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Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 9/1/2015 9:00 AM Minutes status: Final  
Meeting location: Board of Supervisors Meeting Room
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
15-1059 1 Agenda ItemOpen Forum (See Attachment)   Action details Not available
15-1025 11.Agenda ItemClerk of the Board recommending the Board approve the Minutes from the regular meeting of August 25, 2015.ApprovedPass Action details Not available
15-0987 12.Agenda ItemChief Administrative Office, Procurement and Contracts Division, presenting a list of County surplus property and recommending the Board so declare and authorize disposal of same in accordance with the procedures outlined in the County's Purchasing Ordinance, Chapter 3.12 and Section 3.12.220 thereof.ApprovedPass Action details Not available
12-1497 33.Agenda ItemChief Administrative Office, Procurement and Contracts Division, recommending the Board authorize the following: 1) Make findings that it is more economical and feasible to contract out for insurance certificate collection and monitoring services in accordance with Ordinance 3.12.030; 2) Approve the continuation of perpetual Agreement 237-S1611 with CSAC-EIA for the provision of CSAC-EIA’s contract with Ebix RCS for insurance certificate collection and monitoring services; and 3) Approve and authorize the Chair to execute Amendment I to Agreement 237-S1611 adjusting the fees to reflect the annual change in the Consumer Price Index effective January 1, 2017 per the terms of the original agreement, for an estimated cost of $17,250. FUNDING: Risk Management Internal Service Fund-Liability Sub Fund.ApprovedPass Action details Not available
15-0988 14.Agenda ItemChief Administrative Office, Procurement and Contracts Division, on behalf of Information Technologies Department, recommending the Board approve the following: 1) Waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, Section D; 2) Authorize the Purchasing Agent to continue utilizing the State of California's competitively bid Contracts No. 1-13-70-01B (Desktops), No. 1-13-70-02B (Laptops), and No. 1-13-70-05 (Monitors) for the acquisition of Computers: Desktops, Laptops, Monitors and Related Products for use by all County Departments; 3) Authorize the Purchasing Agent to issue a new blanket purchase order to the awarded State vendor, PC Specialists, dba Technology Integration Group in the amount of $165,000 for a period of one year; and 4) Authorize the Purchasing Agent to increase the blanket purchase order as necessary to accommodate budgeted department purchases through the awarded term. FUNDING: Various (individual department budgets).ApprovedPass Action details Not available
12-1405 35.Agenda ItemChief Administrative Office recommending the Board consider the following: 1) Approve and authorize the Chief Administrative Officer (CAO) to execute an agreement with the Superior Court of California, County of El Dorado, for the provision of alternate dispute resolution services in an amount not to exceed $410,000 for a five-year period effective upon execution of the agreement; 2) Authorize the CAO to execute future Amendments which do not affect the term or total not to exceed amount of the Agreement; and 3) Authorize the CAO to designate a qualified person to function as the Dispute Resolution Program Coordinator. FUNDING: Alternate Dispute Resolution Special Revenue Fund.ApprovedPass Action details Not available
15-0979 16.Agenda ItemClerk of the Board, based upon the recommendation of the El Dorado Solid Waste Advisory Committee, recommending the Board accept the following resignation and make the following appointment to the El Dorado Solid Waste Advisory Committee: 1) Accept the resignation of Kevin Loewen, El Dorado Hills Community Service District Member; and 2) Appoint Katrina Jackson, El Dorado Hills Community Service District Member, Term Expiration 06/24/2019.ApprovedPass Action details Not available
15-0895 27.Agenda ItemHuman Resources Department recommending the Board consider the following: 1) Approve and authorize the Chair to sign Side Letters of Agreement with the following bargaining units, to provide clarification to the Memorandum of Understanding (MOU) language regarding the discontinuance of the County's contribution for retiree health insurance, and allowing retirees hired after dates specified in each MOU to continue to participate in County-sponsored retiree health plan options at their own cost: a) Operating Engineers, Local #3 - Trades and Crafts Association; b) El Dorado County Criminal Attorneys' Association; c) Operating Engineers, Local #3 - Corrections Association; d) El Dorado County Deputy County Counsel Association; e) El Dorado County Deputy Sheriffs’ Association; f) El Dorado County Law Enforcement Managers' Association; g) El Dorado County Employees' Association, Local 1 - representing General, Professional and Supervisory Employees; h) El Dorado County Managers' Association; i) Operating Engineers, Local #3 - Probation Association; and 2) Direct Human Resources toApprovedPass Action details Not available
