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Meeting date/time:
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8/13/2024
9:00 AM
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Minutes status:
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Draft
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24-1428
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on July 30, 2024. | | |
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24-1379
| 1 | 2. | Agenda Item | Auditor-Controller recommending the Board adopt and authorize the Chair to sign Resolution 139-2024 establishing the Fiscal Year 2024-25 tax rates for the county-wide general tax and voter-approved general obligation indebtedness of the K-12 school and community college districts located wholly within El Dorado County.
FUNDING: N/A | | |
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24-0634
| 1 | 3. | Agenda Item | Airports, a division of the Chief Administrative Office, recommending the Board take the following actions pertaining to Federal Aviation Administration and State Matching grants for the Placerville and Georgetown Airports:
1) Approve and authorize the Airports Director to execute three United States Department of Transportation, Federal Aviation Administration grant agreements, each for a four-year term effective upon execution, and contingent upon approval by County Counsel:
a) Install New Automated Weather Observing System on Existing Tower Project - Design (2023 Capital Improvement Program (CIP) 35401005) and On-Airport Obstruction Removal - Threshold Siting Surface (TSS) & Runway Object Free Area (ROFA) Project - Design (2023 CIP 35401001), Airport Improvement Program grant for the Placerville Airport, in an estimated amount of $97,200 with a maximum County match of $10,800;
b) On-Airport Obstruction Removal - Part 77 Project - Design (2023 CIP 35401001), Airport Infrastructure Grant for the Placerville Airport, in an estimated amount of $36,900 with a maximum County match of | | |
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24-1362
| 1 | 4. | Agenda Item | Parks, a division of the Chief Administrative Office, recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 137-2024 authorizing the County to declare that the 62.2-acres of County-owned property at Cronan Ranch, off Pedro Hill Rd and Highway 49 in Coloma, identified as Assessor Parcel Number 104-530-10-100, is exempt surplus land per Government Code 54220-54234; and
2) Authorize and appoint the Deputy Chief Administrative Officer and Parks Manager as the real estate negotiators on behalf of the County, to enter into negotiations with the U.S. Department of Interior Bureau of Land Management or their designated representative, for said property.
FUNDING: State Department of Parks and Recreation Proposition 40. | | |
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24-1303
| 1 | 5. | Agenda Item | Parks, a division of the Chief Administrative Office, recommending the Board receive and file the annual donation report for Fiscal Year 2023-24, pursuant to Resolution 081-2021, in accordance with California Government Code § 25355, for donations totaling $11,953.41.
FUNDING: Private donations. | | |
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24-1205
| 1 | 6. | Agenda Item | Parks, a division of the Chief Administrative Office, recommending the Board:
1) Find that the contribution of $37,500 to the City of Placerville to offset maintenance associated with use of the Placerville Aquatic Center by residents of the County who reside outside of the City limits for Fiscal Year 2024-25 is of general County interest and that the cost of maintenance is increased by reason of use by residents of the County outside of City limits; and
2) Adopt and authorize the Chair to sign Resolution 136-2024 authorizing payment to the City of Placerville (4/5 vote required).
FUNDING: General Fund. | | |
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24-1402
| 1 | 7. | Agenda Item | Human Resources Department recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 141-2024 to approve, due to an upward reclassification, the deletion of 1.0 FTE Payroll Technician allocation (position 1946) and the addition of 1.0 FTE Administrative Analyst I/II (position 1945) within the Auditor-Controller’s Office;
2) Waive the requirement for filling the Administrative Analyst I/II position through a competitive examination process, allowing the Payroll Technician incumbent to be appointed to the Administrative Analyst I position as provided for in Section 507.1.2 of the Personnel Rules; and
3) Approve the bargaining unit designation modification for one Administrative Analyst I/II (position 1945) in the Auditor-Controller’s Office from Professional to Confidential.
FUNDING: General Fund. | | |
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24-1365
| 1 | 8. | Agenda Item | Human Resources Department recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 138-2024 to approve, due to an upward reclassification, the deletion of 1.0 FTE Administrative Technician allocation and the addition of 1.0 FTE Administrative Analyst I/II allocation in Facilities, a division of the Chief Administrative Office; and
2) Waive the requirement for filling the Administrative Analyst I/II position through a competitive examination process, allowing the Administrative Technician incumbent, (position no. 2647), to be appointed to the position as provided for in Section 507.1.2 of the Personnel Rules.
FUNDING: General Fund (80%) and Accumulated Capital Outlay Fund (20%). | | |
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24-1429
| 1 | 9. | Agenda Item | Human Resources Department, Risk Management Division, recommending the Board approve and authorize the Chair to sign the attached budget transfer increasing use of fund balance and appropriations by $150,000 in the Retiree Health Fund.
