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23-1637
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on August 22, 2023. | Approved | Pass |
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23-1579
| 1 | 2. | Agenda Item | Chief Administrative Office recommending the Board order the Auditor-Controller to disburse $38,821.66 to the El Dorado Hills Community Services District from its park and recreation development impact mitigation fee account for fee program administration and expenditures related to Valley View Village Park, Heritage Village Park, Saratoga Village Park, and Bass Lake Regional Park.
FUNDING: Development Impact Fees. | Approved | Pass |
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23-1249
| 1 | 3. | Agenda Item | Chief Administrative Office, Office of Wildfire Preparedness and Resilience, recommending the Board:
1) Approve and authorize the Chair to sign Agreement 7598 with the El Dorado County Fire Safe Council (EDCFSC) for disbursement of funds authorized through Title III of the Secure Rural Schools and Community Self Determination Act for the purpose of funding fire prevention and planning projects, with a term of three (3) years, and federal fiscal year 2022 funding of $140,141.29; and
2) Authorize the Assistant Chief Administrative Officer, or designee, to issue a letter to EDCFSC for the purpose of determining funding amounts for federal fiscal Years 2023, 2024 and 2025, contingent upon the County receiving an allocation for Title III funds and consistent with the Board’s direction regarding allocation of Title III funds.
FUNDING: Title III of the Secure Rural Schools and Community Self Determination Act. | Approved | Pass |
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23-1568
| 1 | 4. | Agenda Item | Chief Administrative Office, Office of Wildfire Preparedness and Resilience, recommending the Board consider the following:
1) Accept a grant award under the Federal Emergency Management Agency, Hazard Mitigation Grant Program for the Weber Creek Project, Phase I, in the amount of $1,404,532.50 for a term of June 28, 2023 to June 27, 2026;
2) Authorize the Chief Administrative Officer to accept, on behalf of the Board, the Weber Creek Project, Phase II, grant funds anticipated to be awarded in 2025 contingent upon the completion of Phase I activities, for the remaining $23,462,517.50 and remaining term of the grant; and
3) Authorize the Chief Administrative Officer, serving as the County’s Authorized Agent, to execute any grant related documents for Phases I and II including, but not limited to, amendments that do not increase the required County match commitment, requests for payment, reports, and all other associated documents necessary to secure the grant funds and implement the approved project.
FUNDING: Federal Emergency Management Agency Hazard Mitigation Grant Program F | Approved | Pass |
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23-1544
| 1 | 5. | Agenda Item | Clerk of the Board, based upon the recommendation of the Commission on Aging, recommending the Board make the following appointment to the Commission on Aging:
Appoint Scott Coffin, Member-at-Large, Term Expiration 01/01/2025.
FUNDING: N/A | Approved | Pass |
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23-1555
| 1 | 6. | Agenda Item | Clerk of the Board, based upon the recommendation of the El Dorado County Commission for Youth and Families, recommending the Board:
1) Make the following appointments to the El Dorado County Commission for Youth and Families:
a) Appoint Scott Coffin, Public Member, Term Expiration 6/30/2025; and
b) Appoint Grant Leonard, Public Member, Term Expiration 6/30/2025;
2) Allow the Commission for Youth and Families to be hosted by the El Dorado County Office of Education, as the staff support for the Commission, with Commission agendas, materials, and minutes posted on the Office of Education’s website; and
3) Remove the Commission for Youth and Families from the list of County Boards, Committees, and Commissions that have a broad countywide coverage that must be recorded and held in an approved facility.
FUNDING: N/A | Approved | Pass |
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23-1481
| 1 | 7. | Agenda Item | Human Resources Department recommending the Board take the following actions regarding Health Plan Programs and Ancillary Employee Benefit Programs for the 2024 Plan Year:
1) Approve the proposed 2024 health plan rate cards (Attachment A) based on the cost sharing of health premiums in the current Memoranda of Understanding with all bargaining units, the Salary and Benefits Resolution for unrepresented employees and in accordance with the Patient Protection and Affordable Care Act;
2) Authorize the Director of Human Resources, or Assistant Director of Human Resources, to execute the updated operational MOU with PRISMHealth on behalf of the County of El Dorado;
3) Authorize the Director of Human Resources, or Assistant Director of Human Resources, to execute administrative health and benefit program plan renewals for services that otherwise fall under existing executed master agreements; and
4) Grant Human Resources the authority to correct any minor clerical errors or adjustments, if necessary, to the approved health plan rate cards for the 2024 health benefits plan year, as nee | Approved | Pass |
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23-1582
| 1 | 8. | Agenda Item | Information Technologies Department recommending the Board adopt and authorize the Chair to sign Resolution 130-2023 amending the current Authorized Personnel Allocation Resolution 088-2023 to add 1.0 full-time equivalent (FTE) Information Technology Analyst I/II - Server Design and Administration in the Information Technologies Department.