15-0973 18.Agenda ItemHuman Resources recommending the Board approve and authorize the Purchasing Agent to sign Amendment II to Agreement 498-S1511 with Meyers, Nave, Riback, Silver & Wilson to provide professional legal services on an "as needed" basis for the purpose of providing legal advice to the Civil Service Commission for the Human Resources Department, extending the term of the Agreement by two years through April 30, 2018, and increasing the total not to exceed amount by $200,000 for a new total not to exceed amount of $300,000 based on the department’s estimated cost of services for the contract period. FUNDING: General Fund.ApprovedPass Action details Not available
15-0921 19.Agenda ItemRecorder/Clerk recommending the Board adopt and authorize the Chair to sign Resolution 150-2015 granting the first increase in copy and Clerk fees since 1993 and Marriage License fees since 2003, effective October 1, 2015. FUNDING: General Fund Revenue.ApprovedPass Action details Not available
14-1238 210.Agenda ItemHealth and Human Services Agency recommending the Board adopt and authorize the Chair to sign a Proclamation recognizing September 2017 as National Preparedness Month. (Est. Time: 10 Min.) FUNDING: There is no funding associated with this Proclamation.ApprovedPass Action details Not available
10-0902 311.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign Amendment 5 to Subdivision Improvement Agreement AGMT 06-1047 with Toll Land XXIII Limited Partnership for Promontory Village No. 5 - Unit 3, extending the performance period to August 22, 2016. FUNDING: N/AApprovedPass Action details Not available
15-0676 312.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign Task Order Amendment TO 598-S1311-02-02 for subdivision construction inspection services, issued to Parsons Brinckerhoff, Inc. under Agreement for Services No. 598-S1311, to increase the not-to-exceed amount of the Task Order by $200,000 for a total not-to-exceed amount of $550,000; and 2) Approve and authorize the Chair to sign Task Order Amendment TO 597-S1311-03-05 for subdivision construction inspection services, issued to Caltrop Corporation under Agreement for Services No. 597-S1311, to increase the not-to-exceed amount of the Task Order by $61,455 for a total not-to-exceed amount of $641,455. FUNDING: Developer Funded.ApprovedPass Action details Not available
15-0981 113.Agenda ItemCommunity Development Agency, Administration and Finance Division, recommending the Board consider the following actions pertaining to the Update Pavement Maintenance/Management Program at the Placerville Airport, CIP No. 93131; and the Update Pavement Maintenance/Management Program at the Georgetown Airport, CIP No. 93534: 1) Provide grant award acceptance and approval of a Federal Aviation Administration Grant Agreement and Terms and Conditions of Accepting Airport Improvement Program Grants in an estimated amount of $37,004 for the Placerville Airport from the United States Department of Transportation, Federal Aviation Administration, and authorize the Community Development Agency Director, or his designee, to execute all associated documents (P&C No. 138-F1611), subject to review and approval by County Counsel; 2) Provide grant award acceptance and approval of a Federal Aviation Administration Grant Agreement and Terms and Conditions of Accepting Airport Improvement Program Grants in an estimated amount of $32,405 for the Georgetown Airport from the United States Department ofApprovedPass Action details Not available
15-0951 114.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign the Bike Path Improvement Agreement for West Valley Village (Blackstone) Class I Bike/Pedestrian Trail Phase 1 and 2 AGMT 14-53912 with West Valley, LLC. Condition No. 61 of the Valley View Specific Plan Conditions requires the Developer to construct the Class I Bike/Pedestrian Trail. FUNDING: Developer Funded.ApprovedPass Action details Not available
