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21-1205
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board approve the Minutes from the special meeting on July 19, 2021 and the regular meeting on July 20, 2021. | Approved | Pass |
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21-0999
| 1 | 2. | Agenda Item | Chief Administrative Office, Emergency Medical Services and Emergency Preparedness and Response Division, recommending the Board approve and authorize the Chair to sign a Fiscal Year 2020-21 Budget Transfer appropriating Fiscal Year 2020-21 year-end transactions related to the Emergency Medical Services Special Revenue Fund.
FUNDING: Ambulance Fees, General Fund. | Approved | Pass |
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21-1149
| 1 | 3. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, presenting a list of County surplus property and recommending the Board so declare and authorize disposal of same in accordance with the procedures outlined in the County's Purchasing Ordinance, Chapter 3.12 and Section 3.12.220 thereof.
FUNDING: Various. | Approved | Pass |
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21-1172
| 1 | 4. | Agenda Item | Human Resources Department recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 097-2021 to approve, due to an upward reclassification, the deletion of 1.0 FTE Administrative Analyst I/II allocation and addition of 1.0 FTE Sr. Administrative Analyst allocation in the Chief Administrative Office; and
2) Waive the requirement for filling the Sr. Administrative Analyst position through a competitive examination process, allowing the current incumbent to be appointed to the position as provided for in Section 507.1.2 of the Personnel Rules.
FUNDING: Various sources as the Community Development Finance and Administration unit's costs are allocated to the Department of Transportation, Planning and Building, and Environmental Management. | Approved | Pass |
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21-1163
| 1 | 5. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings in accordance with County Ordinance 3.13.030 (b) that it is appropriate to contract with Kayna Westley LLC, dba Best Western Stagecoach Inn to lease the entire facility for use as a non-congregate shelter under Agreement 5828 as being in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work;
2) Approve and authorize the Chair to sign Non-Congregate Shelter Agreement 5828 with Kayna Westley LLC, dba Best Western Stagecoach Inn, with a retroactive start date of July 12, 2021, on a month to month basis for the provision of non-congregate shelter in the amount of $1,872 per day and with a maximum obligation of $342,576 for the period of six (6) months, to be adjusted thereafter on an as needed basis; and
3) Authorize the HHSA Director or designee to execute further documents, including amendments that do not increase the daily rate, relating to Lease Agreement 5828, contingen | Approved | Pass |
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21-1178
| 1 | 6. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings in accordance with County Ordinance 3.13.030 (B) that it is appropriate to contract with the Tahoe Coalition for the Homeless, Inc. (TCH) to provide supportive case management and possible placement services for homeless individuals sheltering in a non-congregate shelter under Agreement for Services 5836 as being in the public’s best interest, and that there are specialty skills and qualifications not expressly identified in classifications involved in the performance of the work;
2) Approve and authorize the Chair to sign Agreement 5836 with TCH for a term retroactive to July 12, 2021, on a month-to-month basis until terminated, to provide supportive case management and possible placement services for homeless individuals sheltering in a non-congregate shelter with a maximum obligation of $150,000; and
3) Authorize the HHSA Director, or designee, to execute further documents, including amendments, relating to Agreement 5836, that do not increase the maximum compensation, contingent upon approval by | Approved | Pass |
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21-1169
| 1 | 7. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings in accordance with County Ordinance 3.13.030 (B) that it is appropriate to contract with the Upper Room Dining Hall, Inc. (Upper Room), for meal services under Agreement 5829 as being in the public’s best interest and that there are specialty skills and qualifications not expressly identified in classifications involved in the performance of the work;
2) Approve and authorize the Chair to sign Agreement for Services 5829 with Upper Room for a term retroactive to July 12, 2021, on a month-to-month basis until terminated, for the provision of preparing meals for homeless clients housed in non-congregate shelters for $15 per day per client with a maximum obligation of $75,819 for an initial term to expire October 31, 2021, to be adjusted thereafter on an as-needed basis; and
3) Authorize the HHSA Director, or designee, to execute further documents, including amendments, relating to Agreement 5829, that do not increase the per day per client rate, contingent upon approval by County Counsel and Risk Manage | Approved | Pass |
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21-1047
| 1 | 8. | Agenda Item | Department of Transportation recommending the Board adopt and authorize the Chair to sign Resolution 092-2021 adding and amending speed restrictions on Greenstone Road.
