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Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 11/13/2012 8:00 AM Minutes status: Final  
Meeting location: Board of Supervisors Meeting Room
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
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12-0003 33 Agenda ItemOPEN FORUMReceived and Filed  Action details Not available
12-0009 30 Agenda ItemBUDGET UPDATEReceived and Filed  Action details Not available
12-0002 381.Agenda ItemClerk of the Board recommending the Board approve the Meeting Minutes from the Regular Meeting on Tuesday, December 11, 2012.ApprovedPass Action details Not available
12-1346 22.Agenda ItemClerk of the Board of Supervisors recommending the Board approve a clarification to the Minutes from April 23, 2013 Item No. 23 38 as follows: A motion was made by Supervisor Veerkamp, seconded by Supervisor Santiago, to: 1) Adopt Resolution 042-2013, and continue Ordinances 4995 and 4996 for consideration of final passage on April 30, 2013, and; 2) Authorize the Chair to sign Agreement 569-O1311with Roger Trout and Agreement 570-O1311 with Geralyn Silva to effectuate their transition from at-will department heads to the unrepresented administrative management unit and define the benefits and compensation they will receive in their new positions as division directors, subject to minor modification and approval by County Counsel.ContinuedPass Action details Not available
12-1407 13.Agenda ItemChief Administrative Office recommending the Board adopt comment letter on the California State Board of Forestry and Fire Protection's rulemaking for the State Responsibility Area Fire Prevention Benefit Fee (SRA Fee). (Refer 12/6/11, Item 39)ApprovedPass Action details Not available
12-1339 14.Agenda ItemChief Administrative Office recommending the Board authorize the Chair to sign Funding Agreement 283-F1311 with the Air Quality Management District for the Grand Jury Video Conference project and approve a Budget Transfer appropriating $3,500 for same in the Information Technologies Department. (4/5 vote required) FUNDING: California Department of Motor Vehicles AB 2766 Subvention Funds.ApprovedPass Action details Not available
12-1225 25.Agenda ItemChief Administrative Office recommending the Board authorize the Purchasing Agent to sign Amendment I to Agreement No. 020-S1211 with HP Enterprise Services, LLC, to expand the scope of services to provide credit card and electronic fund transfer (EFT) acceptance services for the payment of permissible fines, fees, debts and charges on an "as-needed" basis for departments Countywide.ApprovedPass Action details Not available
12-1387 16.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board consider the following: 1) Accept the subdivision improvements for West Valley Village, Unit 8B as complete; 2) Reduce the Performance Bond No. 1089931 to $276,768.31, which is 10% of the total cost of the subdivision improvements. This amount guarantees against any defective work, labor done, or defective materials furnished, which is to be released after one year if no claims are made; 3) Hold Laborers and Materialmens Bond No. 1089931 in the amount of $1,383,841.52 for six months to guarantee payment to persons furnishing labor, materials or equipment; and 4) Authorize the Clerk of the Board to release the respective bonds after the required time periods and written request from Transportation Division staff. FUNDING: Developer Funds. (No Federal Funds)ApprovedPass Action details Not available
12-1370 17.Agenda ItemCommunity Development Agency, Long Range Planning Division, recommending the Board approve and authorize the Chair to sign an amendment to an Agreement for Services, and a corresponding amendment to an applicant funding agreement, to ensure the project applicant continues to fund all costs, as follows: 1) Amendment III to Funding Agreement 241-F1311 with G3 Enterprises, Inc., increasing funding by $137,340 for a new total not-to-exceed amount of $919,641; 2) Amendment IV to Agreement for Services 267-S1311 with ICF Jones and Stokes, Inc., increasing the maximum obligation by $112,340 for a total not-to-exceed amount of $575,421 to provide direct consultant services to the County for preparation of Environmental Impact Reports and planning consultation services for the Lime Rock Valley Specific Plan Project, and to extend the term expiration date by three (3) years; and 3) Approve and authorize the Chair to sign a Budget Transfer to increase revenue and appropriations by $137,340 associated with the Funding Agreement. (4/5 vote required) FUNDING: Applicant Funding Agreement.ApprovedPass Action details Not available
