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14-0286
| 1 | | Agenda Item | OPEN FORUM | | |
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14-0290
| 1 | | Agenda Item | CAO UPDATE | | |
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13-1479
| 3 | 1. | Agenda Item | On January 27, 2014, the Board approved site selection criteria for a new Sheriff's Office Headquarters and directed the Department to return on February 11, 2014 with a list of potential properties that met the selection criteria. Chief Administrative Office, Facilities Division and the Sheriff's Department, recommending the Board continue this item until staff complete the Conflict of Interest Survey and Expanded Site Criteria list. (Cont. 01/27/14, Item 2) (Refer to File 14-0133, 09/09/14 Item 3) | Approved | Pass |
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13-0693
| 5 | 2. | Agenda Item | Chief Administrative Office recommending the Board approve and authorize the Chair to sign Agreement 441-S1411 with David A. Brooks, Esq. for indigent defense/conflict panel services. (Cont. 2/25/14, Item 1) | Continued | Pass |
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13-1508
| 2 | 3. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, recommending the Board consider the following pertaining to the Placerville Jail Control Panel Upgrade, Bid 14-968-033, Contract No. 446-C1499:
1) Award the Construction Contract to American Alarm Company, Inc. the lowest responsive, responsible bidder;
2) Approve and authorize the Chair to sign the Public Works Contract No. 446-C1499 in the amount of $407,165, subject to review and approval of the final Contracts Documents by County Counsel and Risk Management; and
3) Authorize the Purchasing Agent to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. (Refer 12/10/13, Item 3)
FUNDING: Criminal Justice Special Revenue Fund. | Approved | Pass |
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14-0183
| 1 | 5. | Agenda Item | Chief Administrative Office, Parks Division, recommending the Board consider the following:
1) Authorize the Department to enter into negotiations with the El Dorado Irrigation District (EID), the owner of Forebay Park, parcel 101-330-77-100 at 5581 Gail Drive, Pollock Pines for the purchase of 13 developed acres within this parcel; and
2) Appoint Russ Fackrell as the real estate negotiator on behalf of the County for the negotiation.
FUNDING: General Fund (No Federal Funds). | Approved | Pass |
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14-0223
| 1 | 6. | Agenda Item | Chief Administrative Office, Parks Division, recommending the Board consider the following:
1) Authorize the Department to enter into negotiations with the El Dorado Irrigation District (EID), the owner of parcel 115-400-12-100 at 3240 Bass Lake Road for the purchase of 151.70 acres; and
2) Appoint Russ Fackrell as the real estate negotiator on behalf of the County for the negotiation.
FUNDING: General Fund (No Federal Funds). | Approved | Pass |
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14-0186
| 2 | 7. | Agenda Item | Chief Administrative Office, Parks Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign Amendment I of Memorandum of Understanding No. 09-0506 with the City of South Lake Tahoe to include Phase 2 in Section II - Scope of Beach Improvement Project to comply with the Amendment to Lease of Real Property, APNs 026-050-03, -05, -06, between the County of El Dorado and the City of South Lake Tahoe, dated January 26, 2010; and
2) Authorize Kim Kerr, Assistant Chief Administrative Officer, to sign the Tahoe Regional Planning Agency Permit for purposed improvements, all contingent upon approval by County Counsel and Risk Management. | Approved | Pass |
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14-0173
| 1 | 8. | Agenda Item | Chief Administrative Office recommending the Board direct the Auditor Controller to reimburse Development Impact Fees to the El Dorado Hills County Water District (Fire Department) in the amount of $95,479.12. (Cont. 2/24/15, Item 11) | Approved | Pass |
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14-0178
| 1 | 9. | Agenda Item | Chief Administrative Office recommending the Board order payment in the amount of $55,000 upon submittal of a claim for reimbursement from Garden Valley Fire Protection District from their development impact mitigation fee account for a 2007 Ferrara Rescue Pumper Type 1 Engine acquired in May 2013.
