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24-1574
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on August 27, 2024. | Approved | Pass |
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24-1488
| 1 | 2. | Agenda Item | Auditor-Controller recommending the Board:
1) Authorize the Chief Administrative Officer to increase vacation accrual caps up to 400 hours for unrepresented employees in the Auditor-Controller's Office working directly on the Migration to UKG Pro Workforce Management timekeeping system if requested by the Auditor-Controller and if the CAO determines that it is warranted;
2) Authorize the CAO to approve payments to unrepresented employees in the Auditor-Controller's Office working directly on the Migration to UKG Pro Workforce Management for accrued vacation hours in excess of 300 at their current base hourly rate, reducing the County's accrued leave liability; and
3) Direct the CAO to reduce vacation accrual caps for the affected unrepresented employees in the Auditor-Controller's Office back to the accrual caps as specified in the Salary and Benefits Resolution effective the pay period including March 31, 2026. Any accrual balances in excess of such caps shall be paid out in the subsequent pay period.
FUNDING: General Fund. | Approved | Pass |
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24-1536
| 1 | 3. | Agenda Item | Human Resources Department recommending the Board take the following actions regarding Health Plan Programs and Ancillary Employee Benefit Programs for the 2025 Plan Year:
1) Approve the proposed 2025 Retiree and COBRA health plan rate cards (Attachment A) based on the cost sharing of health premiums in the current Memoranda of Understanding with all bargaining units, the Salary and Benefits Resolution for unrepresented employees, and in accordance with the Patient Protection and Affordable Care Act; and
2) Delegate authority to the Human Resources Department to correct any minor clerical errors or adjustments, if necessary, to the approved health plan rate cards for the 2025 health benefits plan year, as needed.
FUNDING: Countywide cost, shared between the County Departments (General Fund and Non-General Fund) and employees. | Approved | Pass |
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24-1380
| 1 | 4. | Agenda Item | Human Resources Department and the Office of Wildfire Prevention and Resilience, a division of the Chief Administrative Office, recommending the Board:
1) Approve and adopt the new department-specific classification of Defensible Space Inspector Supervisor; and
2) Adopt and authorize the Chair to sign Resolution 147-2024 to approve the Job Class Number, bargaining unit, and salary range for the new department-specific classification of Defensible Space Inspector Supervisor and add 1.0 FTE Defensible Space Inspector Supervisor allocation in the Office of Wildfire Prevention and Resilience.
FUNDING: Hazard Mitigation Grant Program Funding through FY 2025-26 (25%) and General Fund (75%). | Approved | Pass |
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24-1567
| 1 | 5. | Agenda Item | Supervisor Laine recommending the Board make the following appointment to the Planning Commission: Appoint Patrick J. Frega, Member District V, effective 09/13/2024, Term Expiration 01/01/2027.
FUNDING: N/A | Approved | Pass |
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24-1561
| 1 | 6. | Agenda Item | Supervisor Thomas and the El Dorado County Office of Education recommending the Board consider the following:
1) Make appointments and reappointments to the 2024/25 El Dorado County Youth Commission as follows:
a) District 1: Sophia Sumimoto/Oak Ridge High School (Returning) and Isabella Roth/Ponderosa High School (Returning)
b) District 2: Kara Chavez/Oak Ridge High School (Returning) and Amelia Leo-Frazee/Ponderosa High School (Returning)
c) District 3: Kaitlin Fuller/Union Mine High School (New), Anna Schifferle/Union Mine High School (New) and Kieran Smith/El Dorado High School (New)
d) District 4: Jordan Jensen/Ponderosa High School (New) and Zofia Bradford/Golden Sierra High School (Returning)
e) District 5: Mareika Delmolino/El Dorado High School (New) and Eva Griscom/South Lake Tahoe High School (Returning); and
f) Clerk of the Board: Sudeep Mazumder/Oak Ridge High School (New); and
2) Announce the Youth Commission's annual Job Shadow Day during the Board of Supervisor's Meeting held on November 12, 2024.
FUNDING: N/A | Approved | Pass |
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24-1410
| 1 | 7. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Accept, with gratitude, a donation of $9,400 from William David Worlow on behalf of the Michael and Sarah Worlow Neri Exempt Trust, to support the efforts of HHSA Public Health Division California Children's Services; and
2) Authorize the HHSA Director or HHSA Chief Assistant Director to execute further documents relating to this donation.
