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23-2064
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board Approve the Minutes from the regular meeting of November 7, 2023. | Approved | Pass |
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23-1983
| 1 | 2. | Agenda Item | Clerk of the Board, based upon the recommendation of the Behavioral Health Commission, recommending the Board make the following appointment to the Behavioral Health Commission:
Appoint Bryn Barton, Commission Member, Term Expiration 11/14/2026.
FUNDING: N/A | Approved | Pass |
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23-1164
| 1 | 3. | Agenda Item | Information Technologies Department recommending the Board approve and establish:
1) Board Policy A-12 - DMV Data Access Policy; and,
2) Board Policy A-14 - Incident Response Policy.
FUNDING: N/A | Approved | Pass |
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23-1988
| 1 | 4. | Agenda Item | Supervisor Hidahl and Supervisor Turnboo recommending the Board adopt and authorize the Chair to sign a Proclamation recognizing November 13-19 2023 as Global Entrepreneurship Week.
FUNDING: N/A | Approved | Pass |
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23-2007
| 1 | 5. | Agenda Item | Supervisor Parlin recommending the Board make the following appointment to the Community and Economic Development Advisory Committee (CEDAC). Appoint Laurel Brent-Bumb, Member District IV, Term Expiration January 1, 2027.
FUNDING: N/A | Approved | Pass |
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23-2073
| 1 | 6. | Agenda Item | Supervisor Thomas recommending the Board authorize the Chair to sign a letter to our Sister City, Warabi, Japan, inviting them to send their mayor, 15 youths, and 3 adults next summer, 2024, to attend a youth summit with our local youth.
FUNDING: N/A | Approved | Pass |
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23-2086
| 1 | 7. | Agenda Item | Supervisor Thomas recommending the Board:
1) Find that a public benefit is derived from all Supervisorial Districts sponsoring “Ag in the Classroom’s Farm Day Event” at the El Dorado County Fairgrounds on May 7, 2024; or
2) If community funds are not available in specific Supervisorial District allocations, approve any amounts up to a total of $5,000.00 from participating Districts; and
3) Approve and authorize the Chief Administrative Officer to sign a Funding Agreement, consistent with the County’s standard form and upon the approval of County Counsel, with Ag in the Classroom authorizing payment of a $5,000.00 community funding contribution.
FUNDING: General Fund. | Approved | Pass |
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23-1914
| 1 | 8. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Authorize the HHSA Director to apply for and accept the California Governor’s Office of Emergency Services (Cal OES) County Elder Abuse Program (XE) grant funding in the total amount of $217,444, to include a required in-kind match of $54,361, which will be met by HHSA Senior Legal Services volunteer hours, for a total project amount of $271,805, for the performance period of January 1, 2024, to December 31, 2024;
2) Delegate authority to the HHSA Director to serve as the official designee for the XE Program grant administered by Cal OES;
3) Approve and authorize the HHSA Director to sign the Subaward Face Sheet, Grant Subaward Certification of Assurance of Compliance, and Federal Fund Grant Subaward Assurances forms for submission to Cal OES;
4) Authorize the Board Chair to sign the XE Program Grant Subaward Certification of Assurance of Compliance form for submission to Cal OES; and
5) Delegate authority to the HHSA Director to execute the resulting funding agreement and future amendments that do not increase N | Approved | Pass |
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23-1897
| 1 | 9. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings in accordance with Procurement Policy C-17, Section 3.5, exempting competitive bidding for Purchase Contract 8177 with Oliver Packaging and Equipment Company as food supplies are exempt from the competitive bidding process, as competitive processes for such purchases do not produce an economic benefit to the County, and as authorized under Resolution 170-2010 adopted November 9, 2010, by the Board exempting food/kitchen supplies used by HHSA Aging Programs from competitive bidding;
2) Approve and authorize the Purchasing Agent to execute Purchase Contract 8177 with Oliver Packaging and Equipment Company, in the amount of $99,500, for a retroactive one-year term effective August 1, 2023, through July 31, 2024, to ensure continuity in these services to HHSA Senior Nutrition, as the prior Purchase Contract 7472 expired July 31, 2023, and services continued to be utilized;