FUNDING: Payment of the claim will come from the Garden Valley Development Fee Trust Fund. | Approved | Pass |
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14-0217
| 1 | 10. | Agenda Item | Chief Administrative Office, Procurement and Contracts on behalf of Community Development Agency-Transportation Division-Fleet Unit, recommending the Board consider the following:
1) Award Bid No. 14-070-044 for the purchase of new Fleet vehicles in accordance with Attachment A, Evaluation of Bid Summary,to the following low qualified bidders: Downtown Ford Sales of Sacramento, CA in the amount of $302,796, Harrold Ford of Sacramento, CA in the amount of $259,622, John L. Sullivan Chevrolet of Roseville, CA in the amount of $33,329, Future Ford of Roseville, CA in the amount of $25,099 plus all required taxes and fees (estimated at $46,273.45); and
2) Authorize the Purchasing Agent to issue multiple purchase orders in the amount of $620,846 plus all required taxes and fees, following Board approval.
FUNDING: Fleet Internal Service Fund (No Federal Funds). | Approved | Pass |
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13-1247
| 4 | 11. | Agenda Item | Chief Administrative Office, Risk Management Division, recommending the Board approve and authorize the Chair to a sign Budget Transfer increasing appropriations and use of fund balance in the Health Fund by $5,958,968 for the disbursement of excess Health funds. (Refer 11/5/13, Item 7) (4/5 vote required)
FUNDING: Health Fund. | Approved | Pass |
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13-1310
| 2 | 12. | Agenda Item | Clerk of the Board recommending the Board receive and file the Fiscal Year 2013/14 Board of Supervisors district expenditures summary report for the period of July 1, 2013 through June 30, 2014. | Approved | Pass |
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11-0758
| 3 | 13. | Agenda Item | Health and Human Services Agency recommending the Board receive and file the California Tahoe Emergency Services Operations Authority’s Financial Audit Reports for Fiscal Year 2013/14 and for Fiscal Year 2014/15.
FUNDING: Fee-for-service and local tax revenue to County Service Area 3. | Approved | Pass |
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11-0766
| 2 | 14. | Agenda Item | Health and Human Services Agency, Public Health Division, recommending the Board receive and file the El Dorado County Emergency Services Authority Annual Financial Report for Fiscal Year 2014/15.
FUNDING: N/A | Approved | Pass |
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14-0189
| 1 | 15. | Agenda Item | Health and Human Services Agency, Social Services Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign Agreement for Services 440-S1411 with Whole Person Learning, Inc., for the provision of Transitional Housing Program - Plus services on an “as requested” basis for the term March 1, 2014 through February 28, 2017, with a maximum annual obligation of $258,768 for not more than nine participants per 12-month period, subject to County Counsel and Risk Management’s review, minor revisions, and approval of Agreement for Services 440-S1411; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 440-S1411, including amendments thereto, contingent upon approval by County Counsel and Risk Management that do not affect the term or maximum funding of $258,768 per fiscal year.
FUNDING: State Realignment Funds. | Approved | Pass |
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14-0091
| 1 | 16. | Agenda Item | Library Department recommending the Board approve and authorize the Purchasing Agent to sign perpetual agreement (Blanket Purchase Order 20140412) with Tech Logic Corporation for maintenance, parts and technical support for the automated materials handling system in the El Dorado Hills Library in the estimated amount of $17,000 annually.
FUNDING: General Fund and County Service Area 10 Special Revenue Fund. | Approved | Pass |
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14-0248
| 1 | 17. | Agenda Item | Chief Administrative Office recommending the Board ratify the attached letters to the City of Placerville from the Chief Administrative Officer, Parks Manager, Parks and Recreation Commission and the Trails Advisory Committee in support of the City's efforts to seek federal Congestion Mitigation and Air Quality funding for the Western Placerville Interchange Project. | Approved | Pass |
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14-0262
| 1 | 18. | Agenda Item | Clerk of the Board recommending the Board approve the Minutes for the regular meeting of the Board of Supervisors on February 4, 2014. | Approved | Pass |
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14-0096
| 1 | 19. | Agenda Item | Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Approve the amendments to extend the date of escrow closing for the following acquisitions:
a) Amendment 1 to the Acquisition Agreement for Public Purposes for Jesus Lemus and Maria Gonzalez, APN 325-110-35 for the Green Valley Road at Weber Creek - Bridge Replacement Project, CIP No. 77114.
