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24-1381
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on July 23, 2024. | | |
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24-1199
| 1 | 2. | Agenda Item | Chief Administrative Office recommending the Board adopt and authorize the Chair to sign Resolution 133-2024 authorizing payments to be made to Meeks Bay, Lake Valley, Georgetown, and El Dorado County Fire Protection Districts and to the Fallen Leaf Lake Community Services District Fire Department from Discretionary Transient Occupancy Tax funds in a total amount of $836,595 for the reimbursement of costs incurred providing services related to tourism, and finding that such services fulfill a public purpose and provide a valuable public benefit.
FUNDING: Discretionary Transient Occupancy Tax. | | |
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24-1190
| 1 | 3. | Agenda Item | Airports, a division of the Chief Administrative Office, recommending the Board:
1) Approve the addition of three fixed assets to the Fiscal Year 2024-25 Fixed Asset list that were included in the Fiscal Year 2023-24 Budget but were not received or completed prior to the end of the fiscal year due to complications with ordering and part shortages, at a total estimated cost of $50,895; and
2) Approve the attached budget transfer increasing fund balance and fixed asset appropriations by $50,895. (4/5 vote required)
FUNDING: General Fund. | | |
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24-1025
| 2 | 4. | Agenda Item | Emergency Medical Services, a division of the Chief Administrative Office, recommending the Board:
1) Make findings pursuant to Section 3.13.030 (f) of the El Dorado County Ordinance Chapter 13, Contracting Out, that the provision of financial auditing services provided by Richardson & Company LLP are in the public's best interest and a contract is necessary to protect against a conflict of interest or to ensure independent and unbiased findings where there is a need for an outside perspective;
2) Approve and authorize the Purchasing Agent to sign competitively bid Agreement 8734 with Richardson & Company, LLP, for financial auditing services for the County’s ambulance services providers, in the amount of $114,050 and a term effective upon execution through of June 30, 2027; and
2) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 8734, excluding term extensions and increases to compensation, contingent upon approval by County Counsel and Risk Management. (Cont. 7/23/2024, Item 4)
FUNDING: County Service Areas 3 and 7 ambulance fees. | | |
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24-0905
| 1 | 5. | Agenda Item | Facilities, a division of the Chief Administrative Office, and Health and Human Services Agency, Community Services Division, recommending the Board approve and authorize the Purchasing Agent to sign Amendment II of Facility Use Agreement (FUA) 018-O1611 (Fenix FUA 42) with Pollock Pines/Camino Community Center Association to continue using space located at 2675 Sanders Drive, Pollock Pines, for the Senior Nutrition Program, for a term commencing August 1, 2024 through July 31, 2027, for an amount of $400 per month.
FUNDING: 59% Federal and State grant funds, 8% participant donations, and 33% General Fund. | | |
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24-1325
| 1 | 6. | Agenda Item | Procurement and Contracts, a division of the Chief Administrative Office, presenting a list of County surplus property and recommending the Board so declare and authorize disposal of same in accordance with the County's Procurement Policy C-17, Section 6.0 Surplus Property, thereof.
FUNDING: Various. | | |
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24-1246
| 1 | 7. | Agenda Item | Procurement and Contracts, a division of the Chief Administrative Office, on behalf of the Department of Transportation, recommending the Board:
1) Award Bid 24-0067 for the purchase of 2 above-ground fuel tanks to the lowest bidder, Bagley Enterprises, Inc. of Lodi, California; and
2) Authorize the Purchasing Agent to issue a purchase order in the amount of $290,000 plus estimated applicable taxes and fees of $28,525 for a one-time purchase of $318,525 following Board approval.
