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24-0671
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on April 2, 2024. | Approved | Pass |
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24-0626
| 2 | 2. | Agenda Item | Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on March 19, 2024. | Approved | Pass |
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24-0549
| 1 | 3. | Agenda Item | Auditor-Controller and the Chief Administrative Officer recommending the Board authorize the continuation and utilization of the perpetual agreement between Hinderliter, deLlamas & Associates and El Dorado County for the provision of specialized sales tax analysis and recovery services.
FUNDING: General Fund. | Approved | Pass |
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24-0604
| 1 | 4. | Agenda Item | Chief Administrative Office recommending the Board order the Auditor-Controller to disburse $1,008,700.16 to the El Dorado Hills County Water District (El Dorado Hills Fire Department) from its Development Impact Mitigation Fee Account for facility and equipment due to expansion of development.
FUNDING: Development Impact Fees. | Approved | Pass |
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23-0703
| 1 | 5. | Agenda Item | Chief Administrative Office, Facilities Division, recommending the Board consider the following:
1) Waive formal bid requirements in accordance with Purchasing Policy C-17 Section 3.4, Exemption from Competitive Bidding, due to a competitively bid cooperative purchase agreement being utilized;
2) Authorize the Purchasing Agent to sign Agreement for Services 8165 with Securitas Technology Corporation in the amount of $276,600 and a one-year term, commencing upon first Notice to Proceed with the work to replace the control system at the El Dorado County Jail in Placerville;
3) Make findings pursuant to Section 3.13.030 (C) of the El Dorado County Ordinance Chapter 3.13, Contracting Out, that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work; and
4) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement for Services 8165, excluding term extensions and increases to the amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: Accumulative Capi | Approved | Pass |
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24-0321
| 1 | 6. | Agenda Item | Chief Administrative Office, Facilities Division, and Procurement and Contracts Division, recommending the Board consider the following pertaining to Job Order Contracting (JOC) for as-needed General Building Contractors, Bid Number 24-968-036;
1) Award JOC Construction Contracts to Mesa Energy Systems, Inc., Stratus Construction Company, Inc., and Pro-Ex Construction, Inc., the three lowest responsive, responsible bidders;
2) Approve and authorize the Purchasing Agent, to sign Public Works Contract 8602 with Mesa Energy Systems, Inc., Contract 8603 with Stratus Construction Company, Inc., and Contract 8604 with Pro-Ex Construction, Inc., with each Contract having a term of one year, commencing ninety (90) days after contract execution or upon first Notice to Proceed, whichever occurs first, and each having an amount of $2,500,000; and
3) Authorize the Purchasing Agent to sign an Escrow Agreement, if requested by any Contractor and in accordance with Public Contract Code section 22300, to hold Contract retention funds.
FUNDING: Accumulative Capital Outlay Fund. | Approved | Pass |
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24-0559
| 1 | 7. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, presenting a list of County surplus property and recommending the Board so declare and authorize disposal of same in accordance with the County's Procurement Policy C-17, Section 6.0 Surplus Property, thereof.
FUNDING: Various. | Approved | Pass |
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24-0619
| 1 | 8. | Agenda Item | Clerk of the Board, based upon the recommendation of the Building Industry Advisory Committee, recommending the Board make the following appointment to the Building Industry Advisory Committee:
Appoint Dr. Artena Moon, Building Industry Advisory Committee, Surveyors - Architects - Geologists - Engineers (SAGE) Alternate Member, Term Expiration 04/09/2027.
FUNDING: N/A | Approved | Pass |
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24-0658
| 1 | 9. | Agenda Item | Clerk of the Board, based upon the recommendation of the Fish and Wildlife Commission, recommending the Board make the following appointment to the Fish and Wildlife Commission:
Appoint Steven Schwarzbach, Member at Large (Vacant), Term Expiration 04/09/2030.
FUNDING: N/A | Approved | Pass |
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24-0624
| 1 | 10. | Agenda Item | Elections Department recommending the Board declare the results of the official canvass of the March 5, 2024 Presidential Primary Election conducted by the Registrar of Voters.
