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23-1678
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board Approve the Minutes from the Special Meeting - Strategic Plan Workshop on August 28, 2023 and the regular meeting on August 29, 2023. | Approved | Pass |
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23-1523
| 1 | 2. | Agenda Item | Chief Administrative Office, Parks Division, recommending the Board:
1) Adopt the Initial Study/Mitigated Negative Declaration for the Forebay Park Improvement Project; and
2) Approve the Phasing Plan for improvements to Forebay Park.
FUNDING: American Rescue Plan Act (90%), California Department of Parks and Recreation Prop 68 Per Capita Program (9%), General Fund (1%). | Approved | Pass |
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23-1630
| 1 | 3. | Agenda Item | Chief Administrative Office, Parks Division, recommending the Board adopt and authorize the Chair to sign Resolution 139-2023 authorizing the submittal of an application to the State of California, Strategic Growth Council Community Resilience Centers Grant for the Diamond Springs Community Park Project.
FUNDING: Strategic Growth Council Community Resilience Centers Grant. | Approved | Pass |
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23-1596
| 1 | 4. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, presenting a list of County surplus property and recommending the Board so declare and authorize disposal of same in accordance with the County's Procurement Policy C-17, Section 6.0 Surplus Property, thereof.
FUNDING: Various. | Approved | Pass |
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23-1593
| 1 | 5. | Agenda Item | Clerk of the Board, based upon the recommendation of the El Dorado County Commission for Youth and Families, recommending the Board make the following appointments to the El Dorado County Commission for Youth and Families:
1) Reappoint William "Keith" Bladen, Public Member, Term Expiration 6/30/2025; and
2) Reappoint Terri Stratton, Public Member, Term Expiration 6/30/2025.
FUNDING: N/A | Approved | Pass |
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23-1646
| 1 | 6. | Agenda Item | Human Resources Department recommending the Board take the following actions regarding Health Plan Programs for the 2024 Plan Year:
1) Approve the proposed 2024 retiree, Affordable Care Act compliant plan, and Operating Engineers, Local 3 Health Trust health plan rate cards (Attachment A) based on the cost sharing of health premiums in the current Memoranda of Understanding with all bargaining units, and the Salary and Benefits Resolution for unrepresented employees; and
2) Grant Human Resources the authority to correct any minor clerical errors or adjustments, if necessary, to the approved health plan rate cards for the 2024 health benefits plan year, as needed.
FUNDING: Countywide cost, shared between the County Departments (General Fund and Non-General Fund) and participating retirees. | Approved | Pass |
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23-1669
| 1 | 7. | Agenda Item | Human Resources Department recommending the Board approve and adopt the revised El Dorado County Sheriff’s Office, agency-specific classification specifications of Deputy Sheriff I/II, Sergeant, Lieutenant, Captain, and Undersheriff.
FUNDING: N/A | Approved | Pass |
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23-1488
| 1 | 8. | Agenda Item | Human Resources Department recommending the Board adopt and authorize the Chair to sign Resolution 137-2023 updating the Board’s Compensation Philosophy for County employees. (Cont. 9/12/2023, Item 8)
FUNDING: N/A | Continued | Pass |
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23-1528
| 1 | 9. | Agenda Item | Human Resources Department recommending the Board adopt and authorize the Chair to sign the negotiated Letter of Agreement to the Memorandum of Understanding between the County of El Dorado and El Dorado County Managers’ Association representing the Management bargaining unit, adding a new Procurement Certification Incentive pay.
FUNDING: Countywide cost (General Fund and Non-General Fund). | Approved | Pass |
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23-1483
| 1 | 10. | Agenda Item | Treasurer-Tax Collector recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 131-2023 approving El Dorado County Amended and Restated 457 Deferred Compensation Plan documents and authorizing the Treasurer-Tax Collector to execute the Adoption Agreement, Amendments, and any further documents required to implement the amended and restated 457 Deferred Compensation Plan;
2) Adopt and authorize the Chair to sign Resolution 132-2023 approving El Dorado County Amended and Restated Social Security Replacement Plan documents for Part-Time, Seasonal, and Temporary Employees and authorizing the Treasurer-Tax Collector to execute the Adoption Agreement, Amendments, and any further documents required to implement the amended and restated Social Security Replacement Plan; and
3) Approve the California Public Employees’ (“CalPERS”) Amended and Restated 457 Deferred Compensation Plan Document.