12-1372 18.Agenda ItemCommunity Development Agency, Long Range Planning Division, recommending the Board approve and authorize the Chair to sign the Amendment IV to Agreement 365-S1210 with Michael Baker International (formerly Pacific Municipal Consultants), expanding the scope of work to add a contingency, changing the name of the consultant from Pacific Municipal Consultants to Michael Baker International, and increasing the not-to-exceed amount of the Agreement by $75,000 for a not-to-exceed total amount of $839,139 to assist County staff with tasks associated with processing the proposed Central El Dorado Hills, Village of Marble Valley, and Lime Rock Valley Specific Plan Project applications. FUNDING: Applicant Funding Agreements.ApprovedPass Action details Not available
12-1354 19.Agenda ItemCommunity Development Agency, Long Range Planning Division, recommending the Board approve and authorize the Chair to sign an amendment to an Agreement for Services, and a corresponding amendment to an applicant funding agreement, to ensure the project applicant continues to fund all costs, as follows: 1) Amendment III to Funding Agreement 245-F1311 with Marble Valley Company, LLC increasing funding by $137,340 for a new total not-to-exceed amount of $939,150; 2) Amendment IV to Agreement for Services 268-S1311 with ICF Jones and Stokes, Inc., increasing the maximum obligation by $112,340 for a total not-to-exceed amount of $595,257 to provide direct consultant services to the County for preparation of Environmental Impact Reports and planning consultation services, and extend the termination date of the agreement three (3) additional years; and 3) Approve and authorize the Chair to sign a Budget Transfer to increase revenue and appropriations by $137,340 associated with the Funding Agreement. (4/5 vote required) FUNDING: Applicant Funding Agreement.ApprovedPass Action details Not available
12-1352 110.Agenda ItemCommunity Development Agency, Long Range Planning Division, recommending the Board approve and authorize the Chair to sign an amendment to an Agreement for Services, and a corresponding amendment to an applicant funding Agreement, to ensure the project applicant continues to fund all costs, as follows: 1) Amendment III to Funding Agreement 240-F1311 with Serrano Associates, LLC increasing funding by $155,198 for a new total not-to-exceed amount of $949,027; 2) Amendment IV to Agreement for Services 239-S1311 with ICF Jones and Stokes, Inc., increasing the maximum obligation by $130,198 for a total not-to-exceed amount of $623,021 to provide direct consultant services to the County for preparation of Environmental Impact Reports and planning consultation services, and extend the expiration date of the agreement by three (3) years; and 3) Approve and authorize the Chair to sign a Budget Transfer to increase revenue and appropriations by $155,198 associated with the Funding Agreement. (4/5 vote required) FUNDING: Applicant Funding Agreement.ApprovedPass Action details Not available
12-1355 111.Agenda ItemDevelopment Services Department, Planning Services Division, recommending the Board certify that the Notice of Non-Renewal for Agricultural Preserve No. 19, High Meadows Six LLC/Giovacchini Family Trust (APNs 030-590-04, 030-590-05, and 030-590-06), has been submitted and is consistent with the Board of Supervisors Policy C-12. (Supervisorial District 5)ApprovedPass Action details Not available
12-1336 112.Agenda ItemDistrict Attorney's Office recommending the Board consider the following: 1) Adopt Resolution 159-2012 authorizing the District Attorney to execute Grant Agreement with the Office of Traffic Safety for the Alcohol and Drug Impaired Vertical Prosecution Program for Fiscal Year 2012/2013 in the amount of $313,325 for the purpose of assigning a specialized team to prosecute alcohol and drug impaired drive cases through September 30, 2013; 2) Authorize the Chair to sign the Grant Agreement; 3) Adopt Resolution 160-2012 amending the District Attorney's Office personnel allocation to reflect the addition of one Deputy District Attorney Full Time Equivalent; and 4) Authorize the Chair to sign the budget transfer increasing revenues and appropriations by $313,325 recognizing these grant funds. (4/5 vote required) FUNDING: Office of Traffic Safety Grant.AdoptedPass Action details Not available
09-1484 313.Agenda ItemHuman Resources, Risk Management Division, and the Chief Administrative Office recommending the Board approve and authorize the Chair to sign Amendment IV to Agreement 356-S1011 with Alliant Insurance Services, Inc. to provide employee benefit consulting for the Human Resources, Risk Management Division, for the period of February 1, 2010 through January 31, 2017, increasing the not to exceed amount by $100,000 for a total not to exceed amount of $710,000. FUNDING: General Fund.ApprovedPass Action details Not available