FUNDING: General Fund, with partial cost recovery through the A-87 Cost Allocation Plan. | Approved | Pass |
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23-1482
| 1 | 9. | Agenda Item | Treasurer-Tax Collector Department recommending the Board approve the El Dorado County 2023 Investment Policy with modifications, revisions, and additions.
FUNDING: N/A | Approved | Pass |
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23-1291
| 1 | 10. | Agenda Item | Supervisor Hidahl recommending the Board make the following District specific reappointment to the Assessment Appeals Board:
Reappoint Wendi-Mae Davis, Member - District 1, Term Expiration 8/29/2026.
FUNDING: N/A | Approved | Pass |
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23-1621
| 1 | 11. | Agenda Item | Supervisor Laine recommending the Board make the following appointment to the Cemetery Advisory Committee:
Appoint Leo Bennett-Cauchon, District Nominee - District 5, Cemetery Advisory Committee, Term Expiration 11/07/2025.
FUNDING: N/A | Continued | Pass |
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23-1612
| 1 | 12. | Agenda Item | Supervisor Thomas recommending the Board approve and authorize the Chair to sign a Proclamation recognizing September 2023 as Prostate Cancer Awareness Month in El Dorado County.
FUNDING: N/A | Approved | Pass |
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23-1620
| 1 | 13. | Agenda Item | Supervisor Thomas and the El Dorado County Office of Education recommending the Board consider the following:
1) Make appointments and reappointments to the 2023/24 El Dorado County Youth Commission as follows:
a) District 1: Mahee Haswani/Oakridge High School (Returning) and Lauryn Sumimoto/Oakridge High School (Returning)
b) District 2: Amelia Leo-Frazee/Ponderosa High School (New) and Isabella Roth/Ponderosa High School (New)
c) District 3: Wrenna Potter/El Dorado High School (Returning), Bailey Plimpton/El Dorado High School (New) and Sophia Sumimoto/Oakridge High School (Returning)
d) District 4: Avery Sheridan/Charter University Prep (Returning) and Zofia Bradford/Golden Sierra High School (Returning)
e) District 5: Emilia Delmolino/El Dorado High School (Returning) and Eva Griscom/South Lake Tahoe High School (New)
f) Clerk of the Board: Kara Chavez/Oak Ridge High School (Returning); and
2) Announce the Youth Commission's annual Job Shadow Day during the Board of Supervisor's Meeting held on November 7, 2023.
FUNDING: N/A | Approved | Pass |
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23-1277
| 1 | 14. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of software licensing and support needed by the Public Housing Authority provided by Contractor are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);
2) Approve and authorize the Chair to sign the first amendment to Agreement for Services 4868 with Happy Software LLC, an MRI Software LLC company, increasing compensation by $10,000 for a new total compensation amount of $143,086, with no change to the term; and
3) Authorize the Purchasing Agent to execute amendments relating to Agreement 4868, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement.
