Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 4/30/2019 9:00 AM Minutes status: Final  
Meeting location: 330 Fair Lane, Placerville, CA
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
19-0744 1 Agenda ItemOPEN FORUM (See Attachment)   Action details Not available
19-0694 11.Agenda ItemClerk of the Board recommending the Board approve the Minutes from the special meeting of April 22, 2019 and regular meeting of April 23, 2019.ApprovedPass Action details Not available
19-0523 12.Agenda ItemAssessor, Auditor-Controller and Treasurer/Tax Collector recommending the Board receive and file an update relative to the implementation of the Megabyte Property Tax System.ApprovedPass Action details Video Video
16-0305 993.Agenda ItemChief Administrative Office recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of unprecedented tree mortality due to drought conditions and related bark beetle infestations. (Cont. 11/19/19, Item 3)ApprovedPass Action details Not available
19-0585 14.Agenda ItemChief Administrative Office, Facilities Division, recommending the Board authorize the Chair to sign the Grant of Easement with the El Dorado Irrigation District as related to providing utility services to the Public Safety Facility. FUNDING: NAApprovedPass Action details Not available
19-0623 15.Agenda ItemChief Administrative Office, Facilities Division and Procurement and Contracts Division, recommending the Board consider the following: 1) Award Bid No. 19-968-015 for the Placerville Jail Roof Replacement to the lowest responsive and qualified bidder, Madsen Roofing & Waterproofing, Inc.; and 2) Authorize the Chair to sign Public Works Contract No. 3940, subject to review and approval by County Counsel and Risk Management; with Madsen Roofing & Waterproofing, Inc. for $684,719 and a term of 100 calendar days; and 3) Authorize the Purchasing Agent to sign an Escrow Agreement, if requested by any Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. FUNDING: Accumulated Capital Outlay Fund (ACO)ApprovedPass Action details Not available
19-0325 16.Agenda ItemChief Administrative Office, Facilities Division, recommending the Board authorize the Purchasing Agent to sign Amendment IV to Agreement for Services 317-S1810 (2704) with TerraVerde Energy, LLC to increase compensation by $150,000 for an amended not-to-exceed of $307,235 for design and project management services. FUNDING: Accumulative Capital Outlay Fund.ApprovedPass Action details Not available
19-0708 17.Agenda ItemClerk of the Board, based upon the recommendation of Supervisor Novasel, recommending the Board make the following appointment to the Happy Homestead Cemetery District: Appoint Eric Eymann, Member (Vacant), Term Expiration 1/1/2023.ApprovedPass Action details Not available
19-0540 18.Agenda ItemHuman Resources Department recommending the Board: 1) Approve and adopt the revised department-specific class specifications for the Health and Human Services Agency: Public Health Nurse I/II, Disease Investigation and Control Specialist I/II, Food Services Aide (Title Change from: Food Service Aide), Psychiatric Technician I/II, and Public Health Nurse Supervisor (Title Change from: Supervising Public Health Nurse); 2) Approve and adopt the revised department-specific class specifications for the Sheriff’s Office: Correctional Food Services Coordinator and Sheriff’s Crime Analyst (Title Change from Crime Analyst); 3) Approve and adopt the revised department-specific class specification for the Department of Planning and Building: Clerk of the Planning Commission; and 4) Approve and authorize the Chair to sign Resolution 062-2019 adopting the above mentioned three two classification title changes. FUNDING: N/A.ApprovedPass Action details Not available
19-0643 19.Agenda ItemHuman Resources Department recommending the Board: 1) Approve and adopt new and revised class specifications for the Information Technologies Department; and 2) Adopt and authorize the Chair to sign Resolution 059-2019 to approve four title changes; the salary range, job class number, and bargaining unit for six new classifications; and associated changes to the personnel allocation. FUNDING: General Fund.ApprovedPass Action details Not available
19-0624 110.Agenda ItemInformation Technologies recommending the Board: 1) Authorize the County to continue utilizing competitively-bid U.S. Communities Agreement 4400006644 with Insight Public Sector, Inc. for the purchase of Amazon cloud storage solutions; and 2) Authorize the Purchasing Agent to execute amendment 1 to Agreement 2191 with Insight Public Sector, Inc. for the purchase of Amazon cloud storage solutions, extending the term two years to April 30, 2021, and increasing the Not to Exceed amount from $20,000 to $60,000. FUNDING: General Fund with partial cost recovery in future years through the A-87 Cost Plan.ApprovedPass Action details Not available