FUNDING: Retiree Health Fund. | | |
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24-1105
| 1 | 10. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Approve and authorize the Chair to sign a Fiscal Year (FY) 2024-25 Budget Transfer Request to increase State revenue and appropriations of Fixed Assets for two mobile crisis care vans in the amount of $500,000, for the HHSA Behavioral Health Division (BHD) (4/5 vote required);
2) Add two mobile crisis care vans to the FY 2024-25 Fixed Asset list in the total amount of $500,0000;
3) Waive formal bid requirements in accordance with Purchasing Policy C-17 Section 3.4, Exemptions from Competitive Bidding, due to a competitively bid Purchase Order (PO) being utilized for the acquisition of two mobile crisis care vans being purchased for HHSA;
4) Authorize the use of Siskiyou County (Siskiyou) Request for Proposals BHS 24-02 and the competitively bid PO 2400256 between Siskiyou and Avan Mobility Inc (Avan) for the acquisition of two 2024 RAM 2500 Promaster Cargo Vans (contingent upon inventory at time of purchase) to serve as mobile crisis care vans in El Dorado County; and
5) Authorize the Purchasing Agent to issue a | | |
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24-0369
| 1 | 11. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings pursuant to Section 3.13.030 (E) of the El Dorado County Ordinance Chapter 3.13, Contracting Out, that the work is with or among any other governmental entities or agencies for the provision of educational support services provided by El Dorado County Office of Education (EDCOE) through the Foster Youth Services Coordinating Program;
2) Make findings in accordance with Procurement Policy C-17, Section 3.4, 2(f), exempting the competitive bidding process for Memorandum of Understanding (MOU) 8514, with Purchasing Agent concurrence, because "the procurement is for services where the continuity of providers will provide efficiency or critical knowledge, and other providers of the goods cannot provide similar efficiencies or critical knowledge”;
3) Approve and authorize the Chair to sign MOU 8514 with EDCOE, for the term of three years, from September 1, 2024, through August 31, 2027 and in accordance with State guidelines, the funding for this MOU is dependent on the number of clients served by EDCOE thr | | |
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24-1102
| 1 | 12. | Agenda Item | Health and Human Services Agency recommending the Board:
1) Make findings pursuant to Section 3.13.030 (B) of the El Dorado County Ordinance Chapter 3.13, Contracting Out, that specialty skills and qualifications not expressly identified in County classifications are involved in the provision of proprietary LIHEAP supporting software system "ServTraq";
2) Approve and authorize the Purchasing Agent to execute Purchase Contract 8666 with Central Coast Energy Services, Inc., in the amount of $73,800 and for the retroactive term of three years from June 1, 2024, through May 31, 2027; and
3) Authorize the Purchasing Agent to execute further documents relating to Purchase Contract 8666, contingent upon approval by County Counsel and Risk Management, including amendments which do not increase the maximum dollar amount or term of the Agreement.
FUNDING: 100% Federal Low Income Home Energy Assistance Program. | | |
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24-1155
| 1 | 13. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Approve and authorize the Chair to accept grant funding through the California for All Animals Statewide Shelter Assistance Program, provided to the County through Funding-In Agreement 8873 from The Regents of The University of California (University) on behalf of its Davis Campus School of Veterinary Medicine Koret Shelter Medicine Program (KSMP), in the total amount of $50,000, for the retroactive performance period of June 7, 2024, through June 6, 2025;
2) Approve and authorize the HHSA Director to sign Funding-In Agreement 8873, issued to El Dorado County Animal Services, from this University on behalf of its Davis Campus School of Veterinary Medicine KSMP, in connection with the California for All Animals Animal Shelter Assistance Program; and
3) Delegate authority to the HHSA Director or Chief Assistant Director to execute future amendments related to this agreement that do not increase Net County Cost, contingent upon County Counsel and Risk Management approval as applicable, and subsequent administrative d | | |
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24-1213
| 1 | 14. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board authorize the Purchasing Agent to issue a Purchase Order (PO) to Sierra Office Systems and Products, Inc. in the amount of $875.74 to pay for one retroactive invoice for the purchase of Cal-Fresh MyPlate flyers to support the Supplemental Nutrition Assistance Program Education/CalFresh Healthy Living Program, that were shipped and utilized by HHSA staff prior to the issuance of a PO due to an oversight in the purchase request finalization.