FUNDING: 100% Public Housing Authority federal funds. | Approved | Pass |
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23-1315
| 1 | 15. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of non-medical in-home support services provided by Contractor are in the public's best interest and that due to the limited timeframes, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed is not sufficient to warrant the addition of permanent staff in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);
2) Approve and authorize the Chair to sign Amendment II to Agreement for Services 5133 with DNT In Home Care, Inc. doing business as Senior Helpers, increasing compensation by $9,000 for a new not-to-exceed amount of $99,000, with no change to the term of the Agreement;
3) Authorize the Purchasing Agent to execute amendments relating to Agreement 5133, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement; and
4) Authorize the HHSA Director, or Chief Assistant Director, to execute programmatic, administrative, an | Approved | Pass |
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23-1414
| 1 | 16. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of software licenses for Contractor’s proprietary animal management software system identified as Chameleon/CMS (CMS) services provided by Contractor are in the public's best interest and that the provision of such services provided by Contractor are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(b);
2) Approve and authorize the Chair to sign Agreement for Services 7869 with HLP, Inc. (HLP), in the amount of $40,000, and for the retroactive term of March 1, 2023, through February 28, 2026, to ensure continuity of services as the prior Agreement with HLP expired February 28, 2023;
3) Authorize the Purchasing Agent to execute amendments relating to Agreement 7869, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or | Approved | Pass |
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23-1535
| 1 | 17. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of Child Welfare Services substance use assessments and treatment services provided by Contractor are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);
2) Approve and authorize the Chair to sign Amendment III to Agreement for Services 5989 with Shamanic Living Center, Inc., doing business as Recovery In Action, increasing compensation by $100,000, to increase the maximum obligation from $150,000 to $250,000, and revising the scope of work to include updated service provisions, with no change to the term;
3) Authorize the Purchasing Agent to execute further amendments relating to Agreement 5989, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement; and
4) Authorize the HHSA Director, or the As | Approved | Pass |
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23-1531
| 1 | 18. | Agenda Item | Air Quality Management District (AQMD) recommending the Board, acting as the AQMD Board of Directors, authorize AQMD to utilize allocated AB 2766 funding to implement an electric vehicle charger incentive program for County residents.
FUNDING: California Department of Motor Vehicles AB 2766 Subvention Funds. | Approved | Pass |
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23-0704
| 1 | 19. | Agenda Item | Department of Transportation recommending the Board receive and file an annual report on real property acquisitions executed by the Director of Transportation, under the authority of Ordinance 5094, for acquisitions totaling $29,100 during the reporting period of July 1, 2022, through June 30, 2023.
FUNDING: Local sources include Traffic Impact Fees, Road Fund, and Tribe Funds. State/Federal sources include Regional Surface Transportation Program Funds, Highway Bridge Program Funds, Congestion Mitigation and Air Quality Program Funds, Active Transportation Program Funds, and Transportation Development Act Funds. | Approved | Pass |
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23-1310
| 1 | 20. | Agenda Item | Department of Transportation recommending the Board authorize the Chair to sign the Landscape Maintenance Agreement 03 - ED 50, PM 1.50 - PM 2.50 with the State of California Department of Transportation for maintenance of landscaping to be performed as mitigation for the U.S. Highway 50/ Silva Valley Parkway Interchange - Phase 1 Landscape Project, CIP 36104003. (District 1)
FUNDING: Traffic Impact Fee - Silva Valley Interchange Set Aside Zone 8. (No Federal Funds) | Approved | Pass |
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23-1466
| 1 | 21. | Agenda Item | Department of Transportation recommending the Board consider the following:
1) Make findings in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B) that contracting out for traffic engineering services is in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work; and
2) Approve and authorize the Purchasing Agent, or designee, to sign the First Amendment to Agreement for Services 6124 with Kimley-Horn and Associates, Inc., increasing the not-to-exceed amount by $200,000 for a total not-to-exceed amount of $270,000 for the purpose of providing additional on-call traffic engineering services and updating contract language per California Department of Transportation federal funding requirements.
FUNDING: Road Fund, Traffic Impact Fees, and Capital Improvement Program funding sources, including but not limited to Missouri Flat Area Master Circulation and Financing Plan, Tribe Funds, Accumulative Capital Outlay, Developer Advanced Funds | Approved | Pass |
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23-1467
| 1 | 22. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Chair to sign the First Amendment to the Green Valley Road Road Improvement Agreement 21-54989, between the County and the Developer, Summerbrook, El Dorado, LLC. (Districts 4 and 1)
FUNDING: Developer Funded. | Approved | Pass |
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23-1503
| 1 | 23. | Agenda Item | Department of Transportation recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with AM Development Inc. for the Missouri Flat Road Phase 1 - Class I Trail Connection Project, Capital Improvement Program project number 36109012, Contract 6094; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation after the one-year guarantee period.