3) Authorize the Purchasing Agent to execute amendments relating to Purchase Contract 8177, contingent upon approval by County Counsel | Approved | Pass |
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23-1753
| 1 | 10. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of proprietary client data management software, identified as Panoramic PG-Pro Web, provided by Contractor is in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);
2) Make findings in accordance with Procurement Policy C-17 Section 3.5 exempting the competitive bidding process for proprietary software;
3) Approve and authorize the Chair to sign Agreement for Services 8111 with Panoramic Software Corporation (Panosoft), for HHSA’s usage and licensing of this Contractor’s proprietary Panoramic PG-Pro Web software, in the amount of $147,540, and for the retroactive term of July 1, 2023, through June 30, 2026, to ensure continuity of services as the prior Agreement 4860 with Panosoft expired June 30, 2023;
4) Authorize the Purchasing Agent to execute amendments relating to Agreement | Approved | Pass |
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23-1963
| 1 | 11. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Accept, with gratitude, a donation of $137,000 from William David Worlow on the behalf of the Michael and Sarah Worlow Neri Exempt Trust, to support the efforts of HHSA Public Health Division California Children's Services; and
2) Authorize the HHSA Director, or HHSA Chief Assistant Director, to execute further document(s) relating to the donation from William David Worlow on the behalf of the Michael and Sarah Worlow Neri Exempt Trust, to the HHSA, Public Health Division, California Children’s Services.
FUNDING: 100% William David Worlow on the behalf of the Michael and Sarah Worlow Neri Exempt Trust. | Approved | Pass |
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23-1970
| 1 | 12. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Accept Supervisor Parlin’s resignation as Primary County Representative on the El Dorado Opportunity Knocks (EDOK) Continuum of Care (CoC) Board, effective December 1, 2023;
2) Accept Supervisor Thomas’ resignation as appointed Alternate County Representative on the EDOK CoC Board, effective December 1, 2023;
3) Appoint Timalynn Jaynes, HHSA Assistant Director of Human Services, as the Primary County Representative on the EDOK CoC Board, effective December 1, 2023, with no stated end date for said appointment term;
4) Appoint Supervisor Parlin to serve as the Alternate County Representative on the EDOK CoC Board, effective December 1, 2023, through February 4, 2024; and
5) Authorize the Housing and Homelessness Programs Ad Hoc Committee to determine future County Representative appointments to the EDOK CoC Board.
FUNDING: N/A | Approved | Pass |
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23-1996
| 1 | 13. | Agenda Item | Environmental Management Department recommending the Board:
1) Approve the addition of one Turbotron Blower/Exhauster in the amount of $30,000 and one Respirator Fit Tester Model 8040 in the amount of $12,000 to the Fiscal Year (FY)2023-24 Fixed Asset List;
2) Find that the purchase of a Turbotron Blower/Exhauster is exempt from competitive bidding in accordance with Procurement Policy C-17, 2.9 Emergency Purchases and 3.4 Sole Source, Sections 1 and 2 and that the purchase of one Respirator Fit Tester Model 8040 is exempt from competitive bidding in accordance with Procurement Policy C-17, 3.4 Sole Source, Section 2;
3) Authorize the Purchasing Agent to sign a Purchase Order to Gardner Denver LLC, in the amount of $30,000 for a one-time purchase of the Turbotron Blower/Exhauster; and authorize the Purchasing Agent to sign a Purchase Order to TSI Inc, in the amount of $12,000 for a one-time purchase of the Respirator Fit Tester; and
4) Approve and authorize the Chair to sign a budget transfer allocating funds from CSA 10 Solid Waste contingency for the purchase of the Turbotron | Approved | Pass |
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23-1902
| 1 | 14. | Agenda Item | Department of Transportation recommending the Board authorize the Chair to sign a Budget Transfer adjusting the Capital Improvement Program (CIP) budget for Fiscal Year 2023-24 to accommodate the new project budgets and increased 2023-24 expenses for the following previously approved projects in the 2023 CIP:
1) Authorize the use of an additional $355,156 in Regional Surface Transportation Program (RSTP) Advance Exchange funds and $1,655,156 in Traffic Impact Fee (TIF) - Zone B funds for the construction phase of the Enterprise Drive and Industrial Drive Intersection Improvements Project, CIP 36105052/36105053;
2) Authorize and advance $2,085,888 in TIF - Zone C funds for the design, right of way, and construction phases of the Harvard Way and Clermont Way Intersection Improvements Project, CIP 36105080;
3) Authorize and advance $3,165,150 in TIF - Zone C funds for the design and right of way phases for the US 50 / Latrobe Road / El Dorado Hills Boulevard Interchange Improvements - Phase 2B Project, CIP 36104001;
4) Authorize and advance $10,396,678 in TIF - Highway 50 funds and | Approved | Pass |
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23-1908
| 1 | 15. | Agenda Item | Department of Transportation recommending the Board approve of the Final Passage (Second Reading) of Ordinance 5194 amending County Code section 12.08 to increase the threshold at which a Road Improvement Agreement is required from $100,000 to $250,000, to provide additional clarity as to the security requirements under such agreements, and to delegate authority to the Director of Transportation to execute agreements and amendments on projects in the county right-of-way with costs of up to $1,000,000. (Cont. 2/6/2024, Item 2)
FUNDING: Road Fund, Developer Funded. | Approved | Pass |
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23-1945
| 1 | 16. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Chair to sign a budget transfer request for County Service Area 9 Walnut Drive Zone of Benefit 98124 to reallocate funds from Contingency to fund road maintenance during Fiscal Year 2023-24. (4/5 vote required)
FUNDING: Walnut Drive Zone of Benefit Special Fees/Service Charges. (100%) | Approved | Pass |
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23-1877
| 1 | 17. | Agenda Item | Planning and Building Department, Airports Division, recommending the Board approve and authorize the Chair to sign the Second Amendment to Agreement for Services 3104 with EPIC Aviation, LLC, to extend the term by three months, to February 19, 2024, with no change in rates or increase in compensation, for continuing the purchase and sale of airport fuel and related support services at the Placerville and Georgetown Airports.
FUNDING: Placerville and Georgetown Airport Enterprise Funds. | Approved | Pass |
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23-1971
| 1 | 18. | Agenda Item | Public Defender’s Office recommending the Board:
1) Approve the addition of three Verkada Dome Cameras to the Fiscal Year (FY) 2023-24 Fixed Asset list, with a cost of $19,000; and
2) Approve and authorize the Chair to sign a Budget Transfer decreasing the Public Defender Office’s Salary and Benefits appropriations by $19,000 and increasing the department’s Fixed Asset appropriations by $19,000. (4/5 vote)
FUNDING: General Fund. | Approved | Pass |
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23-1994
| 1 | 19. | Agenda Item | Sheriff’s Office recommending the Board:
1) Approve and authorize the Purchasing Agent to sign Amendment II to Lease Agreement 5984 with WFC Cameron Park, LLC., for the Sheriff’s Substation located at 3332 Coach Lane, Cameron Park, CA 95682, amending the following:
a) Extend Section 1.5, Term by three years to extend the expiration date to January 31, 2027;
b) Increase Section 1.6, Rent to the monthly amount starting at $2,500, increasing by $125 at the end of each 12-month term, for a total amount of $94,500;
c) Update Section 41, Lease Administration;
d) Add Section 43: Electronic Signatures; and
e) Add Section 44: Levine Act and add Exhibit D, “California Levine Act Statement” to Section 1.10; and
2) Authorize the Purchasing Agent to execute further documents related to future lease agreement amendments that do not increase the amount or extend the term contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund. | Approved | Pass |
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23-1947
| 1 | 20. | Agenda Item | Sheriff's Office recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 171-2023 approving the acceptance of grant funds from the California State Parks, Off Highway Vehicle (OHV) Division Grant Program in the amount of $100,080 for law enforcement services on the Rubicon Trail and OHV areas within El Dorado County; and
2) Approve and authorize the Sheriff to sign the OHV Grant Project Agreement G23-03-07-L01 in the amount of $100,080 with the California Department of Parks and Recreation for the term September 23, 2023, through September 22, 2024.
