Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 4/2/2024 9:00 AM Minutes status: Final  
Meeting location: https://edcgov-us.zoom.us/j/89804254302
330 Fair Lane, Building A Placerville, CA OR Live Streamed - Click here to view
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
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24-0626 11.Agenda ItemClerk of the Board recommending the Board Approve the Minutes from the regular meeting on March 19, 2024.Continued  Action details Not available
24-0293 12.Agenda ItemChief Administrative Office, Emergency Medical Ambulance Billing Division, recommending the Board order the return of an erroneous deposit by Wittman Enterprises, LLC in the amount of $43,419.30; and recommending Auditor-Controller be ordered to issue a check for same. FUNDING: Ambulance Billing.ApprovedPass Action details Not available
24-0422 13.Agenda ItemChief Administrative Office, Office of Wildfire Preparedness and Resilience, recommending the Board approve and authorize the Chair to sign Resolution 047-2024, amending the Authorized Personnel Allocation Resolution 088-2023, adding four (4) full time equivalent (FTE) positions, including 1 FTE Sr. Administrative Analyst, 1 FTE Administrative Analyst I/II, and 2 FTE Defensible Space Inspector I/II. FUNDING: State and Federal Grant Funds (90%), General Fund (10%).ApprovedPass Action details Not available
24-0437 14.Agenda ItemChief Administrative Office, Office of Wildfire Preparedness and Resilience, recommending the Board consider the following: 1) In accordance with Chapter 3.13, Section 3.13.030(B) of County Ordinance Code, Contracting Out, find that the services needed to prepare an update to the existing Western El Dorado Community Wildfire Protection Plan require specialty skills, qualifications, expertise, and technology not available within current County classifications; 2) Award Request for Qualifications 24-918-013 to Jensen Hughes, Inc. for the preparation of an update to the Western El Dorado Community Wildfire Protection Plan; 3) Approve and authorize the Chair to execute Agreement 8527 with Jensen Hughes Inc. to update the Western El Dorado Community Wildfire Protection Plan, in an amount not to exceed $250,000 and a term of two (2) years upon final execution; and 4) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 8527, excluding term extensions and increases to the compensation, contingent upon approval by County Counsel and Risk ManagementApprovedPass Action details Not available
24-0227 15.Agenda ItemChief Administrative Office, Office of Wildfire Preparedness and Resilience, recommending the Board consider the following: 1) Approve and authorize the Chair to sign Agreement 8460 with the El Dorado County Fire Safe Council for the disbursement of $140,141.29 in funds for federal fiscal year 2022 authorized through Title III of the Secure Rural Schools and Community Self Determination Act for the purpose of funding fire prevention and planning projects, with a term of upon execution through August 31, 2026; 2) Authorize the Contract Administrator to issue a letter to the El Dorado County Fire Safe Council for the purpose of determining the funding amounts for federal fiscal years 2023, 2024, and 2025, contingent upon County’s receipt of allocated Title III funds and consistent with the Board’s direction regarding the allocation of Title III funds; and 3) Authorize the Purchasing Agent, or designee, to execute any further documents determined necessary related to Agreement 8460, including amendments which do not increase the not-to-exceed amount or term of the Agreement, continApprovedPass Action details Not available
24-0462 16.Agenda ItemChief Administrative Office, Procurement and Contracts, recommending the Board: 1) Authorize the Purchasing Agent to increase countywide purchase contract 7466, with the lowest qualified bidder, Galls LLC of Lexington, KY, by $95,000 for a total contract amount of $190,000 with the term through January 31, 2025, for the purchase of ballistic vests; and 2) Authorize the Purchasing Agent to increase the purchase contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: General Fund.ApprovedPass Action details Not available
24-0511 17.Agenda ItemCounty Counsel recommending the Board deny unitary property tax refund claims received from Pacific Bell and AT&T Mobility LLC for Tax Years 2017/18, 2019/20, 2020/21, and 2021/22; T-Mobile West LLC for Tax Year 2017/18; and Sprint Telephony PCS, L.P. for Tax Year 2017/18. FUNDING: General Fund.ApprovedPass Action details Not available
24-0512 18.Agenda ItemElections Department recommending the Board consider the following: 1) Authorize the Registrar of Voters to execute Grant Funding Agreement 23G27109 for activities to improve the administration of elections for Federal office; and 2) Approve and authorize a budget amendment to increase revenue and appropriations to the Elections Department for Fiscal Year 2023-24 for $135,000. (4/5 vote required) FUNDING: 100% Federal Funding.ApprovedPass Action details Not available
24-0418 19.Agenda ItemHuman Resources Department recommending the Board: 1) Make findings in accordance with County Ordinance 3.13.030(B) that specialty skills and qualifications not expressly identified in classifications are involved in the performance of the work; 2) Approve and authorize the Purchasing Agent to execute Agreement 8466 with Clearstar Inc. for pre-employment background checks for a three-year period beginning April 7, 2024, with a not-to-exceed in the amount of $90,000; and 3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 8466, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund.ApprovedPass Action details Not available