FUNDING: Road Fund (100%). | Approved | Pass |
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21-1142
| 1 | 9. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Chair to sign a budget transfer request for County Service Area 9 Emerald Meadows Zone of Benefit to reallocate funds from Contingency to fund grounds maintenance and utilities during Fiscal Year 2020-21. (4/5 vote required)
FUNDING: County Service Area 9 Zones of Benefit Special Taxes and Assessments. | Approved | Pass |
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21-1046
| 1 | 10. | Agenda Item | Department of Transportation recommending the Board adopt and authorize the Chair to sign Resolution 091-2021 sanctioning a new speed restriction on Saratoga Way.
FUNDING: Road Fund (100%). | Approved | Pass |
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21-1092
| 1 | 11. | Agenda Item | Department of Transportation recommending the Board:
1) Find that the purchase of one (1) backhoe, one (1) skidsteer, and one (1) flail head mower attachment are exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.16, Section D;
2) Authorize the Purchasing Agent to utilize the Sourcewell competitively bid Contract 032119-JDC for the acquisition of one (1) backhoe and one (1) skidsteer and Sourcewell competitively bid Contract 052417-DMM for the acquisition of one (1) flail head mower attachment for the Department of Transportation, Maintenance and Operations Division;
3) Authorize the Purchasing Agent to sign a purchase order to the awarded Sourcewell vendor, Pape Machinery of Sacramento CA, in the amount of $305,847 plus applicable delivery, fees and taxes (estimated at $24,953) for a one-time purchase for one (1) backhoe, one (1) skidsteer, and one (1) flail head mower attachment following Board approval;
4) Find that the purchase of two (2) sander brine tanks and one (1) brine sander combo, for a total of three (3) brine sander units, are exempt from | Approved | Pass |
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21-1050
| 1 | 12. | Agenda Item | Department of Transportation, Maintenance and Operations Division, Fleet Services Unit, (Transportation) recommending the Board:
1) Add nine (9) vehicles to the Fiscal Year (FY) 2021-22 Fixed Asset list that were included on the FY 2020-21 Fixed Asset list but were not received in within the FY due to COVID-19 delays and factory closures, at a total cost of $347,000;
2) Authorize Transportation to add one (1) hybrid truck for $44,500 to the FY 2021-22 Fixed Asset list which will replace two (2) fleet vehicles that have met replacement requirements for a total of $44,500;
3) Authorize Transportation to add seven (7) 1/2 ton pickups to the FY 2021-22 Fixed Asset list. The seven (7) 1/2 ton pickups are already included in the recommended budget for Fiscal Year 2021-22 but were not listed under the detailed Fixed Asset list in the budget book;
4) Find that the purchase of forty-six (46) replacement vehicles are exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160, Section D, due to use of State of California competitively-bid Contracts;
5) Authorize t | Approved | Pass |
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21-1177
| 1 | 13. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Chair to sign Task Order 3562-02 with a not-to-exceed amount of $450,000 with HDR Construction Control Corporation for field inspection services on various utility permits.
FUNDING: Utility agencies via time and material billings. | Approved | Pass |
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21-1045
| 1 | 14. | Agenda Item | Department of Transportation recommending the Board adopt and authorize the Chair to sign Resolution 090-2021 establishing parking restrictions on Beatty Drive in El Dorado Hills and Pleasant Valley Road in Diamond Springs.
FUNDING: Road Fund (100%). | Approved | Pass |
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21-1095
| 1 | 15. | Agenda Item | Department of Transportation recommending the Board:
1) Approve and authorize the Chair to sign Road Improvement Agreement 21-54985 for North Silver Dove Way East and Sienna Ridge Road, TM 14-1522, between the County and the Developer, Toll West Coast LLC; and
2) Adopt Resolution 096-2021 authorizing the temporary closure of portions of Sienna Ridge Road and North Silver Dove Way (Hawk View Road) east of Bass Lake Road for a period of ninety (90) days for the purpose of road improvements construction. The precise dates of the temporary road closure are to be determined by the Director of Transportation, but may not begin earlier than July 28, 2021.
FUNDING: Developer Funded. | Approved | Pass |
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21-1049
| 1 | 16. | Agenda Item | Department of Transportation, Maintenance and Operations Division, recommending the Board approve and authorize the Chair to sign Rental Agreement 5692 with Lake Valley Properties for temporary housing located at 1160 Nottaway Drive in South Lake Tahoe, in the amount of $15,000, to commence on November 1, 2021, and terminate on March 31, 2022.
