Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 8/22/2023 9:00 AM Minutes status: Final  
Meeting location: https://edcgov-us.zoom.us/j/89525311525
330 Fair Lane, Building A Placerville, CA OR Live Streamed - Click here to view
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
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23-1592 11.Agenda ItemClerk of the Board recommending the Board Approve the Minutes from the regular meeting on August 15, 2023.ApprovedPass Action details Not available
23-1105 12.Agenda ItemAuditor-Controller recommending the Board approve the attached budget transfer that recognizes long-term debt proceeds along with an equal increase in capital expenditure appropriations to comply with the requirements of Governmental Accounting Standards Board Statements 87 and 96. (4/5 vote required). FUNDING: The budget transfer affects several funds and departments, but does not increase costs.ApprovedPass Action details Not available
23-1569 13.Agenda ItemChief Administrative Office recommending the Board: 1) Approve the use of the Transient Occupancy Tax Subrecipient Agreement templates (Attachments A & B) for Board-approved uses of Discretionary Transient Occupancy Tax in Fiscal Year 2023-24; 2) Authorize the Chief Administrative Officer to execute Subrecipient Agreements with entities approved for Discretionary Transient Occupancy Tax funds by prior or future Board direction during Fiscal Year 2023-24; and 3) Authorize the Chief Administrative Officer to execute amendments to Transient Occupancy Tax subrecipient agreements, contingent upon approval by County Counsel and Risk Management, that do not increase compensation beyond Board-approved allocation amounts. FUNDING: Discretionary Transient Occupancy Tax.ApprovedPass Action details Not available
23-0976 14.Agenda ItemChief Administrative Office, Facilities Division, recommending the Board consider the following: 1) Make findings pursuant to Section 3.13.030 (C) of the El Dorado County Ordinance Chapter 13, Contracting Out, that due to the limited timeframes and temporary nature of the work, the ongoing aggregate of work to be performed is not sufficient to warrant addition of permanent staff; 2) Authorize the Purchasing Agent to sign Agreement for Services 7785 with AMG Management Group LLC, for a not-to-exceed amount of $450,000 and an 18-month term to provide ongoing facility project management services regarding Senate Bill 844 Adult Local Criminal Justice Facility Financing Placerville Jail Expansion Project; and 3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement for Services 7785, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management. FUNDING: Senate Bill 844 funding.ApprovedPass Action details Not available
23-1498 15.Agenda ItemClerk of the Board, based upon the recommendation of the Building Industry Advisory Committee, recommending the Board: Appoint Gregory Horsfall, Building Industry Advisory Committee, Member at Large, Term Expiration 01/01/2026. FUNDING: N/AApprovedPass Action details Not available
23-1554 16.Agenda ItemHuman Resources Department recommending the Board approve and authorize the Chair to sign Resolution 129-2023 to adopt a new salary scale for the Snow Removal Worker - Extra Help classification to comply with Section 6, item 601 of the Salary and Benefits Resolution for unrepresented employees. FUNDING: Road Fund.ApprovedPass Action details Not available
23-1484 17.Agenda ItemInformation Technologies Department recommending the Board: 1) Authorize the use of competitively bid Agreement 23-6692-03 between Insight Public Sector, Inc. and Cobb County Georgia, as the lead agency, for Adobe Sign Licenses; and 2) Approve and authorize the Purchasing Agent to issue a purchase order to reseller Insight Public Sector, Inc., under Agreement 23-66292-03 between Insight Public Sector, Inc. and Cobb County, in the amount of $106,046.67, for the renewal of Adobe Sign Licenses for three (3) years. FUNDING: General Fund, with partial cost recovery in future years through the A-87 Cost Plan.ApprovedPass Action details Not available
23-0525 18.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 127-2023, which authorizes the HHSA Director, or Deputy Director of Social Services, to execute the CalWORKs Subsidized Employment Program boilerplate agreements, including amendments thereto, and superseding Resolution 042-2015; and 2) Approve the use of the two (2) CalWORKs Subsidized Employment Program boilerplate agreements on an “as requested” basis in order to allow eligible HHSA clients who are participating in the CalWORKs program, the opportunity to gain paid work experience to improve their employability in the open job market; said boilerplate agreements include: a) CalWORKs Subsidized Employment Program Agreement boilerplate; and b) CalWORKs Subsidized Employment Program Amendment boilerplate. FUNDING: CalWORKs Expanded Subsidized Employment annual allocation, Federal Temporary Assistance to Needy Families and State General Fund.ApprovedPass Action details Not available
23-1508 19.Agenda ItemEnvironmental Management Department recommending the Board retroactively accept the donation of a MX-908-c portable mass spectrometer, valued at $106,663.81, from the Certified Unified Program Agencies (CUPA) Forum Environmental Protection Trust Fund. FUNDING: CUPA Forum Environmental Protection Trust Fund.ApprovedPass Action details Not available