24-0441 110.Agenda ItemHuman Resources Department recommending the Board approve and adopt the department-specific class specification revisions for the Planning and Building Department’s Building Inspector I/II/III classes. FUNDING: N/AApprovedPass Action details Not available
24-0612 111.Agenda ItemSupervisor Hidahl recommending the Board make the following appointment to the Community and Economic Development Advisory Committee: Appoint Dave Spaur, Member District I, Term Expiration January 6, 2025. FUNDING: N/AApprovedPass Action details Not available
24-0332 112.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board approve and authorize the Chair to sign a Budget Transfer Request specific to HHSA, Public Health Division increasing State revenue by $80,000 and increasing appropriations in Fiscal Year 2023-24 for the Tobacco Use Prevention Program. (4/5 vote required) FUNDING: 100% State Proposition 56/99 Tobacco Fund.ApprovedPass Action details Not available
24-0277 113.Agenda ItemEl Dorado County Air Quality Management District (AQMD) recommending the Board, acting as the AQMD Board of Directors, approve and authorize the Air Pollution Control Officer to sign Amendment 1 to Agreement 5648 (MOU 2021-00000024-A), with a five-year extension upon execution through June 30, 2029 with the Sacramento Metropolitan Air Quality Management District to support the regional Spare The Air campaign, for a new total not-to-exceed amount of $41,821.92. FUNDING: Motor Vehicle Registration Fees.ApprovedPass Action details Not available
24-0613 114.Agenda ItemDirector of Transportation, serving as the Road Commissioner, recommending the Board consider the following: 1) Receive and file the update as required under Resolution 041-2024, providing a status update on the Patterson Drive Sinkhole emergency road repair; and 2) Determine an emergency continues to exist on Patterson Drive in Diamond Springs due to a sinkhole resulting from a failed culvert, and that such emergency will not permit a delay resulting from a competitive solicitation, as detailed in Resolution 041-2024. (4/5 vote required) FUNDING: Road Fund.ApprovedPass Action details Not available
24-0411 115.Agenda ItemPlanning and Building Department, Planning Division, Long Range Planning Unit, recommending the Board direct Long Range Planning to adopt and authorize the Chair to sign Resolution 046-2024 to establish the Affordable Housing Task Force to develop an Affordable Housing Ordinance. FUNDING: Regional Early Action Planning Grant Funding (55%); Discretionary Transient Occupancy Tax (45%).ApprovedPass Action details Not available
24-0438 116.Agenda ItemPlanning and Building Department, Planning Division, Long Range Planning, Housing Unit, recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 048-2024 for the submittal of a 2024 Home Investment Partnerships Program application to the State of California Department of Housing and Community Development to provide up to $12,150,000 in funding for El Dorado Haven Apartments, an affordable multi-family rental project; and 2) If awarded, authorize the Director of the Planning and Building Department, or designee, contingent upon approval by County Counsel and Risk Management, to execute the grant agreement and subsequent amendments thereto that do not affect the dollar amount or the term and to sign other grant-related documents. FUNDING: Federal Home Investment Partnerships Program Grant Funds.ApprovedPass Action details Not available
24-0493 117.Agenda ItemPlanning and Building Department, Planning Division, Long Range Planning, Housing Unit, recommending the Board: 1) Authorize the Director of the Planning and Building Department to disencumber $983,000 for the Home Program Award Grant 19-HOME-14977 from State of California Department of Housing and Community Development; 2) Adopt and authorize the Chair to sign Resolution 049-2024 for the submittal of a 2024 HOME Investment Partnerships Program application to the State of California Department of Housing and Community Development to provide up to $1,500,000 as funding for First-Time Homebuyer Program and Owner-Occupied Rehabilitation Program; and 3) If awarded, authorize the Director of the Planning and Building Department, or designee, contingent upon approval by County Counsel and Risk Management, to execute the grant agreement and subsequent amendments thereto that do not affect the dollar amount and to sign other grant-related documents. FUNDING: Federal Home Investment Partnerships Program Grant Funds.ApprovedPass Action details Not available
23-2225 118.Agenda ItemPlanning and Building Department, Planning Division, Long Range Planning, Housing Unit, in accordance with Board of Supervisors Policy B-14, Traffic Impact Fee (TIF) Offset Program for Developments with Affordable Housing Units, recommending the Board: 1) Find that the Country Club Apartments project provides significant community benefit by providing housing that is affordable to very-low, low- and moderate-income households; 2) Make a conditional award of a Traffic Impact Fee (TIF) Offset totaling approximately $1,226,877.25 (per current TIF Program Fee schedule, but subject to change with each TIF Program Fee schedule update) to offset 100% of 31 units affordable at or below 50% of the area median income and 75% for 43 units affordable at 60% area median income; and 3) Authorize the Planning and Building Department Director to execute all documents associated with the TIF Fee Offset Program. FUNDING: Federal and State Transportation Revenues.ApprovedPass Action details Not available