FUNDING: General Fund. | Approved | Pass |
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24-0502
| 1 | 11. | Agenda Item | Human Resources Department, in collaboration, with Sheriff’s Office, District Attorney’s Office, and the Probation Department, recommending the Board take the following actions regarding Health Plan Programs and Ancillary Employee Benefit Programs for the 2024 Plan Year:
1) Approve the County’s proposed participation in the “ConcernPlus” Employee Assistance Program (EAP) for first responders through the County’s current EAP provider, Concern EAP, for the remainder of the 2024 plan year ending December 31, 2024;
2) Authorize department heads to designate first responder classifications for the sole purpose of determining eligibility for ConcernPlus;
3) Authorize the Director of Human Resources, or Assistant Director of Human Resources, to execute administrative health and benefit program plan documents and payments necessary for the implementation and administration of ConcernPlus EAP services that otherwise fall under the County’s existing executed master agreement with PRISMHealth on behalf of the County of El Dorado; and
4) Approve the updated 2024 COBRA health plan rate card b | Approved | Pass |
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24-0628
| 1 | 12. | Agenda Item | Human Resources Department recommending the Board adopt and authorize the Chair to sign the negotiated Letter of Agreement to the Memorandum of Understanding between the County of El Dorado and El Dorado County Employees’ Association, Local No. 1, AFSCME Council 57 representing the General, Professional, and Supervisory bargaining units to memorialize and implement negotiated provisions regarding term, wages, release time, and holidays/leave.
FUNDING: Various. | Approved | Pass |
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24-0630
| 1 | 13. | Agenda Item | Human Resources Department (HR) and the Chief Administrative Office, Parks Division, recommending the Board:
1) Approve and adopt the new Parks Division department-specific classification of Sr. Parks Trail Maintenance Worker;
2) Revise the Parks Division department-specific River Instructor - Extra Help class specification; and
3) Adopt and authorize the Chair to sign Resolution 059-2024 to:
a) Approve the Job Class Number, bargaining unit, and salary range for the new Parks Division department-specific classification of Sr. Parks Trail Maintenance Worker;
b) Approve, due to an upward reclassification of one Parks Trail Maintenance Worker allocation and incumbent (position number 4222), the deletion of 1.0 full-time equivalent (FTE) Parks Trail Maintenance Worker allocation and the addition of 1.0 FTE Sr. Parks Trail Maintenance Worker in Parks; and
c) Waive the requirement for filling the Sr. Parks Trail Maintenance Worker position through a competitive examination process, allowing the incumbent to be appointed to the position as provided for in Section 507.1.2 of the Pers | Approved | Pass |
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24-0570
| 1 | 14. | Agenda Item | Information Technologies Department recommending the Board consider the following:
1) Make findings in accordance with Procurement Policy C-17, Section 3.4.2 (a), that the cybersecurity consulting services agreement with The Institute for Applied Network Security, LLC (IANS) is exempt from competitive bidding due to a technological, specialized, unique character of the good requiring it to be purchased from a specified vendor;
2) Approve and authorize the Purchasing Agent to sign Order Form-1 for Amendment I to Agreement 8295 with IANS to increase compensation by $8,000, making the new not-to-exceed amount $218,000, and update the scope of work to include one Live Online Training Seat for the period of April 15, 2024, through April 14, 2025; and
3) Authorize the Purchasing Agent to execute any necessary amendments relating to Master Services Agreement 8295, excluding term extensions and increases in compensation, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund. | Approved | Pass |
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24-0668
| 1 | 15. | Agenda Item | Supervisor Laine recommending the Board make the following appointment to the Measure S Citizens' Oversight Committee: Debbie McIntyre, Member, Term Expiration April 9, 2028.
FUNDING: N/A | Approved | Pass |
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24-0647
| 1 | 16. | Agenda Item | Supervisor Thomas recommending the Board approve and authorize the Chair to sign a Letter of Support for Senate Bill (SB) 1432 (Caballero) which would extend the deadline for the 2030 seismic mandate and require the state to analyze, and report to the Legislature on, the mandate’s impact on health care costs and access throughout California’s communities.
FUNDING: N/A | Approved | Pass |
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24-0639
| 1 | 17. | Agenda Item | Supervisor Turnboo recommending the Board make the following appointment to the El Dorado County Parks and Recreation Commission:
Appoint Donna Elaine Mullens Becker, Member - District 2, Term Expiration 01/01/2025.
FUNDING: N/A | Approved | Pass |
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24-0530
| 1 | 18. | Agenda Item | Child Support Services recommending the Board adopt and authorize the Chair to sign Resolution 054-2024 amending the Authorized Personnel Allocation Resolution to:
1) Delete 1.0 vacant full-time equivalent (FTE) Child Support Investigator I/II allocation: and
2) Add 1.0 FTE Office Assistant I/II allocation in Child Support Services.