19-0630 211.Agenda ItemAd Hoc Code Enforcement Advisory Committee recommending the Board approve the Final Passage (Second Reading) of Ordinance 5101 to add County ordinance code Chapter 08.09 - Vegetation Management and Defensible Space. (Cont. 4/23/19 Item 28). FUNDING: General Fund and Abatement Charges.ApprovedPass Action details Not available
19-0335 112.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Amendment 1 to Agreement for Services 16 (006-S1811) with New Morning Youth and Family Services, Inc. for the provision of Parenting Skills Project, extending the term one year for a total term from July 1, 2017 through June 30, 2020, and increasing the maximum obligation by $50,000 for a new maximum contractual obligation of $150,000; 2) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract with New Morning Youth and Family Services, Inc. for services provided under this Agreement 16 (006-S1811) because the County does not possess the staff with the necessary skills and qualifications to perform the work; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 16 (006-S1811), including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: 100% State FunApprovedPass Action details Not available
19-0491 113.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Amendment I to Agreement for Services 2454 with Aegis Treatment Centers, LLC, for the provision of narcotic treatment program services, extending the term for two (2) years to cover the period of July 17, 2018 through June 30, 2021, with no change to the maximum obligation; 2) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract with Aegis Treatment Centers, LLC for services provided under this Agreement 2454 because the County has neither the staff nor facilities to perform said services; and 3) Authorize the Purchasing Agent or their designee to execute further documents relating to Agreement for Services 2454, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: 47% Federal, 11% State, 26% Realignment, and 16% Other.ApprovedPass Action details Not available
19-0547 114.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Approve and authorize the Chair to sign Memorandum of Understanding (MOU) (FENIX # to be determined) with the CalSAWS Consortium, a California Joint Powers Authority, that supersedes existing Memorandum of Understanding 053-M1811, including any and all prior amendments, for an estimated reoccurring annual cost of $48,950, with a perpetual term to begin on June 28, 2019; 2) Authorize the Purchasing Agent to execute further documents relating to the MOU, including amendments that do not increase the maximum dollar amount or change the term of the MOU, and contingent upon approval by County Counsel and Risk Management; and 3) Authorize the HHSA Director or the Chief Fiscal Officer to execute any required fiscal and programmatic reports. FUNDING: 49% Federal, 23% Social Services Realignment, 24% State, and 4% County General Fund.ApprovedPass Action details Not available
19-0546 115.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Approve and authorize the Chair to sign non-financial Second Amended and Restated Joint Exercise of Powers Agreement (FENIX # to be determined) (Agreement) with CalSAWS Consortium, a California Joint Powers Authority, that amends and restates the Joint Exercise of Powers Agreement dated December 1998 (FENIX 1027) and any and all amendments thereto, with no change to the perpetual term that began December 1998; 2) Authorize the Chair to execute further documents relating to the Agreement, including amendments that do not increase the maximum dollar amount or change the term, and contingent upon approval by County Counsel and Risk Management; and 3) Authorize the HHSA Director or the Chief Fiscal Officer to execute any required fiscal and programmatic reports. FUNDING: This is a non-financial MOU.ApprovedPass Action details Not available
19-0565 116.Agenda ItemLibrary Department recommending the Board approve and authorize the Director of Library Services to sign Memorandum of Understanding 3921 between NorthNet Library System and County of El Dorado for a term of five years beginning July 1, 2019 and ending June 30, 2024 to participate in and implement the Link+ resource sharing system at a cost not to exceed $83,896. FUNDING: Library Taxes and General Fund.ApprovedPass Action details Not available
19-0581 117.Agenda ItemLibrary Department recommending the Board: 1) Accept a donation of $41,750 from the M. Jean Anderson Trust to be used for operations and enhancements of the Pollock Pines Library; 2) Authorize the establishment of the "Pollock Pines Library Fund" Special Revenue Fund, Index/Org Code 4370709, Fund 1243039 to maintain the funds for future use. FUNDING: Donation.ApprovedPass Action details Not available
19-0615 118.Agenda ItemLibrary Department recommending the Board approve Amendment I to Agreement 3593 with SirsiDynix Corporation to add Section 6.1.4 holding County harmless for an Apple Developer agreement required to implement the BlueCloud Mobile app as contracted in Agreement 3593. FUNDING: Library taxes and General Fund.ApprovedPass Action details Not available