FUNDING: N/A | Approved | Pass |
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23-1693
| 1 | 11. | Agenda Item | Supervisor Turnboo recommending the Board make the following appointment to the El Dorado County Parks and Recreation Commission:
Appoint Candance Flaming, Member - District 2, Term Expiration 01/01/2025.
FUNDING: N/A | Approved | Pass |
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23-1661
| 1 | 12. | Agenda Item | Supervisor Turnboo recommending the Board make the following appointment to the El Dorado County Cemetery Advisory Committee:
Appoint Larry Robinson, Member - District 2, Term Expiration 01/01/2025.
FUNDING: N/A | Approved | Pass |
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23-1469
| 1 | 13. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Authorize the HHSA Director to apply for, and if awarded, accept funding for the 2023 Continuum of Care Coordinated Entry System (CES) Project Activity grant, administered by the United States Department of Housing and Urban Development (HUD), for a one-year term, effective upon execution, in the estimated amount of $22,487, and requires a 25% match in the estimated amount of $5,622, which will be met through existing grant funding received by HHSA as the Administrative Entity (AE) for the El Dorado County Opportunity Knocks (EDOK) Continuum of Care (CoC), and administered by the HHSA Housing and Homelessness Services programs;
2) If awarded, authorize the HHSA Director, acting as the Collaborative Applicant on behalf of the EDOK CoC, to execute the funding agreement, contingent upon approval by County Counsel and Risk Management; and
3) Authorize the HHSA Director, or HHSA Chief Assistant Director, to execute further documents related to said award, including any amendments which do not increase the Net County Cos | Approved | Pass |
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23-1597
| 1 | 14. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Authorize the HHSA Director to apply for, and if awarded, accept funding for the 2023 Continuum of Care Homeless Management Information System (HMIS) Project Bonus grant, administered by the United States Department of Housing and Urban Development (HUD), for a one year term effective upon execution, in the estimated amount of $35,239, and requires a 25% match in the estimated amount of $8,810 to be met through existing grant funding received by HHSA Housing and Homelessness Services;
2) If awarded, authorize the HHSA Director, acting as the Collaborative Applicant on behalf of the El Dorado Opportunity Knocks (EDOK) Continuum of Care (CoC), to execute the funding agreement, contingent upon approval by County Counsel and Risk Management; and
3) Authorize the HHSA Director, or HHSA Chief Assistant Director, to execute further documents related to said award, including any amendments which do not increase the Net County Cost of the Agreement.
FUNDING: 100% Federal HUD funding in the estimated amount of $35,239, | Approved | Pass |
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23-1470
| 1 | 15. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Authorize HHSA Director to apply for, and if awarded, accept funding for the 2023 Continuum of Care Homeless Management Information System (HMIS) Project Renewal grant, administered by the United States Department of Housing and Urban Development (HUD), for a one-year term effective upon execution, in the estimated amount of $9,817, that requires a 25% match in the estimated amount of $2,454 to be met through existing grant funding received by the HHSA Housing and Homelessness Services;
2) If awarded, authorize the HHSA Director, acting as the Collaborative Applicant on behalf of the El Dorado Opportunity Knocks (EDOK) Continuum of Care (CoC), to execute the funding agreement, contingent upon approval by County Counsel and Risk Management; and
3) Authorize the HHSA Director, or HHSA Chief Assistant Director, to execute further documents related to said award, including any amendments which does not increase the Net County Cost of the agreement.