FUNDING: Road Fund. (100%) | Approved | Pass |
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21-1084
| 1 | 17. | Agenda Item | Planning and Building Department, Planning Services Division, Long Range Planning Unit, recommending the Board:
1) In accordance with Chapter 3.13, Contracting Out, Section 3.13.030 of County Ordinance Code, find that due to the limited time frames, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed is not sufficient to warrant addition of permanent staff to assist the County with the development of Permit Ready Accessory Dwelling Unit (ADU) Plan program; and
2) Approve and authorize the Chair to sign Amendment 1 to Agreement 4511 with PlaceWorks, adding Task 19- Permit Ready ADU Plans to the Scope of Work, increasing the compensation by $106,809 for a total not-to-exceed amount of $220,671, adding related exhibits to reflect additional costs to Task 19, and update the County’s Contract Administrator for the remaining term of the three year contract.
FUNDING: Senate Bill 2 (SB2) Building Homes and Jobs Act Planning Grants Program. | Approved | Pass |
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21-1126
| 1 | 18. | Agenda Item | District Attorney recommending the Board adopt and authorize the Chair to sign Resolution 093-2021 amending the current Authorized Personnel Allocation Resolution for the District Attorney to add 1.0 FTE Investigator (District Attorney) Investigator - Limited Term for the period July 27, 2021 - June 30, 2022, or as long as grant funding is available.
FUNDING: California Highway Patrol. | Approved | Pass |
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21-0911
| 1 | 19. | Agenda Item | Probation Department recommending the Board:
1) Make findings in accordance with El Dorado County Ordinance Code, Chapter 3.13.030 (B) that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work;
2) Approve and authorize the Chair to sign Agreement for Services 5758 with Justice Benefits, Inc. for the provision of professional assistance specific to Federal Title IV-E Administrative Claims for the term of August 14, 2021, through August 13, 2023, for a Not to Exceed Amount of $100,775; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 5758, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: 100% Title IV-E (Federal Payments for Foster Care, Prevention, and Permanency). | Approved | Pass |
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21-1108
| 1 | 20. | Agenda Item | Sheriff’s Office recommending the Board approve and authorize the Sheriff to sign Amendment 1 to Grant Agreement C19L0602 with the State of California, Department of Parks and Recreation, Division of Boating and Waterways, to amend the Grant Agreement Performance Period to April 29, 2020, through May 30, 2021.
FUNDING: Boating and Waterways Equipment Grant. | Approved | Pass |
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21-1070
| 1 | 21. | Agenda Item | Sheriff’s Office recommending the Board approve and authorize the Chair to execute:
1) Reimbursement Agreement 5808 between the County and the City of Placerville for reimbursement of funds in the amount of $32,000 for the grant performance period that ends May 31, 2022 from the Fiscal Year 2018 Homeland Security Grant for the purchase of high durability Computer Tablets for the Placerville Police Department; and
2) Reimbursement Agreement 5807 between the County and El Dorado Irrigation District for reimbursement of funds in the amount of $4,500 for the grant performance period that ends May 31, 2022 from the Fiscal Year 2018 Homeland Security Grant for the purchase of satellite phones.
FUNDING: Fiscal Year 2018 Homeland Security Grant. | Approved | Pass |
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21-0442
| 1 | 22. | Agenda Item | Sheriff’s Office recommending the Board:
1) Approve and authorize the purchase of Vigilant Solutions License Plate Reader (LPR) computer hardware and software systems and maintenance for a not to exceed amount of $675,000;
2) Find that, in accordance with Section 3.12.160. of the El Dorado County Ordinance Code, due to the unique nature of the property or services required competitive bidding is precluded;
3) Authorize the Purchasing Agent to execute a purchase agreement contingent upon County Counsel and Risk approval; and
4) Approve the addition of LPR systems to the FY 2021-22 Fixed Asset List. (Continued from 4/6/2021, item 37) (4/5 vote required)
FUNDING: California Multi-Jurisdictional Methamphetamine Enforcement Team Special Revenue and Homeland Security Grant Funds. | Approved | Pass |
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21-1224
| 1 | 23. | Agenda Item | Human Resources recommending the Board appoint Jeffrey Warren to the position of Director or Environmental Management, effective July 31, 2021, at Step 1 of the salary range (approximate annual salary of $142,376).
