budget for Fiscal Year 2025-26.
FUNDING: Various; Countywide Budget Consideration. | Approved | Pass |
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24-1790
| 1 | 29. | Agenda Item | Planning and Building Department, Economic Development Division, recommending the Board:
1) Receive and file a presentation from the County’s Broadband Consultant, NEO Connect, focusing on past, current, and upcoming Broadband planning efforts, and the California Public Utilities Commission Federal Funding Account grant;
2) Approve the County taking ownership of the network as a condition of the award and consider the advantages and potential challenges of owning the infrastructure;
3) Accept four (4) California Public Utilities Commission Federal Funding Account grants in a cumulative amount of $66,322,824, consisting of:
A) Coloma Broadband Project - $4,692,838;
B) Garden Valley Broadband Project - $25,227,011;
C) Georgetown Broadband Project - $5,636,823; and
D) Indian Creek Broadband Project - $30,766,152;
4) Delegate authority to the Director of Planning and Building, to execute the California Public Utilities Commission Federal Funding Account grants and any grant-related documents necessary to secure grant funds and implement the approved grant, including, but not limi | Approved | Pass |
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24-1482
| 1 | 30. | Agenda Item | Library Department, on behalf of the El Dorado County Historical Museum Commission, recommending the Board receive and file an annual report from the Historical Museum Commission.
FUNDING: N/A | Received and Filed | |
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24-1889
| 1 | 31. | Agenda Item | HEARING - Chief Administrative Office recommending the Board consider the following, with regard to the City of South Lake Tahoe Clean-up Reorganization, Local Agency Formation Commission (LAFCO) Project 2024-01:
1) Conduct a public hearing in accordance with California Revenue and Taxation code 99.02(e), to consider the effects on fees, charges, assessments, taxes, or other revenues resulting from the transfer of General Fund base property tax revenue to the City of South Lake Tahoe upon completion of the annexation by the City of South Lake Tahoe; and
2) Adopt and authorize the Chair to sign Resolution 189-2024 accepting the exchange of property tax increments and approving the negotiated transfer of General Fund base property tax revenue to the City of South Lake Tahoe upon completion of the annexation of 80 parcels within El Dorado County into the City of South Lake Tahoe service area, LAFCO Project 2024-01.
FUNDING: General Fund. | Approved | Pass |
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24-1938
| 1 | 33. | Closed Session Item | Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association, Local 1, AFSCME Council 57 representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Criminal Attorneys’ Association representing employees in the Criminal Attorney Unit; El Dorado County Managers’ Association representing employees in the Management Unit; Deputy Sheriff’s Association representing employees in the Law Enforcement Unit; El Dorado County Probation Officers Association representing employees in the Probation Bargaining Unit; El Dorado County Law Enforcement Management Association representing employees in the Law Enforcement Sworn Management Unit; and unrepresented employees in the Department Head, Unrepresented Management, and Confidential units. | No Action Reported. | |
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24-1450
| 1 | 34. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Director of Planning and Building. | Action Reported | |
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24-1876
| 1 | 35. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Peter Ellis v. Department of Mental Health (El Dorado County) Case No. 22CV1501. Number of potential cases: (1). | No Action Reported. | |
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