FUNDING: 100% William David Worlow on behalf of the Michael and Sarah Worlow Neri Exempt Trust. | Approved | Pass |
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24-1494
| 1 | 9. | Agenda Item | Department of Transportation recommending the Board consider the following:
1) Accept the offsite road improvements for The Crossings at El Dorado, Missouri Flat Road, and Crossings Road as complete;
2) Reduce Performance Bond 800046695 from $2,579,474.32 to $257,947.43, which is ten percent of the total cost of the road improvements. This amount guarantees against any defective work, labor done, or defective materials furnished, which is to be released after one year if no claims are made;
3) Hold Laborers & Materialmens Bond 800046695 in the amount of $2,579,474.32 for six months to guarantee payments to persons furnishing labor, materials, or equipment; and
4) Authorize the Clerk of the Board to release the respective Bonds after the required time periods upon written request by Transportation. (District 3)
FUNDING: Developer Funded (4.1%), Missouri Flat Master Circulation and Financing Plan (MC&FP) (81.6%), Traffic Impact Fee (TIF) Program (14.3%). | Approved | Pass |
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24-1530
| 1 | 10. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Director of Transportation to sign a Modification to the United States Department of Agriculture Forest Service Participating Agreement 20-PA-11051900-013, which will increase the current funding under the Agreement by $150,000, resulting in a new Agreement total of $1,249,990 for use during the construction phase of the Meyers Stream Environment Zone/ Erosion Control Project, Capital Improvement Program project number 36107007. (District 5)
FUNDING: United States Forest Service (44% - Federal), California Tahoe Conservancy (22% - State), State Water Resource Control Board (12% - State), Tahoe Regional Planning Agency (12% - Local), and South Tahoe Public Utility District (10% - Local). | Approved | Pass |
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24-1319
| 1 | 11. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Chair to sign the First Amendment to the Offsite Road Improvement Agreement 22-55027 for offsite road and drainage improvements for Bass Lake North Off-Site Bike Path, TM14-1522 / PD14-0010, between the County and the Developer, Toll West Coast, LLC, extending the performance period to September 13, 2025. (District 1)
FUNDING: Developer Funded, Bass Lake Hills Specific Plan Public Facilities Financing Plan. | Approved | Pass |
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24-1436
| 1 | 12. | Agenda Item | Department of Transportation recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Hanford Applied Restoration & Conservation for the US 50 / Missouri Flat Road Interchange Improvements - Phase 1C- Riparian Restoration Project, Capital Improvement Program 36104014, Contract 73; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
(District 3)
FUNDING: Master Circulation & Funding Plan Financing (100% - Local). | Approved | Pass |
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24-1506
| 1 | 13. | Agenda Item | Department of Transportation, Maintenance and Operations Division, recommending the Board:
1) Approve and authorize the Chair to sign the First Amendment to the competitively-bid Agreement for Services 6687 with Highground Excavating and Tree Service, Inc. for on-call brush removal services, increasing the amount by $500,000 for a new total of $1,250,000, with no changes to the term for a period of October 18, 2022, through October 17, 2025; and
2) Authorize the Purchasing Agent to increase the contract amount and sign any additional amendments to the agreement for on-call brush removal services on an "as-needed" basis during the term of the agreement as long as funding is available within Transportation's budget.
FUNDING: Local Discretionary - Tribe (90%) and Road Maintenance and Rehabilitation Act of 2017 (SB1) (10%). | Approved | Pass |
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24-0845
| 1 | 14. | Agenda Item | Department of Transportation, Maintenance and Operations Division, recommending the Board:
1) Adopt the Policy and Procedure Guidelines for Creation and Administration of Zones of Benefit Within a County Service Area and the Advisory Committee Manual, as amended; and
2) Provide conceptual approval of minor grammatical and formatting corrections, updates related to current County processes, and conformance with current CSA law to El Dorado County Ordinance Code sections 3.30.020 and 3.30.030.
FUNDING: County Service Area Zones of Benefit Assessments and Special Taxes (100%). | Approved | Pass |
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24-1547
| 1 | 15. | Agenda Item | Environmental Management Department recommending the Board:
1) Provide conceptual approval for a new agreement with Clean Tahoe Program for solid waste diversion in the unincorporated area of South Lake Tahoe in the proposed annual amount of approximately $53,000; and
2) Direct staff to return to the Board with an amended agreement by the end of March 2025.
