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Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 10/22/2013 8:00 AM Minutes status: Final  
Meeting location: Board of Supervisors Meeting Room 330 Fair Lane, Building A Placerville, CA 95667
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
13-1386 1 Agenda ItemApproval of Consent Calendar 2ApprovedPass Roll call Not available
13-1388 1 Agenda ItemOPEN FORUM   Action details Video Video
13-1384 1 Agenda ItemCAO Update   Action details Video Video
13-1275 11.Agenda ItemChief Administrative Office recommending the Board consider the following: 1) Adopt Resolution 155-2013 closing the General Services Division imprest cash fund and rescinding Resolutions 228-82 and 224-91, which established the imprest cash fund in the amount of $50; 2) Discharge accountability to recover a cash shortage in the fund in the amount of $50; and 3) Approve the Auditor-Controller to debit the Chief Administrative Office, Facilities Division, Special Department Expense in the amount of $50 to restore the cash shortage. FUNDING: General Fund.ApprovedPass Action details Not available
13-1346 12.Agenda ItemChief Administrative Office recommending the Board approve the authorization of Discharge of Responsibility for the collection of infraction, misdemeanor and felony debts listed on the Discharge of Accountability Report submitted by the Superior Court.ApprovedPass Action details Not available
13-1324 13.Agenda ItemChief Administrative Office, Facilities Division, recommending the Board authorize the Chair to sign the Easement Acquisition Agreement for Public Purposes No. 291-O411 and the Certificate of Acceptance with the Steven and Laura Abel Nevada Family Trust Dated 10/29/2009 for the purpose of constructing a bus stop at the new Mental Health location of 768 Pleasant Valley Road, Diamond Springs.ApprovedPass Action details Not available
12-1163 34.Agenda ItemCommunity Development Agency, Long Range Planning Division, recommending the Board, in accordance with Board Policy B-14, Traffic Impact Mitigation Fee Offset for Developments with Affordable Housing Units: 1) Make a finding that the Cameron Glen Phase 5 single family residential project in Cameron Park provides significant community benefit by providing housing that is affordable to moderate- income households and approve the recommendation to Award Traffic Impact Mitigation Fee Offset totaling $221,250; 2) Make a finding that the Diamond Springs Village multifamily residential project in Diamond Springs provides significant community benefit by providing housing that is affordable to very low- and low-income households and approve the recommendation to Award a Traffic Impact Mitigation Fee Offsets totaling $1,463,200; and 3) Authorize the Community Development Agency Interim Director, or successor, to execute all documents associated with the Traffic Impact Mitigation Fee Offset Program. FUNDING: Traffic Impact Mitigation Fees.ApprovedPass Action details Not available
10-1057 75.Agenda ItemChief Administrative Office, Economic Development Division, recommending the Board approve and authorize the Chair to sign Amendments to the following Promotions Contracts, extending the terms and increasing the funding amounts: 1) Agreement No. 526-F1211, Amendment II - American River Music, Inc. $47,776.26; 2) Agreement No. 305-F1111, Amendment III - El Dorado Arts Council $152,196.70; 3) Agreement No. 245-F1111, Amendment III - El Dorado County Chamber of Commerce, Visitors Authority $254,380.44; 4) Agreement No. 247-F1111, Amendment IV - El Dorado Hills Chamber of Commerce $141,438.09; 5) Agreement No. 246-F1111, Amendment V - El Dorado County Chamber of Commerce, El Dorado Lake Tahoe Film and Media Office $155,050.16; and 6) Agreement No. 527-F1211, Amendment III - Lake Tahoe South Shore Chamber of Commerce $92,708.59. FUNDING: General Fund/Transient Occupancy Tax (TOT).ApprovedPass Action details Video Video
12-0920 46.Agenda ItemConsider final passage (Second Reading) of Ordinance 5001 repealing Chapter 3.12 of Title 3 of the El Dorado County Ordinance Code (Procurement) thereby adding a new Chapter 3.12 of Title 3 to said Code for the revised County Purchasing Ordinance and Procurement Policy. (Cont. 10/8/13, Item 22)ApprovedPass Action details Not available
13-1247 27.Agenda ItemChief Administrative Office, Risk Management Division, recommending the Board approve and authorize the Chair to a sign Budget Transfer increasing appropriations and use of fund balance in the Health Fund by $5,958,968 for the disbursement of excess Health funds. (Refer 11/5/13, Item 7) (4/5 vote required) FUNDING: Health Fund.ApprovedPass Action details Video Video
13-1278 18.Agenda ItemCommunity Development Agency, Development Services Division-Planning, is submitting for approval a Large Lot Final Map (TM08-1479-F) for Serrano Village J5 and J6 creating four large lots for phasing purposes on property identified by APNs 123-040-07, 123-040-09, and 115-400-13, located east of the intersection of Serrano Parkway and Bass Lake Road, within the El Dorado Hills Specific Plan Area (Serrano Master Planned Community), in the El Dorado Hills area. (Supervisorial District 2 1)ApprovedPass Action details Video Video
