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Meeting date/time:
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10/10/2017
9:00 AM
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Minutes status:
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Final
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Meeting location:
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330 Fair Lane, Placerville, CA
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17-1149
| 1 | | Agenda Item | OPEN FORUM (See Attachment) | | |
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17-1092
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board approve the Minutes from the regular meeting of September 26, 2017. | Approved | Pass |
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17-1026
| 1 | 2. | Agenda Item | Chief Administrative Office, Facilities Division, recommending the Board consider the following:
1) Make findings pursuant to Ordinance Code 3.13.030 that the ongoing aggregate of the work to be performed under this Agreement is not sufficient to warrant the addition of permanent staff; and
2) Authorize the Purchasing Agent, pursuant to final County Counsel, Risk Management and Bargaining Unit approval, to sign Agreement for Services 218-S1811 with Mapes Enterprises for routine snow removal services in South Lake Tahoe at County operated facilities for a not to exceed amount of $95,000 and a term of one (1) year.
FUNDING: General Fund. | Approved | Pass |
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16-0720
| 2 | 3. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, recommending the Board authorize the Purchasing Agent to extend Blanket Purchase Order 20141108 with LexisNexis to provide electronic library services, extending the term by six (6) months through December 31, 2017 and increasing the total not to exceed amount by $20,000 for a total not to exceed amount of $139,061.
FUNDING: General Fund and Non-General Fund. | Approved | Pass |
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16-1125
| 2 | 4. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, on behalf of the Department of Transportation, Environmental Management Department and the Chief Administrative Office, Facilities Division, recommending the Board approve the following:
1) Waive formal bid requirements in accordance Purchasing Ordinance 3.12.160, exemptions from competitive process, Section F;
2) Extend and increase blanket purchase order BP20170335 for the purchase of Diesel Fuel and Winterization Fuel Additive to the low qualified bidder, Hunt & Sons, Inc. of Placerville, CA;
3) Authorize the Purchasing Agent to the sign blanket purchase order for an additional twelve-month (12-month) period in the amount of $250,000 for a total amount of $850,000, with no change to the pricing terms, following Board approval; and
4) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Road Fund for road maintenance equipment and vehicles. CSA 10 Funding for | Approved | Pass |
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17-1014
| 1 | 5. | Agenda Item | Chief Administrative Office, Procurement and Contracts, on behalf of the Sheriff's Office and Information Technologies Department, recommending the Board approve the following:
1) Award Bid 18-204-002 for the purchase of Dell PowerEdge and PowerVault Servers to the low qualified bidder, Saitech, Inc. of Fremont, CA;
2) Authorize the Purchasing Agent to issue a blanket purchase order to Saitech, Inc. in the amount of $407,491 plus applicable sales tax for a twelve month award period following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: General Fund. | Approved | Pass |
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17-1038
| 1 | 6. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, presenting a list of County surplus property and recommending the Board so declare and authorize disposal of same in accordance with the procedures outlined in the County's Purchasing Ordinance, Chapter 3.12 and Section 3.12.220 thereof.
FUNDING: Various. | Approved | Pass |
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17-0830
| 3 | 7. | Agenda Item | Chief Administrative Office recommending the Board Approve Final Passage (Second Reading) of Ordinance 5065 amending El Dorado County Ordinance Chapter 2.14 - Appointed Officers and Department Heads, Section 2.14.010 - Designation of appointed department heads, to add the position of Registrar of Voters. (Cont. 9/26/17, Item 24)
FUNDING: General Fund. | Approved | Pass |
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17-1022
| 1 | 8. | Agenda Item | Chief Administrative Office, Parks Division, recommending the Board approve and accept funding for the following California Department of Parks and Recreation, Off-Highway Motor Vehicle Recreation Project Agreements for Rubicon Trail projects for a total of $668,190 and authorize the Deputy Chief Administrative Officer to execute Agreements and any amendments that do not change the dollar amount of said Agreements:
1) G16-03-06-G01 for Ground Operations-Annual Operations and Maintenance in the amount of $428,458 plus County match requirement of $160,544 for a total of $589,002; and
2) G16-03-06-S01 for Education and Safety in the amount of $48,438 plus County match requirement of $30,750 for a total of $79,188.
