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Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 9/25/2012 8:00 AM Minutes status: Final  
Meeting location: Board of Supervisors Meeting Room
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
12-0003 28 Agenda ItemOPEN FORUMReceived and Filed  Action details Not available
12-0009 25 Agenda ItemBUDGET UPDATEReceived and Filed  Action details Not available
12-0002 321.Agenda ItemClerk of the Board recommending the Board approve the Meeting Minutes from the Regular Meeting on Tuesday, December 11, 2012.ApprovedPass Action details Not available
12-1139 12.Agenda ItemAir Quality Management District (AQMD) recommending the Board authorize the Air Pollution Control Officer (APCO), or designee, to sign and submit the Subvention Application to the California Air Resources Board for Fiscal Year 2012-2013 for funding for air pollution control programs. FUNDING: California Air Resources Board (CARB).ApprovedPass Action details Not available
12-1090 43.Agenda ItemDepartment of Transportation recommending the Board adopt a Resolution 151-2012 authorizing the County to contribute up to $1,200,000 in Highway Users Tax funds to the City of Placerville for the Western Placerville Interchange Phase 1A project. (4/5 vote required)Received and Filed  Action details Not available
12-1182 14.Agenda ItemChief Administrative Office recommending the Board adopt Resolution 135-2012 agreeing to the distribution of property tax increment for the detachment and concurrent reannexation of one parcel APN 319-100-37, the Shingle Springs Rancheria to the El Dorado Irrigation District, Local Agency Formation Commission Project No. 2012-04.AdoptedPass Action details Not available
12-0266 45.Agenda ItemChief Administrative Office recommending the Board consider the following: 1) Adopt Resolution 139-2012 adopting the County Budget and Budgets for Board Governed Special Districts for Fiscal Year 2012-2013; and 2) Adopt Resolution 140-2012 amending the FY 12-13 personnel allocation to delete 10 FTE's and add 39.15 FTE's for a net increase of 29.15 FTE's.AdoptedPass Action details Not available
12-1126 26.Agenda ItemChief Administrative Office, Facilities Division, recommending the Board accept, with thanks, the donation of a wood and brush chipper from the El Dorado Hills Fire Department. FUNDING: Donation.ApprovedPass Action details Not available
12-1157 17.Agenda ItemChief Administrative Office, Facility Division, recommending the Board consider the following: 1) Make findings pursuant to Article II, Section 210b (6) of the El Dorado County Charter that independent contractors can more economically and feasibly perform the work under this agreement than County employees; and 2) Authorize the Chair to sign Agreement for Services 199-S1311 with Vanir Construction Management in an amount not-to-exceed $87,533 for a one year term to provide facility condition assessment services. FUNDING: General Fund.ApprovedPass Action details Not available
12-1153 18.Agenda ItemChief Administrative Office, Procurement and Contracts Division, presenting a list of County surplus property and recommending the Board so declare and authorize disposal of same in accordance with the procedures outlined in the County's Purchasing Ordinance, Chapter 3.12 and Section 3.12.220 thereof.ApprovedPass Action details Not available
12-1215 19.Agenda ItemActing as the Board of Directors of the El Dorado County Public Housing Authority: Chief Administrative Office recommending the Board adopt Resolution 137-2012 adopting Fiscal Year 2012-2013 Budget for El Dorado County Public Housing Authority.AdoptedPass Action details Not available
12-1214 110.Agenda ItemActing as the Board of Directors of the El Dorado County In-Home Supportive Services Public Authority: Chief Administrative Office recommending the Board adopt Resolution 138-2012 adopting Fiscal Year 2012-2013 Budget for El Dorado County In-Home Supportive Services Public Authority.AdoptedPass Action details Not available
12-1033 111.Agenda ItemCounty Counsel recommending the Board approve the authorization of Discharge of Accountability for collection of the Debts owed to the County of El Dorado, as listed on the Discharge of Accountability Report, totaling $33,199.58 for the period September, 2011 through August, 2012.ApprovedPass Action details Not available
