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Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 8/11/2015 8:00 AM Minutes status: Final  
Meeting location: Board of Supervisors Meeting Room
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
15-0982 1 Agenda ItemPublic Comment (See Attachment)   Action details Not available
15-0983 1 Agenda ItemPublic Comment (See Attachment)   Action details Not available
15-0941 11.Agenda ItemClerk of the Board recommending the Board approve the Minutes from the regular meeting of July 28, 2015.ApprovedPass Action details Not available
15-0853 12.Agenda ItemChief Administrative Office, Parks and Trails Division, recommending the Board retroactively accept with thanks a monetary donation of $750 from Mr. and Mrs. Robert Stone, Coloma-Lotus residents, that was used to install a park bench at Henningsen Lotus Park. FUNDING: N/AApprovedPass Action details Not available
15-0948 13.Agenda ItemChief Administrative Office recommending the Board approve the attached budget transfer increasing revenue and appropriations in fund 20-502-317, the SMUD fund, by $108,515 in order to pay the Fiscal Year 2014/15 Georgetown Divide Public Utility District funds owed under Section 6.3 of the El Dorado Intra-County Coordination Agreement (Attachment A) for mitigation of adverse impacts associated with the new SMUD license for the Upper American River Project from the Federal Energy Regulatory Commission. (4/5 vote required) FUNDING: SMUD Funds.ApprovedPass Action details Not available
11-0995 74.Agenda ItemClerk of the Board recommending the Board approve perpetual Agreement 303-S1110 with Municipal Code Corporation for on-going codification services and website maintenance related to the County ordinance code. FUNDING: General Fund.ApprovedPass Action details Not available
15-0828 15.Agenda ItemInformation Technologies recommending the Board consider the following: 1) Approve Blanket Purchase Order No. 20150833 with PCMG, Inc. in the amount of $865,543 for a term of three (3) years to provide Microsoft Volume Licensing, specifically server and client access licenses and the ability to manage enterprise software; 2) Authorize the Purchasing Agent to sign Blanket Purchase Order No. 20150833 for same; and 3) Authorize the Purchasing Agent to increase the Blanket Purchase order as needed during the contract provided there are sufficient funds in the department’s budget. FUNDING: General Fund with partial cost recovery from A-87 Cost Allocation Plan charges to Non-General Fund Departments.ApprovedPass Action details Not available
15-0937 16.Agenda ItemRegistrar of Voters recommending the Board adopt and authorize the Chair to sign Resolution 137-2015 commemorating the 50th anniversary of the Voting Rights Act of 1965, which occurred on August 6, 2015. FUNDING: N/AApprovedPass Action details Not available
15-0907 17.Agenda ItemTreasurer-Tax Collector recommending the Board adopt and authorize the Chair to sign Resolution 138-2015 granting approval to sell tax defaulted properties at public auction noting said sale to be conducted on Friday, November 6, 2015.ApprovedPass Action details Not available
15-0943 18.Agenda ItemSupervisors Mikulaco and Frentzen recommending the Board adopt and authorize the Chair to sign Resolution 132-2015 to affirm El Dorado County’s commitment to the prevention of commercial sexual exploitation of children in our County and to work collaboratively to identify, protect and serve these vulnerable children and youth.ApprovedPass Action details Not available
15-0961 19.Agenda ItemSupervisor Novasel recommending the Board consider the following: 1) Receive and file a presentation by Representatives of the Tahoe Fire and Fuels Team; and 2) Ratify the Chair's signature on the Mutual Agreement for the 2015 Lake Tahoe Community Wildfire Protection Plan Update. (Refer: 8/11/15, Item 9)ApprovedPass Action details Not available
15-0915 110.Agenda ItemSupervisor Ranalli recommending the Board consider the following: 1) Authorize his attendance as the county representative at the Rural County Representatives of California Annual Conference in South Lake Tahoe from September 23-25, 2015; and 2) Approve the estimated expenses in the amount of $525 to be paid out of the Clerk of the Board's travel budget.ApprovedPass Action details Not available
15-0960 111.Agenda ItemSupervisor Veerkamp recommending the Board appoint Meredith Stirling to the Diamond Springs and El Dorado Community Advisory Committee. Term Expiration 8/11/2019.ApprovedPass Action details Not available