FUNDING: State Parks Off Highway Motor Vehicle Division, Sacramento Municipal Utility District Funds and Off Highway Vehicle Funds, In-Kind Staff/Volunteer Time and materials. | Approved | Pass |
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17-1111
| 1 | 9. | Agenda Item | Chief Administrative Office, Parks Division, recommending the Board authorize the Purchasing Agent to sign the corrected Agreement 233-S1811 with Siller Helicopter Incorporated, for the period of October 18, 2017 (soonest) through June 15, 2018 (latest), in the amount not to exceed $300,000 to transport rock on the Rubicon Trail.
FUNDING: California State Parks, Off Highway Motor Vehicle Division Grant funding in the amount of $220,000; SMUD funds (County match) of $80,000. | Approved | Pass |
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17-1037
| 1 | 10. | Agenda Item | Clerk of the Board, based upon the recommendation of the Tahoe Resource Conservation District, recommending the Board make the following appointment to the Tahoe Resource Conservation District:
Appoint Shelly Thomsen, Director (Vacant), Term Expiration 11/01/2021 (Four-year term).
FUNDING: N/A | Approved | Pass |
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17-1116
| 1 | 11. | Agenda Item | County Counsel recommending the Board appoint the Director of Human Resources, or designee, as its designated representative to negotiate the salary, compensation in the form of fringe benefits, and other related terms and conditions of employment with the Chief Administrative Officer in accordance with Government Code section 54957.6.
FUNDING: General Fund. | Approved | Pass |
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13-1306
| 4 | 12. | Agenda Item | Human Resources Department, Risk Management Division, recommending the Board approve and authorize the Chair to sign Amendment III to Agreement 264-S1411 with York Risk Services Group, Inc., to provide workers’ compensation claims third-party administration services including administration, investigation, adjustment, utilization review, bill review, and case management, to:
1) Extend the term of the agreement by one (1) year through October 31, 2018;
2) Increase the total not to exceed amount by $285,201.84 for a new total not to exceed amount of $1,407,129.64; and
3) Revise the scope of services to temporarily increase the pre-funding of the Trust Fund in an amount up to $450,000 during the brief black out period (estimated at no more than 30 days) that will occur when the County transitions from its current financial system to a new system.
FUNDING: Workers’ Compensation Internal Service Fund. | Approved | Pass |
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17-0909
| 2 | 13. | Agenda Item | Human Resources, Risk Management Division, recommending the Board approve the Operating Engineers Local 3 Health Trust health rates for 2018. | Approved | Pass |
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17-1077
| 1 | 14. | Agenda Item | Information Technologies Department recommending the Board adopt and authorize the Chair to sign Resolution 153-2017 amending the Authorized Personnel Allocation Resolution 109-2017 for Information Technologies (IT) to add 1.0 full time equivalent (FTE) IT Analyst Trainee/I/II App/Web Dev/Support position, and to delete 1.0 FTE IT Department Coordinator position upon retirement of the incumbent.
FUNDING: General Fund, with cost recovery in future year(s) through the A-87 Cost Plan. | Approved | Pass |
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17-1029
| 1 | 15. | Agenda Item | Treasurer/Tax Collector recommending the Board authorize the issuance of a business license to Michael Mitchell, doing business as Placerville Psychic, operating a fortunetelling/psychic reading business in the Placerville area pursuant to El Dorado County Ordinance Code, Title 5, Section 5.14.070, Business Taxes, Licenses and Regulations - no license may be issued without the express authorization of the Board.