12-1303 114.Agenda ItemHealth and Human Services Agency and Human Resources recommending the Board adopt Resolution 157-2012 to amend the County's adopted Personnel Allocation for the Health and Human Services Agency as follows: 1) Add 1.0 Program Manager II, Full Time Equivalent (FTE); 2) Add 1.0 Social Services Supervisor II, (FTE); 3) Add 1.0 Staff Services Analyst I/II, (FTE); 4) Delete 1.0 Staff Services Manager, (FTE); and 5) Delete 1.0 vacant Account Clerk III, (FTE). (Con't. 11/13/12, Item 14) FUNDING: 85% Federal/State, 15% County match met primarily with Realignment.ContinuedPass Action details Not available
12-1338 115.Agenda ItemHealth and Human Services Agency, Mental Health Division, recommending the Board authorize the Chair to sign the following three (3) retroactive Agreements to provide the personnel and facilities to conduct the Primary Intervention Program for elementary school children, for the term October 1, 2012 through June 30, 2013: 1) Black Oak Mine Unified School District, Agreement 226-S1311, with a not-to-exceed amount of $73,000; 2) El Dorado Hills Community Vision, Agreement 227-S1311, with a not-to-exceed amount of $65,000; and 3) Tahoe Youth and Family Services, Agreement 248-S1311, with a not-to-exceed amount of $68,000. FUNDING: The Mental Health Services Act (MHSA), Prevention and Early Intervention Project.ApprovedPass Action details Not available
11-1111 216.Agenda ItemHealth and Human Services Agency, Social Services Division, recommending the Board authorize the Chair to sign Amendment II to Agreement for Services No. 224-S1110 with A Balanced Life: Individual, Family and Child Therapy, Inc., increasing the compensation by $100,000 to $208,505 based on projected need for services through the end of the three-year contract term of November 2, 2010 through November 1, 2013, to continue to provide therapeutic counseling, therapeutic visitation services, classes and/or training programs for clients of the Agency on an "as requested" basis. (Refer 10/4/11, Item 7) FUNDING: 85% Federal/State Social Services Allocation with 15% County match met primarily with realignment resources, as follows: Federal/State Social Svcs (85%) $177,229.25 and County Match (15%) $31,275.75.ApprovedPass Action details Not available
12-1371 117.Agenda ItemHealth and Human Services Agency, Social Services Division, recommending the Board authorize the Chair to execute retroactive Agreement for Services 183-S1311 with Lilliput Children's Services for the provision of Kinship Support Services Program services in the not-to-exceed amount of $142,560 during the term of July 1, 2012 through June 30, 2013. FUNDING: 100% State Realignment 2011.ApprovedPass Action details Not available
12-1315 118.Agenda ItemSheriff's Office recommending the Board accept the Emergency Management Grant award in the amount of $161,960 from the California Emergency Management Agency for the purpose of improving emergency management, mitigation, preparedness and response at the local level during the period of July 1, 2012 through June 30, 2013. FUNDING: Emergency Management Performance Grant and 100% matching funds from the Sheriff's FY 2012/13 budget.ApprovedPass Action details Not available
12-0998 319.Agenda ItemCommunity Development Agency, Administration and Finance Division, recommending the Board retroactively provide grant award acceptance of Letter Amendment, Amendment 1, to Federal Aviation Administration Grant Agreement 3-06-0188-014-2012 in the amount of $51,139 pertaining to the construction of the Placerville Airport Habitat/Security Fence and Gates Project, Capital Improvement Program Project 93124, and the design of the Placerville Airport Crack Seal and Remark Runway 5-23, Taxiways, Aprons and Taxilanes Project, Capital Improvement Program Project 93129. FUNDING: Federal Aviation Administration Grant (90%) and Accumulated Capital Outlay Funds (10%). (Federal Funds)ApprovedPass Action details Not available
12-0093 120.Agenda ItemDepartment of Transportation recommending the Board take the following actions related to the Cold Springs Road Realignment Project, CIP No. 73360: 1) Adopt the California Environmental Quality Act Mitigated Negative Declaration; and 2) Approve the Project as described in the California Environmental Quality Act document. FUNDING: The Cold Springs Road Realignment Project is included in the Adopted 2012 Capital Improvement Program and is funded through a combination of Highway Safety Improvement Program Funds and Regional Surface Transportation Program Exchange Funds.ApprovedPass Action details Not available
11-1062 221.Agenda ItemDepartment of Transportation recommending the Board consider the following: 1) Authorize the Chair to sign County of El Dorado Lease No. 149-L1310 with John J. Power and Anne Marie Power in the amount of $6,000 to commence on December 1, 2012 and terminate on March 31, 2013 with options for: a) one additional month; and b) three subsequent winters for temporary housing of the snow removal crew; and 2) Authorize the Interim Director of Transportation to sign: a) a letter exercising the option to extend the lease for one month, if needed; and b) a letter exercising the option to lease the premises for each of the three subsequent winters, if needed. The temporary housing is located at 420 Deer Avenue in Tahoma and the monthly cost for 1,364 square feet is $1.10 per square foot. (Refer 11/1/11, Item 12) FUNDING: Road Fund.ApprovedPass Action details Not available