10-0937 212.Agenda ItemCounty Counsel recommending the Board authorize the Chair to sign Amendment I to Agreement for Legal Services Between El Dorado County and Downey Brand, LLP for litigation representation concerning MV Transportation v. El Dorado County, et al., 9th Judicial District Court of the State of Nevada, County of Douglas, Case No.10-CV-0240 and related cases.ApprovedPass Action details Not available
12-1144 113.Agenda ItemCommunity Development Agency, Development Services Division, recommending the Board take the following actions on the Consultant Contracts for the Tilden Park project, funded entirely with development applicant funding (General Plan Amendment A08-0015/Rezone Z08-0039/Planned Development PD08-0025/Tentative Map TM08-1485): 1) Make findings pursuant to County Ordinance Section 3.13.030 that is more economical and feasible to engage an independent contractor in the preparation of a Focused Environmental Impact Report due to the unavailability of qualified County employees to perform the work; 2) Approve and authorize the Purchasing Agent to sign Agreement for Services #365-S1510 with Analytical Environmental Services for the preparation of a Focused Environmental Impact Report, for a three year term following final execution, and a not-to-exceed value of $33,550.00; and 3) Approve and authorize the Purchasing Agent to sign the First Amendment to Funding Agreement No. 002D-F-12/13-PA with Real Returns, LLC ("Applicant") to increase the not-to-exceed amount of the Agreement by $14,587ApprovedPass Action details Not available
12-1205 114.Agenda ItemDistrict Attorney's Office recommending the Board consider the following: 1) Approve the purchase of two 2013 four-wheel drive Ford Explorers in the amount of $60,888.32; and 2) Approve a budget transfer increasing revenues and appropriations in the amount of $12,692.81 by transferring funds from Federal and State Asset Forfeiture Special Revenue Funds into the Department’s operating budget, as well as re-designating $47,123.02 in State Supplemental Law Enforcement Services Fund (SLESF) funding that was previously appropriated to Services and Supplies to Fixed Assets to provide sufficient appropriations for the purchase of the two vehicles. FUNDING: SLESF and Asset Forfeiture Funds.ApprovedPass Action details Not available
11-1253 215.AgreementCommunity Development Agency, Environmental Management Division, recommending the Board authorize the Chair to sign Amendment 2 to Agreement No. 248-S1211 between the County of El Dorado and Decade Software Company for additional services and licensing required to implement the Press Agent Software module for the Envision Connect software application. FUNDING: Grant Funded.ApprovedPass Action details Not available
12-0983 116.Agenda ItemHealth and Human Services Agency, Public Health Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign Amendment I which will allow the City of Placerville to request a refund via check if there is an overpayment of the fiscal year's actual expenses, with respect to revenue generating Agreement 098-O1311 with the City of Placerville, for the County to provide animal control services within the boundaries of the City of Placerville with no change to the beginning term date of July 1, 2012 and continuing into perpetuity until terminated by either party; and 2) Approve and authorize the Chair to execute further documents relating to Agreement 098-O1311, including amendments which do not affect the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: City of Placerville.ApprovedPass Action details Not available
12-1123 117.Agenda ItemHealth and Human Services Agency, Community Services Division, recommending the Board authorize the Chair to sign Vendor Agreement 145-O1310 with Del Oro Caregiver Resource Center (DCRC) to enable the Senior Day Care Program to receive reimbursement for respite services provided during the period July 1, 2012 through June 30, 2015, and authorization for Agency Director, or successor, to sign subsequent amendments thereto, contingent upon County Counsel and Risk Management approval, that do not affect the term or the dollar amount. FUNDING: Del Oro Caregiver Resource Center - State Grant Funds.ApprovedPass Action details Not available
