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25-0865
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on April 29, 2025. | | |
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25-0809
| 1 | 2. | Agenda Item | Facilities, a division of the Chief Administrative Office, recommending the Board:
1) Make findings in accordance with Chapter 3.13, Section 3.13.030, of the County Contracting Out Ordinance that due to the temporary or occasional nature associated with as-needed and urgent or immediate restoration and repair services, the ongoing aggregate of work to be performed under Agreement for Services 9158 is not sufficient to warrant the addition of permanent staff; and
2) Authorize the Purchasing Agent to execute Agreement for Services 9158 with Jon K. Takata Corporation doing business as Restoration Management Company, a competitively qualified firm, for a compensation amount not to exceed $150,000 and a term of three years to provide as-needed and urgent or immediate restoration and repair services at various County-operated locations.
FUNDING: General Fund. | | |
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25-0700
| 1 | 3. | Agenda Item | Facilities, a division of the Chief Administrative Office, recommending the Board consider the following pertaining to the annual Job Order Contracting Bid that allows the County to efficiently bid multiple construction jobs throughout the year based on competitively bid unit prices:
1) Approve and adopt the bid, specifications, and contract documents;
2) Approve and authorize the Chair to sign the bid documents; and
3) Authorize advertisement for construction bids (Bid Number: 2025-0109).
FUNDING: Accumulative Capital Outlay Fund. | | |
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25-0803
| 1 | 4. | Agenda Item | Facilities, a division of the Chief Administrative Office, recommending the Board:
1) Make findings in accordance with Chapter 3.13, Section 3.13.030, of the County Contracting Out Ordinance, that due to the temporary or occasional nature of as-needed heating, ventilation, and air conditioning (HVAC) services, the ongoing aggregate of work to be performed under Agreement for Services 9502 is not sufficient to warrant the addition of permanent staff; and
2) Authorize the Purchasing Agent to execute Agreement for Services 9502 with ACCO Engineered Systems, Inc., a competitively qualified firm, for a compensation amount not to exceed $200,000 and a term from May 14, 2025, through May 13, 2028, to provide as-needed and urgent or immediate HVAC repair services at various County-operated locations.
FUNDING: General Fund. | | |
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25-0632
| 1 | 5. | Agenda Item | Procurement and Contracts, a division of the Chief Administrative Office, on behalf the Department of Transportation, recommending the Board approve the following:
1) Award Bid 2025-0106 for the purchase of Bulk Lubricants to the low qualified bidder, Hunt and Sons, Inc. of Sacramento, CA;
2) Authorize the Purchasing Agent to issue a purchase contract with Hunt and Sons, Inc. for the amount of $315,000 for a 36-month term beginning on July 1, 2025 for the as-needed purchase of Bulk Lubricants, following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase contract as needed during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Road Fund (100% Local) and Fleet Internal Service Fund (Charges to County Departments with Various Funding). | | |
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25-0731
| 1 | 6. | Agenda Item | Procurement and Contracts, a division of the Chief Administrative Office, recommending the Board declare a service weapon as surplus and approve the sale of the weapon to retired Deputy Sheriff Martin Ziebarth.
FUNDING: Funding received from the sales will be deposited into the General Fund. | | |
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25-0695
| 1 | 7. | Agenda Item | Procurement and Contracts, a division of the Chief Administrative Office, recommending the Board declare two service weapons as surplus and approve the sale of the weapons to retired District Attorney Investigator Andrea Luckenbach.
FUNDING: Funding received from the sales will be deposited into the General Fund. | | |
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25-0749
| 1 | 8. | Agenda Item | Procurement and Contracts, a division of the Chief Administrative Office, presenting a list of County surplus property and recommending the Board so declare and authorize disposal of same in accordance with the County's Procurement Policy C-17, Section 6.0 Surplus Property, thereof.
FUNDING: Various. | | |
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25-0673
| 1 | 9. | Agenda Item | Procurement and Contracts, a division of the Chief Administrative Office, recommending the Board:
1) Make findings in accordance with Board Procurement Policy C-17 that it is in the best interest of the County and makes good business sense to extend the current Countywide copier rental program with UBEO West, LLC (doing business as UBEO Business Services) for an additional three years at the same contract price and under the same terms and conditions as the prior contract;
2) Authorize the Purchasing Agent to extend current individual purchase contracts and issue new individual purchase contracts on an "as needed" basis for the placement of new copiers countywide under the extended term; and
3) Authorize the Purchasing Agent to increase the individual purchase contracts on an as-needed basis during the extended period as long as funding is available within the requesting department's budget.