b) Amendment 1 to the Acquisition Agreement for Public Purposes for Anthony Hall and Joanne Davis, APN 325-110-23 for the Green Valley Road at Weber Creek Bridge - Replacement Project, CIP No. 77114.
c) Amendment 1 to the Easement Acquisition Agreement for Public Purposes for Patricia Harrington and Michael Quigley, APNs 329-280-09 and 329-280-16 for the Pleasant Valley Road (SR 49)/Patterson Drive Intersection Signalization Project, CIP No. 73320.
d) Amendment 1 to the Optionee Consent to Sale of Easements for Henry R. Butler, APNs 329-280-09 and 329-280-16 for the Pleasant Valley Road (SR 49)/Patterson Drive Intersection Signalization Project, CIP No. 73320; and
2) Authorize the Actin | Approved | Pass |
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14-0099
| 1 | 20. | Agenda Item | Community Development Agency, Transportation Division, recommending the Board take the following actions related to the Alder Drive at EID Canal - Bridge Replacement (No. 25C0069) Project, CIP No. 77123:
1) Adopt the California Environmental Quality Act Mitigated Negative Declaration; and
2) Approve the Project as described in the California Environmental Quality Act document.
FUNDING: This Project is included in the Adopted 2013 Capital Improvement Program and is funded through the Federal Highway Administration Local Assistance Highway Bridge Program, authorized under the 100% Funded Program (Federal Funds). | Approved | Pass |
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14-0181
| 1 | 21. | Agenda Item | County Counsel recommending the Board approve and authorize the Chair to sign a Budget Transfer transferring $100,000 from the General Fund Contingency to County Counsel's budget for contracted legal services. (4/5 vote required) (Cont. 2/11/14, Item 21)
FUNDING: General Fund (No Federal Funds). | Continued | Pass |
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12-0661
| 2 | 22. | Agenda Item | Chief Administrative Office recommending the Board approve and authorize the Chair to sign Amendment III to Agreement for Services 228-F1111 with the El Dorado County Fire Safe Council, providing $26,022 in Title III funding and $24,978 from the General Fund for a total of $51,000 for fire prevention and planning services as described in Title III of Public Law 110-343, and extending the term to June 30, 2016. (Refer 10/8/13, Item 19, File 13-1265)
FUNDING: Title III of the Secure Rural Schools and Community Self-Determination Act, and County General Fund. | Approved | Pass |
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14-0122
| 1 | 23. | Agenda Item | Acting as the Governing Board of the El Dorado County Public Housing Authority:
Health and Human Services Agency, Community Services Division, recommending the Board consider the following:
1) Accept a grant award in the amount of $58,894 from the Department of Housing and Urban Development for Family Self-Sufficiency Program funding during calendar year 2014; and
2) Authorize the Director of the Health and Human Services Agency, or designee, to sign any required fiscal and programmatic reports and to perform any and all administrative responsibilities in relationship to said funding.
FUNDING: 100% Federal Funding. | Approved | Pass |
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14-0003
| 1 | 24. | Agenda Item | Health and Human Services Agency, Social Services Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign Amendment II to Agreement for Services 337-S1110 with Myrna-Kay Robison for the continued provision of therapeutic counseling and related services on an “as requested” basis, extending the term from April 1, 2011 through March 31, 2016, and increasing the maximum obligation from $62,196 to $150,000; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 337-S1110, including amendments thereto and contingent upon approval by County Counsel and Risk Management, which do not affect the maximum dollar amount or term of the Agreement.