FUNDING: Non-General Fund/Environmental Health Permit Fees and County Service Area 10 Assessments. | Approved | Pass |
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21-1211
| 1 | 24. | Agenda Item | Planning and Building Department, Economic Development Division, recommending the Board consider the following:
1) Direct staff to prepare rules and procedures to provide reimbursement for Developers who construct improvements that were proposed to be financed by the Missouri Flat Master Circulation and Financing Plan (MC&FP) using tax increment funds set aside by the MC&FP development agreements;
2) Consistent with the Economic Development objectives of the County’s Strategic Plan and Board Policies J-2 and J-7, provide conceptual approval of the use of Transient Occupancy Tax (TOT) funds for the Department of Transportation’s (DOT) applicable portion of the County’s cost to reimburse the Developer for eligible costs incurred in the proposed construction of MC&FP improvements as described in a later reimbursement agreement, which will be backfilled by future Master Circulation and Financing Plan (MC&FP) funds when they are not dedicated towards other projects; and
3) Once final costs are known, direct staff to return to the Board with an item to approve the necessary road impr | Approved | Pass |
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21-1158
| 1 | 25. | Agenda Item | HEARING - Chief Administrative Office, Emergency Medical Services and Emergency Preparedness & Response Division, recommending the Board:
1) Conduct a public hearing to consider public comment on the annual written report of benefit assessments for the Zone of Benefit within County Service Area 3 for emergency medical services; and
2) Adopt and authorize the Chair to sign Resolution 094-2021 confirming the annual written report and authorizing the benefit assessments be collected in the same manner as the County’s ad valorem real property taxes for Fiscal Year 2021-2022, noting that the pre-existing benefit assessments have been in place and collected since prior to the effective date of Proposition 218, with no increases in the amounts and no change in the methodology for calculating said amounts.
FUNDING: 100% County Service Area 3 Benefit Assessments. | Approved | Pass |
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21-0872
| 1 | 26. | Agenda Item | HEARING - Planning and Building Department, Building Division, recommending the Board adopt and authorize the Chair to sign Resolution 089-2021 entitled “Planning and Building Department Fee Schedule and Policies and Procedures,” thereby rescinding prior Resolution 186-2019, October 22, 2019.
FUNDING Fees for service. | Approved | Pass |
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21-1202
| 1 | 27. | Agenda Item | Board of Supervisors presenting awards to winners of the 26th Annual Student Map Drawing Contest hosted by the County and sponsored by the local organization of professional Surveyors, Architects, Geologists and Engineers (S.A.G.E.). | No Formal Action | |
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21-0712
| 1 | 28. | Agenda Item | HEARING - Environmental Management Department recommending the Board:
1) Conduct a hearing to consider the annual report of delinquent mandatory refuse collection fees; and
2) Adopt and authorize the Chair to sign Resolution 095-2021 confirming the annual report of delinquent mandatory refuse collection fees for South Tahoe Refuse Co., establishing the delinquent amounts as special assessments for Fiscal Year (FY) 2021-22, and providing for the collection thereof in the same manner as the County’s ad valorem property taxes, as provided by the County Solid Waste Management Ordinance (§ 8.42.250).
FUNDING: Non-General Fund /County Service Area No. 10 - Solid Waste funds. | Approved | Pass |
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21-1199
| 1 | 29. | Agenda Item | Chief Administrative Office, Parks Division, recommending the Board:
1) Receive and file a presentation on the final Chili Bar Feasibility Study and provide input to staff on the identified options; and
2) Direct staff to work with the American River Conservancy to determine potential options for management of the site and return to the Board no later than September 28, 2021.
FUNDING: SMUD Agreement Funds | Approved | Pass |
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21-1281
| 1 | | Agenda Item | OPEN FORUM (See Attachment) | | |
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21-1168
| 1 | 30. | Agenda Item | HEARING - Health and Human Services Agency recommending the Board conduct a public hearing to consider an appeal submitted regarding the El Dorado County Veterans Alliance decision to honor Captain Paul Jacobs, pursuant to the “El Dorado Veterans Monument Criteria for Military Honoraria and Civilian Recognition”; the appeal challenges whether the determination to place the bronze plaque on the honor wall of the El Dorado Veterans Monument meets process requirements and eligibility criteria.
FUNDING: N/A | Approved | Pass |
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21-1208
| 1 | 31. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Thomas Austin and Helen Austin v. the County of El Dorado, and Does 1 through 50, El Dorado County Superior Court Case No. PC20150633, Number of potential cases: (1). (Est. Time: 15 Min.) | No Action Reported. | |
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21-0926
| 1 | 32. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Chair to sign the El Dorado County Community Health Center - Missouri Flat Road / Offsite Improvements Project, Road Improvement Agreement 21-54977, between the County and the Developers, El Dorado Community Health Center and Neenan Company LLLP.
FUNDING: Developer Funded. | Approved | Pass |
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