FUNDING: Various, as departments have included appropriations copier rentals in their respective budgets. | | |
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25-0792
| 1 | 10. | Agenda Item | Clerk of the Board, based upon the recommendation of the Behavioral Health Commission, recommending the Board appoint Deanna Santana as Behavioral Health Commissioner, with a term expiration of May 13, 2028.
FUNDING: N/A | | |
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25-0791
| 1 | 11. | Agenda Item | Clerk of the Board, based upon the recommendation of the Commission on Aging, recommending the Board appoint Julie Akin-Bauer as Commission on Aging Member-at-Large with a term expiration date of May 13, 2027.
FUNDING: N/A | | |
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25-0753
| 1 | 12. | Agenda Item | Human Resources Department recommending the Board adopt and authorize the Chair to sign Resolution 055-2025 adopting the abolishment of the unused classifications listed herein.
FUNDING: N/A | | |
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25-0498
| 1 | 13. | Agenda Item | Information Technologies Department recommending the Board:
1) Waive formal bid requirements in accordance with Procurement Policy C-17, Section 3.4 (4), due to there being competitively bid contracts with another public agency available;
2) Approve and authorize the Purchasing Agent to extend the term of Agreement 6098 for the continued use of California Department of Technology Agreement C4-DNCS-19-001-31 and Agreement C4-LEG-12-10-TS-01 for telecom utility services for one year, with a new contract expiration date of June 30, 2026; and
3) Approve and authorize the Director of IT to authorize additional service requests in accordance with the terms and conditions of Agreement 6098 with AT&T for services under Calnet 4, contingent upon availability of funding in the appropriate departments budget and contingent upon review and approval of required ordering documents from AT&T by County Counsel and Risk Management.
FUNDING: General Fund, with partial recovery through direct billing and the A-87 Cost Plan. | | |
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25-0788
| 1 | 14. | Agenda Item | Recorder-Clerk recommending the Board approve the continued use of current perpetual Agreement 4557 with Tyler Technologies, Inc. for annual support, licensing, and maintenance of the Tyler Eagle Recorder Software in Fiscal Year 2025-2026 in the annual amount of $57,302.77.
FUNDING: Modernization and Electronic Recording Special Revenue Fund. | | |
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25-0797
| 1 | 15. | Agenda Item | Treasurer-Tax Collector recommending the Board authorize the issuance of a business license to Jolene Smith, doing business as Jo’s Emporium and Consignment Smith, operating a fortunetelling/psychic reading business in the Cool area pursuant to El Dorado County Ordinance Code, Title 5, Section 5.14.070, Business Taxes, Licenses and Regulations.
FUNDING: Applicant Fees. | | |
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25-0854
| 1 | 16. | Agenda Item | Treasurer-Tax Collector recommending the Board update the review date for Policy B-4 - Collections - Recovery of Public Funds to June 20, 2025 with the next review scheduled for May 2028. The Office is not recommending any changes to the policy.
FUNDING: N/A | | |
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25-0867
| 1 | 17. | Agenda Item | Supervisor Laine recommending the Board make the following appointment to the Pollock Pines Design Review Committee: Appoint Joshua Sweeney, Member - Pollock Pines Resident, Term Expiration 05/13/2029
FUNDING: N/A | | |
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25-0287
| 1 | 18. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings pursuant to Section 3.13.030 (C) of the El Dorado County Ordinance, Contracting Out, that the provision of as-needed public health nursing and Behavioral Health staffing services provided by Amergis Healthcare Staffing, Inc. (Amergis) is in the public’s best interest due to the limited timeframes, temporary or occasional nature, or schedule for the project or scope of work to be performed is not sufficient to warrant addition of permanent staff;
2) Make findings in accordance with Procurement Policy C-17 Section 3.4(2f) exempting the competitive bidding process, with Purchasing Agent concurrence, because “the procurement is for services where the continuity of providers will provide efficiency or critical knowledge, and other providers of the services cannot provide similar efficiencies or critical knowledge”;
3) Approve and authorize the Chair to sign Amendment II to Agreement for Services 7954 with Amergis, to update various contract provisions, include optional associate level classifications and r | | |
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25-0257
| 1 | 19. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings pursuant to Section 3.13.030 (B) of the El Dorado County Ordinance, Contracting Out, that the Skilled Nursing Facility services provided by Helios Healthcare, LLC (Helios) requires specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work;
2) Make findings in accordance with Procurement Policy C-17 Section 3.4(2f) exempting the competitive bidding process, with Purchasing Agent concurrence, because “the procurement is for services where the continuity of providers will provide efficiency or critical knowledge, and other providers of the services cannot provide similar efficiencies or critical knowledge”;
3) Approve and authorize the Chair to sign Amendment I to Agreement for Services 8860 with Helios to allow more than one client to utilize this Agreement, update various contract provisions, and extend the term for two additional years, for an overall three year term expiring June 20, 2027, increasing the contract value by $324,1 | | |
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25-0259
| 1 | 20. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings pursuant to Section 3.13.030 (B) of the El Dorado County Ordinance, Contracting Out, that the web-based SafeMeasures system and ad-hoc analytic services for Child Welfare Services provided by Evident Change requires specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work;
2) Approve and authorize the Chair to sign Agreement for Services 9333 with Evident Change, in the amount of $61,289, and for the term of four years from July 1, 2025, through June 30, 2029;
3) Authorize the Purchasing Agent to execute amendments relating to Agreement 9333, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement; and
4) Authorize the HHSA Director, or the Chief Assistant Director, to execute programmatic, administrative, and fiscal documents relating to Agreement 9333.