FUNDING: Funded with a blend of Federal and State funds (85%) with County share of cost or required match (15%) met with realignment funds. | Approved | Pass |
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14-0138
| 1 | 26. | Agenda Item | Health and Human Services Agency, Mental Health Division, recommending the Board:
1) Approve and authorize the Chair to sign Standard Agreement 16-93110 (County Agreement 097-M1710) with the California Department of Health Care Services that establishes the conditions and requirements the County must meet in order to receive funding from the State for the Community Mental Health Services Block Grant, the Mental Health Plan Agreement, Mental Health Services, as well as Projects for Assistance in Transition from Homelessness for the term July 1, 2016 through June 30, 2017;
2) Authorize the Chief Administrative Officer, or designee, to execute further documents relating to Standard Agreement 16-93110, if any, provided that the amendments do not eliminate the funding streams, do not change the term, and contingent upon approval by County Counsel and Risk Management; and
3) Authorize the Health and Human Services Agency Director, or designee, to continue to administer Agreement 16-93110 and execute any subsequent documents relating to said Agreement, including programmatic reports.
| Approved | Pass |
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14-0087
| 1 | 27. | Agenda Item | Sheriff’s Office recommending the Board consider the following:
1) Authorize the continuation of perpetual Memorandum of Understanding for Cost Sharing for the Central Region Node Consortium, for the term July 25, 2017 through July 24, 2018 for the use of the Coplink information sharing system; and
2) Authorize the Purchasing Agent to increase the contract encumbrance as needed (estimated to be $38,000) to accommodate the maintenance costs for the use of the Coplink information sharing system, subject to availability of funds within the Sheriff's budget.
FUNDING: Homeland Security Grant Funds. | Approved | Pass |
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14-0235
| 1 | 28. | Agenda Item | Supervisor Santiago recommending the Board approve and authorize the Chair to sign Resolution 009-2014 supporting recreational and sport fishing opportunitites within the Tahoe Basin and urging the United States Fish & Wildlife Service and the California Department of Fish & Wildlife to restore youth, recreational and sport fishing opportunities. | Approved | Pass |
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14-0236
| 1 | 29. | Agenda Item | Supervisor Santiago recommending the Board:
1) Approve and authorize the Chair to sign a Proclamation honoring Peter Maurer, Principal Planner, Community Development Agency, Planning Division; and
2) Present the Proclamation (Est. Time: 10 Min.) | Approved | Pass |
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14-0066
| 1 | 30. | Agenda Item | Library Department recommending the Board consider the following:
1) Receive a presentation regarding the status of library system funding;
2) Adopt Resolution 010-2014 setting for election a measure proposing renewal of the Library Special Tax in County Service Area No. 10, Zone F, South Lake Tahoe at the June 3, 2014 general election to replace the expiring library tax; and
3) Adopt Resolution 011-2014 setting for election a measure proposing renewal of the Library Special Tax in County Service Area No. 10, Zone G, Georgetown at the June 3, 2014 general election to replace the expiring library tax. (Est. Time: 30 Min.)
FUNDING: Library Special Taxes (No Federal Funds). | Approved | Pass |
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13-0434
| 2 | 31. | Agenda Item | Chief Administrative Office, Economic Development Division, recommending the Board consider the following:
1) Receive a presentation from Barbara Hayes, President and CEO of Sacramento Area Commerce and Trade Organization (SACTO) providing a report on the value of El Dorado County's investment in SACTO; and
2) Authorize payment of membership fees to SACTO in the budgeted amount of $6,000 for FY 2013-14 and provide direction to staff regarding continued membership and contribution rates. (Est. Time: 30 Min.)
FUNDING: General Fund/Transient Occupancy Tax (TOT) (No Federal Funds). | Failed | Fail |
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13-0434
| 2 | | Agenda Item | Chief Administrative Office, Economic Development Division, recommending the Board consider the following:
1) Receive a presentation from Barbara Hayes, President and CEO of Sacramento Area Commerce and Trade Organization (SACTO) providing a report on the value of El Dorado County's investment in SACTO; and
2) Authorize payment of membership fees to SACTO in the budgeted amount of $6,000 for FY 2013-14 and provide direction to staff regarding continued membership and contribution rates. (Est. Time: 30 Min.)