FUNDING: 100% Federal HUD funding in the estimated amount of $9,81 | Approved | Pass |
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23-1471
| 1 | 16. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Authorize the HHSA Director to apply for, and if awarded, accept funding for the 2023 Continuum of Care Planning grant, administered by the United States Department of Housing and Urban Development (HUD), for a one-year term effective upon execution, in the estimated amount of $50,000, and requires a 25% match in the estimated amount of $12,500 which will be met through existing grant funding received by HHSA as the Administrative Entity (AE) for the El Dorado County Opportunity Knocks (EDOK) Continuum of Care (CoC), and administered by the HHSA Housing and Homelessness Services programs;
2) If awarded, authorize the HHSA Director, acting as the Collaborative Applicant on behalf of the EDOK CoC, to execute the resulting funding agreement, contingent upon approval by County Counsel and Risk Management; and
3) Authorize the HHSA Director, or HHSA Chief Assistant Director, to execute further documents related to said award, including any amendments which does not increase the Net County Cost of the agreement.
FUND | Approved | Pass |
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23-1625
| 1 | 17. | Agenda Item | Health and Human Services Agency (HHSA) recommends the Board authorize the Purchasing Agent to increase the prior Board approved amount of $114,186.93 for the purchase of new dog kennels for HHSA South Lake Tahoe Animal Services, by $1,500 for a new total amount of $115,686.93, due to unanticipated costs for equipment offloading delivery services that were not included in the prior Board approved amount for this purchase.
FUNDING: 60.6% City of South Lake Tahoe, 28.3% General Fund, 3.6% State Public Health Realignment, 7.5% El Dorado County licenses/permits, fees and fines. (No Federal Funds) | Approved | Pass |
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23-1563
| 1 | 18. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board adopt and authorize the Chair to sign Resolution 138-2023, authorizing the addition of one full-time equivalent Deputy Public Guardian I/II allocation in HHSA .
FUNDING: 100% State-funded Mental Health Services Act for the Lanterman-Petris-Short Project. | Approved | Pass |
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23-1553
| 1 | 19. | Agenda Item | Health and Human Services Agency recommending the Board adopt and authorize the Chair to sign Resolution 133-2023 amending the Authorized Personnel Allocation Resolution to:
1) Delete one (1.0) full-time equivalent (FTE) vacant Fiscal Assistant I/II allocation; and
2) Add one (1.0) FTE Sr. Office Assistant allocation in the Health and Human Services Agency.
FUNDING: General Fund, Veteran Services. | Approved | Pass |
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23-1509
| 1 | 20. | Agenda Item | Environmental Management Department recommending the Board approve and authorize the Chair to sign Agreement 7977 with Clean Tahoe to provide litter abatement services in the Lake Tahoe Basin, with a not-to-exceed amount of $58,000 and retroactive to a term beginning July 1, 2023, and ending June 30, 2025.
FUNDING: County Service Area No. 10, Zone C Parcel Fees. | Approved | Pass |
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23-1595
| 1 | 21. | Agenda Item | FUNDING: General Fund. | Approved | Pass |
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23-0736
| 3 | 22. | Agenda Item | Planning and Building Department, Airports Division, recommending the Board approve the Final Passage (Second Reading) of Ordinance 5182 to amend Section 3.08.021 of the El Dorado County Ordinance Code to add the delegation of signature authority on Temporary Use Agreements, airport ground leases, and County-owned hangar leases to the County of El Dorado Director of Planning and Building and to add the delegation of signature authority on airport tie-down agreements to the County of El Dorado Airport Operations Supervisor. (Cont. 8/22/2023, Item 22)
FUNDING: Placerville and Georgetown Airport Enterprise Funds - Fee Revenue. | Approved | Pass |
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23-1540
| 1 | 23. | Agenda Item | FUNDING: Placerville Airport Enterprise Fund - Fee Revenue. | Approved | Pass |
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23-1589
| 1 | 24. | Agenda Item | 1) Adopt and authorize the Chair to sign Resolutions that ratify Ordinances adopted by each of the following Districts to reflect changes to the California Fire Code, 2022 Edition; delegate the enforcement of the Ordinances to the respective Fire Department Chief; and rescind the previous Resolutions Adopted in 2020:
a) Resolution 134-2023 - Lake Valley Fire Protection District
b) Resolution 135-2023 - Meeks Bay Fire Protection District; and
c) Resolution 136-2023 - Mosquito Fire Protection District; and
2) Direct Staff to transmit the Board’s determination to each District within 15 days of the determination.