19-0520 119.Agenda ItemDepartment of Transportation recommending the Board: 1) Accept the subdivision improvements for the Cameron Glen Estates - Phase 5 Project, TM 14-1518 as complete; 2) Reduce Performance Bond 894133S from $610,176.20 to $61,017.62, which is ten percent of the total cost of the subdivision improvements. This amount guarantees against any defective work, labor done, or defective materials furnished, which is to be released after one year if no claims are made; 3) Hold Laborer and Materialmens Bond 894133S in the amount of $305,088.10 for six (6) months to guarantee payments to persons furnishing labor, materials, or equipment; and 4) Authorize the Clerk of the Board to release the respective bonds after the required time periods upon written request from the Department of Transportation. FUNDING: Developer Funded.ApprovedPass Action details Not available
19-0538 120.Agenda ItemDepartment of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Trinity River Construction, Inc., for the Silva Valley Parkway Class 1 and Class 2 Bike Lanes (Harvard to Green Valley Road) Project, CIP 72310/36105037, Contract 2749; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Congestion Mitigation and Air Quality Program (92%), Road Fund (2%), Regional Surface Transportation Program (RSTP) Federal Funds - Urban Surface Transportation Block Grant Program (STBGP) (2%), RSTP Exchange Funds (4%) (Federal, State and Local Funds).ApprovedPass Action details Not available
19-0603 121.Agenda ItemDepartment of Transportation recommending the Board: 1) Accept the constructed improvements for the Mercy Housing Sunset Lane Apartments Project, CG 204912, as complete as of October 3, 2018; 2) Reduce Performance Bond CMS0243260 from $171,101.95 to $17,110.19, which is ten percent of the total cost of the road improvements; this amount guarantees against any defective work, labor done, or defective materials furnished, which is to be released after one year if no claims are made; 3) Authorize the Clerk of the Board to release Laborer and Materialmens Bond CMS0243260 in the amount of $171,101.95 upon written request from the Department of Transportation; and 4) Authorize the Clerk of the Board to release the Performance Bond after the required time period upon written request from the Department of Transportation. FUNDING: Developer Funded.ApprovedPass Action details Not available
19-0483 122.Agenda ItemPlanning and Building Department, Economic Development Division, recommending the Board: 1) Find that support for the Wagon Train event provides a public benefit by promoting a sense of community and enhancing tourism; and 2) Authorize the Chair to sign Funding Agreement 3871 with the Highway 50 Association to provide funding assistance for the annual Wagon Train event held each June. Funding to be provided is for a period of three (3) years, beginning June 2019 and continuing through June 2021 in the amount of $10,000 per year, with a not to exceed total of $30,000. FUNDING: Transient Occupancy Tax.ApprovedPass Action details Not available
19-0632 123.Agenda ItemSurveyor's Office recommending the Board: Adopt and authorize the Chair to sign Resolution 063-2019 for Abandonment of Easement 19-0002 to abandon a portion of a sewer and drainage easement on Lot 16 of "Shadow Hills Estates”, recorded in Book I of Subdivisions at Page 80, identified as Assessor's Parcel Number 117-170-016.ApprovedPass Action details Not available
19-0634 124.Agenda ItemSurveyor's Office recommending the Board: 1) Acknowledge and consent to an Irrevocable Offer of Dedication for Road Right of Way, Landscape and Public Service Easement on Assessor’s Parcel Number 119-100-011; and 2) Authorize the Chair to sign the Consent to Offer of Dedication for Road Right of Way, Landscape and Public Service Easement and to record the Irrevocable Offer of Dedication with the Consent attached. Authorization for recording said Offer is pursuant to Government Code Section 7050.ApprovedPass Action details Not available
19-0638 125.Agenda ItemSurveyor's Office recommending the Board: 1) Acknowledge and consent to an Irrevocable Offer of Dedication for Road Right of Way on Assessor’s Parcel Number 119-080-010; and 2) Authorize the Chair to sign the Consent to Offer of Dedication for Road Right of Way and to record the Irrevocable Offer of Dedication with the Consent attached. Authorization for recording said Offer is pursuant to Government Code Section 7050.ApprovedPass Action details Not available
19-0639 126.Agenda ItemSurveyor's Office recommending the Board: 1) Acknowledge and consent to an Irrevocable Offer of Dedication for Road Right of Way on Assessor’s Parcel Number 119-080-017; and 2) Authorize the Chair to sign the Consent to Offer of Dedication for Road Right of Way and to record the Irrevocable Offer of Dedication with the Consent attached. Authorization for recording said Offer is pursuant to Government Code Section 7050.ApprovedPass Action details Not available