15-0695 315.Agenda ItemCommunity Development Agency, Administration and Finance Division, recommending the Board take the following actions pertaining to the Placerville Airport - Crack Seal and Remark Runway 5-23, Taxiways, Aprons and Taxilanes Project, Contract PW 15-31096, CIP 93129, P&C 044-C1699: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Maxwell Asphalt, Inc.; and 2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Administration and Finance Division, after the one-year (1-year) guarantee period. FUNDING: Federal Aviation Administration Grant (90%), State of California Division of Aeronautics Grant (4.5%), and Accumulated Capital Outlay Funds (5.5%). (Federal Funds)ApprovedPass Action details Not available
15-0990 216.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board consider the following: 1) Accept the subdivision improvements for Carson Creek, Unit 1, Phases A - D as complete; 2) Reduce Performance Bond 914641 from $18,793,651.19 to $2,764,790.41, which is 10% of the total project cost estimate (not 10% of the bond). This amount guarantees against any defective work, labor done, or defective materials furnished, which is to be released after one year if no claims are made; 3) Hold Laborers and Materialmens Bond 914641 for $13,823,952.03 for six months to guarantee payment to persons furnishing labor, materials or equipment; and 4) Authorize the Clerk of the Board to release the respective Bonds after the required time periods. FUNDING: Developer Funded. (No Federal Funds)ApprovedPass Action details Video Video
15-0991 217.Agenda ItemCommunity Development Agency, Development Services Division, submitting for approval Final Map (TM04-1391-F-4) for Carson Creek Unit 1, Phase B creating a total of 47 residential lots, ranging in size from 6,620 to 14,850 square feet, and 6 lettered lots on property identified by Assessor’s Parcel Numbers 117-570-01 and 117-570-05 located on the south side of Golden Foothill Parkway 0.41 mile west of the intersection with Latrobe Road in the El Dorado Hills Area and recommending the Board consider approving the Final Map for Carson Creek Unit 1, Phase B Subdivision (Supervisorial District 1). (Cont. 8/25/15, Item 15) FUNDING: N/A (Developer funded subdivision improvements).ApprovedPass Action details Not available
15-1036 118.Agenda ItemPublic Defender recommending the Board adopt and authorize the Chair to sign a Proclamation recognizing Dave Rogers for over 27 Years of Service to the County of El Dorado.ApprovedPass Action details Not available
15-0653 219.Agenda ItemSheriff’s Office recommending the Board approve and ratify the Sheriff's signature on the Amendment to the Domestic Cannabis Eradication and Suppression Program grant funding from Letter of Agreement 2015-24, No. 486-F1511 with the United States Department of Justice Drug Enforcement Administration increasing the amount from $80,000 to $94,000 for the period January 1, 2015 to December 31, 2015, to defray costs relating to the eradication and suppression of illicit marijuana. FUNDING: United States Department of Justice Drug Enforcement Administration.ApprovedPass Action details Not available
14-1417 3420.Agenda ItemEl Dorado County Sheriff's Office of Emergency Services recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of drought conditions. (Cont.3/28/17, Item 28)ApprovedPass Action details Not available
15-1034 121.Agenda ItemPublic Defender recommending the Board adopt and authorize the Chair to sign a Proclamation recognizing Michael Atwell for over 20 Years of Service to the County of El Dorado. (Est. Time: 5 Min.)ApprovedPass Action details Video Video
15-1011 122.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Adopt and authorize the Chair to sign a Proclamation in recognition and appreciation of Wanda Demarest's 26 years of dedication to public service and excellence in the Community Services Division; and 2) Authorize the Board's signatures on recognition letter, joining HHSA in wishing Wanda all the best in her retirement from El Dorado County. (Est. Time: 5 Min.)ApprovedPass Action details Video Video
15-0928 123.Agenda ItemChief Administrative Office, Economic Development Division, recommending the Board receive a presentation by the Tahoe Chamber of Commerce from their 2014 trip to Park City, Utah, highlighting livable communities and tourism. (Est. Time: 45 Min.) FUNDING: N/AReceived and Filed  Action details Video Video