FUNDING: N/A | Approved | Pass |
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23-1639
| 1 | 25. | Agenda Item | Sheriff’s Office recommending the Board:
1) Make findings in accordance with Chapter 3.13, Section 3.13.030(B) County Ordinance, that the work requires specialty skills and qualifications not expressly identified in County classifications;
2) Make findings to waive the competitive bid process over $100,000 in accordance with County's Procurement Policy Section 3.4.2(f), Exemption from Competitive Bidding, as this vendor provides efficiencies, and other vendors cannot provide similar efficiencies, and that would cause the helicopter to be out of use for an extended period of time;
3) Approve and authorize the Chair to sign Agreement 7946 with Advanced Helicopter Services, Inc., to provide helicopter maintenance and repair services effective upon final execution of the Agreement for three years, in a not-to-exceed amount of $1,500,000; and
4) Authorize the Purchasing Agent to increase the purchase agreement on an "as-needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: General Fund. | Approved | Pass |
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23-1479
| 1 | 26. | Agenda Item | Sheriff’s Office recommending the Board:
1) Approve and authorize the continuation of the perpetual Agreement 6902 with Cellebrite Inc. for the use of Cellebrite Premium Unlimited Package software;
2) Find that Agreement 6902 is exempt from competitive bidding in accordance with County’s Procurement Policy C-17, Section 3.5 Specific Exemptions and Written Findings of Fact;
3) Approve and authorize the Purchasing Agent to execute a Contract Change Order for Agreement 6902 with Cellebrite Inc. in the amount of $109,096, for a term of October 8, 2023, to October 14, 2024; and
4) Authorize the Purchasing Agent to increase the Contract 6902 on an “as-needed” basis during the Agreement term as long as funding is available within the requesting department’s budget.
FUNDING: General Fund. | Approved | Pass |
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23-1641
| 1 | 27. | Agenda Item | Sheriff’s Office recommending the Board:
1) Make findings that the provision of removal and transportation services of decedents provided by Contractor are in the public’s best interest and there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);
2) Make findings to waive the competitive bid process in accordance with County's Procurement Policy Section 3.4.2(a), because of a technological, specialized, unique character of the service;
3) Authorize the Chair to sign Agreement 7990 with Green Valley Mortuary, Ltd., for transportation services for a not-to-exceed amount of $500,000 for the term January 1, 2024, to December 30, 2026; and
4) Authorize the Purchasing Agent to increase the agreement on an “as-needed” basis during the awarded period as long as funding is available within the requesting department’s budget.
FUNDING: General Fund. | Approved | Pass |
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23-0090
| 9 | 28. | Agenda Item | El Dorado County Sheriff's Office of Emergency Services recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of the December 2022 Storms. (Cont. 10/10/2023, Item 23)
FUNDING: N/A | Approved | Pass |
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23-1694
| 1 | 29. | Agenda Item | Human Resources Department recommending the Board appoint Olivia Byron-Cooper to the position of Director of Health and Human Services Agency, effective September 23, 2023, at Step 5 of the salary range (approximate annual salary of $236,246.40).