11-1441 49.Agenda ItemCommunity Development Agency, Long Range Planning, recommending the Board approve and authorize the Purchasing Agent to sign Amendment III to Agreement for Services No. 396-S1211 with Kimley-Horn and Associates, Inc. for Travel Demand Model creation and update services, expanding the scope of work and increasing the not-to-exceed amount of the Agreement by $16,000 for a new not-to-exceed total amount of $501,477, and extending the term of the Agreement to December 31, 2015, contingent upon review and approval of the Amendment by County Counsel and Risk Management. FUNDING: The total contract is funded by a combination of Traffic Impact Mitigation Fees, Road Fund, and General Fund. Amendment III is specifically funded by the General Fund (no Federal Funding).ApprovedPass Action details Video Video
13-0983 110.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board authorize the Chair to sign the retroactive Agreement CTA 13 003 and Contractor Certification CCC-307 for same with the California Tahoe Conservancy in the amount of $6,800 for the term July 1, 2013 through June 30, 2014 to be allocated to soil erosion control projects in the Lake Tahoe region. FUNDING: California Tahoe Conservancy.ApprovedPass Action details Not available
13-1192 111.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board adopt Resolution 156-2013 sanctioning the closure of Church Street between Highway 193 and School Street, and partial closure of Harkness Alley, Orleans Street, and Placer Street where they intersect with Church Street in Georgetown, on Thursday, October 31, 2013, between 5:00 p.m. and 8:00 p.m. for the 2013 Georgetown “Safe Halloween” Event, subject to conditions set forth in Resolution No. 110-79 and conditions set forth in the “Application for Road Closure."ApprovedPass Action details Not available
13-1193 112.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board adopt Resolution 157-2013 sanctioning the closures of Main Street and South Street in Georgetown between Highway 193 and Harkness Street. Additionally, road barricades will be located at the intersections of Main Street/Placer Street, Main Street/Orleans Street and Main Street/School Street between 3:00 p.m. and 8:00 p.m. on Saturday, December 7, 2013, for the annual Georgetown "Parade of Lights," subject to the conditions set forth in Resolution No. 110-79 and subject to conditions set forth in the "Application for Road Closure."ApprovedPass Action details Not available
13-0864 113.Agenda ItemClerk of the Board recommending the Board approve the following pertaining to appointments to the First 5 El Dorado Children and Families Commission: 1) Accept the resignation of retired El Dorado County Office of Education Superintendent, Dr. Vicki Barber and appoint Jeremy Meyers, Superintendent of Schools, to replace Dr. Barber; and 2) Accept the resignation of Clint Collins and approve the appointment of Dr. Earl Washburn to replace Mr. Collins.ApprovedPass Action details Not available
11-1122 314.Agenda ItemHealth and Human Services Agency recommending the Board receive and file special tax reports for County Service Area 3 and County Service Area 7, specific to the County of El Dorado ambulance services for Fiscal Year 2016/17. FUNDING: Special tax and penalties.ApprovedPass Action details Not available
12-0773 215.Agenda ItemHuman Resources recommending the Board approve and authorize the Chair to sign Amendment III to Agreement No. 080-S1311 with Valentina Reiner, doing business as The Law Offices of Valentina Reiner to provide professional employment legal services, including but not limited to, investigations, trainings and services related to other various employment relations subjects as requested by Human Resources for the period of July 1, 2012 through June 30, 2015, increasing the not to exceed amount by $50,000.00 for a total not to exceed amount of $300,000.00. FUNDING: General and Non General Funds.ApprovedPass Action details Not available
11-1083 316.Agenda ItemRecorder-Clerk recommending the Board authorize the Chair to sign Amendment XII to Memorandum of Understanding 384-M0610 with the California Department of Justice in the amount of $1,698 for Fiscal Year 2017/18 for continued Electronic Recording Delivery System (ERDS) oversight of regulations, which allows the Recorder/Clerk continued secure use of electronic recording. FUNDING: ERDS Special Revenue Fund.ApprovedPass Action details Not available
13-1283 217.Agenda ItemVeteran Affairs Department recommending the Board consider the following: 1) Authorize the Chair to sign the California Department of Veteran Affairs County Subvention Program Certificate of Compliance and the Medi-Cal Cost Avoidance Program Certificate of Compliance for Fiscal Year 2013-2014 for participation in each of these programs; and 2) Authorize the County Veteran Services Officer to actively participate in the promotion of the California Veterans License Plate Program. Funding: State Revenue.ApprovedPass Action details Not available