FUNDING: State and Federal Child Support funds. | Approved | Pass |
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24-0342
| 1 | 19. | Agenda Item | Library Department recommending the Board:
1) Accept Air Quality Management District grant awarded for $215,366 for El Dorado County Library Electric Bookmobile; and
2) Authorize the Chair to sign funding agreement 8352 between El Dorado County Air Quality Management District and El Dorado County Library.
FUNDING: Air Quality Management District Grant. | Approved | Pass |
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24-0547
| 1 | 20. | Agenda Item | El Dorado County Air Quality Management District recommending the Board, acting as the Board of Directors of the El Dorado County Air Quality Management District, adopt and authorize the Chair to sign Resolution 056-2024 authorizing the acceptance of funding from the California Air Resources Board to implement the Carl Moyer Memorial Air Quality Standards Attainment Program and authorizing the Air Pollution Control Officer to execute and submit all documents necessary for the administration of the Carl Moyer grant program in El Dorado County through December 31, 2029. The Moyer Year 24 El Dorado County tentative allotment is $801,901, Year 25 is $493,862, and Year 26 is $569,545; future years are to be determined.
FUNDING: Carl Moyer state grant program funding. | Approved | Pass |
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24-0398
| 1 | 21. | Agenda Item | Department of Transportation recommending the Board adopt and authorize the Chair to sign Resolution 052-2024 accepting the 2023 revisions to the County of El Dorado Maintained Mileage System.
FUNDING: N/A | Approved | Pass |
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24-0373
| 1 | 22. | Agenda Item | Department of Transportation recommending the Board consider the following pertaining to the Clear Creek Road Scour Mitigation Project, Capital Improvement Program project number 36106002, Contract 7444:
1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and
2) Authorize advertisement for construction bids. (District 3)
FUNDING: Coronavirus Response and Relief - CRRSA (65%), RSTP Advance - Exchange (35%) (No Federal Funds). | Approved | Pass |
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24-0529
| 1 | 23. | Agenda Item | Department of Transportation recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 053-2024 authorizing temporary closure of a portion of Cosumnes Mine Road, including the Cosumnes Mine Road bridge, due to structural damage caused by the Caldor Fire in 2021 effective upon execution through April 1, 2025; and
2) Authorize the Department of Transportation Director to approve road closure extensions on Cosumnes Mine Road as needed. (District 2)
FUNDING: N/A | Approved | Pass |
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24-0307
| 1 | 24. | Agenda Item | Department of Transportation requesting the Board approve and authorize the Chair to sign Resolution 050-2024 delegating authority to the Department of Transportation Director to annually adjust assessment and special tax amounts for Zones of Benefit pursuant to voter approved ballot measures containing inflation indexes. (4/5 vote required)
FUNDING: Zone of Benefit Assessments and Special Taxes (100%). | Approved | Pass |
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24-0540
| 1 | 25. | Agenda Item | Department of Transportation recommending the Board take the following actions pertaining to the 2024 DOT Road Maintenance Pavement Rehabilitation Projects (14 roadways within the communities of Pollock Pines, Camino, Somerset, Placerville and El Dorado Hills), Contract 8357:
1) Award the Construction Contract to, Doug Veerkamp General Engineering Inc, the lowest responsive, responsible bidder;
2) Approve and authorize the Chair to sign the Construction Contract in the amount of $6,163,739.71 effective upon execution and shall expire 90 working days from the issuance of the Notice to Proceed, subject to review and approval by County Counsel and Risk Management; and
3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.
FUNDING: Road Repair and Rehabilitation Act 2017 (SB1-RMRA) (85%), and Local Discretionary Transient Occupancy Tax Funds (15%). (No Federal Funds) | Approved | Pass |
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24-0400
| 1 | 26. | Agenda Item | Department of Transportation, Fleet Services Unit, recommending the Board approve minor revisions to Board Policy Manual Section D-4, Vehicle Use, Standards, Procurement and Disposal.