FUNDING: N/A | Approved | Pass |
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16-1118
| 2 | 16. | Agenda Item | Supervisor Novasel recommending the Board authorize the Chief Administrative Officer to approve up to eight hours of paid time for County staff who are participating on the holiday choir tour in December of 2017 (exact dates yet to be determined). | Approved | Pass |
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17-1047
| 2 | 17. | Agenda Item | Supervisor Novasel recommending the Board approve and authorize the Chair to sign a letter of support addressed to the Honorable Senators Dianne Feinstein and Kamala Harris pertaining to Medicaid and the Affordable Care Act. (Cont. 9/26/17, Item 8) | Approved | Pass |
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16-0305
| 46 | 18. | Agenda Item | Chief Administrative Office recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of unprecedented tree mortality due to drought conditions and related bark beetle infestations. (Cont. 11/19/19, Item 3) | Approved | Pass |
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17-0800
| 1 | 19. | Agenda Item | Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign funding Agreement 117-F1810 with Barton Healthcare System, to support the operation of the Public Health Hospital Preparedness Program with an effective date commencing upon execution through June 30, 2018 with a maximum funding amount of $9,765.81; and
2) Authorize the Director of Health and Human Services, or designee, to execute further documents relating to funding Agreement 117-F1810, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: Hospital Preparedness Program. | Approved | Pass |
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17-1045
| 1 | 20. | Agenda Item | Health and Human Services Agency recommending the Board approve and authorize the addition of Fallen Leaf Lake Community Service District Fire Department (Fallen Leaf) to join the California Tahoe Emergency Services Authority (Cal Tahoe) Board of Directors as a voting member (1 vote), contingent upon:
1) Receipt and approval by County Counsel of a fully executed Member Agency agreement between Cal Tahoe and Fallen Leaf; and
2) Board of Supervisors approval of any proposed changes to Cal Tahoe JPA's current voting requirements.
FUNDING: N/A | Approved | Pass |
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15-1072
| 2 | 21. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board approve and authorize the Chair to sign the First Amendment to Agreement for Services 126-S1611 with Ghirardelli Associates, Inc., to increase the not-to-exceed amount by $500,000 for a total not-to-exceed amount of $1,250,000, with no increase in rates or change in term, to provide various on-call construction support services for Transportation’s construction program.
FUNDING: Various Capital Improvement Program and Environmental Improvement Program projects; funding will be provided by associated Federal, State, and local funding sources. Work performed on development projects will be funded by developers via time and material billings. | Approved | Pass |
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16-0511
| 4 | 22. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Doug Veerkamp General Engineering, for the Blair Road at EID Canal - Bridge Replacement Project, Contract PW 15-31111, CIP 77119, P&C 145-C1699; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: Highway Bridge Program (99% - Federal), and Regional Surface Transportation Program Exchange Funds (1% - State). | Approved | Pass |
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17-0217
| 5 | 23. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Lamon Construction Company, Inc., for the 2017 Mt. Aukum Sinkhole Project, Contract PW 17-31155, CIP 78713, P&C 443-C1799; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: Local and State discretionary funding initially (100%), with Transportation staff working with the Federal Highway Administration/Caltrans District 3 Local Assistance and the California Office of Emergency Services to obtain emergency reimbursement for up to 93.75%. | Approved | Pass |
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17-1011
| 1 | 24. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Trinity River Construction, Inc., for the 2017 Mosquito Road Failure Project, Contract PW 17-31171, CIP 78714, P&C 154-C1899; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: Local and State discretionary funding initially (100%), with Transportation staff working with the Federal Emergency Management Agency to obtain emergency reimbursement. (State and Federal) | Approved | Pass |
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17-0961
| 1 | 25. | Agenda Item | Community Development Services, Environmental Management Department, recommending the Board adopt and authorize the Chair to sign the following which will remain in effect for five years from the effective date or until rescinded by the Board, whichever occurs first:
1) Resolution 151-2017 authorizing the submittal of applications to the State of California, Department of Resources Recycling and Recovery, for all eligible payment programs; and
2) Resolution 152-2017 authorizing the submittal of applications to the State of California, Department of Resources Recycling and Recovery, for all eligible grants.
FUNDING: California Department of Resources Recycling and Recovery. | Approved | Pass |
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17-1017
| 1 | 26. | Agenda Item | Community Development Services, Planning and Building Department, recommending the Board approve and authorize the Chair to sign a letter to the California Board of Forestry and Fire Protection appointing Roger Trout, Director of the Planning and Building Department, as El Dorado County's authorized designee to review Timberland Conversion Permits (or equivalent) and Less Than 3 Acre Conversion Exemptions.