FUNDING: Road Fund (100%). | | |
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24-1280
| 1 | 8. | Agenda Item | Procurement and Contracts, a division of the Chief Administrative Office, recommending the Board:
1) Authorize the Purchasing Agent to increase purchase contract 5380 with Hunt & Sons LLC by $700,000 for a total contract amount of $2,700,000 with a term through December 15, 2025, for the purchase of Diesel Fuel and Winterization Additive for countywide use; and
2) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: General Fund for Facilities Generator Fuel Tanks (Categories IV &V) (5%). Road Fund Discretionary for the Sheriff's Office for vehicles and Department of Transportation for maintenance equipment and vehicles (Categories I, II, & III) (90%). CSA 10 Funding for Environmental Management Generator Fuel Tank (Category VI) (5%). | | |
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24-1191
| 1 | 9. | Agenda Item | Clerk of the Board, based upon the recommendation of the Behavioral Health Commission, recommending the Board make the following appointment to the Behavioral Health Commission:
Reappoint Kathryn Hamilton, Commission Member, with a term expiration date of July 30, 2027.
FUNDING: N/A | | |
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24-1283
| 1 | 10. | Agenda Item | Clerk of the Board, based upon the recommendation of the Director of Environmental Management Department, recommending the Board make the following appointment to the El Dorado Solid Waste Advisory Committee:
1) Appoint Michael Churchill, Cameron Park Community Services District, Primary Member, Term Expiration 7/30/2029; and
2) Appoint Tim Israel, Cameron Park Community Services District, Alternate Member, Term Expiration 7/30/2029.
FUNDING: N/A | | |
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24-1326
| 1 | 11. | Agenda Item | Human Resources Department recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 134-2024 to approve, due to an upward reclassification, the deletion of 1.0 FTE Accountant I/II allocation and the addition of 1.0 FTE Administrative Analyst I/II allocation in the Community Development Finance and Administration Division of the Chief Administrative Office; and
2) Waive the requirement for filling the Administrative Analyst I/II position through a competitive examination process, allowing the Accountant I/II incumbent, (position 2187), to be appointed to the position as provided for in Section 507.1.2 of the Personnel Rules.
FUNDING: Various funding based on cost recovery through the A-97 Cost Allocation Plan. | | |
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24-1382
| 1 | 12. | Agenda Item | Human Resources Department recommending the Board adopt and authorize the Chair to sign the negotiated Letter of Agreement to the Memorandum of Understanding between the County of El Dorado and El Dorado County Employees’ Association, Local No. 1 representing the General, Professional, and Supervisory bargaining units.
FUNDING: 75% Medi-Cal and 25% MHSA funding. | | |
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24-1027
| 1 | 13. | Agenda Item | Information Technologies Department recommending the Board:
1) Authorize the use of competitively bid Agreement 23-6692-03 between Insight Public Sector, Inc. and Cobb County, Georgia, as the lead agency, for Adobe Sign Licenses; and
2) Approve and authorize the Purchasing Agent to issue a purchase order to reseller Insight Public Sector, Inc., under Agreement 23-66292-03 between Insight Public Sector, Inc. and Cobb County, in the amount of $106,148.67, for the renewal of Adobe Acrobat Enterprise Licenses for one year for the period of August 31, 2024, through August 30, 2025.
FUNDING: General Fund, with partial cost recovery in future years through the Countywide Cost Allocation Plan. | | |
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24-1383
| 1 | 14. | Agenda Item | Supervisor Hidahl recommending the Board approve and authorize the Vice Chair to sign a letter to El Dorado County's Sister City, Warabi, Japan, thanking them for sponsoring a group of youths visiting El Dorado County this summer, and the celebration of 50 years of our Sister City connection in 2025.
FUNDING: N/A | | |
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24-1360
| 1 | 15. | Agenda Item | Supervisor Thomas recommending the Board make the following appointment to the Veteran Affairs Commission:
Appoint Seth Culver, Alternate, District III, Term Expiration 01/01/2025.