12-1575 212.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board consider the following: 1) Approve and authorize the Chair to sign Agreement for Services 012-S1611 with Pro-Line Cleaning Services, Inc. for the provision of selected janitorial services for the HHSA Placerville offices located at 3047 Briw Road and 3057 Briw Road, for the term September 1, 2015 through August 31, 2018, with a maximum obligation of $186,840 for the term of the Agreement; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 012-S1611, including amendments thereto which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Federal and State Funding.ApprovedPass Action details Not available
14-0332 213.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign funding Agreement 036-S1810 (Agreement) with Sacramento Metropolitan Fire District, serving as the fiscal intermediary between the County of El Dorado and the State, for supplemental Medi-Cal reimbursement from the State for ground emergency medical (ambulance) transport, with an effective date retroactive to July 1, 2017. This Agreement covers the period July 1, 2017 through June 30, 2020, and includes administrative costs based on 1% of the amount reimbursed by the State; and 2) Authorize the Chair to execute further Amendments, relating to Agreement 036-S1810 that do not increase the administrative cost percentage or change the term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Medicaid Federal Financial Participation.ApprovedPass Action details Not available
14-0509 214.Agenda ItemHealth and Human Services Agency, Mental Health Division, recommending the Board consider the following: 1) Adopt and authorize the Chair to sign Resolution 134-2015 which authorizes the Health and Human Services Agency Director, or designee, to execute future “Transitional Living Lease Agreements” with residential landlords using the updated “Transitional Living Lease Agreement” template and noting adoption of said Resolution supersedes Resolution 066-2014 previously adopted on June 14, 2014, Item 11; 2) Approve and authorize the Health and Human Services Agency Director, or designee, to sign the updated Transitional Living Lease Agreement template on an as needed basis in order to allow eligible Health and Human Services Agency clients the opportunity to live independently in transitional housing; and 3) Authorize the Health and Human Services Agency Director, or designee, to execute further documents relating to said template leases, including amendments, contingent upon approval by County Counsel and Risk Management. FUNDING: State and Federal Funding.ApprovedPass Action details Not available
14-1516 215.Agenda ItemHealth and Human Services Agency, Mental Health Division, recommending the Board consider the following: 1) Accept the Mental Health Block Grant allocation from the California Department of Health Care Services to be used to support mental health services during Fiscal Year 2015/16, in the amount of $224,908; 2) Delegate authority to the Director of Health and Human Services Agency to sign all documents necessary to secure the grant allocation, and contingent upon approval by County Counsel and Risk Management; 3) Delegate authority to the Director of Health and Human Services Agency to sign future revised allocations, if any, and contingent upon approval by County Counsel and Risk Management; and 4) Delegate authority to the Director of Health and Human Services Agency, or designee, to sign further administrative documents relating to the Mental Health Block Grant, including required fiscal and programmatic reports, that are related to the grant and do not impact the funding allocation. FUNDING: Federal Substance Abuse and Mental Health Services Administration grant funds aApprovedPass Action details Not available
15-0910 116.Agenda ItemHealth and Human Services Agency (HHSA), Administration and Finance Division, recommending the Board discharge the HHSA Director from further accountability to collect the debts listed on the attached Discharge of Accountability Listing in the amount of $692,741, pursuant to Government Code Sections 25257 through 25259, for the period 2008 through 2014. FUNDING: N/AApprovedPass Action details Not available