23-0801 210.Agenda ItemDepartment of Transportation recommending the Board approve Final Passage (Second Reading) of Ordinance 5181 updating County Ordinance 5094, to incorporate text changes clarifying Director of Transportation and Deputy Director of Engineering authorities and the exemption of this Ordinance from the California Environmental Quality Act. (Cont. 7/18/2023, Item 51) FUNDING: N/AApprovedPass Action details Not available
23-1185 111.Agenda ItemDepartment of Transportation recommending the Board consider the following: 1) Accept the subdivision improvements for Hawk View - Unit 2, TM 00-1371-R/TM 00-1371-E, as complete; 2) Reduce Performance Bond SU1157090 from $1,899,385.00 to $219,688.30, which is ten percent of the total cost of the subdivision improvements. This amount guarantees against any defective work, labor done, or defective materials furnished, which is to be released after one year if no claims are made; 3) Hold Laborers & Materialmens Bond SU1157090 in the amount of $1,098,441.50 for six months to guarantee payments to persons furnishing labor, materials, or equipment; and 4) Authorize the Clerk of the Board to release the respective Bonds after the required time periods upon written request by Transportation. (Supervisorial District 1) FUNDING: Developer Funded.ApprovedPass Action details Not available
23-1336 112.Agenda ItemDepartment of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with North Star Construction & Engineering, Inc. for the Oflyng Water Quality Project, Capital Improvement Project number 36107016, Contract 3962; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation after the one-year guarantee period. (Supervisorial District V) FUNDING: United States Forest Service (82% - Federal), State Water Resource Control Board (4% - State), and Tahoe Regional Planning Agency - Water Quality Mitigation (14% - Local).ApprovedPass Action details Not available
23-1371 113.Agenda ItemDepartment of Transportation recommending the Board approve and authorize the Chair to sign Second Amendment to Agreement for Services 4976 with SWCA Environmental Consultants, extending the term for one (1) additional year, with no changes to the compensation of $132,118.94, rate schedule, or scope of work of the agreement. FUNDING: Road Fund.ApprovedPass Action details Not available
23-1496 114.Agenda ItemDepartment of Transportation, Maintenance and Operations Division, recommending the Board: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Granite Construction Company for the 2023 DOT Road Maintenance Pavement Rehabilitation Projects, Contract 7495; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation after the one-year guarantee period. FUNDING: General Fund (69%), Measure S Transient Occupancy Tax (21%), Road Repair and Rehabilitation Act 2017 (SB1-RMRA) (7%) and Local Discretionary Transient Occupancy Tax (3%).ApprovedPass Action details Not available
23-1434 115.Agenda ItemPlanning and Building Department, Airports Division, recommending the Board approve and authorize the Chair to sign County of El Dorado Airport Ground Lease 2063, between the County and Lessee, Thomas J. and Diane M. Helldorfer, for a privately-owned hangar located on Space SP-17 at the Placerville Airport, representing use of 812 square feet of Airport ground, with commencement rental fee due of $792 that requires a rental fee to be paid at commencement of the lease and paid annually thereafter in accordance with fees established by the Board Resolution in effect at the time payment is due (currently Board Resolution 183-2019 approved by the Board on October 22, 2019, Item 31, Legistar 19-0663), and upon Board execution, a lease term of ten years. (4/5 vote required) FUNDING: Placerville Airport Enterprise Fund - Fee Revenue.ApprovedPass Action details Not available
23-1519 116.Agenda ItemPlanning and Building Department, Planning Division, submitting for approval of the Final Map (TM-F23-0002) for the Carson Creek Village 11A Subdivision (TM20-0001), creating a total of 113 residential lots, 13 lettered lots for the use of landscaping and open space, Lot 410 for use as a Community Facility site, and one (1) transportation corridor lot, on property identified as Assessor Parcel Numbers 117-570-017, 117-680-004, and 117-680-007 located on the south side of the intersection between Investment Boulevard and Pismo Drive in the El Dorado Hills Community Region (Attachment E, Exhibits A and B), and recommending the Board: 1) Approve the Final Map (TM-F23-0002) for Carson Creek Village 11A Subdivision (Attachment E, Exhibit C); and 2) Approve and authorize the Chair to sign the Agreement to Make Subdivision Improvements (Attachment B) (Supervisorial District 2). FUNDING: Developer-Funded.ApprovedPass Action details Not available
23-0523 717.Agenda ItemEl Dorado County Sheriff's Office of Emergency Services recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of the February and March 2023 Storms. (Cont. 5/21/2024, Item 39) FUNDING: N/AApprovedPass Action details Not available
23-0090 818.Agenda ItemEl Dorado County Sheriff's Office of Emergency Services recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of the December 2022 Storms. (Cont. 10/10/2023, Item 23) FUNDING: N/AApprovedPass Action details Not available
