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23-0091
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board Approve the Minutes for the regular meeting on January 3, 2023. | Approved | Pass |
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23-0056
| 1 | 3. | Agenda Item | Chief Administrative Office, Facilities Division, recommending the Board:
1) Authorize the Purchasing Agent to sign Amendment I to Agreement for Services 4592 with National Analytical Laboratories, Inc. to increase compensation by $70,000 for an amended not-to-exceed amount of $140,000 and to increase the term an additional two years, expiring March 17, 2025, to provide on-call environmental testing at various County operated locations;
2) Make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter and 3.13.030 Section C of County Ordinance 5116 the ongoing aggregate of the work performed under this Agreement is temporary or occasional in nature and the work to be performed is not sufficient to warrant the addition of permanent staff; and
3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement for Services 4592, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: Accumulative Capital Outlay Fund, General Fund. | Approved | Pass |
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23-0034
| 1 | 4. | Agenda Item | Chief Administrative Office, Facilities Division, and Procurement and Contracts Division, recommending the Board consider the following pertaining to Job Order Contracting (JOC) for as-needed General Building Contractors, Bid Numbers: 23-968-017, 23-968-018, and 23-968-019:
1) Award JOC Construction Contracts to Mesa Energy Systems, Inc. and Spectrum Services Group, Inc., the two lowest responsive, responsible bidders;
2) Approve and authorize the Purchasing Agent, or designee, to sign Public Works Contract 7364 with Mesa Energy Systems, Inc., and Contract 7365 with Spectrum Services Group, Inc., with each Contract having a term of one year, commencing ninety (90) days after contract execution or upon first Notice to Proceed, whichever occurs first, and each having a not-to-exceed amount of $2,500,000; and
3) Authorize the Purchasing Agent to sign an Escrow Agreement, if requested by any Contractor and in accordance with Public Contract Code section 22300, to hold Contract retention funds.
FUNDING: Accumulative Capital Outlay Fund. | Approved | Pass |
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23-0017
| 1 | 5. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, recommending the Board of Supervisors:
1) Declare one (1) 2008 Ford Ranger (Vin no. 1FTYR11E58PA05108, County Tag no. 514339) as surplus in accordance with the procedures outlined in the County's Purchasing Policy C-17, Section 6.0 Surplus Property;
2) Authorize the Purchasing Agent to execute Agreement 7073 for the sale of the above vehicle to the Cameron Park Community Services District with the procedures outlined in the County's Purchasing Policy C-17, Section 6.3 Surplus Property Sale or Transfer.
FUNDING: Funds received from the sale will be deposited into the Department of Transportations Fleet Fund. | Approved | Pass |
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21-1728
| 18 | 6. | Agenda Item | Clerk of the Board recommending the Board of Supervisors, as a result of ongoing concerns related to COVID-19, approve findings pursuant to Government Code subsection 54953(e)(3) in order to allow for the continued use of virtual or hybrid Board of Supervisors meetings as authorized under Assembly Bill 361. (Cont. 1/10/2023, Item 6)
FUNDING: N/A | Approved | Pass |
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23-0085
| 1 | 7. | Agenda Item | Clerk of the Board recommending the Board approve a revised 2023 regular meeting calendar of the Board of Supervisors cancelling the regular meeting of February 28, 2023 and adding a meeting on February 21, 2023.
FUNDING: N/A | Approved | Pass |
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23-0119
| 1 | 8. | Agenda Item | Supervisor Hidahl recommending the Board make the following appointment to the El Dorado County Veteran Affairs Commission:
Appoint Robert Fischer, Alternate Member - District 1, Term Expiration 01/01/2025. (Refer 1/10/2023, Item 8)
FUNDING: N/A | Approved | Pass |
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23-0093
| 1 | 9. | Agenda Item | Supervisor Parlin recommending the Board make the following appointment to the Library Commission:
Appoint Janie Johnston, Member District IV, Term Expiration January 11, 2027
FUNDING: N/A | Approved | Pass |
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23-0075
| 1 | 10. | Agenda Item | Supervisor Parlin recommending the Board make the following appointment to the Civil Service Commission:
Appoint Liz Drummond Member District IV, Term Expiration January 11, 2027.