FUNDING: N/A | | |
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24-1074
| 1 | 16. | Agenda Item | Child Support Services (CSS) recommending the Board:
1) Approve and authorize the Chair to sign the attached Plan of Cooperation with the County of Tehama, where the County of Tehama will compensate the County of El Dorado CSS in the monthly amount of $6,250, allowing El Dorado County CSS to provide legal attorney services to the County of Tehama Child Support Services during the term of August 1, 2024, through June 30, 2025, with the option to extend the agreement to June 30, 2026, for a total compensation amount of $143,750; and
2) Authorize the Purchasing Agent to sign amendments to the Plan of Cooperation that do not alter compensation or the term of the Plan of Cooperation, contingent upon approval by County Counsel and Risk Management.
FUNDING: State and Federal Child Support Funding. | | |
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24-0937
| 1 | 17. | Agenda Item | Health and Human Services Agency, in partnership with the Breastfeeding Coalition of El Dorado County, with sponsorship by Supervisor Parlin and Supervisor Hidahl, recommending the Board adopt and authorize the Chair to sign a Proclamation recognizing August 2024 as “Breastfeeding Awareness Month” in the County of El Dorado.
FUNDING: N/A | | |
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24-1091
| 1 | 18. | Agenda Item | Health and Human Services Agency, acting as the Governing Board of the El Dorado County Area Agency on Aging (AAA), recommending the Board:
1) Approve the four-year Local Area Plan on Aging (“Area Plan”) prepared by the El Dorado County AAA, covering Fiscal Years 2024-2028 for the period of July 1, 2024, through June 30, 2028; and
2) Approve and authorize the Chair to sign the Transmittal Letter for submission of this 2024-2028 Area Plan to the California Department of Aging.
FUNDING: State 31%, Federal 19%, Charges for Services 1%, Donations 6%, and General Fund 43%. | | |
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24-0768
| 1 | 19. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings pursuant to Section 3.13.030 (A) of the El Dorado County Ordinance Chapter 3.13, Contracting Out, that janitorial services provided by Pro-Line can be more economically and feasibly performed by independent contractors than County employees;
2) Make findings in accordance with Procurement Policy C-17 Section 3.4(5) to extend the term of Agreement for Services 5780 with Pro-Line for an additional four months, and Agreement for Services 5855 with Pro-Line for an additional three months, with both Agreements' terms ending on December 31, 2024, "as it is in the best interest of the County to extend these contracts at the same rates, terms, and conditions as the previous contract,” while the Request for Qualifications to procure these services for new terms is currently in process;
3) Approve and authorize the Chair to sign Amendment I to Agreement 5780 with Pro-Line, increasing the maximum obligation by $32,100, for a total amount of $307,944, at the same rates, terms, and conditions, and a four-month ter | | |
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24-1157
| 1 | 20. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board authorize the Purchasing Agent to issue a Purchase Order (PO) to Tulare County Office of Education in the amount of $13,926.57 to pay for two retroactive invoices for the purchase of Friday Night Live and Club Live branded materials and operational binders for local school sites that were shipped and utilized by HHSA staff prior to the issuance of a PO due to an oversight in the purchase request finalization.
FUNDING: Federal Substance Use Prevention and Treatment Block Grant - American Rescue Plan Act Prevention funds. | | |
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24-1162
| 1 | 21. | Agenda Item | Health and Human Services Agency (HHSA), Public Health Division recommending the Board adopt and authorize the Chair to sign Resolution 132-2024, authorizing the addition of 1.0 Full Time Equivalent (FTE) Health Educator Personnel Allocation and the deletion of a vacant 0.8 FTE Limited Term Health Educator Personnel Allocation in HHSA.
FUNDING: 100% State California Home Visiting Program Funding. | | |
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24-1297
| 1 | 22. | Agenda Item | Department of Agriculture, Weights and Measures recommending the Board approve and authorize the Chair to sign the retroactive Lease Agreement between the Counties of Plumas, El Dorado, and Placer, leasing a weight truck and weight equipment to Plumas County in the amount of $3,000 for a period of July 1, 2024 through June 30, 2025.