24-0300 119.Agenda ItemProbation Department recommending the Board: 1) Make findings in accordance with El Dorado County Ordinance Code, Chapter 3.13.030 (B) that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work; 2) Make findings in accordance with County Procurement Policy C-17, Section 3.5 Specific Exemptions and Findings of Fact that Agreement 8512 is exempt from competitive bidding; 3) Approve and authorize the Chair to sign Agreement for Services 8512 with Northern California Construction Training to provide a pre-apprenticeship program to increase the skill sets of clients of the El Dorado County Probation Department, for the term of July 1, 2024, through June 30, 2025, and for a not-to-exceed amount of $299,590; and 4) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 8512, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. ApprovedPass Action details Not available
24-0370 120.Agenda ItemProbation Department recommending the Board: 1) Make findings in accordance with El Dorado County Ordinance Code, Chapter 3.13.030 (B) that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work; 2) Approve and authorize the Chair to sign retroactive Agreement for Services 8502 with George Mason Research Foundation for the provision of evidence-based practice application training for the term of March 2, 2024, through March 1, 2027, for a not-to-exceed amount of $75,802; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 8502, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund 100%.ApprovedPass Action details Not available
23-0523 1521.Agenda ItemEl Dorado County Sheriff's Office of Emergency Services recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of the February and March 2023 Storms. (Cont. 6/18/2024, Item 24) FUNDING: N/AApprovedPass Action details Not available
24-0492 122.Agenda ItemEnvironmental Management recommending the Board: 1) Find that the Agreement for Services with Waste Connections of California, Inc, dba El Dorado Disposal is exempt from competitive bidding in accordance with Procurement Policy C-17 3.4 (2)(a), (f), and (g); 2) Approve and authorize the Chair to sign Agreement 8174 with Waste Connections of California, Inc for the procurement of compost that will satisfy the SB 1383 procurement targets for El Dorado County, in an amount not to exceed $470,096 and a term beginning upon execution and ending December 31, 2025; and 3) Seek Board direction for the funding source for Fiscal Year 2024-25 and Fiscal Year 2025-26 for this Agreement. FUNDING: Solid Waste County Service Area 10, future years To Be Determined.ApprovedPass Action details Not available
24-0601 123.Agenda ItemChief Administrative Office recommending the Board discuss options to amend agreement 7980 with Mikey's Kilted Kitchen for food truck services at Henningsen Lotus Park and Chili Bar Put-In and provide direction to staff. (Cont. 4/2/2024, Item 23) (Cont. 4/9/2024, Item 31) FUNDING: N/A - Revenue generating contract.ContinuedPass Action details Not available
24-0611 124.Agenda ItemPlanning and Building Department, Planning Division, Current Planning Unit, recommending the Board receive and file the demonstration of the Engagement HQ map-based program, which will provide the public with current project information in an easy to understand and accessible format. FUNDING: N/AReceived and Filed  Action details Not available
24-0548 125.Agenda ItemDepartment of Transportation recommending the Board receive and approve the El Dorado Countywide Housing and Employment Projections, 2023 to 2045 Memorandum pertaining to the Major Update of the Traffic Impact Fee (TIF) Program and the Capital Improvement Program (CIP). FUNDING: TIF Program.ApprovedPass Action details Not available
24-0685 1 Agenda ItemOPEN FORUM (See Attachment)   Action details Not available
24-0222 126.Agenda ItemPlanning and Building Department, Planning Division, Long Range Planning Unit, and Department of Transportation recommending the Board: 1) Receive and file the General Plan 2016-2020 Five-Year Review; 2) Find that the basic General Plan assumptions and findings are still valid, or have not changed so drastically that the County would need to consider amending them at this time; 3) Direct Long Range Planning Unit to return to the Board in 2026 with the 2021-2025 Five-Year Review; and 4) Direct Department of Transportation to prepare an environmental document, and return to the Board for certification of the environmental document and adoption of the Active Transportation Plan. FUNDING: General Fund.ApprovedPass Action details Not available
24-0190 227.Closed Session Item Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Director of Transportation. (Cont. 3/12/2024, Item 21)No Action Reported.  Action details Not available
24-0459 228.Closed Session Item Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Agricultural Commissioner and Sealer of Weights and Measures. (Cont. 3/12/2024, Item 20)Action Reported  Action details Not available
24-0597 129.Closed Session Item Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code section 54956.9(d)(2). Title: Bucks Bar Bridge Replacement Project CEQA Challenge Number of potential cases: (1).No Action Reported.  Action details Not available
24-0617 130.Closed Session Item Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: California Department of Public Health, Plaintiff and Petitioner v. El Dorado County Board of Supervisors; El Dorado County; City of Placerville; City Council of The City of Placerville; and Does I through 10, Defendants and Respondents. El Dorado County Superior Court Case 24CV0463. Number of potential cases: (1).Action Reported  Action details Not available
24-0652 131.Agenda ItemSupervisor Turnboo recommending the Board make the following appointment to the El Dorado County Planning Commission: Appoint George Robert (Bob) Williams, Member - District 2, Term Expiration 01/06/2025. FUNDING: N/AApprovedPass Action details Not available