FUNDING: N/A | Approved | Pass |
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17-0963
| 1 | 27. | Agenda Item | District Attorney recommending the Board:
1) Approve and authorize the chair to sign Lease Agreement 171-L1811, for office space located at 778 Pacific Street, Placerville, CA, with Fausel Professional Center, LLC in the amount of $8,808 for month three and $27,102.90 ($1.65 per square foot) per month for months 4-15, after the initial occupancy date. Rent will increase by 3% per rentable square foot annually, throughout the 123 month term; and
2) Approve and authorize the Chair to sign a budget transfer increasing revenues and appropriations through the use of Department of Justice Asset Forfeiture Funds by $100,000 for the purchase of office furniture (4/5 vote required); and.
3) Approve and authorize the Chair to sign a budget transfer decreasing appropriations in Department 15 and increasing appropriations in the District Attorney's budget by $196,147 (4/5 vote required).
FUNDING: General Fund and Department of Justice Asset Forfeiture Funds. | Approved | Pass |
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14-1142
| 2 | 28. | Agenda Item | Probation Department recommending the Board:
1) Approve and authorize the Chair to sign Agreement 199-O1811 with El Dorado County Office of Education (known as County Schools) to provide funding to the Probation Department for youth enrolled in the Charter Community School Intervention Program, with an effective date retroactive to July 1, 2016, an an expiration date of June 30, 2018; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 199-O1811, including amendments which do not increase the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.
FUNDING: Revenue received from El Dorado County Office of Education. | Approved | Pass |
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17-0071
| 26 | 29. | Agenda Item | Sheriff's Office of Emergency Services recommending the Board find that a local state of emergency continues to exist in El Dorado County due to the effects of severe storms throughout Northern California bringing high winds, substantial precipitation, high and fast flowing streams, creeks and rivers, and general flooding. (Cont. 1/30/18, Item 14)
FUNDING: N/A | Approved | Pass |
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17-0184
| 23 | 30. | Agenda Item | Sheriff's Office of Emergency Services recommending the Board find that a local state of emergency continues to exist in El Dorado County due to the effects of severe storms, starting on February 6th, throughout Northern California bringing high winds, substantial precipitation, high and fast flowing streams, creeks and rivers, and general flooding. (Cont. 1/30/18, Item 15)
FUNDING: N/A | Approved | Pass |
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17-0647
| 9 | 31. | Closed Session Item | Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee.
Employee Organization: El Dorado County Employees Association Local No.1 representing employees in the General, Professional, and Supervisory Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Probation Officer's Association; Deputy Sheriffs Association representing employees in the Law Enforcement Unit; El Dorado County Criminal Attorney Association; El Dorado County Deputy County Counsel Association; El Dorado County Managers Association; El Dorado County Law Enforcement Managers Association; and Unrepresented Employees. (Est. Time: 30 Min.) | No Action Reported. | |
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17-1091
| 1 | 32. | Agenda Item | Supervisor Frentzen recommending the Board join her in recognition of Jeanne Amos, Library Director, as the recipient of the CalPERS 2017 Spotlight on Excellence Award. This prestigious award recognizes the outstanding contributions of an exemplary public agency, program, or employee.
Award recipients of the CalPERS Spotlight on Excellence:
1) Exhibit the spirit of what it means to be of service to the public;
2) Serve as a model other agencies or employees can follow; and
3) Have a proven record of building community success. (Est. Time: 10 Min.) | No Formal Action | |
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17-1010
| 1 | 33. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Receive and file a presentation overview of 2-1-1 information and referral services; and
2) Provide direction to HHSA on next steps, if any. (Est. Time: 30 Min.)
FUNDING: N/A | No Formal Action | |
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17-1110
| 1 | 34. | Agenda Item | Supervisor Frentzen recommending the Board receive an update from the Charter Review Committee relative to their progress, anticipated recommendations that will be made to the Board, and to provide any additional direction to the Charter Review Committee as determined by the Board. (Est. Time: 30 Min.) | No Formal Action | |
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17-0986
| 1 | 35. | Agenda Item | Health and Human Services Agency recommending the Board receive a presentation by Child Welfare Services, to update the community and the Board on the issues related to Child Welfare Services. (Est. time: 1 Hr.)