FUNDING: N/A | Approved | Pass |
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22-2295
| 1 | 11. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Approve and authorize the Chair to sign four (4) financial operational Memorandum of Understandings (MOU) for CalFresh mutual aid plan protocol for post-disaster services accommodation to mutually support partnering County Human Services Agencies and their ability to maintain services in times of disaster or other emergencies, for the retroactive term of November 1, 2022 through October 31, 2025:
a) MOU 6936 with the Alpine County;
b) MOU 6937 with Mendocino County;
c) MOU 6938 with Calaveras County; and
d) MOU 6939 with Tuolumne County; and
2) Authorize the HHSA Director, or the Assistant Director of Human Services, to execute further documents relating to MOUs 6936, 6937, 6938, and 6939, including amendments that do not increase the maximum dollar amount or term of the MOUs, contingent upon approval by County Counsel and Risk Management.
FUNDING: 50% Federal United States Department of Agriculture, 40% State General Fund, and 10% 1991 Realignment funding. | Approved | Pass |
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22-2089
| 1 | 12. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board authorize the Purchasing Agent to execute a Purchase Order, contingent upon approval from Risk Management and County Counsel, for the purchase of sixty (60) each of the following: Precision 3570 laptop computers, three (3) year anti-theft insurance, recycling fee, thunderbolt docking stations, and laptop bags in the total amount of $103,380.92.
FUNDING: 50% Federal Temporary Assistance for Needy Families, 26% State General Fund, and 24% 1991 Realignment. | Approved | Pass |
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22-1683
| 5 | 13. | Agenda Item | Health and Human Services Agency recommending the Board of Supervisors find that a Local Health Emergency continues to exist in El Dorado County as a result of the Mosquito Fire (Cont. 6/6/2023, Item 34)
FUNDING: N/A | Approved | Pass |
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23-0010
| 1 | 14. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board approve and authorize the HHSA Director to sign a notice exercising the option to extend Caldor Disaster Case Management Agreement 6250 with The Salvation Army through April 30, 2023, with no change to the total compensation amount of $139,960.15, for the personnel and equipment necessary to provide Disaster Case Management for approximately 49 households displaced by the Caldor Fire.
FUNDING: General Fund-Caldor Fire Relief Designation. | Approved | Pass |
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22-2280
| 1 | 15. | Agenda Item | 1) Make findings that the provision of meal services to shelter clients provided by Contractor are in the public’s best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B), El Dorado County Charter, Section 210(b)(6), and/or Government Code Section 31000;
2) Approve and authorize the Chair to sign Agreement for Services 6783 with Upper Room Dining Hall, Inc., with a not to exceed amount of $565,380, and for the term of 18 months from January 10, 2023, through July 9, 2024; and
3) Authorize the HHSA Director, or HHSA Deputy Director of Community Services, to execute further documents relating to Agreement 6783, contingent upon approval by County Counsel and Risk Management, including amendments which do not increase the maximum dollar amount or term of the Agreement.
FUNDING: 100% state and federal grant funding awarded under the Health and Human Services Agency Housing and Homelessness Services | Approved | Pass |
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22-2242
| 1 | 16. | Agenda Item | Department of Transportation recommending the Board approve the Board of Supervisors Policy G-3, Dead Animal Disposal with a new sunset review date of January 10, 2026.