FUNDING: Transportation Development Act Funds (9%) and Urban Surface Transportation Block Grant Program Funds (91%). (Federal and Local Funds) | Approved | Pass |
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23-1495
| 1 | 24. | Agenda Item | Department of Transportation, Maintenance and Operations Division, Fleet Services Unit, (Transportation) recommending the Board:
1) Increase the cost of one (1) 1/2 ton pickup on the Fiscal Year 2023-24 Fixed Asset list from $55,000 to $61,000;
2) Increase the cost of two (2) 1/2 ton pickups on the Fiscal Year 2023-24 Fixed Asset list from $55,000 to $57,000;
3) Reduce the cost of two (2) 3/4 ton pickups on the Fiscal Year 2023-24 Fixed Asset list from $55,750 to $53,250;
4) Reduce the cost of one (1) 1/2 ton pickup on the Fiscal Year 2023-24 Fixed Asset list from $55,000 to $50,000;
5) Find the purchase of five (5) replacement vehicles are exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160, Section D, due to use of State of California competitively-bid Contract 1-22-23-20;
6) Authorize the Purchasing Agent to utilize the State of California Contract 1-22-23-20 for the acquisition of five (5) fleet replacement vehicles of various configurations for the Department of Transportation - Fleet Services Unit;
7) Authorize the Purchasing Agent to sign | Approved | Pass |
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23-1168
| 1 | 25. | Agenda Item | Probation Department recommending the Board:
1) Approve and authorize the Chair to sign Amendment I to Agreement for Services 6151 with Noble Software Group, LLC, to add services and to increase the amount of the contract by $10,450 for a total not to exceed amount of $260,450 for the term of November 1, 2021, through October 31, 2024; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 6151, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund. | Approved | Pass |
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23-1442
| 1 | 26. | Agenda Item | Probation Department recommending the Board:
1) Make findings in accordance with El Dorado County Ordinance Code, Chapter 3.13.030 (C) that due to limited timeframes, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed is not sufficient to warrant the addition of permanent staff;
2) Approve and authorize the Chair to sign Amendment I to Agreement for Services 6740 with Atlas Tech Services to increase the not-to-exceed amount of the Agreement by $150,000 for a total of $316,000, with no change to the end date of the Agreement of July 25, 2025; to provide on-call electrical maintenance and repairs for the El Dorado County Probation Department; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 6740, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund. (100%) | Approved | Pass |
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23-1654
| 1 | 27. | Agenda Item | Probation Department recommending the Board approve and authorize the Chair to sign a letter of opposition to Assembly Bill (AB) 505 in collaboration with the Chief Probation Officer.
FUNDING: N/A | Approved | Pass |
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23-1539
| 1 | 28. | Agenda Item | Sheriff’s Office recommending the Board:
1) Approve and authorize the Chair and the Sheriff to sign Cooperative Law Enforcement Agreement 23-LE-11051360-058 and Exhibits A & B (Operating and Financial Plan) to the Cooperative Law Enforcement Agreement between the El Dorado County Sheriff’s Office, the United States Department of Agriculture, US Forest Service Eldorado National Forest, and the US Forest Service Lake Tahoe Basin Management Unit in the total amount of $37,000 to provide funding for the Sheriff’s patrol services on national forest system roads within the El Dorado County National Forest and Lake Tahoe Basin Management Unit, as well as funding for Sheriff’s Office expenditures associated with the detection of locations and activities related to the illegal production and trafficking of controlled substances effective upon execution for a five-year term that ends on August 5, 2028; and
2) Authorize the Sheriff and the Undersheriff to execute on behalf of El Dorado County extensions and amendments to the Agreement and Operating and Financial Plans with the US Forest Servi | Approved | Pass |
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23-1609
| 1 | 29. | Agenda Item | Supervisor Thomas recommending the Board authorize the Chair to sign a Proclamation in recognition of September 11th in memory of that tragic day, in 2001, when our nation was brutally attacked by terrorists, resulting in the enormous loss of American lives.