FUNDING: 100% State of California Cal-Fresh Healthy Living Grant. | | |
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24-1295
| 1 | 15. | Agenda Item | Library Department recommending the Board:
1) Approve and authorize the Chair to sign a Fiscal Year 2024-25 budget transfer increasing the Fixed Asset appropriations in the Library Department by $35,000 for a total of $275,000 for the electric bookmobile by increasing the use of the Placerville Library Countywide Special Revenue Fund (4/5 vote required); and
2) Increase the amount of the electric bookmobile to $275,000 on the Fiscal Year 2024-25 Fixed Asset list.
FUNDING: Air Quality Management Grant (78%), Placerville Library Countywide Special Revenue Fund (16%), and Bookmobile Countywide Special Revenue Fund (6%). | | |
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24-0798
| 1 | 16. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Chair to sign the First Amendment to competitively bid Agreement for Services 6996 with Nichols Consulting Engineers, Inc., increasing compensation by $54,695 for a new amount of $314,630 and no change to the term expiring April 4, 2026, to provide geotechnical and environmental review services for the South Tahoe Greenway - Upper Truckee River Bridge at Johnson Meadow Project, Capital Improvement Program project number 36107023.
(District 5)
FUNDING: Tahoe Regional Planning Agency Air Quality Mitigation Funds (1%), Regional Surface Transportation Block Grant Program (7.5%), To Be Determined (91.5%), (Local and Federal Funds). Funding for the environmental and geotechnical phase of the project is fully funded with Tahoe Regional Planning Agency Air Quality Mitigation Funds (11.5%) and Regional Surface Transportation Block Grant Program funding (88.5%). Funding for the construction phase is to be determined and will be a combination of local and federal funds. | | |
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24-1185
| 1 | 17. | Agenda Item | Department of Transportation recommending the Board adopt and authorize the Chair to sign Resolution 135-2024, delegating to the Director of Transportation the authority to sign Hold Harmless Agreements related to encroachments in the County right of way to Indemnify the County of El Dorado, subject to approval by County Counsel as to form.
FUNDING: Fees paid by applicants. | | |
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24-0681
| 1 | 18. | Agenda Item | Department of Transportation recommending the Board:
1) Approve and authorize the Chair to sign the Notice of Acceptance with McGuire and Hester for the Enterprise and Industrial Drive Intersection Improvements, Capital Improvement Program Project numbers 36105052 and 36105053, Contract 6286; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: Traffic Impact Mitigation - Zn 1-7 (29%), Tribe (38%), Regional Surface Transportation Program - Advance Exchange (6%), General Fund (17%), and Accumulative Capital Outlay (10%). (No Federal Funds) | | |
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24-1403
| 1 | 19. | Agenda Item | Planning and Building Department recommending the Board approve and authorize the Chair to sign a budget transfer increasing the Fiscal Year 2023-24 budgeted operating transfer by $23,000 from the Certified Access Specialist special revenue fund to the Building Division for costs associated with accessibility compliance. (4/5 vote required)
FUNDING: Business License Fees. | | |
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24-1100
| 1 | 20. | Agenda Item | Planning and Building Department, Economic Development Division, recommending the Board consider the following:
1) Find that support for Save the Graves, Inc. provides a public benefit by promoting tourism, entertainment, business, and leisure travel in the County; and
2) Approve and authorize the Chair to sign Funding Agreement 8865 with Save the Graves, Inc. to provide a funding contribution for the Annual Save the Graves Event held each fall and for various fundraising events throughout the term of the Agreement, in the amount of $10,000, and a term of one (1) year effective upon execution.
FUNDING: Discretionary Transient Occupancy Tax. | | |
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24-1386
| 1 | 21. | Agenda Item | Surveyor's Office recommending the Board adopt and authorize the Chair to sign Resolution 140-2024 for Abandonment of Easement 23-0003, to abandon portions of the Snow, and Public Utility easements on Lot 13 of Country Club Heights Unit 6, recorded in Book E of Subdivisions at Page 102, identified as Assessor's Parcel Number 081-132-003, located within the community of South Lake Tahoe, at 1627 Player Court. (District 5)
FUNDING: Application Fees (General Fund). | | |
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24-0461
| 1 | 22. | Agenda Item | Probation Department and Facilities, a division of the Chief Administrative Office, recommending the Board:
1) Make findings pursuant to Section 3.13.030 (B) of El Dorado County Ordinance Chapter 3.13, Contracting Out, that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of architectural and engineering design services;
2) Authorize the Purchasing Agent to sign competitively bid Agreement for Services 8707 with Treanor, Inc. for a three-year term commencing upon the Notice to Proceed, for an amount not to exceed $1,055,490, to provide architectural and engineering design services resulting in the production of remodeling construction documents for the Juvenile Treatment Center in South Lake Tahoe; and
3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement for Services 8707, excluding term extensions and increases to the amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: California Senate Bill 81 (87%), General Fund (13%). | | |
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24-1390
| 1 | 23. | Agenda Item | Sheriff’s Office recommending the Board:
1) Authorize the Chair to sign Amendment I to Agreement 7946 with Advanced Helicopter Services to add language to the contract authorizing reimbursement for travel, lodging, per diem, and mileage expenses while performing helicopter repair services with no change to the amount or term; and
2) Authorize the Purchasing Agent to execute any necessary amendments to Agreement 7946, excluding term extensions and increases to compensation, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund. | | |
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24-1385
| 1 | 24. | Agenda Item | Sheriff's Office recommending the Board authorize the Chair to sign a revenue-generating Services Agreement 8585 between LSC Destruction LLC, and El Dorado County Sheriff's Office to break down, destroy, and remove all salvageable firearms with a term of three years upon final execution.