FUNDING: General Fund/Transient Occupancy Tax (TOT) (No Federal Funds). | Approved | Pass |
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14-0211
| 1 | 32. | Agenda Item | Clerk of the Board recommending the Board consider the following appointment to the Charter Review Committee:
District V Member: Cathy Staller | Approved | Pass |
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14-0171
| 1 | 33. | Agenda Item | Chief Administrative Office recommending the Board revise Policy J-7 requiring all departments to have responsibility for emphasizing economic development in El Dorado County, to continue allowing for sales and property tax incentives on a case-by-case basis, upon approval by the Board, and to extend the policy through April 18, 2020.
FUNDING: N/A | Approved | Pass |
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14-0219
| 2 | 34. | Agenda Item | Chief Administrative Office recommending the Board adopt Resolution 161-2014 adopting the County Budget and Budgets for Board Governed Special Districts for Fiscal Year 2014/15. | Approved | Pass |
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13-1162
| 2 | 35. | Agenda Item | The FENIX Executive Committee providing the Board with an update on the progress of our new Enterprise Resource Program. (Est. Time: 15 Min.) (Cont. 7/15/15, Item 51) | Received and Filed | |
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14-0258
| 1 | 36. | Agenda Item | Information Technologies Department recommending the Board consider the following:
1) Receive a presentation on the Five-Year Mainframe Migration Plan;
2) Approve and authorize the Chair to sign a budget transfer increasing appropriations in the Information Technologies budget and decreasing General Fund Contingency by $486,455 for the purchase of a new mainframe data storage unit and processor; and
3) Authorize the Purchasing Agent to award formal bid and issue a purchase order to the lowest responsive, responsible bidder for same and report bid results to the Board of Supervisors at the first meeting following bid opening as part of the Chief Administrative Officer update.
FUNDING: General Fund (No Federal Funds). | Approved | Pass |
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13-0082
| 5 | 37. | Agenda Item | Community Development Agency, Long Range Planning, recommending the Board consider the following:
1) Approve Capital Improvement Program (CIP) update information, per the attached Fiscal Year 2013-14 CIP Mid-Year Project Status Update table (Attachment 5A);
2) Authorize the reinstatement of six projects to the 2013 CIP;
a. Angora Creek Fisheries Enhancement Project (CIP No. 95161)
b. Bass Lake Road Full Improvements - Phase 1A (CIP No. 66109)
c. New York Creek Trail East - Phase 1 (CIP No. 97005)
d. Rubicon 5 Erosion Control (CIP No. 95178)
e. U.S. 50 HOV Lanes Phase 1 - El Dorado Hills to Bass Lake Grade (CIP No. 53110)
f. U.S. 50 HOV Lanes Phase 2A - Bass Lake Road to Cameron Park Drive (CIP No. 53113)
3) Authorize the advancement of two projects from the 20-Year CIP to the Current Year work plan;
a. U.S. 50/Camino Area Parallel Capacity/Safety Study (CIP No. 71319)
b. U.S. 50/Ponderosa Rd/South Shingle Road Interchange Improvements (CIP no. 71333), and
4) Authorize the use of Accumulative Capital Outlay (ACO) funds in the amount of $81,860 for the New York Creek Trai | Approved | Pass |
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12-0443
| 11 | 38. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1): Title: United States of America (USA) v. El Dorado County and City of South Lake Tahoe, Civil Action S-01-1520 x-ref: (Meyers Landfill Site). (Est. Time: 10 Min.) | No Action Reported. | |
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14-0259
| 1 | 40. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employee Appointment. Title: Director of Community Development Agency. (Est. Time: 20 Min.) | Action Reported | |
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