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Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 6/18/2013 8:00 AM Minutes status: Final  
Meeting location: Board of Supervisors Meeting Room
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
13-0772 1 Agenda ItemOPEN FORUMApproved  Action details Not available
13-0773 1 Agenda ItemCAO UPDATEReceived and Filed  Action details Not available
13-0720 11.Agenda ItemSupervisor Veerkamp recommending the Board ratify a correction to the date as it appears on Resolution 075-2013 from "July 1, 2013 corrected to July 4, 2013."ApprovedPass Action details Not available
13-0007 202.Agenda ItemClerk of the Board of Supervisors recommending the Board approve the Minutes for the regular meeting of Tuesday, December 10, 2013.ApprovedPass Action details Not available
13-0453 33.Agenda ItemChief Administrative Office recommending the Board authorize the Chair to sign a Budget Transfer transferring $509,646 from the Retiree Health Fund to the Health Fund per Board direction on April 23, 2013. (4/5 vote required)ApprovedPass Action details Not available
13-0641 24.Agenda ItemChief Administrative Office recommending the Board approve and authorize the Chair to sign a comment letter to be sent to the U.S. Fish and Wildlife Service, Division of Policy and Directives Management on the Economic Analysis of Critical Habitat Designation For Three Sierra Nevada Amphibians.ApprovedPass Action details Not available
13-0616 15.Agenda ItemChief Administrative Office, Procurement and Contracts Division on behalf of Human Resources, recommending the Board consider the following: 1) Make findings that it is more feasible and economical to engage an outside consultant to provide all professional legal services as a third party for the purpose of advising and assisting the County Civil Service Commission, acting as counsel for the Commission, during hearings of appeals of discipline actions, complaints of unlawful personnel discrimination and other personnel matters pursuant to Board Resolutions or Memoranda of Understandings; and 2) Authorize the Chair to sign Agreement No. 573-S1311 with Liebert, Cassidy, Whitmore, in an amount not to exceed $20,000 for a one (1) year term to provide professional legal advice on an "as requested" basis for the Civil Service Commission.ApprovedPass Action details Not available
12-0857 26.Agenda ItemChief Administrative Office, Procurement and Contracts Division on behalf of Human Resources, recommending the Board consider the following: 1) Make findings that it is more feasible and economical to engage an outside consultant for the provision of professional employment and labor relations legal services, representation and litigation services, and training on various employment relations subjects in accordance with Ordinance 3.13.040; and 2) Approve and authorize the Chair to sign Amendment III to Agreement No. 302-S1210 with Liebert, Cassidy, Whitmore, extending the term for one (1) additional year and increasing the compensation by $30,000. The total term of the agreement will now be April 25, 2012 through June 30, 2015, with a total not to exceed amount of $100,000. FUNDING: General Fund.ApprovedPass Action details Not available
13-0712 17.Agenda ItemChief Administrative Office, Procurement and Contracts Division, recommending the Board declare two duty weapons as surplus and approve the sale of the weapons to retiring District Attorney Investigator, Bill Dillard.ApprovedPass Action details Not available
13-0615 18.Agenda ItemCommunity Development Agency, Administration and Finance Division, recommending the Board consider the following pertaining to the Habitat/Security Fence and Gates Project at the Placerville Airport, Contract No. PW 11-30584, CIP No. 93124, P&C No. 184-C1399: 1) Approve and authorize the Chair to sign the Notice of Acceptance with A-1 American Fence, Inc.; and 2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety. FUNDING: This Project was funded with a Federal Aviation Administration Grant (90%) and Accumulated Capital Outlay Funds (10%). (Federal Funds)ApprovedPass Action details Not available
13-0638 19.Agenda ItemCommunity Development Agency, Administration and Finance Division, recommending the Board authorize the Chair to execute Agreement for Services No. 539-O1311 with EPIC Aviation, LLC of Salem, OR in the amount of $2,260,000 with a term of March 20, 2013 through March 19, 2018, for the supply of aviation fuel and related services for the Placerville and Georgetown Airports, subject to review and approval and minor revisions by Risk Management. FUNDING: Airport Enterprise Fund.ApprovedPass Action details Not available
13-0599 110.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Lorang Brothers Construction, Inc. for the Pleasant Valley Road at Oak Hill Road Intersection Improvements Project, Contract PW 10-30506, CIP 73358, P&C 065-C1475; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division, after the one-year guarantee period. FUNDING: This Project is funded by Highway Safety Improvement Program (72%), Traffic Impact Mitigation Fees (18%), and Regional Surface Transportation Program (10%). (Federal Funds)ApprovedPass Action details Not available