FUNDING: N/A | Received and Filed | |
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15-1470
| 7 | 36. | Agenda Item | HEARING - To consider the Planning Commission's recommendation on the Piedmont Oak Estates Project (Rezone Z12-0010/Planned Development PD12-0002/Tentative Subdivision Map TM12-1510) on property identified by Assessor's Parcel Numbers 051-550-40, 051-550-58, 051-550-48, and 051-550-51, consisting of 25.86 acres, in the Diamond Springs area, submitted by Jim Davies and Terri Chang; and recommending the Board take the following actions:
1) Adopt the Mitigated Negative Declaration based on the Revised Initial Study prepared by staff (Attachment 4E);
2) Adopt the Mitigation Monitoring Reporting Program in accordance with California Environmental Quality Act Guidelines Section 15074(d), incorporated as Conditions of Approval (Attachment 5C);
3) Approve Z12-0010 rezoning portions of the following, based on the Findings presented (Attachment 5B):
a) Assessor’s Parcel Number 051-550-58: Approximately 5.05 acres of Single Unit Residential-Planned Development to Open Space-Planned Development; and approximately 0.24 acre of Single Unit Residential-Planned Development to Community Commer | Continued | Pass |
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12-1203
| 26 | 37. | Agenda Item | LIMITED HEARING - To consider the Planning Commission's recommendation and receive public comment only on the proposed modifications to General Plan Measure CO-K and the modifications to the proposed Oak Resources Conservation Ordinance that were considered by the Planning Commission on September 28, 2017, as directed by the Board of Supervisors on October 10, 2017. (The public hearing on the overall Project was closed on July 18, 2017 and remains closed.)
After the close of the limited public hearing, staff recommends the Board consider the recommendation of the Planning Commission and then consider certification of the Environmental Impact Report and approval of the overall Project.
Community Development Services, Planning and Building Department, recommending the Board consider the General Plan Biological Resources Policy Update, Oak Resources Management Plan, and Oak Resources Conservation Ordinance, collectively the proposed Project, consisting of specific revisions to biological resources objectives, policies, and implementation measures included in the Conservation and Op | Continued | Pass |
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16-0839
| 9 | 38. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Alliance for Responsible Planning, A California Non-Profit Public Benefit Corporation v. El Dorado County Board of Supervisors, County of El Dorado, Sue Taylor, and Save Our County, Case No. PC20160346. (Est. Time: 5 Min.) | No Action Reported. | |
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17-1115
| 1 | 39. | Closed Session Item | Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Unrepresented Employee: Chief Administrative Officer. (Est. Time: 10 Min.) | No Action Reported. | |
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17-0973
| 1 | 40. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Director of Human Resources. (Est. Time: 15 Min.) | No Action Reported. | |
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17-0664
| 2 | 41. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Title: US 50 / Missouri Flat Road Interchange Phase 1B.2 Bike Path Construction Claims; Number of potential cases: (1). (Est. Time: 10 Min.) | No Action Reported. | |
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17-0959
| 1 | 42. | Agenda Item | Human Resources recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 154-2017 approving the negotiated Memorandum of Understanding (MOU) between the County of El Dorado and the Operating Engineers Local Union No. 3 AFL-CIO Trades and Crafts Bargaining Unit;
2) Authorize the Chair to sign said MOU, noting the MOU will be effective the first full pay period following Union ratification and Board of Supervisors adoption of the MOU;
3) Direct Human Resources and the Auditor-Controller's Office to administer and implement the MOU provisions;
4) Approve and authorize the Chair to sign a Letter of Agreement with the Operating Engineers Local Union No. 3 AFL-CIO (OE3) Trades and Crafts (TC) Bargaining Unit to address the Classification and Compensation Study; and
5) Direct Human Resources to administer and implement the Letter of Agreement provisions.
FUNDING: General Fund, Road Fund. | Approved | Pass |
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17-0772
| 3 | 43. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board authorize the Director of Transportation, or designee, to administer and/or sign any administrative documents that do not fiscally encumber the County, including documents required by the California Department of Forestry and Fire Protection or other California State agencies, related to all phases of the County’s Tree Mortality Hazard Tree Removal Plan.
FUNDING: California Disaster Assistance Act Funds (75% - State) and General Fund (25% - Local). | Approved | Pass |
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17-0997
| 1 | 44. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Title: Number of potential cases: (1). (Est. Time: 15 Min.) | No Action Reported. | |
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