12-1155 118.Agenda ItemHealth and Human Services Agency, Mental Health Division, recommending the Board adopt Resolution 134-2012 for the purchase of State hospital beds and associated services from the California Department of Mental Health, and its successor, the California Department of State Hospitals for the treatment of El Dorado County residents who require higher levels of mental health care.AdoptedPass Action details Not available
12-0926 119.Agenda ItemHealth and Human Services Agency and Human Resources Department, recommending the Board adopt Resolution 136-2012 to: 1) Establish a job class number, salary schedule and bargaining unit for the Merit System Services classifications of Information Services Supervisor, Staff Services Specialist, Staff Services Analyst III, Supervising Staff Services Analyst and Principal Staff Services Analyst; and 2) Amend the County's Authorized Personnel Allocation for the Health and Human Services Agency to add 1.0 FTE Staff Services Specialist, delete 1.0 vacant FTE Office Assistant III, add 1.0 FTE Information Systems Supervisor, delete 1.0 vacant FTE Information Technology Department Coordinator, add 1.0 FTE Supervising Staff Services Analyst and delete 1.0 FTE Senior Staff Services Analyst. FUNDING: 85% Federal/State, 15% County match met primarily with Realignment.AdoptedPass Action details Not available
12-1194 120.Agenda ItemHuman Resources recommending the Board authorize the Chair to sign a Letter of Understanding amending the agreement between the County and Operating Engineers Local Union No. 3 (OE3), Trades & Crafts (TC) Bargaining Unit amending Memorandum of Understanding Article 7 - Days and Hours of Work, Premiums and Bonuses Section 9, Toxic Chemical Differential.ApprovedPass Action details Not available
11-1083 221.Agenda ItemRecorder-Clerk recommending the Board authorize the Chair to sign Amendment XII to Memorandum of Understanding 384-M0610 with the California Department of Justice in the amount of $1,698 for Fiscal Year 2017/18 for continued Electronic Recording Delivery System (ERDS) oversight of regulations, which allows the Recorder/Clerk continued secure use of electronic recording. FUNDING: ERDS Special Revenue Fund.ApprovedPass Action details Not available
08-0929 222.AgreementRecorder-Clerk recommending the Board: 1) Approve and authorize the Chair to sign Amendment IV to Agreement for Services 061-S0311, an Assignment Agreement, to reflect the acquisition of AtPac, Inc. by SouthTech Systems, effective March, 1, 2017, for the provision of software and related services to the County Recorder-Clerk; and 2) Authorize the continued use of perpetual agreement for services 061-S0311 for electronic recording services. FUNDING: N/AApprovedPass Action details Not available
12-0505 124.Agenda ItemTransportation recommending the Board consider the following: 1) Make findings in accordance with Chapter 3.13, Section 3.13.030 of the County ordinance code that it is more economical and feasible to engage an independent contractor for environmental review services; and 2) Rescind the original version of Agreement for Services No. 127-S1311 approved by the Board on September 25, 2012, Item No. 24, as the original agreement was not released to the vendor pending completion of the Pre-Award Audit; and 3) Authorize the Chair to sign revised Agreement for Services No. 127-S1311 with Environmental Stewardship and Planning, Inc. in the not-to-exceed amount of $145,000 for a term to become effective upon execution by both parties and expiring two years thereafter or upon completion of all issued Task Orders or Work Orders, whichever is later. FUNDING: Various Capital Improvement Program (CIP) funding sources that fund the Department's CIP projects.ApprovedPass Action details Not available
12-1002 125.Agenda ItemDepartment of Transportation recommending the Board authorize the Chair to sign the County of El Dorado Airport Ground Lease for Portable Hangars No. 12-53521 for Hangar Space No. H-05 located at the Georgetown Airport with William Fred Pieper and Jean Jewell Pieper Revocable Trust in an amount of $1,109 per year for 10 years with two additional 10-year lease options. (4/5 vote required per Ordinance Code §3.08.021) FUNDING: Georgetown Airport Enterprise Fund - Fee Revenue.ApprovedPass Action details Not available