15-0927 117.Agenda ItemHealth and Human Services Agency and Human Resources Department recommending the Board adopt and authorize the Chair to sign Resolution 133-2015 amending the salary schedule for the classification of Public Health Officer. FUNDING: Public Health Realignment.ApprovedPass Action details Not available
15-0942 118.Agenda ItemHealth and Human Services Agency (HHSA), Administration and Finance Division, and the Chief Administrative Office (CAO) recommending the Board direct the Auditor-Controller to post the final adjusting journal entry transferring the remaining cash balance and interest earned from the Housing Community Economic Development program originally within HHSA that was functionally transferred to the CAO in Fiscal Year 2012/13. FUNDING: N/AApprovedPass Action details Not available
12-0774 219.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Master Construction Responsibility and Reimbursement Agreement between the County of El Dorado and the El Dorado Irrigation District, for a term of five (5) years from the date of Agreement execution, for use on projects with estimated reimbursement expenses less than $100,000 each; and 2) Authorize the Transportation Division Director to sign the companion Caltrans approved Utility Agreements with El Dorado Irrigation District, in compliance with the above Master Agreement, as necessary to comply with State or Federal requirements. FUNDING: Various Capital Improvement Program funding sources that fund Community Development Agency’s projects.ApprovedPass Action details Not available
12-1387 320.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board consider the following: 1) Accept the subdivision improvements for West Valley Village, Unit 8B as complete; 2) Reduce the Performance Bond No. 1089931 to $276,768.31, which is 10% of the total cost of the subdivision improvements. This amount guarantees against any defective work, labor done, or defective materials furnished, which is to be released after one year if no claims are made; 3) Hold Laborers and Materialmens Bond No. 1089931 in the amount of $1,383,841.52 for six months to guarantee payment to persons furnishing labor, materials or equipment; and 4) Authorize the Clerk of the Board to release the respective bonds after the required time periods and written request from Transportation Division staff. FUNDING: Developer Funds. (No Federal Funds)ApprovedPass Action details Not available
15-0282 521.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Don Garcia Excavating & Paving, Inc. for the Black Bart Avenue, Barbara Avenue and Martin Avenue Overlay Project, CIP 72188, Agreement PW 15-31100, P&C 386-C1599; and 2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division after the one-year guarantee period. FUNDING: General Fund (65%), Road Fund (27%), and Regional Surface Transportation Program Grant Funds (8%).ApprovedPass Action details Not available
15-0718 222.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board retroactively approve and authorize the First Amendment to Perpetual Agreement for Services 821-S0710 with Squarerigger, Inc. to provide annual support and maintenance for the ShopWatch time management software module, MobileShop software, and Vehicle Tracker handheld equipment used by the Transportation Maintenance Unit. FUNDING: Road Fund. (No Federal Funds)ApprovedPass Action details Video Video
14-0455 423.Agenda ItemSheriff's Office in partnership with the District Attorney recommending the Board approve and authorize the Chair to sign Memorandum of Understanding 571-M1411, Amendment IV, with the State of California Department of Justice for forensic DNA services extending the term one year effective June 1, 2017, through May 31, 2018, and authorizing compensation in the amount of $164,198. FUNDING: Proposition 69.ApprovedPass Action details Not available
15-0916 224.Agenda ItemDistrict Attorney recommending the Board approve the attached Budget Transfer which replaces the Budget Transfer approved on 7/28/15 for Fiscal Year 2014/15 increasing use of fund balance from the Foreclosure Crisis special revenue fund by $71,395, increasing special departmental expense by $83,988 and reducing operating transfers out by $12,593, and reducing revenue and appropriations in core prosecution by $12,593 for the return of Foreclosure Crisis Recovery funds in the amount of $83,987 to the Office of the Attorney General. (4/5 vote required) (Refer 7/28/15, Item 19) FUNDING: Foreclosure Crisis Recovery Grant.ApprovedPass Action details Not available