FUNDING: N/A | | |
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24-0703
| 1 | 23. | Agenda Item | Department of Agriculture recommending the Board approve and authorize the Chair to sign retroactive Cooperative Service Agreement 24-7306-6574-RA with the U.S. Department of Agriculture Animal and Plant Health Inspection Service Wildlife Services and County of El Dorado, for the retroactive term of July 1, 2024 through June 30, 2025 for the Work and Financial Work Plan in the amount of $84,024.21 for Fiscal Year 2024-25, for the maintenance of an Integrated Wildlife Damage Management program to protect residents, property, livestock, crops, and natural resources from damage caused by predator and other nuisance wildlife.
FUNDING: General Fund (62%) and Unclaimed Gas Tax (38%). | | |
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24-1292
| 1 | 24. | Agenda Item | Department of Transportation recommending the Board:
1) Approve and authorize the Chair to sign a Budget Transfer adjusting Transportation's budget for Fiscal Year (FY) 2024-25, increasing Fixed Assets - Equipment by $1,700,000 (4/5 vote required);
2) Add four (4) 10-wheeler dump trucks to the FY 2024-25 Fixed Asset List at $300,000 each; and
3) Add two (2) 6-wheeler dump trucks to the FY 2024-25 Fixed Asset List at $250,000 each.
FUNDING: Road Fund (100%). | | |
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24-1235
| 1 | 25. | Agenda Item | Department of Transportation recommending the Board take the following actions pertaining to Bass Lake Road and Bridlewood Roundabout Project, Capital Improvement Program project number 36105079:
1) Make findings in accordance with Sections 3.13.030(B) and 3.13.030(C) of the County Ordinance Code that due to the temporary or occasional nature of the work, there is a need to engage with Environmental Science Associates for environmental review services;
2) Award Request for Proposal 24-924-010 to Environmental Science Associates; and
3) Approve and authorize the Chair to sign Agreement 8453 with Environmental Science Associates in the amount of $261,325.77, effective upon execution through December 31, 2026.
(District 1)
FUNDING: Congestion Mitigation and Air Quality Program (18%), Bass Lake Bridlewood Special Revenue Fund (5%), Regional Surface Transportation Program - Advance (77%). | | |
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24-1328
| 1 | 26. | Agenda Item | Environmental Management Department recommending the Board approve and authorize the Chair to sign a budget transfer for Fiscal Year 2023-24 increasing revenue and appropriations by $3,490 in the City of South Lake Tahoe Snow Removal special revenue fund to allow for the full payment of funds collected. (4/5 vote required)
FUNDING: Direct Charge Tax Revenue. | | |
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24-1296
| 1 | 27. | Agenda Item | Environmental Management Department recommending the Board consider the following pertaining to the Union Mine Wastewater Treatment Plant Headworks construction phase project located at 5700 Union Mine Road, El Dorado, CA 95623:
1) Approve and adopt the plans and specifications and authorize the chair to sign the bid documents; and
2) Authorize the advertisement for construction bids (Bid Number 24-0056).
FUNDING: American Rescue Plan Act (91%), Liquid Waste (9%). | | |
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24-1330
| 1 | 28. | Agenda Item | Planning and Building Department, with concurrence from the Chief Administrative Office and pursuant to Board of Supervisors Policy B-2, Section II, B (3), recommending the Board approve a waiver of applicable Building and Planning permit review fees in the amount of $1,455 requested by the Aukum Fairplay Fire Safe Council to place two public information signs along E16 in South El Dorado County on Assessor’s Parcel Numbers (APN) 046-610-019 and 093-180-014.
(District 2)
FUNDING: General Fund. | | |
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24-1331
| 1 | 29. | Agenda Item | District Attorney recommending the Board receive and file the nineteenth Annual Report on Real Estate Fraud for Fiscal Year 2023-24.