FUNDING: County Service Area 10, Zone C Parcel Fees (No Federal Funds) (100%). | Approved | Pass |
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24-1012
| 1 | 16. | Agenda Item | Environmental Management Department recommending the Board consider the following:
1) Find in accordance with County Ordinance Code Chapter 3.13, Section 3.13.030(B), that due to the work requiring specialty skills and qualifications not expressly identified in County classifications involved in the performance of the work, there is a need to engage an independent contractor for the development and implementation of a Permit and Data Management Software Solution and on-going licensing fees and software support;
2) Award Request for Proposal 24-0033 for Environmental Health/Air Quality Permit and Data Management Software Solution to Hedgerow Software US, Inc.; and
3) Approve and authorize the Chair to execute a new perpetual Licensing and Support Agreement 8832 with Hedgerow Software US, Inc. with a one-time fee of $105,000 for the development and implementation of the software solution and migration services, and annual licensing fees and support for $48,400 for an initial total not-to-exceed amount of $350,000 for a term expiring on June 29, 2030.
FUNDING: Non-General Fu | Approved | Pass |
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24-1264
| 1 | 17. | Agenda Item | Probation Department recommending the Board:
1) Adopt and authorize the Chair to sign retroactive revenue Memorandum of Understanding (MOU) 8912 between the El Dorado County Probation Department and Superior Court of California, County of El Dorado, regarding California Senate Bill 129 (2021), for the period of July 1, 2024, through June 30, 2027 passing through $163,813 to Probation to provide pretrial release services; and
2) Authorize the Chief Probation Officer and Deputy Chief Probation Officer to execute further documents relating to the MOU, including amendments which do not increase the maximum dollar amount or term of the MOU, contingent upon approval by County Counsel.
FUNDING: State Funding - Judicial Council of California. (100%) | Approved | Pass |
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24-1563
| 1 | 20. | Agenda Item | Chief Administrative Office recommending the Board:
1) Receive and file a letter from the Shingle Springs Band of Miwok Indians dated August 23, 2024, regarding a request for a Letter of Support for the Indian Creek Ranch Land Transfer Bill;
2) Establish a Tribe Ad Hoc Committee to work with staff on pending or proposed tribal fee-to-trust land acquisitions;
3) Appoint two members of the Board to the Ad Hoc Committee; and
4) Provide direction to staff to respond to the request or work with the Ad Hoc Committee to draft a response to the request.
FUNDING: N/A | Approved | Pass |
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24-1551
| 1 | 21. | Agenda Item | Supervisor Thomas recommending the Board authorize the Chair to sign a Proclamation in recognition of September 11th in memory of that tragic day, in 2001, when our nation was brutally attacked by terrorists, resulting in the enormous loss of American lives.
FUNDING: N/A | Approved | Pass |
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24-1189
| 1 | 22. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Receive a presentation on HHSA's proposed Opioid Settlement Funds Utilization Strategic Framework for the disbursement of Opioid Settlement funds in El Dorado County; and
2) Provide direction to staff on the proposed Framework as follows:
a) Accept HHSA’s Strategic Framework of approach as presented; or
b) Recommend changes to the Strategic Framework before HHSA moves forward with the ongoing procurements for opioid remediation in the County; or
c) Provide alternative direction to HHSA for the use of these funds.
FUNDING: Funding is settlement money disbursed to California counties and other involved parties from manufacturers, distributors, and other entities related to the opioid epidemic. | Approved | Pass |
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24-1509
| 1 | 23. | Agenda Item | Chief Administrative Office recommending the Board:
1) Receive and file a presentation on the Bioeconomy Development Opportunity Zone Rating;
2) Accept a grant award under the United States Department of Agriculture, Rural Business Development Grant Program in the amount of $75,000 to fund a Bioeconomy Development Opportunity Zone Rating to attract bio-based businesses to the County;
3) Authorize the Chief Administrative Officer, or the Assistant Chief Administrative Officer, to sign the Rural Business-Cooperative Service Financial Assistance Agreement between the United States Department of Agriculture, Rural Development and El Dorado County;
4) Authorize the Chief Administrative Officer, or Assistant Chief Administrative Officer, to execute any grant related documents including, but not limited to, amendments that do not change the dollar amount of the grant agreement (contingent on approval from County Counsel), requests for payments, reports, and all other associated documents necessary to secure the grant funds and implement the approved project;
5) Authorize the Chief Ad | Approved | Pass |
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24-1374
| 1 | 24. | Agenda Item | Agriculture Department, on behalf of Fish and Wildlife Commission, recommending the Board receive a presentation from the Fish and Wildlife Commission Annual Report for FY 2023-24 and provide direction if necessary.