FUNDING: 28% Federal Funding including Temporary Assistance for Needy Families, Stephanie T | | |
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25-0376
| 1 | 21. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings pursuant to Section 3.13.030 (B) of the El Dorado County Ordinance, Contracting Out, that the provision of Transitional Housing and associated services for homeless Transitional Age Youth provided by Tahoe Youth and Family Services (TYFS), are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work;
2) Approve and authorize the Chair to sign competitively bid Agreement for Services 9428 with TYFS, in the amount of $99,672, and for the term of two years from July 1, 2025, through June 30, 2027;
3) Authorize the Purchasing Agent to execute amendments relating to Agreement 9428, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement; and
4) Authorize the HHSA Director, or Chief Assistant Director, to execute programmatic, administrative, and fiscal documents relating to the agreement.
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25-0297
| 1 | 22. | Agenda Item | Health and Human Services Agency, with sponsorship from Supervisor Ferrero and Supervisor Laine, recommending the Board adopt and authorize the Chair to sign a Proclamation recognizing May 2025 as “Mental Health Awareness Month” in the County of El Dorado.
FUNDING: N/A | | |
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25-0258
| 1 | 23. | Agenda Item | Department of Transportation recommending the Board consider the following for the La Canada Drive and Gateway Drive Pedestrian/ Bicycle Improvements project number 36109016:
1) Make findings in accordance with Section 3.13.030 (B) of the County Ordinance that the work requires specialty skills and qualifications not expressly identified in County classifications and there is a need to engage an independent contractor for environmental planning services for the project;
2) Award Request for Proposal 24-0071 to Acorn Environmental; and
3) Approve and authorize the Chair to sign Agreement for Services 9449 with Acorn Environmental to provide environmental planning services in the amount of $149,241 for a term beginning upon execution and expiring three (3) years thereafter.
(District 2)
FUNDING: Congestion Mitigation and Air Quality (23%) and To Be Determined (77% - see “Financial Impact” section of the staff report). (Federal Funds) | | |
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25-0402
| 1 | 24. | Agenda Item | Department of Transportation recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 054-2025 to accept the making of Irrevocable Offers of Dedication (IOD) for Slope and Drainage Easement, Public Utilities Easement, and Temporary Construction Easements on a portion of Assessor’s Parcel Number 317-285-019-000 as part of the Green Valley Road at Indian Creek - Bridge Replacement Project, Capital Improvement Program number 36105014; and
2) Authorize the Chair to sign the Consent to the Making of an IOD and Certificate of Acceptances for the Slope and Drainage Easement, Public Utilities Easement, and Temporary Construction Easements and to record the IOD with the Consent attached. Authorization for recording said Offer is pursuant to Government Code Section 7050.
FUNDING: N/A | | |
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25-0662
| 1 | 25. | Agenda Item | Department of Transportation, Maintenance and Operations Division, recommending the Board consider the following pertaining to Contract 8465 for the 2025 Zone of Benefit Road Maintenance Surface Treatment Projects for Deerfield Estates Zone 98605, Eastwood Park 5 Zone 98601, Black Oak Estates 6 Zone 98604, Black Oak Estates Zone 98603, Travois Zone 98610, Hollow Oak Zone 98606, Creekside Greens 2 & 3 Zone 98607, Highland View 3A Zone 98609, and West Valley Village Zone 98612:
1) Approve and adopt the Contract Documents; and
2) Authorize advertisement for bids.