FUNDING: N/A | Approved | Pass |
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24-0670
| 1 | 27. | Agenda Item | Director of Transportation, serving as the Road Commissioner, recommending the Board consider the following:
1) Receive and file the update as required under Resolution 041-2024, providing a status update on the Patterson Drive Sinkhole emergency road repair; and
2) Determine an emergency continues to exist on Patterson Drive in Diamond Springs due to a sinkhole resulting from a failed culvert, and that such emergency will not permit a delay resulting from a competitive solicitation, as detailed in Resolution 041-2024. (Supervisorial District 3) (4/5 vote required)
FUNDING: Road Fund. | Approved | Pass |
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24-0326
| 1 | 28. | Agenda Item | Planning and Building Department, Tahoe Planning, Stormwater, and Vacation Home Rental (VHR) Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign Cooperation Agreement 24C00012 between the Department and the Tahoe Regional Planning Agency (TRPA) to allow the County to provide project management services for Phase 1 of the development of a Meyers Aquatic Invasive Species Station in Meyers, with TRPA as the project proponent and funder, with a not-to-exceed amount of $389,400, and a termination date of December 31, 2025;
2) Authorize the Planning and Building Department Director to execute any further documents determined necessary related to Cooperation Agreement 24C00012, including amendments which do not increase the not-to-exceed amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management; and
3) Approve and Authorize the Chair to sign a budget transfer amending the Fiscal Year 2023-24 Adopted Budget increasing revenue and increasing professional services by $88,500 in the Tahoe Planning, Stormwa | Approved | Pass |
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24-0598
| 1 | 29. | Agenda Item | Surveyor's Office recommending the Board adopt and authorize the Chair to sign Resolution 058-2024 for Abandonment of Easement 24-0001, to abandon the Drainage and Public Utility easement on Lots 1080 and 1081 of Auburn Lake Trails Unit 5, recorded in Book E of Subdivisions at Page 85, and sub sequential Parcel Map, Recorded in Book 38, Page 141 identified as Assessor's Parcel Number 073-351-051, located within the community of Cool, at 2021 Blue Mountain Court. (District 4)
FUNDING: Application Fees (General Fund). | Approved | Pass |
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24-0052
| 1 | 30. | Agenda Item | Sheriff's Office recommending the Board approve and authorize the Chair to sign Agreement 8346 for lease of the communications vault at the Fairplay radio site located in El Dorado County in the amount of $44,470, for the retroactive term January 1, 2023, through December 31, 2028.
FUNDING: General Fund. | Approved | Pass |
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24-0601
| 2 | 31. | Agenda Item | Chief Administrative Office recommending the Board discuss options to amend agreement 7980 with Mikey's Kilted Kitchen for food truck services at Henningsen Lotus Park and Chili Bar Put-In and provide direction to staff. (Cont. 4/2/2024, Item 23) (Cont. 4/9/2024, Item 31)
FUNDING: N/A - Revenue generating contract. | Continued | Pass |
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24-0688
| 1 | 32. | Agenda Item | Supervisor Thomas recommending the Board:
1) Authorize reconsideration of the action taken on February 6, 2024 (Legistar 24-0274), to include disbanding the cannabis ad hoc committee and directing staff to no longer pursue any additional changes to the cannabis ordinance, including setbacks, canopy limits, propagation, and manufacturing;
2) Direct the Clerk of the Board to place an item on a future agenda to reconsider the aforementioned action and provide related direction to staff; and
3) Direct staff to stay any action on the Ad Hoc Committee pending final reconsideration.
FUNDING: N/A | Approved | Pass |
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24-0323
| 1 | 33. | Agenda Item | HEARING - Health and Human Services Agency (HHSA) recommending the Board, acting as the Board of Commissioners of the El Dorado County (EDC) Public Housing Authority (PHA):
1) Receive a presentation on the update of the EDC PHA 2024 Administrative Plan, which establishes policies for local operation of the Housing Choice Voucher Program;
2) Adopt and authorize the Chair to sign Resolution 051-2024 to acknowledge EDC PHA as a high performing agency exempt from the requirement to prepare and submit an Annual Plan to the United States Department of Housing and Urban Development (HUD); and
3) Authorize the Chair to sign the accompanying PHA Civil Rights and Compliance Certifications, as required by HUD.