FUNDING: N/A | Approved | Pass |
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23-1456
| 1 | 30. | Agenda Item | Department of Transportation recommending the Board authorize the Chair to sign the Reimbursement Agreement for the construction of the "Road Widening Improvement Plans for the Crossings at El Dorado Missouri Flat and Crossings Road" between the County and LLL & A, LLC (AGMT 22-55037), for improvements included in CIP Project 36105066 "Missouri Flat Widening from Plaza Drive to Headington Road." (District 3)
FUNDING: Missouri Flat Area Master Circulation & Funding Plan (MC&FP) Program. | Failed | Fail |
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23-1456
| 1 | | Agenda Item | Department of Transportation recommending the Board authorize the Chair to sign the Reimbursement Agreement for the construction of the "Road Widening Improvement Plans for the Crossings at El Dorado Missouri Flat and Crossings Road" between the County and LLL & A, LLC (AGMT 22-55037), for improvements included in CIP Project 36105066 "Missouri Flat Widening from Plaza Drive to Headington Road." (District 3)
FUNDING: Missouri Flat Area Master Circulation & Funding Plan (MC&FP) Program. | Approved | Pass |
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23-1446
| 1 | 31. | Agenda Item | Department of Transportation recommending the Board:
1) Receive and file a presentation on the Traffic Impact Fee (TIF) Program and how it interacts with the Capital Improvement Program (CIP) and Transportation processes; and
2) Provide direction on whether Transportation should perform further analysis of specific intersections that could potentially show justification for safety improvement projects that could be added to the CIP/TIF program.
FUNDING: Traffic Impact Fee Program, Road Fund. | Approved | Pass |
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23-1476
| 1 | 32. | Agenda Item | Chief Administrative Office recommending the Board direct staff to develop a policy regarding proclamations and return to the Board within 90 days with recommendations regarding the same.
FUNDING: General Fund. | Approved | Pass |
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23-1629
| 1 | 33. | Agenda Item | Chief Administrative Office recommending the Board consider the following:
1) Direct the Chief Administrative Office to develop a policy on County involvement in jurisdictional reorganizations for the Board’s consideration;
2) Establish an ad hoc committee on jurisdictional reorganizations; and
3) Authorize the Chief Administrative Office to issue a Request for Qualifications for a consulting firm to assist the County with analysis, negotiations, and the development of a policy related to jurisdictional reorganizations. (Cont. 8/29/23, Item 33)
FUNDING: General Fund. | Continued | |
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23-1571
| 1 | 34. | Agenda Item | Chief Administrative Office, Office of Wildfire Preparedness and Resilience, recommending the Board consider the following:
1) Receive and file an update on the development of the County’s Wildfire Strategy and general program activities and initiatives to date; and
2) Adopt and endorse the Wildfire Strategy incorporating any changes as directed by the Board or as determined necessary by staff throughout the implementation of annual work plan activities therein.
FUNDING: N/A | Approved | Pass |
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23-1567
| 1 | 35. | Agenda Item | Chief Administrative Office recommending the Board:
1) Receive an update from staff regarding prior Board direction to hire a consultant to assess the roles and responsibilities of the County’s emergency preparedness, operations, response and recovery; and
2) Provide direction to staff whether to hire a consultant or discontinue the pursuit of hiring a consultant and instead return to the Board within 60 days with a proposed organizational structure and staffing plan for Board adoption to enhance the delivery of the County’s emergency preparedness, response and recovery services.
FUNDING: N/A | Approved | Pass |
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23-1606
| 1 | 36. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Consider the following regarding Agreement for Services 5792 with Interface Children and Family Services, Inc., for the provision of County 211 services:
a) Make findings that the provision of 211 Information and Referral services provided by Contractor are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);
b) Approve and authorize the Chair to sign Amendment I to Agreement 5792 to extend the term by 90 days, for a new term of September 1, 2021, through November 29, 2023, adding $23,303.82 in compensation for a new total compensation amount of $240,019.32;
c) Authorize the Purchasing Agent to execute amendments relating to Agreement 5792, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement; and
d) Authorize the HHSA Directo | Approved | Pass |
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23-1617
| 1 | 37. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Title: Appeal by Winn Ridge Investments, LLC, of Planning Director's Determination dated June 12, 2023 Number of potential cases: (1). (Est. Time: 15 Min.) | Action Reported | |
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23-1631
| 1 | 38. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Cont. 8/28/2023, Item 38) | Continued | |
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23-1632
| 1 | 39. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Alternate Public Defender. (Est. Time: 15 Min.) | No Action Reported. | |
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23-1636
| 1 | 40. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employment. Title: Director, Health and Human Services Agency. (Est. Time: 1 Hr.) | No Action Reported. | |
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