13-1296 118.Agenda ItemVeteran Affairs Department recommending the Board authorize the Chair to sign the California Department of Veteran Affairs (Cal-Vet) Special Certificate of Compliance for One Time Funding Subvention Program for Fiscal Year 2013-2014.ApprovedPass Action details Not available
11-1184 219.Agenda ItemSupervisor Briggs recommending Board adopt a Proclamation recognizing October 20-26, 2013, as "Freedom From Workplace Bullies Week" in the County of El Dorado.ApprovedPass Action details Video Video
13-1345 120.Agenda ItemSupervisor Veerkamp and the El Dorado County Office of Education recommend the Board make appointments and/or reappointments to the 2012/14 El Dorado County Youth Commission.ApprovedPass Action details Not available
13-0007 3521.Agenda ItemClerk of the Board of Supervisors recommending the Board approve the Minutes for the regular meeting of Tuesday, December 10, 2013.ApprovedPass Action details Not available
13-0938 122.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board authorize the Chair to sign the Exchange Fund Transfer Agreement No. 13-53733 with the Tahoe Regional Planning Agency allowing direct transfer of $147,016 of the Federal/State Exchange funds with the Tahoe Regional Planning Agency for Fiscal Years 2011/2012 and 2012/2013 cycles of Regional Surface Transportation Program Exchange Funds. FUNDING: Regional Surface Transportation Program Exchange Federal/State Grant Funds.ApprovedPass Action details Not available
13-1187 123.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign Request for Cooperative Work Agreements with the California Department of Transportation to extend the funding expiration dates for multiple Capital Improvement Projects. FUNDING: Various Capital Improvement Program funding sources, including Highway Bridge Program, Road Fund, Regional Surface Transportation Program, Traffic Impact Mitigation Fee, and Sacramento Municipal Utility District Upper American River Project Coop Agreement. (Federal Funds)ApprovedPass Action details Not available
13-0677 424.Agenda ItemCommunity Development Services, Department of Transportation, recommending the Board retroactively approve and authorize the Chair to execute Contract Change Order 66, Supplement 1, with Myers and Sons Construction L.P., in the amount of $79,547.64, to complete payment for the construction of additional drainage features on the U.S. 50/Silva Valley Parkway Interchange - Phase 1 Project, CIP 71328, PW 12-30647, P&C 078-C1499. FUNDING: Silva Valley Interchange Set-Aside (42%), 2004 General Plan Silva Valley Interchange Set-Aside (45%), Developer-Advanced Funds (10%), State and Local Partnership Program Grant (2%), and Road Fund (1%).ApprovedPass Action details Not available
13-1060 125.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign the First Amendment to Agreement No. 202-S1499 with Vali Cooper and Associates to transfer budget from subconsultant Mendoza and Associates to Vali Cooper and Associates for construction support services on the US 50/Silva Valley Parkway Interchange - Phase 1 Project, CIP 71328, Purchasing contract 078-C1499. There is no net increase in costs associated with the proposed budget transfer. FUNDING: 2004 General Plan Silva Valley Interchange Set-Aside funds, Silva Valley Interchange Set-Aside fees, El Dorado Irrigation District Reimbursement, and Developer-advanced funds. Developer-advanced funds shall be provided by West Valley, LLC, in accordance with the Conditions of Approval for West Valley Village Tentative Map TM 99-1359, Condition of Approval No. 26 dated January 22, 2004. (No Federal Funds)ApprovedPass Action details Not available
13-0164 326.Agenda ItemHealth and Human Services Agency, Public Health Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign documents required by the California Department of Public Health, Tuberculosis Control Branch, that will allow the County to receive reimbursement in the amount of $5,287 for core tuberculosis control and prevention activities to be performed during the period July 1, 2014 through June 30, 2015, and contingent upon approval by County Counsel and Risk Management; 2) Approve and authorize the Chair to sign any revised Real-Time Allotments, if issued, and contingent upon approval by County Counsel and Risk Management; and 3) Authorize the Director of the Health and Human Services Agency to administer the Real-Time Allotment and execute invoices submitted for reimbursement and required fiscal and programmatic reports. FUNDING: California Department of Public Health, Tuberculosis Control Branch and Federal Funds.ApprovedPass Action details Not available
13-1280 127.Agenda ItemSheriff's Office recommending the Board accept the FY 2013 Homeland Security Grant Program award totaling $219,253. Funds were included in the Sheriff's FY 2013-14 approved budget. FUNDING: Fiscal Year 2013 Homeland Security Grant Funds.ApprovedPass Action details Not available