FUNDING: 97.5% Federal HUD funding, 2.2% General Fund, 0.3% other revenue sources. | Approved | Pass |
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24-0523
| 1 | 34. | Agenda Item | HEARING - To consider the recommendation of the Planning Commission on the Greenwood Estates project (Tentative Subdivision Map TM21-0001/Planned Development Permit PD21-0003/Rezone Z21-0012) to request a Tentative Subdivision Map to create ten (10) parcels from 2,733 square feet to 6,534 square feet in size from an existing 0.88-acre parcel, a Planned Development Permit to allow the construction of two (2) duplexes and two (2) triplexes on the 10 lots, and a Rezone from Multi-Unit Residential within a Design Review Combining Zone (RM-DC) to Multi-Unit Residential within a Planned Development Zone (RM-PD), located at 2545 Greenwood Lane, between Meadow Lane and Merrychase Drive, in the Cameron Park area, submitted by Cameron Glen Estates, LLC, the property owner; and the Planning Commission recommending the Board take the following actions:
1) Adopt the Mitigated Negative Declaration based on the Initial Study prepared by staff in accordance with the CEQA Guidelines; (Attachment C);
2) Adopt the Mitigation Monitoring Reporting Program in accordance with CEQA Guidelines Section 150 | Approved | Pass |
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24-0595
| 1 | 35. | Agenda Item | HEARING - To consider an appeal received from Lyn Barnett representing Peter and Cheryl Lee appealing the Planning Commission’s February 22, 2024 approval of Atkins Variance (V23-0001) to allow for a reduction of the front setback from 20 feet to five (5) feet to allow for the construction of a two-car garage with dwelling space above, on property identified as Assessor’s Parcel Number 081-132-003, consisting of 0.17 acres, in the South Lake Tahoe area, submitted by Josh Atkins, and staff recommending the Board of Supervisors take the following action:
1) Deny appeal V-A24-0001 and uphold the Planning Commission’s approval of V23-0001 Atkins, based on the Findings (Attachment G) and subject to the Conditions of Approval (Attachment H) as presented; and
2) Adopt and Authorize the Chair to sign Resolution 057-2024, denying appeal V-A24-0001 of V23-0001 and adopting Findings of Fact (Attachment D). (Supervisorial District 5)
FUNDING: Privately-funded appeal for applicant-funded project. | Approved | Pass |
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24-0194
| 1 | 36. | Agenda Item | Planning and Building Department recommending the Board approve the Final Passage (Second Reading) of Ordinance 5199 (Attachment C) adding County Code section 110.18 to make Article 8 (commencing with Section 74) of Subchapter 1 of Chapter 1 of Division 1 of Title 25 of the California Code of Regulations, as modified herein, operative on limited-density owner-built rural dwellings in the Grizzly Flats community of El Dorado County, and to provide minimum requirements for the protection of life, limb, health, property, safety, and welfare of the general public and the owners and occupants of such dwellings and appurtenant. (Cont. 5/14/2024, Item 23)
FUNDING: N/A | Continued | Pass |
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24-0456
| 1 | 37. | Closed Session Item | Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association, Local 1, AFSCME Council 57 representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Criminal Attorneys’ Association representing employees in the Criminal Attorney Unit; El Dorado County Managers’ Association representing employees in the Management Unit; Deputy Sheriff’s Association representing employees in the Law Enforcement Unit; El Dorado County Probation Officers Association representing employees in the Probation Bargaining Unit; and El Dorado County Law Enforcement Management Association representing employees in the Law Enforcement Sworn Management Unit. | No Action Reported. | |
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24-0623
| 1 | 38. | Closed Session Item | Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator:
Property: No physical address, APN: 325-240-011
County Negotiators: Tiffany Schmid, Chief Administrative Officer or designee
Negotiating Parties: State of California or designee
Under Negotiation: Price and terms of payment for sale. | No Action Reported. | |
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24-0528
| 1 | 39. | Agenda Item | Department of Transportation recommending the Board take the following actions pertaining to the El Dorado Trail - Missouri Flat Road Bike/Pedestrian Overcrossing Phase 2 Project, Capital Improvement Program 36109002:
1) Reject all bids received at the bid opening on March 18, 2024;
2) Approve and adopt the revised Plans and Contract Documents and authorize the Chair to sign the revised Plans, pending review and approval by Risk Management; and
3) Authorize re-advertisement for construction bids.
FUNDING: Congestion Mitigation and Air Quality (23%), Road Fund (<1%), Active Transportation Program (56%), Regional Surface Transportation Program Federal Funds - Caltrans Local Assistance (17%), Transportation Development Act (3%). (Federal Funds) | Approved | Pass |
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24-0552
| 1 | 40. | Agenda Item | Department of Transportation recommending the Board consider the following pertaining to the Apache Avenue Pedestrian Safety and Connectivity Project, Capital Improvement Program project number 36107021, Contract 7922:
1) Reject the one bid received on March 21, 2024;
2) Approve and adopt the revised Plans and Contract Documents and authorize the Chair to sign the revised Plans; and
3) Authorize re-advertisement for construction bids, pending review and approval by Risk Management. (Supervisorial District 5)
FUNDING: Active Transportation Program (42%), Carbon Reduction Program (13%), Congestion Mitigation and Air Quality Program (12%), Regional Surface Transportation Program Federal Funds - Caltrans Local Assistance (25%), and TRPA Mitigation Funds (8%). (Federal Funds) | Approved | Pass |
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24-0674
| 1 | 41. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Director of Library Services. | Action Reported | |
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