08-1322 524.Agenda ItemSupervisor Frentzen recommending the Board adopt a Proclamation recognizing September 11, 2017, as "Lest We Forget Day" to remember the victims of September 11, 2001, and to honor and thank our local firefighters, law enforcement personnel, emergency rescue workers, military servicemen and women, and volunteers in these fields who work diligently to ensure that we may live our lives in safety and freedom.ApprovedPass Action details Video Video
15-1032 125.Agenda ItemChief Administrative Office providing the Board with an update on Grassy Run Community Service District and Pioneer Fire Department. (Refer: 9/22/15, Item 19) Addendum: Chief Administrative Office recommending the Board: 1) Receive update on Grassy Run Community Service District and Pioneer Fire Department; 2) Make a finding that a $5,000 payment to LAFCO on behalf of Grassy Run CSD is a public benefit in accordance with MOU Agreement Paragraph 2.1 and is for the express benefit of Grassy Run Homeowners Association and its members as consistent with Exhibit A; 3) Approve a Budget Transfer reducing General Fund Contingency and increasing appropriations in Department 15 in the amount of $5,000 for payment to LAFCO on behalf of Grassy Run CSD (4/5 vote required); 4) Direct the Chief Administrative Officer to prepare and sign a claim voucher payable to LAFCO in the amount of $5,000 from the Department 15 budget; and 5) Order the Auditor-Controller to pay the claim voucher prepared by the Chief Administrative Officer in the amount of $5,000 to LAFCO on behalf of the Grassy RReceived and Filed  Action details Video Video
15-1033 126.Agenda ItemChief Administrative Office recommending the Board adopt and authorize the Chair to sign Resolution 151-2015 to create a standing Annual Audit Committee responsible for: 1) Establishing the method for selecting a public accounting firm to conduct the annual audit of the County’s financial statements; 2) Making a recommendation to the Board for the award of the contract for the Annual Audit; and 3) Reviewing the Annual Audit findings and responses and make recommendations to the Board, if appropriate. (Cont. 9/15/15, Item 7) FUNDING: N/AContinuedPass Action details Video Video
15-1020 127.Agenda ItemSupervisor Frentzen and Economic Development Manager recommending the Board consider the following: 1) Receive presentations regarding an overview of the state of broadband infrastructure and quality of service in El Dorado County; 2) Discuss the contours and benefits of a proposed El Dorado County broadband strategy; 3) Consider and approve the request for a Technical Advisory Committee to work on the broadband issue; and 4) Consider a supplemental appropriation that would serve as match dollars for an upcoming Economic Development Agency grant to fund the planning project. (Est. Time 2 Hrs.)ApprovedPass Action details Video Video
15-1049 128.Closed Session Item Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 15 Min.)No Action Reported.  Action details Not available
15-1048 129.Closed Session Item Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: County Counsel. (Est. Time: 30 Min.)No Action Reported.  Action details Not available
15-1055 130.Agenda ItemSupervisor Ranalli recommending the Board authorize the Chair's signature on comment letter in support of the Sierra Nevada Conservancy's Draft Strategic Action Plan.ApprovedPass Action details Video Video
15-0510 231.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to execute Contract Change Order 1.1 with RaPiD Construction Inc. for no cost to correct a clerical error in Contract Change Order 1 on the Sawmill 2B Bike Path and Erosion Control Project, CIP 95192, Purchasing Contract 017-C1599. FUNDING: Funding is provided by California Active Transportation Program grant funds (61%), California Tahoe Conservancy grant funds (8%), United States Forest Service grant funds (4%), Regional Surface Transportation Program funds (12%) and Tahoe Regional Planning Agency Air Quality and Water Quality Mitigation funds (15%). (Federal Funds)ApprovedPass Action details Not available
15-1022 132.Agenda ItemChief Administrative Office recommending the Board consider the following: 1) Receive a report as to the status of the transfer of $169,859 from the Diamond Springs/El Dorado Fire District’s Development Impact Fee account to the District’s operating account to partially reimburse the District for the purchase of a new engine in January 2015 as directed by the Board on September 1, 2015 and reaffirmed and ordered by the Board on November 17, 2015; and 2) If the transfer as ordered has not been made, authorize the initiation of litigation to compel the transfer. FUNDING: Diamond Springs/El Dorado Fire District Development Impact Mitigation Fees.ApprovedPass Action details Video Video