19-0628 127.Agenda ItemSheriff’s Office recommending that the Board approve and authorize the acceptance of a donation with gratitude for a new Polaris General 4 1000 Utility Terrain Vehicle, Polaris Pro Track System, and Trailer with a value of $35,000 to the El Dorado County Sheriff's Office Search and Rescue Unit from the El Dorado Search & Rescue Council. FUNDING: Donation/General Fund.ApprovedPass Action details Not available
19-0692 128.Agenda ItemBoard of Supervisors presenting awards to winners of the 25th Annual Student Map Drawing Contest hosted by the County and sponsored by the local organization of professional Surveyors, Architects, Geologists and Engineers (S.A.G.E.). (Est. Time: 1.5 Hr.)No Formal Action  Action details Video Video
19-0640 129.Agenda ItemHEARING - Chief Administrative Office, Facilities Division, recommending the Board: 1) Conduct a public hearing to adopt findings pursuant to Government Code 4217.12 regarding anticipated energy cost savings and other benefits the County shall receive as a result of the power purchase agreements and related agreements; 2) Find that the difference, if any, between the fair rental value for the real property subject to the facility ground lease and the agreed rent is anticipated to be offset by below-market energy purchases or other benefits provided under the energy service contract, pursuant to Government Code 4217.12; 3) Authorize the Chair to sign the Renewable Energy Self-Generation Bill Credit Transfer (RES-BCT) Solar Facility Sublease Agreement and the Subordination, Non-Disturbance and Attornment Agreement, contingent upon USDA approval; and 4) Authorize the Chair to sign the Net Energy Metering Solar Facility Sublease Agreement and the Subordination, Non-Disturbance and Attornment Agreement, contingent upon USDA approval. (Est. Time: 30 Min.) FUNDING: Components of ApprovedPass Action details Video Video
19-0525 130.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Accept funding from the California Department of Health Care Services in the amount of $26,929,563 for the provision of Drug Medi-Cal Organized Delivery System services for the period of June 1, 2019 through June 30, 2021; 2) Delegate authority to the HHSA Director to sign Agreement 18-95146 for same; 3) Authorize the HHSA Director to execute any additional documents or amendments related to Agreement 18-95146 contingent upon approval by County Counsel and Risk Management; and 4) Authorize the HHSA Director, Assistant Director of Administration and Finance, or Chief Fiscal Officer to administer any subsequent administrative documents relating to said funding, including required fiscal and programmatic reports. (Est. Time: 5 Min.) FUNDING: Federal Medi-Cal with matched funding from State General Fund and 2011 Behavioral Health Realignment.ApprovedPass Action details Video Video
19-0650 131.Agenda ItemHuman Resources recommending the Board approve and authorize the Chair to sign 1) Resolution 060-2019 to comply with a) the California Public Employees’ Retirement System reporting requirements, b) Government Code Sections 20636 and 7522.34(a), and c) California Code of Regulations Title 2, Section 570.5 by retroactively adopting salary schedules for calendar years 2014 - 2018; and 2) Resolution 061-2019 to correct a typographical error on Resolution 224-2014. (Est. Time: 5 Min.) FUNDING: N/AApprovedPass Action details Video Video
19-0622 132.Agenda ItemProbation Department recommending the Board adopt and authorize the Chair to sign Resolution 064-2019 amending the Authorized Personnel Allocation Resolution and approving a Reduction in Force as a result of the previously authorized closure of the Juvenile Hall located in Placerville, effective June 30, 2019. Recommended Reduction in Force includes; one full-time equivalent (1.0 FTE) Administrative Secretary (2.0 FTE filled), one full-time equivalent (1.0 FTE) Assistant Superintendent - Institutions (2.0 FTE filled), three full-time equivalent (3.0 FTE) Correctional Cooks (4.0 FTE, 3.0 FTE filled), fifteen full-time equivalent (15.0 FTE) Deputy Probation Officer - Institutions (28.0 FTE, 20.0 FTE filled), three full-time equivalent (3.0 FTE) Supervising Deputy Probation Officer - Institutions (8.0 FTE filled). (Est. Time: 10 Min.) FUNDING: Reduction in General Fund costs.ApprovedPass Action details Video Video
19-0681 133.Agenda ItemRecorder-Clerk recommending the Board: 1) Provide conceptual approval, pursuant to Board Policy A-3, to establish a Schedule of Fees for the Recorder-Clerk's Office; and 2) Direct staff to return to the Board with first reading of the Ordinance and discussion of recommended fee changes as a result of a fee study performed in late 2018. (Est. Time: 5 Min.) FUNDING: General Fund Revenue.ApprovedPass Action details Video Video