12-0899 126.Agenda ItemDepartment of Transportation recommending the Board authorize the Chair to sign the County of El Dorado Airport Ground Lease for Portable Hangars No. 12-53500 for Hangar Space No. TP-12 with David C. and Barbara A. Lugert in an amount of $720 per year for 10 years with two additional 10-year lease options, located at the Placerville Airport. (4/5 vote required per Ordinance Code §3.08.021) FUNDING: Placerville Airport Enterprise Fund - Fee Revenue.ApprovedPass Action details Not available
12-1116 127.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board consider the following regarding the U.S. 50/Missouri Flat Road Interchange Improvements - Phase 1B Project, CIP No. 71336: 1) Authorize the Chair to sign Contract Change Order No. 4.4 with DeSilva Gates - Viking, A Joint Venture in the amount of $300,000 to provide payment for water pollution control work on the project; 2) Authorize the Chair to sign Contract Change Order No. 56.1 with DeSilva Gates - Viking, A Joint Venture in the amount of $55,788.20 to provide payment for construction of improvements to the Motherlode Park and Ride Lot on the project; and 3) Authorize the Chair to sign a Budget Transfer increasing the revenue and expenditures for the proposed Contract Change Orders. (4/5 vote required) FUNDING: State Transportation Improvement Program regional grant funds and Missouri Flat Master Circulation and Funding Plan local funds (No Federal Funds).ApprovedPass Action details Not available
12-1115 128.Agenda ItemDepartment of Transportation recommending the Board direct the Auditor-Controller to: 1) Process a journal entry transferring residual funds from the 2004 General Plan (GP) El Dorado Hills (EDH) Traffic Impact Mitigation (TIM) West Valley Prepayment account to the 2004 GP EDH TIM account; and 2) Close the 2004 GP EDH TIM West Valley Prepayment account after the transfer is processed. (Cont'd. 10/16/12, Item 27)ContinuedPass Action details Not available
12-0937 129.Agenda ItemDepartment of Transportation recommending the Board take the following actions related to the El Dorado County Vehicle Wash Facility Project, Project No. 81134: 1) Adopt the California Environmental Quality Act Negative Declaration; and 2) Approve the Project as described in the California Environmental Quality Act document. FUNDING: The Project is funded by the Road Fund.ApprovedPass Action details Not available
12-0998 230.Agenda ItemCommunity Development Agency, Administration and Finance Division, recommending the Board retroactively provide grant award acceptance of Letter Amendment, Amendment 1, to Federal Aviation Administration Grant Agreement 3-06-0188-014-2012 in the amount of $51,139 pertaining to the construction of the Placerville Airport Habitat/Security Fence and Gates Project, Capital Improvement Program Project 93124, and the design of the Placerville Airport Crack Seal and Remark Runway 5-23, Taxiways, Aprons and Taxilanes Project, Capital Improvement Program Project 93129. FUNDING: Federal Aviation Administration Grant (90%) and Accumulated Capital Outlay Funds (10%). (Federal Funds)ApprovedPass Action details Not available
12-0529 231.Agenda ItemTreasurer-Tax Collector recommending the Board authorize the Chair to sign the El Dorado County Deferred Compensation Plan, including revisions to comply with changes in law and a revision to vest responsibility for approving emergency withdrawals with the plan administrator.ApprovedPass Action details Not available
12-1206 132.Agenda ItemSupervisor Sweeney and the El Dorado County Office of Education recommending the Board make the appointments and re-appointments to the 2012/2013 El Dorado County Youth Commission. (Cont'd 9/25/12, Item 32)ContinuedPass Action details Not available
12-0733 333.Agenda ItemChief Administrative Office recommending the Board receive a report in regards to the Federal Coordination Advisory Committee and provide direction to staff on next steps.ContinuedPass Action details Not available
12-1213 134.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board consider the following: 1) Approve and authorize the Clerk of the Board to reduce Performance Bond No. 070003259 with the Silver Springs, LLC, (associated with AGMT No. 12-53452) from $6,557,377 to $655,737.70, the required 10 percent retention for the guaranty of design defects which will be held for one year after acceptance of the Silver Springs Parkway construction project; and 2) Approve and authorize the Clerk of the Board to release the bonds upon Transportation’s request.ApprovedPass Action details Not available