FUNDING: OHV Grant Funds of $100,080 and a 25% required match of $33,423 using the Sacramento Municipal Utility District (SMUD) Cooperation Agreement Special Revenue funds for a total of $133,503. | Approved | Pass |
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23-2036
| 1 | 21. | Agenda Item | Sheriff’s Office, Health and Human Services Agency (HHSA), and Probation Department recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 172-2023 delegating authority to the Sheriff, Director of HHSA or Behavioral Health Director, and Chief Probation Officer, to accept annual funding allocations, and execute all necessary documents required to secure and maintain the California Providing Access and Transforming Health (PATH) Justice-Involved Planning and Capacity Building Program Round 2 allocations issued by the Department of Health Care Services (DHCS) through December 2025, in the amount of $1,000,000 for the Sheriff's Office, $250,000 for Probation, and $450,000 for Behavioral Health, contingent upon approval by County Counsel and Risk Management;
2) Delegate authority to the Sheriff, HHSA Director or Behavioral Health Director, and Chief Probation Officer to execute additional documents related to the PATH Round 2, including any amendments, that do not increase Net County Cost, contingent upon approval by County Counsel and Risk Management.
FUNDING: | Approved | Pass |
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23-2090
| 1 | 22. | Agenda Item | Health and Human Services Agency recommending the Board:
1) Appoint Matthew Minson, M.D. to serve as the County Public Health Officer and Local Registrar for Vital Statistics, effective November 18, 2023;
2) Approve the advanced step hiring at Step 5 of the salary range (approximate annual salary of $251,721.60);
3) Approve the assignment of a recruitment signing bonus and additional vacation leave pursuant to County of El Dorado Personnel Rules, Section 708; and
4) Approve the allowance of relocation reimbursement pursuant to County of El Dorado Personnel Rules, Section 709.
FUNDING: 100% Public Health Realignment Funds. | Approved | Pass |
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23-2055
| 1 | 23. | Agenda Item | Chief Administrative Office recommending the Board take the following actions:
1) Approve and authorize the Chief Administrative Officer to sign Funding Agreement 7489 with the California Tahoe Emergency Services Operations Authority in the amount of $4,400,000 for the renovation of the County-owned facility located at 3066 Lake Tahoe Boulevard, South Lake Tahoe, which is currently leased to CalTahoe, contingent upon approval by County Counsel; and
2) Approve and authorize the Chair to sign a budget amendment increasing the use of Designations for Capital Projects in the amount of $1,900,000 to fund a portion of the Agreement (4/5 vote required).
FUNDING: $2,500,000 Transient Occupancy Tax funds; $1,900,000 Designations for Capital Projects. | Approved | Pass |
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23-2062
| 1 | 24. | Agenda Item | Chief Administrative Office recommending the Board:
1) Review the Notice of Application seeking acceptance of title to real property "in trust" by the United States of America for the Shingle Springs Rancheria Band of Miwok Indians, Shingle Springs Rancheria (Verona Tract), California;
2) Provide direction to staff in cooperation with County Counsel to coordinate, and prepare to submit within the 30-day comment period, a comprehensive response on behalf of the County that incorporates the assessed impacts of the Federal Government accepting the specified parcels "in trust" that includes, but is not limited to, confirmation of the Legal Land Descriptions/Site Locations as provided within the Notice, assessment of the impact from the removal of the specified parcels from the tax roll, impact to surrounding land use and infrastructure, and impact to the delivery of County services; and
3) Authorize the Chair to sign a letter to the U. S. Department of the Interior, Bureau of Indian Affairs to formally request an extension on the comment period by an additional 30 days.