12-1305 122.Agenda ItemDepartment of Transportation recommending the Board consider the following: 1) Authorize the Chair to sign the Easement Acquisition Agreement for Public Purposes and the Certificate of Acceptance for the related documents from Auburn Lake Trails Property Owners Association, A California Non-Profit Corporation, for Assessor's Parcel Number 072-051-01; and 2) Authorize the Interim Director of Transportation or her designee to execute the escrow instructions and any other related escrow documents pertaining to the transaction, including the payment of title and escrow fees, for the Northside School Class I Bike Path - Phase 1 (SR 193) Project, CIP No. 72304. FUNDING: Federal Safe Routes to School Grant Funds and Regional Surface Transportation Program Rural Exchange Funds.ApprovedPass Action details Not available
12-1229 223.Agenda ItemDepartment of Transportation recommending the Board consider the following: 1) Rescind the action taken on November 13, 2012 to approve Agreement No. 322-O1311 with AT&T; and 2) Authorize the Chair to sign the revised Utility Agreement No. 368-O1311 (03-UT-2550.3L) with AT&T in the estimated amount of $66,325.89 for the relocation of facilities for the U.S. 50/Silva Valley Parkway Interchange - Phase 1 Project, subject to minor modification and County Counsel approval. (Refer 10/16/12, Item 35 and 11/13/12, Item 23). FUNDING: El Dorado Hills Traffic Impact Mitigation Fees - Silva Valley Interchange Set Aside Fund.ApprovedPass Action details Not available
12-1320 124.Agenda ItemDepartment of Transportation recommending the Board consider the following: 1) Authorize the Chair to sign the Easement Acquisition Agreement for Public Purposes, the Acquisition Agreement for Public Purposes and the Certificates of Acceptance for the related documents from Robert Stephen Hardy, Trustee of the Hardy Community Property Trust U/A Dated 02/01/99, for Assessor's Parcel Numbers 122-720-07 and 118-170-02; and 2) Authorize the Interim Director of Transportation or her designee to execute the escrow instructions and any other related escrow documents pertaining to the transaction, including the payment of title and escrow fees, for the U.S. 50/Silva Valley Parkway Interchange - Phase 1 Project, CIP No. 71328. FUNDING: El Dorado Hills Traffic Impact Mitigation Fees - Silva Valley Interchange Set Aside Fund.ApprovedPass Action details Not available
12-1358 125.Agenda ItemDepartment of Transportation recommending the Board consider the following: 1) Authorize the Chair to sign the Acquisition Agreement for Public Purposes and the Certificate of Acceptance for the related documents from El Dorado Hills Investors, Ltd., a California Limited Partnership, for Assessor's Parcel Number 118-170-01, subject to review and approval by County Counsel; and 2) Authorize the Interim Director of Transportation or her designee to execute the escrow instructions and any other related escrow documents pertaining to the transaction, including the payment of title and escrow fees, for the U.S. 50/Silva Valley Parkway Interchange - Phase 1 Project, CIP No. 71328. FUNDING: El Dorado Hills Traffic Impact Mitigation Fees - Silva Valley Interchange Set Aside Fund.ApprovedPass Action details Not available
12-1359 126.Agenda ItemDepartment of Transportation recommending the Board consider the following: 1) Authorize the Chair to sign the Acquisition Agreement for Public Purposes and the Certificate of Acceptance for the related documents from El Dorado Hills Investors, Ltd., a California Limited Partnership, for Assessor's Parcel Number 121-280-01, subject to review and approval by County Counsel; and 2) Authorize the Interim Director of Transportation or her designee to execute the escrow instructions and any other related escrow documents pertaining to the transaction, including the payment of title and escrow fees, for the U.S. 50/Silva Valley Parkway Interchange - Phase 1 Project, CIP No. 71328. FUNDING: El Dorado Hills Traffic Impact Mitigation Fees - Silva Valley Interchange Set Aside Fund.ApprovedPass Action details Not available
12-1360 127.Agenda ItemDepartment of Transportation recommending the Board consider the following: 1) Authorize the Chair to sign the Acquisition Agreement for Public Purposes and the Certificate of Acceptance for the related documents from El Dorado Hills Investors, Ltd., a California Limited Partnership, for Assessor's Parcel Number 122-720-03, subject to review and approval by County Counsel; and 2) Authorize the Interim Director of Transportation or her designee to execute the escrow instructions and any other related escrow documents pertaining to the transaction, including the payment of title and escrow fees, for the U.S. 50/Silva Valley Parkway Interchange - Phase 1 Project, CIP No. 71328. FUNDING: El Dorado Hills Traffic Impact Mitigation Fees - Silva Valley Interchange Set Aside Fund.ApprovedPass Action details Not available