FUNDING: Revenue generating agreement. | | |
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24-1392
| 1 | 25. | Agenda Item | Sheriff’s Office recommending the Board approve and authorize the continuation of the perpetual Support Services portion of Agreement 5330 with Sun Ridge Systems Inc., in the amount of $127,513 for a term from August 26, 2024, to August 25, 2025, for annual software maintenance support services associated with the purchase of a new records management system in 2020.
FUNDING: General Fund. | | |
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24-1143
| 1 | 27. | Agenda Item | Chief Administrative Office recommending the Board consider the Draft Board of Supervisors Response to the 2023-24 Grand Jury Final Report for Case 24-09 'Election Integrity: Separating Fact From Fiction' and take one of the following actions:
1) Direct staff to make changes and return to the Board with a final report by August 27, 2024; or
2) Approve the report as the Final Report and authorize the Chief Administrative Officer to submit it to the Presiding Judge.
FUNDING: N/A | | |
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24-1391
| 1 | 28. | Agenda Item | Planning and Building Department recommending the Board receive a presentation and program assessment from HousingINC, updating the Board on the Affordable Housing Program and provide direction to staff if necessary.
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24-1448
| 1 | 29. | Agenda Item | Chief Administrative Office in coordination with the El Dorado County Water Agency recommending the Board:
1) Receive and file a presentation on the El Dorado County Water Agency; and
2) Approve and authorize the Chair and the Chief Administrative Officer to sign Memorandum of Understanding 8984 between County of El Dorado and El Dorado County Water Agency to confirm collaboration and support amongst the parties to ensure alignment and promote the management of water related resources within El Dorado County.
FUNDING: N/A | | |
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24-1500
| 1 | | Agenda Item | OPEN FORUM (See Attachment) | | |
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24-1412
| 1 | 30. | Agenda Item | Department of Transportation recommending the Board consider the following pertaining to the Major Update of the Traffic Impact Fee (TIF) Program and the Capital Improvement Program and consider the following:
1) Approve using the proposed, current percentage of local-serving jobs (61 percent) as the basis for shifting non-residential uses to residential uses in the TIF Program;
2) Receive information from staff on potential grant funding scenarios and select one of the grant funding scenarios to be used in calculating the new TIF Program Fee Schedule;
3) Receive information on the list of roadway deficiency projects resulting from approved growth rates and updates to the Travel Demand Model; and
4) Direct staff to proceed with updating the Nexus Model and to return to the Board on October 22, 2024, for a final workshop on residential/non-residential offset reduction scenarios.
FUNDING: Traffic Impact Fee Program. | | |
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24-1261
| 1 | 31. | Closed Session Item | Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association, Local 1, AFSCME Council 57 representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Criminal Attorneys’ Association representing employees in the Criminal Attorney Unit; El Dorado County Managers’ Association representing employees in the Management Unit; Deputy Sheriff’s Association representing employees in the Law Enforcement Unit; El Dorado County Probation Officers Association representing employees in the Probation Bargaining Unit; and El Dorado County Law Enforcement Management Association representing employees in the Law Enforcement Sworn Management Unit. | | |
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24-1480
| 1 | 32. | Agenda Item | Health and Human Services Agency recommending the Board adopt and authorize the Chair to sign Resolution 145-2024, ratifying the Proclamation of a Local Health Emergency declared by the Public Health Officer on August 8, 2024, due to an imminent and proximate threat to public health from the Crozier Fire that began in El Dorado County on August 7, 2024.
FUNDING: N/A | | |
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24-1462
| 1 | 33. | Agenda Item | Sheriff's Office recommending the Board adopt and authorize the Chair to sign Resolution 144-2024 ratifying the Proclamation of a Local Emergency by the Director of the Office of Emergency Services (Sheriff) due to conditions of extreme peril from an imminent and proximate threat from the Crozier Fire that began on August 7, 2024.
FUNDING: N/A | | |
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