13-0360 211.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board consider the following: 1) Authorize the Chair to sign the Notice of Acceptance with Herback General Engineering for the Boulder Mountain Erosion Control Project, CIP No. 95153; and 2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Transportation Division after the one-year guarantee period. FUNDING: United States Forest Service Federal grant funds.ApprovedPass Action details Not available
13-0503 112.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board adopt Resolution 076-2013 regarding site improvement grant funding from the California Tahoe Conservancy related to the Tahoe Basin Environmental Improvement Program stating that the County supports the assurances of the Programs; the County agrees to implement the Project in a manner consistent with the Programs' objectives; the County agrees to manage and maintain the project over its twenty year life; and, the County supports the request to the Conservancy for funding the proposed work in the Tahoe Basin. FUNDING: California Tahoe Conservancy.AdoptedPass Action details Not available
13-0513 113.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board consider the following: 1) Authorize the Chair to sign the Easement Acquisition Agreement for Public Purposes and the Certificate of Acceptance for the related documents from Cass B. Amacker Sr. and Virginia H. Amacker, Husband and Wife, as Joint Tenants, for Assessor's Parcel Number 033-090-12; 2) Authorize the Chair to sign the Easement Acquisition Agreement for Public Purposes and the Certificate of Acceptance for the related documents from Cass B. Amacker Sr. and Virginia H. Amacker, His Wife as Joint Tenants, for Assessor's Parcel Number 033-090-16; and 3) Authorize the Transportation Division Director or designee to execute the escrow instructions and any other related escrow documents pertaining to the transaction, including payment of title and escrow fees, for the Sawmill 2B Bike and Erosion Control Project, CIP No. 95192. FUNDING: California Tahoe Conservancy (CTC) Acquisition Grant and Tahoe Regional Planning Agency (TRPA) Air Quality Mitigation Funds.ApprovedPass Action details Not available
13-0522 114.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board consider the following: 1) Authorize the Chair to sign the Acquisition Agreement for Public Purposes and the Certificates of Acceptance for the related documents from Anthony Todd Hall and Judith Joann Davis, Husband and Wife as Joint Tenants, for Assessor's Parcel Number 325-110-23; and 2) Authorize the Transportation Division Director or his designee to execute the escrow instructions and any other related escrow documents pertaining to the transaction, including payment of title and escrow fees, for the Green Valley Road at Weber Creek - Bridge Replacement Project, CIP No. 77114. FUNDING: Highway Bridge Program Grant Funds and Regional Surface Transportation Program Rural Exchange Funds.ApprovedPass Action details Not available
13-0659 115.Agenda ItemCounty Counsel recommending the Board authorize the Chair to sign Amendment I to Agreement No. 242-S1211 for legal services with Brady and Vinding as follows: 1) Include advice and representation of County in regard to environmental matters in the scope of services; 2) Amend time calculated in one-tenth (.10) hour segments; 3) Contract administrator to be County Counsel, or successor; and 4) Allow contract administrator to approve travel time. This Amendment I to be effective July 1, 2013. (Cont'd 6/18/12, Item 15)Continued  Action details Not available
11-0602 316.Agenda ItemChief Administrative Office, Facilities Management Division, and Health and Human Services Agency, Community Services Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign Facility Use Agreement (FUA) 013-O1611 with Mother Lode Lions Club to use space located at 4701 Missouri Flat Road, Diamond Springs, for the Senior Nutrition Program, for a term commencing July 1, 2015 through June 30, 2018 with an initial compensation amount of $1,800 per month; 2) Authorize the County Contract Administrator to exercise the option(s) for additional terms, if determined to be in the best interest of the County; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to FUA 013-O1611, including amendments that do not increase the maximum dollar amount or term of FUA 013-O1611, and contingent upon approval by County Counsel and Risk Management. FUNDING: Federal and State grant funds, participant donations and General Fund.ApprovedPass Action details Not available
13-0679 118.Agenda ItemHealth and Human Services Agency, Mental Health Division, recommending the Board authorize the Director to sign a letter of support for New Morning Youth and Family Services' grant application to the California Mental Health Services Authority for a Small and Frontier County Mental Health Community Dialogue grant. FUNDING: This letter of support has no financial implication to the County.ApprovedPass Action details Not available