12-1037 135.Agenda ItemSupervisor Sweeney presenting a Certificate of Appreciation to Gene Bell in recognition of his exceptional dedication and support to the Placerville Airport. (Est. Time: 10 Min.)Presented  Action details Not available
12-1192 136.Agenda ItemSupervisor Nutting recommending the Board adopt a Proclamation acknowledging Richard and Joyce Mason as Volunteer Ambassadors representing the County of El Dorado at the World Gold Panning Championships in Biella, Italy from August 17 through August 24, 2013.AdoptedPass Action details Not available
12-1195 137.Agenda ItemSupervisor Knight recommending the Board receive a presentation by Forest Supervisor Kathy Hardy on the prescribed fire program in the Eldorado National Forest. (Est. Time: 30 Min.)Received and Filed  Action details Not available
12-1183 138.Agenda ItemPresentation by Sheryl Baldwin of the California Conference of Directors of Environmental Health (CCDEH) presenting the Board with the Excellence in Environmental Health Award in recognition of outstanding achievement in Solid Waste Management by the Environmental Management Department. (Est. Time: 5 Min.)No Formal Action  Action details Not available
12-1186 139.Agenda ItemSupervisor Briggs recommending the Board adopt a Proclamation recognizing October 2013 as "Domestic Violence Awareness Month."AdoptedPass Action details Not available
12-1152 140.Agenda ItemHealth and Human Services Agency, Mental Health Division, recommending the Board consider the following: 1) Receive a presentation regarding changes to the Mental Health Services Act and plan requirements; and 2) Until a new plan is presented and approved by the Board, authorize the continuation of the County's Mental Health Services Act (MHSA) programs as identified in the approved Fiscal Year 2011/12 MHSA Plan Update, to include: a) Funding the existing PIP programs immediately, and allow new/expanded Children’s Programs to apply for funds through the RFP/RFQ process once the Fiscal Year 2012/13 MHSA Plan is approved. b) Reserve funding for other Children’s PEI programs (FY 2011/12 Incredible Years “IY” and School Linkages programs) until the Fiscal Year 2012/13 MHSA Plan is approved. c) Expend no additional funds to implement the current Innovation Plan, proceed with the planning process in Fiscal Year 2012/13 and establish new plan(s) for implementation in Fiscal Year 2013/14. (Est. Time: 15 min.) FUNDING: State Mental Health Services Act Funds.ApprovedPass Action details Not available
12-1158 241.Agenda ItemDepartment of Transportation recommending the Board approve the proposed 2012/2013 10-year residential permit forecast. (Est. Time: 1 Hr.)ApprovedPass Action details Not available
12-0267 942.Agenda ItemChief Administrative Office providing the Board with an update on the Land Use Policy Programmatic Update. FUNDING: General Fund.Received and Filed  Action details Not available
12-0475 543.Agenda ItemChief Administrative Office providing a presentation on the Travel Demand Model. (Est. Time: 1 Hr.)No Formal Action  Action details Not available
12-0006 23 Agenda ItemCAO REPORTSReceived and Filed  Action details Not available
12-0005 25 Agenda ItemITEMS TO/FROM SUPERVISORSReceived and Filed  Action details Not available
12-1090 53.Agenda ItemDepartment of Transportation recommending the Board adopt a Resolution 151-2012 authorizing the County to contribute up to $1,200,000 in Highway Users Tax funds to the City of Placerville for the Western Placerville Interchange Phase 1A project. (4/5 vote required)ApprovedPass Action details Not available
12-1211 145.Agenda ItemHuman Resources recommending the Board consider the following: 1) Make findings that it is more feasible and economical to engage an outside Attorney for the provision of employment relations consulting services in accordance with Ordinance 3.13.040; and 2) Approve and authorize the Purchasing Agent to sign Amendment III to Agreement No. 220-S1311 with Liebert Cassidy Whitmore to modify Section 2. Fees, Costs, Expenses, to remove the monthly retainer fee and allow for payment of Attorney fees in accordance with the incorporated fee schedule, and Section 14. Contract Administrator. There is no change to the term or total not to exceed amount of $330,000. FUNDING: Contract is funded by General Fund. No fiscal impact for this amendment.ApprovedPass Action details Not available