19-0498 134.Agenda ItemHealth and Human Services Agency recommending the Board hear an update by National Alliance on Mental Illness. (Est. Time: 10 Min.) (Cont. 4/30/19, Item 3) FUNDING: N/AApprovedPass Action details Video Video
19-0691 135.Agenda ItemSupervisor Veerkamp recommending the Board authorize the signatures of all five Supervisors on a Certificate of Recognition for Chief Thomas Keating and to congratulate him on his retirement from Rescue Fire Protection District. (Est. Time: 10 Min.)ApprovedPass Action details Video Video
19-0368 136.Agenda ItemPlanning and Building Department, Economic Development Division, recommending the Board: 1) Receive a presentation from Isabel Domeyko from New Economics & Advisory on the Apple Hill-Camino Economic Impact Study that was completed in March of 2019; and 2) Provide direction to staff to contract with New Economics & Advisory to conduct a similar economic study for the Coloma/Lotus area. (Est. Time: 45 Min.) FUNDING: Transient Occupancy Tax.ApprovedPass Action details Video Video
19-0672 137.Agenda ItemHEARING - Auditor-Controller recommending the Board: 1) Authorize the Auditor to disburse excess proceeds from the sale of Tax Defaulted property in the amount of $9,397.02 to the Claimant and Lienholder of Record, City of Placerville, et al., in accordance with California Revenue and Taxation Code Section 4674; and 2) Authorize the Auditor to notify all valid claimants of the Board’s action and disburse proceeds as determined by the Board.ApprovedPass Action details Video Video
19-0690 138.Agenda ItemSupervisor Veerkamp recommending the Board receive a presentation from the 2018-19 El Dorado County Youth Commission. The purpose of their presentation is to report out on their activities during the current school year.Received and Filed  Action details Video Video
18-1754 139.Agenda ItemLibrary Department recommending the Board: 1) Receive a report on the El Dorado Western Railroad, a program of the El Dorado County Historical Museum; 2) Authorize the use of standard rolling stock on the section of track from Milepost (MP) 142 to MP 144.8 (El Dorado Road to Missouri Flat Road) in compliance with Federal Railroad Administration (FRA) and the California Public Utilities Commission (CPUC) requirements as recommended by the Parks and Recreation Commission; 3) Approve the reinstallation of At-Grade Crossing equipment at the Forni Road railroad crossing as recommended by the Parks and Recreation Commission; and 4) Authorize the repair of tracks at Rustling Pines Road in Shingle Springs for a total of $17,000 with $6,000 from the Museum Trust Fund (donations from the community), $11,000 General Fund approved in the FY 2018-19 Library budget. (Est. Time: 1 Hr.) FUNDING: Museum Trust Fund ($6,000) and General Fund ($11,000).ApprovedPass Action details Video Video
19-0484 140.Closed Session Item Conference with Legal Counsel - Initiation of Litigation pursuant to Government Code section 54956.9(d)(4). Number of potential cases: (1). (Est. Time: 10 Min.)Action Reported  Action details Not available
19-0706 141.Closed Session Item Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 15 Min.)No Action Reported.  Action details Not available
19-0707 142.Closed Session Item Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator: This body will hold a closed session to give instructions to its negotiator for the Diamond Springs Parkway - Phase 1B Project regarding the real properties located in Diamond Springs with APNs 051-250-51 and 051-250-54, owned by Michael D. Lindeman and Lorraine D. Lindeman, Trustees of the Lindeman Family 2005 Trust dated October 17, 2005. Instructions to El Dorado County’s negotiator will concern price and terms of payment and agreement. Kyle Lassner, Right-of-Way Supervisor, is the negotiator on behalf of El Dorado County. The parties with whom El Dorado County’s negotiator may negotiate are those parties identified above and their agents and successors. (Est. Time: 10 Min.)No Action Reported.  Action details Not available
19-0627 143.Agenda ItemDepartment of Transportation recommending the Board consider the following pertaining to the El Dorado Trail - Missouri Flat Road to El Dorado Project, CIP 97014, Contract 2778: 1) Award the Construction Contract to Westcon Construction Corporation who was the lowest responsive, responsible bidder; 2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and 3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor, and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. FUNDING: Accumulative Capital Outlay (<1%), Active Transportation Program (66%), Congestion Mitigation and Air Quality Program (25%), Air Quality Management District and Air Pollution Control District Grant (8%) (Federal Funds).ApprovedPass Action details Not available
19-0732 144.Closed Session Item Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). U.S. 50/Ponderosa Road/South Shingle Road Interchange Improvements Project, Number of potential cases: (1). (Est. Time: 10 Min.)Action Reported  Action details Not available