13-0637 119.Agenda ItemHealth and Human Services Agency, Mental Health Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign retroactive Amendment I to Agreement for Services 628-S1210 with Dignity Health Medical Foundation for the provision of inpatient mental health services and medical care for a term of February 22, 2012 through June 30, 2015 with a maximum annual obligation of $200,000; and 2) Authorize the Purchasing Agent to execute further documents relating to the above noted Agreement, including amendments thereto, contingent upon approval by County Counsel and Risk Management, which do not affect the maximum dollar amount or term of the Agreement. FUNDING: Federal and State funding.ApprovedPass Action details Not available
13-0668 120.Agenda ItemActing as the Governing Body of the El Dorado County In-Home Supportive Services Public Authority: Health and Human Services Agency, Community Services Division, recommending the Board consider the following: 1) Authorize the Chair to execute Agreement for Services 518-S1311 with Liebert Cassidy Whitmore in the not-to-exceed amount of $100,000 for the term of three years from the date of execution by both parties for the provision of labor relations and negotiation services for the In-Home Supportive Services Public Authority on an “as requested” basis; and 2) Authorize the Interim Director of the Health and Human Services Agency to sign a letter terminating Agreement for Services 286-S1211 for same services with Renne Sloan Holtzman Sakai, LLP with said termination of services to be effective June 25, 2013. FUNDING: 85% Federal/State In-Home Supportive Services Allocation with 15% required County General Fund Match.ApprovedPass Action details Not available
10-0985 221.Agenda ItemHealth and Human Services Agency, Social Services Division, recommending the Board authorize the Chair to execute Amendment II to perpetual Agreement for Services 151-S1111 with KYJO Enterprises, Inc. for the continued provision of emergency shelter care and/or foster care placement services on an "as requested" basis during the term that commenced on October 4, 2010, increasing the annual maximum compensation by $150,000 for a total annual not-to-exceed of amount of $250,000, and making other updates to standard terms and conditions. FUNDING: Funded with a blend of Federal and State funds (85%) with County share of cost or required match (15%) met primarily with realignment resources.ApprovedPass Action details Not available
11-0882 222.Agenda ItemHealth and Human Services Agency, Social Services Division, recommending the Board authorize the Chair to execute Amendment I to perpetual Agreement for Services 091-S1211 with Guiding Our Youth for the continued provision of emergency shelter care and/or foster care placement services on an “as requested” basis during the term that commenced on August 23, 2011, increasing the annual maximum compensation by $200,000 for a total annual not-to-exceed of amount of $300,000, and making updates to standard terms and conditions. FUNDING: Funded with a blend of Federal and State funds (85%) with County share of cost or required match (15%) met primarily with realignment resources.ApprovedPass Action details Not available
13-0663 123.Agenda ItemSheriff’s Office recommending the Board authorize the Chair to sign the perpetual Memorandum of Understanding with the United States Immigration and Customs Enforcement Homeland Security Investigations, SAC San Francisco (ICE SAC San Francisco) for reimbursement of certain expenses incurred by the County of El Dorado as participants of joint operations/task forces with a federal agency participating in the Treasury Forfeiture Fund for an annual amount of approximately $75,000. FUNDING: Reimbursement from United States Immigrations and Customs Enforcement (ICE SAC San Francisco).ApprovedPass Action details Not available
13-0665 124.Agenda ItemSheriff’s Office recommending the Board authorize the Chair to sign the perpetual Memorandum of Understanding with the Sacramento County Sheriff’s Department for use of their Business Systems applications, programs, software or network for law enforcement purposes for an annual licensing cost of $4,000. FUNDING: First year license fee cost will be from FY 2012 Homeland Security Grant funds, and following years from Sheriff’s Office operating budgets.ApprovedPass Action details Not available
13-0603 225.Agenda ItemBoard of Supervisors to adopt Resolutions 082-2013 (Attachment 2B) and 083-2013 (Attachment 2C) by El Dorado County Superior Court altering court employees' retirement contribution rate under County/Court Public Employee Retirement System (PERS) Contract.AdoptedPass Action details Not available
13-0610 126.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board consider the following: 1) Make findings in accordance with Chapter 3.13, Section 3.13.030 of the County Ordinance that it is more economical and feasible to engage an independent contractor for on-call application of Type II/Latex Modified Slurry seal over chip seal surfaces on various County roads; and 2) Authorize the Chair to sign Agreement for Services No. 606-S1311 with Intermountain Slurry Seal, Inc. in the amount of $225,000 for a term of six months, subject to review and approval and minor modification by County Counsel and Risk Management. FUNDING: Road Fund.ApprovedPass Action details Not available