13-1289 128.Agenda ItemSheriff’s Office recommending the Board approve the request for relief from accountability for a cash shortage of $970 in the Placerville DOJ Fingerprints Agency Trust Account, and $663 in the South Lake Tahoe DOJ Fingerprints Agency Trust Account, pursuant to Government Code Section 29390 due to delays in reconciling cash differences over a period of multiple fiscal years. FUNDING: Sheriff’s FY 13/14 budget.ApprovedPass Action details Not available
13-1299 129.Agenda ItemChief Administrative Office, Economic Development Division, recommending the Board receive a presentation from El Dorado Arts Council providing an annual status report for promotional funding. (Est. Time: 15 min)Received and Filed  Action details Video Video
13-1327 130.Agenda ItemChief Administrative Office recommending the Board consider the following: 1) Adopt Board of Supervisors Policy A-1, Development and Distribution of Board of Supervisors Policies; and 2) Adopt Board of Supervisors Policy A-2, Guidelines for Writing Board of Supervisors Policies.FailedPass Action details Video Video
13-1318 131.Agenda ItemSupervisor Nutting recommending the Board submit a letter to the California Air Resource Board (CARB) requesting changes to the implementation of the Truck and Bus Regulation, Title 17 California Code of Regulations Section 2025, to reduce the economic impact of compliance on trucking companies.ApprovedPass Action details Video Video
13-1337 132.Agenda ItemCommunity Development Agency, Development Services Division, recommending the Board approve final passage (Second Reading) of Ordinance 5005 amending the El Dorado County Building Code and the El Dorado County Grading Ordinance granting a one-year extension on building permits for the construction of new buildings and all grading permits active as of May 30, 2013. (Cont. 01/07/14, Item 23)ApprovedPass Action details Video Video
13-1340 133.Agenda ItemSupervisor Nutting recommending the Board consider the following: 1) Direct the CAO to bring back a status report on the motion that was approved by the Board on October 18, 2011, Item 11-1184, on the adoption of a policy regarding bullying and workplace violence; 2) Direct the CAO to craft a confidential feedback mechanism, including but not limited to willing/voluntary interviews or surveys with former and current County employees to determine if there is an underlying systemic problem; and 3) If it is determined a problem exists, direct the CAO to bring back a corrective action plan to address this problem. (Refer 10/22/13, Item 33)Failed  Action details Video Video
13-1253 134.Agenda ItemHearing to consider Williamson Act Contract WAC13-0001/Hobbs Agricultural Preserve on property identified by APN 088-020-72, consisting of 101.48 acres, in the Garden Valley area, submitted by Susan D. Hobbs; and staff recommending the Board take the following actions: 1) Certify that the project is Categorically Exempt from CEQA pursuant to Section 15317 of the CEQA Guidelines; 2) Approve a new Williamson Act Contract WAC13-0001, Agricultural Preserve No. 326, for APN 088-020-72 (consisting of 101.48 acres) based on the Findings in Attachment 1 of the Staff Report; and 3) Adopt Resolution 159-2013 for said Williamson Act Contract. (Supervisorial District 4) (Est. Time: 10 Min.)ApprovedPass Action details Video Video
13-1232 135.Agenda ItemHearing to consider Williamson Act Contract WAC13-0002/Boundary Line Adjustment BLA13-0025/Surfside Hawaii on property identified by APNs 087-021-37 and 087-021-38, consisting of 122.4 acres, in the Latrobe area, submitted by Surfside Hawaii, Inc/Carolee C. Brownstein, C. Richard Clarke, Gary R. Clarke, and Deborah C. McGrath; and staff recommending the Board take the following actions: 1) Certify that the project is Categorically Exempt from CEQA pursuant to Sections 15305 and 15317; 2) Approve Boundary Line Adjustment BLA13-0025 based on the Findings in Attachment 2 of the Staff Report; 3) Approve a new Williamson Act Contract WAC13-0002, Agricultural Preserve No. 325, for APN 087-021-37 (consisting of 98 acres) based on the Findings in Attachment 2 of the Staff Report and subject to the Conditions of Approval in Attachment 1 of the Staff Report; and 4) Adopt Resolution 158-2013 for said Williamson Act Contract. (Supervisorial District 2) (Est. Time: 15 Min.)ApprovedPass Action details Video Video
13-0024 436.Agenda ItemCommunity Development Agency, Development Services, submitting a request by CTA Engineering, on behalf of the Wilson family, to waive fees for the resubmittal of the Wilson Estates subdivision (TM11-1504), based on direction by the Board on October 22, 2013. (Refer 10/22/13, Item 36)ApprovedPass Action details Video Video
13-1292 240.Closed Session Item Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Title: Water Agency Employment Issues. Number of potential cases: (1). (Est. Time: 20 Min.)No Action Reported.  Action details Not available