FUNDING: Costs reimbursed by HHSA programmatic funding, allocated to programs through an annually approved indirect cost rate plan. | Approved | Pass |
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23-1541
| 1 | 30. | Agenda Item | Chief Administrative Office recommending the Board approve the Board of Supervisors Response to the 2022-23 Grand Jury Final Report with revisions as directed on September 12, 2023, and submit it to the Presiding Judge. (Cont. 9/12/2023, Item 30)
FUNDING: N/A | Continued | Pass |
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23-1629
| 2 | 31. | Agenda Item | Chief Administrative Office recommending the Board consider the following:
1) Direct the Chief Administrative Office to develop a policy on County involvement in jurisdictional reorganizations for the Board’s consideration;
2) Establish an ad hoc committee on jurisdictional reorganizations; and
3) Authorize the Chief Administrative Office to issue a Request for Qualifications for a consulting firm to assist the County with analysis, negotiations, and the development of a policy related to jurisdictional reorganizations. (Cont. 8/29/23, Item 33)
FUNDING: General Fund. | Approved | Pass |
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23-0122
| 2 | 32. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Chair to sign a Covenant and Agreement between the California Regional Water Quality Control Board, Central Valley Region, and the County of El Dorado to protect future health and safety and the environment as a result of potential risk related to the possible presence of hazardous materials as defined in Health and Safety Code §25260 pertaining to the Diamond Springs Parkway Phase 1B Project, Capital Improvement Program number 72334/36105011. (Cont. 8/15/2023, Item 20)
FUNDING: N/A | Approved | Pass |
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23-1146
| 2 | 33. | Agenda Item | Department of Transportation recommending the Board adopt and authorize the Chair to sign Resolution 124-2023 to accept the Irrevocable Offer of Dedication from Michael D. Lindeman and Lorraine D. Lindeman, Trustees of the Lindeman Family 2005 Trust dated October 17, 2005, for road right-of-way in fee, slope and drainage and public utilities easement, and temporary construction easement pertaining to the property identified as Assessor’s Parcel Number 051-250-54 in relation to the Diamond Springs Parkway Phase 1B Project, Capital Improvement Program number 72334/36105011. (Cont. 8/15/2023, Item 21)
FUNDING: N/A | Approved | Pass |
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23-1640
| 1 | 34. | Agenda Item | Sheriff’s Office and Chief Administrative Office, Facilities Division, recommending the Board:
1) Receive and file a presentation on the SB 844 Recovery, Rehabilitation, and Re-Entry Jail Expansion Project, Design-Build proposals, evaluation process, and results for the Placerville Jail Expansion;
2) Make findings that the selected proposer, Roebbelen Contracting, Inc., offers the best value to the County for the design and construction of the Placerville Jail Expansion based on the criteria stated in the Request for Proposals (RFPs);
3) Conditionally award RFP 23-906-030.2, Design-Build Services - Placerville Jail Expansion, to proposer Roebbelen Contracting, Inc. contingent upon financing approval at the Pooled Money Investment Board (PMIB) meeting on December 13, 2023;
4) Approve and authorize the Purchasing Agent to sign contract 8055 with Roebbelen Contracting, Inc. in an amount of $37,375,565 for design-build services for the Placerville Jail Expansion contingent upon Risk and County Counsel approval and County's receipt and acceptance of payment and performance bonds an | Approved | Pass |
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23-1501
| 1 | 35. | Agenda Item | County Counsel and the Planning and Building Department, Commercial Cannabis Division, recommending the Board:
1) Provide direction on changes to the County's existing cannabis ordinances; and
2) If changes are supported, direct staff to return to the Board with a Resolution of Intent reflecting the Board's guidance to start the ordinance amendment process.
FUNDING: General Fund. | Approved | |
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23-1708
| 1 | 36. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). | No Action Reported. | |
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23-1272
| 1 | 37. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Title: Erin Trefethen v. County of El Dorado (Case No. TBD) Number of potential cases: (1). | No Action Reported. | |
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23-1656
| 1 | 38. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: County of El Dorado, v. El Dorado County Civil Service Commission, and Erin Trefethen. (El Dorado County Case No. 23CV0237). Number of potential cases: (1). | No Action Reported. | |
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23-1574
| 1 | 39. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Thomas Eide v. Experian Information Solutions, Inc, et al. United States District Court for the Eastern District of California, Case No. 2:22-CV-01820-KJM-DB Number of potential cases: (1). | No Action Reported. | |
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23-1631
| 2 | 40. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Cont. 8/28/2023, Item 38) | No Action Reported. | |
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23-1695
| 1 | 41. | Closed Session Item | Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association, Local 1, AFSCME Council 57 representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Criminal Attorneys’ Association representing employees in the Criminal Attorney Unit; El Dorado County Managers’ Association representing employees in the Management Unit; Deputy Sheriff’s Association representing employees in the Law Enforcement Unit; El Dorado County Probation Officers Association representing employees in the Probation Bargaining Unit; and El Dorado County Law Enforcement Management Association representing employees in the Law Enforcement Sworn Management Unit. | No Action Reported. | |
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