13-0553 127.Agenda ItemAgriculture Department recommending the Board receive a presentation by the El Dorado Farm Trails Association on promoting and showcasing the preservation of small farms and ranches in El Dorado County. (Est. Time: 30 Min.)ApprovePass Action details Not available
13-0518 128.Agenda ItemCommunity Development Agency, Administration and Finance Division, recommending the Board adopt Resolution 077-2013 confirming the annual benefit assessments for the 2013/2014 tax year for the Zones of Benefit within County Service Area No. 2, noting this is a continuation of benefit assessments with no increase over current levels. FUNDING: Benefit Assessments.AdoptedPass Action details Not available
13-0519 129.Agenda ItemCommunity Development Agency, Administration and Finance Division recommending the Board adopt Resolution 078-2013 confirming the annual benefit assessment for the 2013/2014 tax year for mosquito abatement and snow removal services within County Service Area No. 3, noting this is a continuation of benefit assessments with no increase over current levels. FUNDING: Benefit Assessments.AdoptedPass Action details Not available
13-0520 230.Agenda ItemCommunity Development Agency, Administration and Finance Division recommending the Board adopt Resolution 079-2013 confirming the annual benefit assessment for the 2013/2014 tax year for Zones of Benefit within County Service Area No. 9, noting this is a continuation of benefit assessments with no increase over current levels. FUNDING: Benefit Assessments.AdoptedPass Action details Not available
13-0545 131.Agenda ItemCommunity Development Agency, Administration and Finance Division, recommending the Board consider the following: 1) Adopt Resolution 080-2013 confirming the Waste Management Fees for the 2013/2014 fiscal year for County Service Area No.10, noting this is a continuation of existing fees with no increase over current levels; and 2) Adopt Resolution 081-2013 establishing an appeal process for County Service Area No.10 Waste Management fees. FUNDING: Benefit Assessments.AdoptedPass Action details Not available
13-0082 332.Agenda ItemCommunity Development Agency, Long Range Planning, recommending the Board consider the following: 1) Approve Capital Improvement Program (CIP) update information, per the attached Fiscal Year 2013-14 CIP Mid-Year Project Status Update table (Attachment 5A); 2) Authorize the reinstatement of six projects to the 2013 CIP; a. Angora Creek Fisheries Enhancement Project (CIP No. 95161) b. Bass Lake Road Full Improvements - Phase 1A (CIP No. 66109) c. New York Creek Trail East - Phase 1 (CIP No. 97005) d. Rubicon 5 Erosion Control (CIP No. 95178) e. U.S. 50 HOV Lanes Phase 1 - El Dorado Hills to Bass Lake Grade (CIP No. 53110) f. U.S. 50 HOV Lanes Phase 2A - Bass Lake Road to Cameron Park Drive (CIP No. 53113) 3) Authorize the advancement of two projects from the 20-Year CIP to the Current Year work plan; a. U.S. 50/Camino Area Parallel Capacity/Safety Study (CIP No. 71319) b. U.S. 50/Ponderosa Rd/South Shingle Road Interchange Improvements (CIP no. 71333), and 4) Authorize the use of Accumulative Capital Outlay (ACO) funds in the amount of $81,860 for the New York Creek TraiAdoptedPass Action details Not available
13-0409 233.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board consider the following: 1) Authorize the Chair to sign the Notice of Acceptance with Western Engineering Contractors, Inc. for the Latrobe Road North of Ryan Ranch Road Project, CIP No. 73359; and 2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department after the one-year guarantee period. FUNDING: High Risk Rural Road (Federal Funds) and Regional Surface Transportation Program.ApprovedPass Action details Not available
13-0792 1 Agenda ItemITEMS TO/FROM SUPERVISORSReceived and Filed  Action details Not available
11-1263 417.AgreementHealth and Human Services Agency, Mental Health Division, recommending the Board: 1) Authorize the Chair to sign Amendment 4 to Agreement for Services 011-S1111 with Crestwood Behavioral Health, Inc., to provide long-term 24-hour special treatment programs for adults with serious mental disorders, and access to psychiatric health facility services on an "as requested" basis, extending the end term from June 30, 2013 to December 31, 2016 and increasing the not-to-exceed amount by $2,306,000 to $3,781,000, with a maximum obligation of $735,000 per year during Fiscal Years 2013/2014, 2014/2015 and 2015/2016; and 2) Authorize the Purchasing Agent to execute further documents relating to the above noted Agreement, including amendments thereto, contingent upon approval by County Counsel and Risk Management, which do not affect the maximum dollar amount or term of the Agreement. FUNDING: Federal and State funding.Approved  Action details Not available