23-1499 119.Agenda ItemSheriff's Office recommending the Board approve and authorize the Chair to sign the revenue generating Agreement for Supplemental Law Enforcement Services with El Dorado Union High School District effective upon execution through June 30, 2024. FUNDING: Revenue generating agreement.ApprovedPass Action details Not available
23-1464 120.Agenda ItemSheriff’s Office recommending the Board approve and authorize the continuation of the perpetual Support Services portion of Agreement 5330 with Sun Ridge Systems Inc., in the amount of $116,748 for a term from August 26, 2023, to August 25, 2024, for annual software maintenance support services associated with the purchase of a records management system (RIMS) in 2020. FUNDING: General Fund.ApprovedPass Action details Not available
23-1505 121.Agenda ItemSheriff’s Office recommending the Board adopt and authorize the Chair to sign Resolution 128-2023 amending the Authorized Personnel Allocation Resolution to: 1) Add one (1.0) Full Time Equivalent (FTE) Administrative Analyst I/II allocation; and 2) Delete one (1.0) FTE Sheriff’s Training Coordinator allocation in the Sheriff’s Office. FUNDING: General Fund.ApprovedPass Action details Not available
23-0736 222.Agenda ItemPlanning and Building Department, Airports Division, recommending the Board approve the Final Passage (Second Reading) of Ordinance 5182 to amend Section 3.08.021 of the El Dorado County Ordinance Code to add the delegation of signature authority on Temporary Use Agreements, airport ground leases, and County-owned hangar leases to the County of El Dorado Director of Planning and Building and to add the delegation of signature authority on airport tie-down agreements to the County of El Dorado Airport Operations Supervisor. (Cont. 8/22/2023, Item 22) FUNDING: Placerville and Georgetown Airport Enterprise Funds - Fee Revenue.ContinuedPass Action details Not available
23-1486 123.Agenda ItemPlanning and Building Department, Economic Development Division, recommending the Board: 1) Receive and file a presentation from the County’s broadband Consultant, NEO Connect, focusing on past, current, and upcoming broadband planning efforts, a California Public Utilities Commission Federal Funding Account grant program for last-mile broadband infrastructure projects, and information related to securing Public Private Partnerships with Internet Service Providers; 2) Direct staff to pursue the California Public Utilities Commission Federal Funding Account grant program for last-mile broadband infrastructure projects and approve the use of American Rescue Plan Act funds for the purpose of grant fund matching, if deemed necessary; and 3) Delegate authority to the Planning and Building Department Director, or designee, to execute the California Public Utilities Commission Federal Funding Account grant, if applicable, and any grant-related documents necessary to secure grant funds and implement the approved grant including, but not limited to, requests for payment, reports, and amendApprovedPass Action details Not available
23-1522 124.Agenda ItemAgriculture Department, on behalf of Fish and Wildlife Commission, recommending the Board receive a presentation from the Fish and Wildlife Commission Annual Report for 2022. FUNDING: General Fund, Court Fines and Penalties.Received and Filed  Action details Not available
23-1489 225.Agenda ItemPlanning and Building Department, Code Enforcement Division, recommending the Board: 1) Receive a presentation on the Code Enforcement Strategic Plan for 2023 - 2025; and 2) Adopt and authorize the Chair to sign Resolution 126-2023 to approve the addition of 2.0 FTE Code Enforcement Officer I/II allocations and 1.0 FTE Code Enforcement Supervisor allocation. (Cont. 8/15/2023, Item 40) FUNDING: Discretionary Transient Occupancy Tax (General Fund).ApprovedPass Action details Not available
23-1423 126.Closed Session Item Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association, Local 1, AFSCME Council 57 representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Criminal Attorneys’ Association representing employees in the Criminal Attorney Unit; El Dorado County Managers’ Association representing employees in the Management Unit; Deputy Sheriff’s Association representing employees in the Law Enforcement Unit; El Dorado County Probation Officers Association representing employees in the Probation Bargaining Unit; and El Dorado County Law Enforcement Management Association representing employees in the Law Enforcement Sworn Management Unit. (Est. Time: 45 Min.)No Action Reported.  Action details Not available
23-1572 127.Closed Session Item Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator: Property: No physical address, APN: 325-240-011 County Negotiators: Tiffany Schmid, Chief Administrative Officer or designee Negotiating Parties: State of California or designee Under Negotiation: price and terms of payment for sale. (Est. Time: 10 Min.)No Action Reported.  Action details Not available
23-1573 128.Closed Session Item Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 10 Min.)No Action Reported.  Action details Not available
23-1570 129.Closed Session Item Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Clerk of the Board of Supervisors. (Est. Time: 15 Min.)Action Reported  Action details Not available