15-0898 125.Agenda ItemDistrict Attorney recommending the Board approve Memorandum of Understanding 540-M1711 with the El Dorado County Superior Court for the Recidivism Reduction Fund Court Grant Program Pretrial Supervision Program in the amount of $21,254 for a one (1) year term with a retroactive effective date of May 1, 2017. FUNDING: State Funds; Superior Court to reimburse District Attorney.ApprovedPass Action details Not available
14-1417 3126.Agenda ItemEl Dorado County Sheriff's Office of Emergency Services recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of drought conditions. (Cont.3/28/17, Item 28)ApprovedPass Action details Not available
14-0558 227.Agenda ItemSheriff’s Office recommending the Board authorize the Chair and the Sheriff to sign Exhibits A & B to the Cooperative Law Enforcement Agreement, 13-LE-11051360-008, between the El Dorado County Sheriff’s Office, the United States Department of Agriculture, US Forest Service Eldorado National Forest, and the US Forest Service Lake Tahoe Basin Management Unit in the total amount of $37,000 for the term October 1, 2016 through September 30, 2017, to provide funding for the Sheriff’s patrol services on national forest system roads within the El Dorado County National Forest and Lake Tahoe Basin Management Unit, as well as funding for Sheriff’s Office expenditures associated with the detection of locations and activities related to the illegal production and trafficking of controlled substances during Federal Fiscal Year 2017. FUNDING: United States Forest Service Funding.ApprovedPass Action details Not available
15-0932 128.Agenda ItemSheriff’s Office recommending the Board consider the following: 1) Accept donation of various pieces of exercise equipment from the Deputy Sheriff’s Association for the Sheriff’s Office staff exercise room; and 2) Authorize the surplus of the older gym equipment currently in the exercise room and authorize the return of this equipment back to the Deputy Sheriff’s Association as a trade in for the new equipment being donated. FUNDING: Donation from the Deputy Sheriff's Association.ApprovedPass Action details Not available
15-0664 129.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board 1) Receive a presentation regarding "County Roads affected by the King Fire"; and 2) Provide direction to staff regarding whether to perform certain road maintenance on roads affected by the King Fire with Transportation Maintenance and Operations staff or utilize contractors to perform the work. (Est. Time: 15 Min.) FUNDING: Road Fund (100%). (No Federal Funds)ApprovedPass Action details Video Video
14-0978 230.Agenda ItemChild Support Services recommending the Board approve and authorize the Chair to sign a Proclamation designating August 2015 as "Child Support Awareness Month" in the County of El Dorado. (Est. Time: 10 Min.) FUNDING: No Net County Cost associated with the Proclamation.ApprovedPass Action details Video Video
15-0851 131.Agenda ItemHEARING - Community Development Agency, Transportation Division, recommending the Board adopt and authorize the Chair to sign Resolution of Necessity 136-2015 related to the Sly Park Road at Clear Creek Bridge Replacement Project CIP No. 77115 authorizing the commencement of eminent domain proceedings to acquire Assessor Parcel Number 079-030-13, owned by: James Henry Eva and Crocker First National Bank of San Francisco, as trustees in trust, as set forth in the Estate of Samuel J. Eva, Deceased, by Decree recorded in Book 349 at Page 97, as to an undivided 1/3 interest; Susan A. Stanford, as to an undivided 1/6 interest; Art Friesen, as trustee of the trust created under the will of Sylvia Irene Schwartz, deceased, by an Order under Case No. PP93-3082, as to an undivided 1/6 interest; Evalyn M. Chamberlain, Dorothy E. Morey, and Dorothy Burnett, as to an undivided 1/3 interest; and finding that: 1) The Public interest and necessity require the proposed Project; 2) The Project is planned or located in the manner that will be most compatible with the greatest public good and the leaApprovedPass Action details Video Video