FUNDING: N/A | Approved | Pass |
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22-2294
| 1 | 17. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Chair to sign a budget transfer establishing revenue and appropriations in the amount of $22,270 for a new special revenue fund to collect deposits for road permits for wide loads. (4/5 vote required)
FUNDING: Road permit fees. | Approved | Pass |
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22-2274
| 1 | 18. | Agenda Item | Department of Transportation recommending the Board consider the following:
1) Accept the road improvements for North Silver Dove Way East and Sienna Ridge Road, TM 14-1522, as complete;
2) Reduce Performance Bond SU1175010 from $1,906,229 to $190,622.90, which is ten percent of the total cost of the road improvements, an amount which guarantees against any defective work, labor done, or defective materials furnished, which is to be released after one year if no claims are made;
3) Hold Laborers & Materialmens Bond SU1175010 in the amount of $1,906,229 for six months to guarantee payments to persons furnishing labor, materials, or equipment; and
4) Authorize the Clerk of the Board to release the respective Bonds after the required time periods upon written request by Transportation. (District 1)
FUNDING: Developer Funded. | Approved | Pass |
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22-2305
| 1 | 19. | Agenda Item | Planning and Building Department, Airports Division, recommending the Board approve and authorize the Chair to sign County of El Dorado Airport Ground Lease 2048, between the County and Lessee, BDQ Properties, LLC, for a privately-owned hangar located on Space TP-24 at the Placerville Airport, representing use of 2,959 square feet plus 328 square feet for a storage shed which equals 3,287 square feet of Airport ground, with commencement rental fee due of $3,234.41 that requires a rental fee to be paid at commencement of the lease and paid annually thereafter, and upon Board execution, a lease term of ten years. (4/5 vote required)
FUNDING: Placerville Airport Enterprise Fund - Fee Revenue. | Approved | Pass |
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22-2272
| 1 | 20. | Agenda Item | Planning and Building Department, Planning Division, recommending the Board approve a budget transfer reallocating $25,837 from contingency to operating transfers out in the special revenue fund 3720201 Environmental Impact Report Development Costs. (4/5 vote required)
FUNDING: Developer/Applicant Funds. | Approved | Pass |
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22-1963
| 1 | 21. | Agenda Item | Probation Department recommending the Board:
1) Make findings in accordance with County ordinance 3.13.030(E) that the provision of services provided by Contractor is with or among any other governmental entity or agency;
2) Approve and authorize the Chair to sign Agreement 7047 with El Dorado County Office of Education; in an amount not to exceed $180,000 for a three-year term commencing upon full execution; and
3) Authorize the Chief Probation Officer and Deputy Chief Probation Officer to execute further documents relating to Agreement for Services 7047, including future amendments that do not increase the maximum dollar amount or term of the agreement, contingent upon approval by County Counsel and Risk Management.
FUNDING: Juvenile Justice Crime Prevention Act (JJCPA) 27%, Post Release Community Supervision (PRCS) 53%, Juvenile Probation Funding (JPF) 20%. | Approved | Pass |
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22-2290
| 1 | 24. | Agenda Item | Sheriff’s Office recommending the Board:
1) Find that, in accordance with Section 3.4.2 of the El Dorado County Procurement Policy, due to the unique nature of the property or services required competitive bidding is precluded;
2) Authorize the Purchasing Agent to execute a purchase agreement in the amount of $1,000,000 with Odin Systems Inc. for purchase, maintenance, and services for Motorola Solutions’ Vigilant Solutions License Plate Recognition contingent upon County Counsel and Risk approval; and
3) Authorize the Purchasing Agent to increase the purchase agreement on an "as-needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Special Revenue Funds. | Approved | Pass |
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22-1653
| 2 | 25. | Agenda Item | Department of Transportation recommending the Board Approve the Final Passage (Second Reading) of Ordinance 5173 amending County Code Chapter 12.28, Traffic Impact Fee (TIF) Program, Ordinance 5144, to revise the cost index used to calculate annual updates to the TIF Program Fee Schedule. (Cont. 1/10/2023, Item 25)
FUNDING: TIF Program. | Continued | Pass |
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23-0078
| 1 | 26. | Agenda Item | Chief Administrative Office recommending the Board receive and file an update from the Office of Wildfire Preparedness and Resilience.
FUNDING: N/A | Received and Filed | |
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23-0013
| 1 | 27. | Agenda Item | Chief Administrative Office recommending the Board review the membership of the Fire and Emergency Medical Services ad hoc committee and appoint Supervisors Parlin and Thomas to serve on the committee for 2023.
FUNDING: N/A | Approved | Pass |
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23-0179
| 1 | | Agenda Item | OPEN FORUM (See Attachment) | | |
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23-0026
| 1 | 28. | Agenda Item | HEARING - To consider an appeal received from David Cramer appealing the Planning Commission’s November 10, 2022 approval of Uso Expansion of a Non-conforming Use (Conditional Use Permit CUP20-0014) to allow the existing, unfinished, unpermitted Accessory Dwelling Unit and five (5) additional existing unpermitted residential accessory structures in the Open Space zone district, on property identified as Assessor’s Parcel Number 072-030-014, consisting of 10.54-acre, in the Cool area, submitted by Londres Uso; and staff recommending the Board of Supervisors take the following actions:
1) Find Conditional Use Permit CUP20-0014 Categorically Exempt from the California Environmental Quality Act pursuant to Section 15303 (New Construction or Conversion of Small Structures); and
2) Deny appeal CUP-A22-0001 and uphold the Planning Commission's Approval for Conditional Use Permit CUP20-0014/ Uso Non-conforming Use based on the Findings (Attachment G) and subject to the Conditions of Approval (Attachment H) as presented.