FUNDING: General Fund, Court Fines and Penalties. | Direction Provided (See Minutes) | |
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24-1531
| 1 | 25. | Agenda Item | Agricultural Department recommending the Board approve the Final Passage (Second Reading) of Ordinance 5207 amending the El Dorado County Ordinance Code, Section 6.28.055 (B) Feeding of Wild or Non-domesticated Animals, adding the word "deer"; (Cont. 9/10/2024, Item 25)
FUNDING: N/A | Approved | Pass |
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24-1491
| 1 | 26. | Agenda Item | Planning and Building Department, Planning Division, recommending the Board approve the Final Passage (Second Reading) of Ordinance 5208 amending Title 130, Section 130.69.160 - Temporary Recreational Vehicles, to extend the time for the use of generators with an issued Temporary Recreational Vehicle permit with a new expiration date of December 31, 2026. (Cont. 9/10/2024, Item 26).
FUNDING: N/A | Approved | Pass |
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24-1524
| 1 | 27. | Agenda Item | Planning and Building Department, Building Division, recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 148-2024 entitled the Building Industry Advisory Committee (BIAC), superseding prior Resolution 164-2010, adopted by the Board on October 12, 2010, to revise the BIAC’s roles and responsibilities to align with the current structure and focus of the Planning and Building Department; and
2) Receive and file the Building Industry Advisory Committee Annual presentation and provide direction to the committee if necessary.
FUNDING: N/A | Approved | Pass |
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24-1623
| 1 | | Agenda Item | OPEN FORUM (See Attachment) | | |
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24-1555
| 1 | 28. | Agenda Item | Planning and Building Department, Tahoe Planning and Building Division, recommending the Board approve the Final Passage (Second Reading) of Ordinance 5209 amending Title 5 - County Business Taxes, Licenses and Regulations of the El Dorado County Ordinance Code, amending Chapter 5.56 - Vacation Home Rentals, to add the recommendations of the Vacation Home Rental Advisory Committee and Board of Supervisors. (Cont. 10/15/2024, Item 19)
FUNDING: N/A | Approved | Pass |
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24-1546
| 1 | 29. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Alternate Public Defender. (Cont. 9/10/2024, Item 29) | Continued | |
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24-1548
| 1 | 30. | Closed Session Item | Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator:
Property: No physical address, APN: 325-240-011
County Negotiators: Tiffany Schmid, Chief Administrative Officer or designee
Negotiating Parties: State of California or designee
Under Negotiation: Price and terms of payment for sale. | No Action Reported. | |
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24-1564
| 1 | 31. | Closed Session Item | Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association, Local 1, AFSCME Council 57 representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Criminal Attorneys’ Association representing employees in the Criminal Attorney Unit; El Dorado County Managers’ Association representing employees in the Management Unit; Deputy Sheriff’s Association representing employees in the Law Enforcement Unit; El Dorado County Probation Officers Association representing employees in the Probation Bargaining Unit; and El Dorado County Law Enforcement Management Association representing employees in the Law Enforcement Sworn Management Unit. | No Action Reported. | |
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24-1496
| 1 | 32. | Agenda Item | Department of Transportation recommending the Board take the following actions pertaining to the Cosumnes Mine Road and Bridge Fire Damage Repair Project, Capital Improvement Program project number 36102028, Contract 7450:
1) Award the Construction Contract to Bridgeway Civil Constructors, Inc. who is the lowest responsive, responsible bidder;
2) Approve and authorize the Chair to sign the Construction Contract in the amount of $511,790, subject to review and approval by County Counsel and Risk Management; and
3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. (District 2)
FUNDING: FEMA - Federal Disaster Funding (83%), Cal OES - State Disaster Funding (9%) General Fund Disaster Set-Aside (8%). | Approved | Pass |
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