15-0848 132.Agenda ItemHEARING - Community Development Agency, Transportation Division, recommending the Board adopt and authorize the Chair to sign Resolution of Necessity 135-2015 related to the Alder Drive at EID Canal Bridge Replacement Project CIP No. 77123 authorizing the commencement of eminent domain proceedings to acquire Assessor Parcel Number 076-133-17, owned by: Earlene B. Ricketts and E. Litton Bivons, and finding that: 1) The Public interest and necessity require the proposed Project; 2) The Project is planned or located in the manner that will be most compatible with the greatest public good and the least private injury; 3) The Property sought to be acquired is necessary for the Project; 4) The Offer required by Section 7267.2 of the Government Code has been made to the owner(s) of record, unless the owner(s) could not be located with reasonable diligence; and 5) Authorizing outside Counsel; Meyers-Nave, with cooperation as needed from County Counsel, to proceed with the necessary steps to acquire the required property. Note: A 4/5 vote is required for a Resolution of Necessity. TApprovedPass Action details Video Video
15-0736 133.Agenda ItemChief Administrative Office, Economic Development Division, recommending the Board approve $7,572 in 2015/16 membership dues funding for the Sierra Economic Development Corporation. (Cont. 8/11/15, Item 33) FUNDING: General Fund. (Transient Occupancy Tax)ContinuedPass Action details Not available
15-0630 134.Agenda ItemChief Administrative Office and Clerk of the Board recommending the Board adopt revisions to Board of Supervisors Policy I-5 as directed by the Board on August 11, 2015. (Refer: 8/11/15, Item 34)ApprovedPass Action details Video Video
15-0963 135.Agenda ItemHuman Resources, Risk Management Division, recommending the Board consider the following: 1) Approve the Operating Engineers Local 3 Trust health rates for 2016; and 2) Approve the Part-Time Employee Dental and Vision rates for 2016. FUNDING: Internal Service Fund - Risk Management Health and Dental Fund.ApprovedPass Action details Video Video
15-0750 136.Agenda ItemSupervisor Veerkamp recommending the Board receive and file a presentation from Keep it California. (Est. Time: 45 Min.)Received and Filed  Action details Video Video
15-0751 137.Agenda ItemSupervisor Veerkamp recommending the Board receive and file a presentation from The State of Jefferson. (Est. Time: 45 Min.)Received and Filed  Action details Video Video
15-0918 238.Closed Session Item Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Negotiator: Director of Human Resources and/or designee. Employee Organization: El Dorado County Employees' Association Local No. 1; Operating Engineers Local Union No. 3 representing employees in the Corrections, Probation and Trades and Crafts Bargaining Units; Deputy Sheriffs' Association representing employees in the Law Enforcement Unit; El Dorado County Managers' Association; El Dorado County Deputy County Counsel Association; El Dorado County Criminal Attorneys' Association; El Dorado County Law Enforcement Managers' Association; and Unrepresented Management. (Cont. 7/28/15, Item 29) (Est. Time: 15 Min.)No Action Reported.  Action details Not available
15-0959 139.Closed Session Item Pursuant to Government Code Section 54956.9(d)(1) - Existing Litigation. Claim of Jacob Wheeler v. County of El Dorado, Worker's Compensation Claim Settlement, York Risk Services Group, Inc. ELAA-544811. (Est. Time: 10 Min.)No Action Reported.  Action details Not available
13-0590 240.Closed Session Item Pursuant to Government Code Section 54956.9(d)(1) - Existing Litigation. Claim of Robert Morphew v. County of El Dorado, York Risk Services Group, Inc. Claim No. ELOM-65518. (Est. Time: 10 Min.)No Action Reported.  Action details Not available
15-0962 141.Closed Session Item Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Bruce and Claudia Wade vs. County of El Dorado and American River Conservancy, El Dorado County Superior Court Case No. PC20120264. (Est. Time: 10 Min.)No Action Reported.  Action details Not available
15-0965 142.Closed Session Item Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 30 Min.)No Action Reported.  Action details Not available
13-1134 343.Agenda ItemDistrict Attorney recommending the Board receive and file the Eleventh Annual Report on Real Estate Fraud for Fiscal Year 2016/17. FUNDING: Real Estate Fraud Prosecution Trust.ApprovedPass Action details Not available
15-0967 144.Agenda ItemDistrict Attorney recommending the Board approve and authorize the Chair to sign the attached budget transfer increasing use of fund balance and operating transfers out by $16,926 in fund 20-522-331 Auto Fraud program and increase revenues and appropriations in the District Attorney's operating budget by the same amount. (4/5 vote required) FUNDING: State Funding - California Department of Insurance.ApprovedPass Action details Not available