11-1356 228.Agenda ItemSupervisor Knight recommending the Board adopt Resolution 158-2012 permitting El Dorado Hills Firefighters' Association to present a fireworks display at El Dorado Hills Town Center on Sunday, December 16, 2012 at 6:00 p.m. as part of their 49th annual Santa Run event and parade, contingent upon approval of various agencies as required; and recommending the Chair be authorized to sign a letter to Fire Marshal approving same.AdoptedPass Action details Not available
12-1398 129.Agenda ItemChief Administrative Office recommending the Board: 1) Approve the closure of the Sacramento Municipal Utility District (SMUD) agency fund 8803311 and the creation of a new special revenue fund 7702317 for the El Dorado-SMUD Cooperation Agreement funds. Funds will be moved from the old agency fund to the new special revenue fund; and 2) Approve a budget transfer replacing the budget transfer approved by the Board on December 4, 2012 (Legistar item 12-1449) allocating funds from the new SMUD special revenue fund to the Sheriff for law enforcement activities on the Rubicon Trail. (4/5 vote required) FUNDING: General Fund.ApprovedPass Action details Not available
12-1416 130.Agenda ItemSupervisor Sweeney recommending the Board approve a joint letter from El Dorado County Transportation Commission and El Dorado County inviting state and local dignitaries to participate in the upcoming Ribbon Cutting for the Missouri Flat Road Interchange Phase 1B Project and the new Highway 50 HOV lanes Phase 2A Project.ApprovedPass Action details Not available
12-1409 131.Agenda ItemChief Administrative Office recommending the Board approve and authorize the Chair to execute Amendment 2 to the Memorandum of Understanding and Intergovernmental Agreement between the County and Shingle Springs Band of Miwok Indians, removing restrictions on the County's use of Tribe funding for public improvements. (Est. Time: 15 Min.) FUNDING: Shingle Springs Band of Miwok Indians.ApprovedPass Action details Not available
12-1408 132.Agenda ItemSupervisor Briggs recommending the Board appoint Jeffrey Schmidt to the County of El Dorado Cemetery Advisory Committee, as the Fraternal Organization Representative, for a term to expire January 1, 2015.ApprovedPass Action details Not available
12-1392 133.Agenda ItemCommunity Development Agency, Development Services Division, recommending the Board rescind the December 11, 2012 approval of Development Agreement DA11-0003/Diamond Dorado Retail Center without prejudice for Assessor's Parcel Numbers 051-250-12, 051-250-46, 051-250-51, and 051-250-54, allowing that a new Development Agreement application could be made at any time. (Supervisorial District 3) FUNDING: N/AContinuedPass Action details Not available
11-0699 234.Agenda ItemSupervisor Frentzen recommending the Board receive and file a presentation by Ed Manansala, Ed.D., County Superintendent of Schools, El Dorado County Office of Education, providing an update to the Board on the state of education in the County of El Dorado. (Est. Time: 15 Min.)Received and Filed  Action details Not available
12-1391 135.PresentationPresentation by Laurel Brent-Bumb of the El Dorado County Chamber of Commerce on the Film Commission and Visitor's Bureau. (Est. Time: 20 Min.)Received and Filed  Action details Not available
12-0837 836.Agenda ItemChief Administrative Office recommending the Board receive a presentation on the Legal Nonconforming chapter of the Draft Zoning Ordinance; and provide direction regarding the same. (Refer Item No. 40, 12/4/12) (Est. Time: 1.5 Hr.) FUNDING: General Fund.ApprovedPass Action details Not available
10-1235 1737.Agenda ItemChief Administrative Office, Facilities Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign Contract Change Order No. 12 with D. G. Granade, Agreement for Construction Services No. 479-C1499, to provide additional construction for a Spay and Neuter Clinic as related to the new Animal Shelter; and 2) Approve the increase in the contingency budget by $84,537.93 by transferring funds from the approved supplemental work budget. FUNDING: Accumulated Capital Outlay (ACO) Fund / Tobacco Settlement Funds.Received and Filed  Action details Not available
12-0006 29 Agenda ItemCAO REPORTSReceived and Filed  Action details Not available
12-0005 32 Agenda ItemITEMS TO/FROM SUPERVISORSReceived and Filed  Action details Not available
12-1414 141.Closed Session Item Conference with Legal Counsel - Initiation of Litigation pursuant to Government Code Section 54956.9(d)(4). Number of potential cases: (1). (Est. Time: 15 Min.)No Action Reported.  Action details Not available