(Supervisorial District 4)
FUNDING: Privately-funded appeal for | Approved | Pass |
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23-0141
| 1 | | Agenda Item | CAO Update (See Attachments) | | |
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23-0052
| 1 | 30. | Closed Session Item | Pursuant to Government Code Section 54956.9(d)(1)- Existing Litigation. Title: Claim of Debbie Grzeczka v. County of El Dorado, Sedgwick Claims Management Services, Inc., Worker's Compensation Claim, Claim No. ELAH-548840. (Est. Time: 5 Min.) | No Action Reported. | |
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23-0053
| 1 | 31. | Closed Session Item | Pursuant to Government Code Section 54956.9(d)(1)- Existing Litigation. Title: Claim of David Hawkins v. County of El Dorado, Sedgwick Claims Management Services, Inc., Worker's Compensation Claim, Claim No. ELAG-548624. (Est. Time: 5 Min.) | No Action Reported. | |
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23-0065
| 1 | 32. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Director of Transportation. (Est. Time: 15 Min.) | No Action Reported. | |
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23-0072
| 1 | 33. | Closed Session Item | Conference with Legal Counsel - Initiation of Litigation pursuant to Government Code Section 54956.9(d)(4). Number of potential cases: (1). (Est. Time: 15 Min.) | Action Reported | |
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23-0073
| 1 | 34. | Closed Session Item | Pursuant to Government Code Section 54957-Public Employment. Title: Chief Administrative Officer (Est. Time: 45 Min.) | No Action Reported. | |
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23-0079
| 1 | 35. | Closed Session Item | Pursuant to Government Code Section 54957-Public Employee Discipline/Dismissal/Release. (Est. Time: 30 Min.) | No Action Reported. | |
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23-0136
| 1 | 36. | Agenda Item | Department of Transportation recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 016-2023, finding an emergency exists due to the 2022/2023 storm series resulting in widespread damage to County maintained roads and authorize the Director of Transportation, acting as the Road Commissioner, to take all necessary actions to approve, authorize and award emergency repair projects (4/5 vote required);
2) Direct staff to return to the Board as soon as the storm series is over and emergency repairs are completed with an update on completed repairs and final costs; and
3) Find that the adoption of this Resolution and the later necessary repair projects are exempt from the California Environmental Quality Act under Public Resources Code Section 21080 and CEQA Guidelines Sections 15269 and 15301.
FUNDING: Undetermined. Options include Road Fund, Tribe Fund Balance or Road Maintenance General Fund Designation. | Approved | Pass |
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23-0139
| 1 | 37. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Chair to sign Resolution 017-2023 approving the retroactive closure of the Rubicon Trail from the Airport Flats Campground to the County Line beginning Friday, December 30, 2022, for sixty (60) days or until weather conditions improve and any necessary repairs are completed, and to authorize the Director of Transportation to close additional roads as needed during the 2022 Storms local emergency as declared by the Board.
FUNDING: Road Fund. | Approved | Pass |
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23-0076
| 1 | 38. | Agenda Item | Planning and Building Department, Long Range Planning Division, Housing, Community and Economic Development Program, recommending the Board:
1) Retroactively approve Amendment I to Agreement 21-CDBG-HK-00098 with the Department of Housing and Community Development, extending the term of the Agreement by nine (9) months for a revised expiration date of September 29, 2023, with no changes to the Community Development Block Grant funding amount for the property acquisition required for affordable multifamily residential development in support of the Diamond Village 81-unit affordable multifamily workforce housing project located in the community of Diamond Springs;
2) Ratify the Planning and Building Department Director’s signature on Amendment I to Agreement 21-CDBG-HK-00098, and authorize the Planning and Building Department Director, or designee, to execute any subsequent amendments thereto that do not affect the dollar amount or the term, and any other grant-related documents determined necessary, contingent upon approval by County Counsel and Risk Management; and
3) Authorize th | Approved | Pass |
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23-0149
| 1 | 39. | Closed Session Item | Pursuant to Government Code Section 54957-Public Employee Appointment. Title: Interim Chief Administrative Officer. (Est. Time: 30 Min.) | No Action Reported. | |
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