FUNDING: Real Estate Fraud Prosecution Fund. | | |
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24-1112
| 1 | 30. | Agenda Item | Probation Department (Probation) recommending the Board:
1) Add Probation’s Outreach Trailer to the Fiscal Year (FY) 2024-25 Fixed Asset list that was included on the FY 2023-24 Fixed Asset list but was not received within the fiscal year due to an extended build time and shipping time, at a total cost of $184,394; and
2) Approve and authorize the Chair to sign a Budget Transfer in the amount of $184,394, adjusting Probation’s FY 2024-25 budget to accommodate the carryover of the Trailer from FY 2023-24. (4/5 vote required)
FUNDING: California AB 143 (2021) (100%). | | |
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24-1073
| 1 | 31. | Agenda Item | HEARING - Library Department recommending the Board:
1) Conduct a public hearing to consider public comment on the annual written report of benefit assessment/service charges for Zone of Benefit D within County Service Area 10 for library services at the Cameron Park Library; and
2) Adopt and authorize the Chair to sign Resolution 128-2024 confirming the annual written report and authorizing the benefit assessment/service charges to be collected in the same manner as the County's ad valorem real property taxes for the 2024-25 fiscal year, noting that the pre-existing benefit assessment/service charges have been in place and collected since prior to the effective date of Proposition 218, with no increases in the amounts and no change in the methodology for calculating the amounts.
FUNDING: County Service Area Benefit Assessments/Service Charges. | | |
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24-1359
| 1 | 32. | Agenda Item | Supervisor Thomas recommending the Board receive a presentation from Arts & Culture El Dorado highlighting the Young Artist Awardees and Poetry Out Loud Champion.
FUNDING: N/A | | |
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24-1373
| 1 | 33. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: El Dorado Hills Community Services District v. El Dorado County, County of El Dorado Office of Auditor-Controller; Joe Harn, Auditor Controller, in his official capacity, and Does 1-20, inclusive. (Placer County Superior Court Case Number S-CV-0050049), Number of potential cases: (1). | | |
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24-1236
| 1 | 34. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Director of Environmental Management. | | |
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24-1055
| 1 | 35. | Agenda Item | Parks, a division of the Chief Administrative Office, recommending the Board:
1) Authorize the Board Chair to sign Amendment I to Agreement 8190 with MWCH Construction, LLC to authorize the assignment of MWCH Construction, LLC to Crystal Basin Construction LLC to complete the Ellis Creek Maintenance Building project, contingent on approval by Human Resources; and
2) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement for Services 8190, excluding increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: State Parks Off Highway Motor Vehicle (OHV) Division Grant (51%), SMUD Agreement funds (18%), OHV Registration Fee (Green Sticker) funding (31%). | | |
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24-1234
| 1 | 36. | Agenda Item | Department of Transportation recommending the Board take the following actions pertaining to the El Dorado Hills Blvd and Saratoga Way Turn Lanes Project, Capital Improvement Program project number 36105076, Contract 7447:
1) Award the Construction Contract to Martin Brothers, who was the lowest responsive, responsible bidder;
2) Approve and authorize the Chair to sign the Construction Contract in the amount of $1,360,289, subject to review and approval by County Counsel and Risk Management; and
3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.
FUNDING: TIF - Zone C Local Roads - (100%). (No Federal Funds) | | |
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24-1332
| 1 | 37. | Agenda Item | Planning and Building Department, Planning Services Division, Long Range Planning Unit and Tahoe Planning and Building Division recommending the Board review and provide direction on the Long Range Planning Work Plan for Fiscal Year 2024-25, as follows:
1) Review the Staff Memo (Attachment A) and Work Plan (Attachment B);
2) Direct staff to modify the Work Plan, as necessary, to reflect the Board’s current priorities; and
3) Endorse a final Work Plan that prioritizes County’s Long Range Planning initiated projects managed by the Planning Services Division, Long Range Planning Unit and Tahoe Planning and Building Division for Fiscal Year 2024-25.
FUNDING: N/A | | |
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