(Districts 1, 2, & 4)
FUNDING: Zone of Benefit Special Taxes (100%). | | |
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25-0742
| 1 | 26. | Agenda Item | Environmental Management Department recommending the Board:
1) Make findings in accordance with Chapter 3.13, Section 3.13.030 subsection (B) of County Ordinance Code, find that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work; and
2) Approve and authorize the Purchasing Agent to sign competitively bid Agreement 9246 with Geosyntec Consultants, Inc., for the provision of as-needed solid waste, landfill, and wastewater treatment plant general engineering and construction quality assurance services, with a not-to-exceed amount of $255,000 and a term of three years effective upon execution.
FUNDING: County Service Area 10 Solid Waste Funds. | | |
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25-0179
| 1 | 27. | Agenda Item | Planning and Building Department, Tahoe Planning and Building Division, recommending the Board:
1) Approve and authorize the Chair to sign Cooperation Agreement 9331 between the County and Tahoe Regional Planning Agency (TRPA) for a contribution of $66,666 in Regional Early Action Planning (REAP) grant funds from TRPA towards the Tahoe El Dorado Area Plan, with a term commencing upon execution and terminating on June 30, 2026; and
2) Authorize the Purchasing Agent to execute any further documents determined necessary related to Agreement 9331, including amendments which do not increase the not-to-exceed amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.
FUNDING: TRPA REAP grant funds - 100%. | | |
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25-0201
| 1 | 28. | Agenda Item | Sheriff’s Office recommending the Board:
1) Make findings that in accordance with Ordinance 3.13.030(B) that the services provided by the Contractor are in the best interest of the public and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work;
2) Make findings that in accordance with Procurement Policy C-17 Section 3.4(2f) exempting the competitive bidding process, with Purchasing Agent concurrence, because the procurement is for services where the continuity of providers will provide efficiency or critical knowledge, and other providers of the services cannot provide similar efficiencies or critical knowledge;
3) Approve and authorize the Chair to sign retroactive Agreement 9457 with Tetra Tech, Inc., to provide insurance recovery services, for the period of February 14th, 2025, through February 13th, 2027 in the amount of $515,000; and
4) Authorize the Purchasing Agent to execute future amendments to Agreement 9457 that do not alter total amount or the term, contingent upon ap | | |
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25-0373
| 1 | 29. | Agenda Item | Planning and Building Department, Planning Division and Tahoe Planning and Building Division, recommending the Board receive and file a presentation on both Divisions' major accomplishments in Fiscal Year 2024/2025 and key priorities for Fiscal Year 2025/2026, and if needed, provide direction to staff.
FUNDING: N/A | | |
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25-0540
| 1 | 30. | Agenda Item | Department of Transportation recommending the Board take the following actions related to the US 50/ Latrobe Road/ El Dorado Hills Boulevard Interchange Improvements - Phase 2B, Capital Improvement Program project number 71323/36104001:
1) Receive a presentation and update regarding the project;
2) Adopt Addendum 4 to the Final Environmental Impact Report certified by the Board of Supervisors on July 22, 2003; and
3) Approve the project as revised in the Addendum to the Environmental Impact Report.
(District 1)
FUNDING: Traffic Impact Fees - Zone C Local Roads (31%), Coronavirus Response and Relief Funds (4%), and State Transportation Improvement Program Funds (65%). (Local and State Funds) | | |
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25-0893
| 1 | 31. | Agenda Item | Supervisor Turnboo recommending the Board adopt and authorize the Chair to sign a Proclamation recognizing May 26, 2025, as Memorial Day in El Dorado County. A day to remember and honor those that have died, those that are still missing and all who mourn the loss.
FUNDING: N/A | | |
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25-0659
| 1 | 32. | Agenda Item | Department of Transportation recommending the Board receive and file a snow removal update presentation.
FUNDING: N/A | | |
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25-0891
| 1 | 33. | Closed Session Item | Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association, Local 1, AFSCME Council 57 representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Managers’ Association representing employees in the Management Unit; Deputy Sheriff’s Association representing employees in the Law Enforcement Unit; El Dorado County Probation Officers Association representing employees in the Probation Bargaining Unit; El Dorado County Law Enforcement Management Association representing employees in the Law Enforcement Sworn Management Unit; and unrepresented employees in the Department Head, Unrepresented Management, and Confidential units. | | |
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