FUNDING: G | Approved | Pass |
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23-1779
| 1 | 25. | Agenda Item | Chief Administrative Office and Environmental Management recommending the Board:
1) Find that the Agreement for Services with Desert View Power LLC is exempt from competitive bidding in accordance with Procurement Policy C-17 3.4 (2)(a), (f), and (g); and
2) Approve and authorize the Chair to sign Agreement 8123 with Desert View Power LLC for the procurement of SB 1383-compliant biomass attributes, which will satisfy fifty percent (50%) of the required procurement target for El Dorado County, in an amount not to exceed $395,112.39 and a term beginning upon execution and ending December 31, 2025.
FUNDING: Solid Waste County Service Area 10. | Failed | |
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23-1779
| 1 | | Agenda Item | Chief Administrative Office and Environmental Management recommending the Board:
1) Find that the Agreement for Services with Desert View Power LLC is exempt from competitive bidding in accordance with Procurement Policy C-17 3.4 (2)(a), (f), and (g); and
2) Approve and authorize the Chair to sign Agreement 8123 with Desert View Power LLC for the procurement of SB 1383-compliant biomass attributes, which will satisfy fifty percent (50%) of the required procurement target for El Dorado County, in an amount not to exceed $395,112.39 and a term beginning upon execution and ending December 31, 2025.
FUNDING: Solid Waste County Service Area 10. | Approved | Pass |
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23-1884
| 2 | 26. | Agenda Item | Treasurer-Tax Collector Department recommending the Board approve the Final Passage (Second Reading) of Ordinance 5187, amending certain exemptions in the County Business License Ordinance, Title 5, to: (a) provide eligible Veterans a 100 percent fee waiver of business licensing fees by amending Code Section 5.16.140 Exemptions and; (b) exempt certified massage therapists from the provisions of Chapter 5.34 - Adult-related Establishments by including this profession in Section 5.34.030 Exemptions. (Continued 11/14/2023, Item 26)
FUNDING: General Fund. | Continued | Pass |
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23-1831
| 1 | 27. | Agenda Item | HEARING - Department of Transportation recommending the Board:
1) Conduct a public hearing to receive public comment of all interested parties for or against the dissolution of the Gilmore Vista Zone of Benefit 98122;
2) Make findings consistent with the County's Policy and Procedure Guidelines for Creation and Administration of Zones of Benefit within a County Service Area, as amended February 10, 2015; and
3) If there is no majority protest, adopt and authorize the Chair to sign Resolution 170-2023.
FUNDING: Gilmore Vista Zone of Benefit Special Taxes (100%). | Approved | Pass |
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23-2025
| 1 | 28. | Agenda Item | Planning and Building Department, on behalf of the Cemetery Advisory Committee, recommending the Board:
1) Receive and file an annual report from the Cemetery Advisory Committee;
2) Consider creating an Ad Hoc Committee to transition the Cemetery Advisory Committee's purpose; OR
3) Provide alternate direction to support and transition the Cemetery Advisory Committee's work.
FUNDING: N/A | Approved | Pass |
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23-1962
| 1 | 29. | Agenda Item | Planning and Building Department, Planning Division, Long Range Planning Unit, hosting a joint informational workshop for the Board of Supervisors and Planning Commission to solicit input and encourage public participation during the process of developing the Safety Element Update.
FUNDING: General Fund (87%), El Dorado County Water Agency (13%). | No Formal Action | |
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23-2095
| 1 | 30. | Agenda Item | Supervisors Thomas and Parlin, in concert with Sheriff Leikauf, District Attorney Pierson, and the Chief Administrative Officer, recommending the Board approve sending a letter to the California Department of Public Health (CDPH) requesting they deny the updated application of Sierra Harm Reduction Coalition's services for a syringe exchange program in El Dorado County.
FUNDING: N/A | Approved | Pass |
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