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Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 10/11/2016 8:00 AM Minutes status: Final  
Meeting location: Building C Hearing Room 2850 Fairlane Court Placerville, CA
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
16-1067 1 Agenda ItemPublic Comment on the Consent Calendar (See Attachment)   Action details Not available
16-1069 1 Agenda ItemOPEN FORUM (See Attachment)   Action details Not available
16-1019 11.Agenda ItemClerk of the Board recommending the Board approve the Minutes from regular meeting of September 27, 2016 and the special meeting of October 3, 2016.ApprovedPass Action details Not available
16-0949 13.Agenda ItemChief Administrative Office, Procurement and Contracts Division, presenting a list of County surplus property and recommending the Board so declare and authorize disposal of same in accordance with the procedures outlined in the County's Purchasing Ordinance, Chapter 3.12 and Section 3.12.220 thereof.ApprovedPass Action details Not available
16-0967 14.Agenda ItemChief Administrative Office, Procurement and Contracts on behalf of Treasury/Tax Collector's Office, recommending the Board approve the following: 1) Award Request for Proposal 17-575-003 for the purchase of a Remittance Processing System to the sole qualified proposer, RW RT Lawrence Corporation of Whittier, CA.; 2) Authorize the Treasury/Tax Collectors Office to negotiate Agreements for products and services for the purchase and install of the Remittance Processing System; and 3) Authorize the Purchasing Agent to execute said Agreements, contingent upon County Counsel and Risk Management review and approval in an amount not to exceed $127,244 (plus applicable taxes and fees, estimated at $10,180), for purchase, installation, training and one year of maintenance of the Remittance Processing System, following Board approval. FUNDING: Investment Treasury Pool Interest.ApprovedPass Action details Not available
16-0824 25.Agenda ItemChief Administrative Office and County Counsel recommending the Board consider the following: 1) Rescind its order to the Auditor-Controller on August 2, 2016, to process a journal entry transferring $550,335.12 from the El Dorado Hills CSD Development Impact Mitigation Fee Account (8963117) to the CSD's operating account; and 2) Order the Auditor-Controller to process a journal entry transferring $415,335.12 from the El Dorado Hills CSD Development Impact Mitigation Fee Account (8963117) to the operating account designated by the District, pursuant to the District's revised reimbursement request dated September 6, 2016. FUNDING: El Dorado Hills CSD Development Impact Mitigation Fees.ApprovedPass Action details Video Video
16-0924 26.Agenda ItemClerk of the Board recommending the Board reappoint Ronald Duncan, Technical Expert to the Local Enforcement Agency Independent Hearing Panel for a term ending 12/31/2021.ApprovedPass Action details Not available
16-0994 17.Agenda ItemClerk of the Board recommending the Board receive and file a clarification to the adopted Minutes for Item 3 (File 16-0777) on August 30, 2016 to reflect their verbal request for staff to return to the Board with a status report on the effects of Ordinance 5040 (Revenue and Taxation Code 69.5) on an annual basis.ApprovedPass Action details Not available
16-0990 18.Agenda ItemHuman Resources recommending the Board adopt and authorize the Chair to sign Resolution 172-2016 establishing the salary schedule and bargaining unit for the new classification, Communication and Outreach Manager, and approve the job description.ApprovedPass Action details Not available
12-0793 59.Agenda ItemCounty Counsel recommending the Board authorize the Chair to sign Amendment 4 to Agreement 621-S1211 for Legal Services between El Dorado County and Abbott and Kindermann, LLP for review and general advice pertaining to CEQA compliance for General Plan Biological Policies Update and Various Specific Plans. FUNDING: General Plan Amendments - General Fund. Specific Plans - Applicant Funded.ApprovedPass Action details Not available
16-0948 110.Agenda ItemCounty Counsel recommending the Board approve the authorization of discharge from accountability in the amount of $33,410.59 for non-collectable court ordered fees for Public Guardian cases. FUNDING: N/AApprovedPass Action details Not available
11-1083 711.Agenda ItemRecorder-Clerk recommending the Board authorize the Chair to sign Amendment XII to Memorandum of Understanding 384-M0610 with the California Department of Justice in the amount of $1,698 for Fiscal Year 2017/18 for continued Electronic Recording Delivery System (ERDS) oversight of regulations, which allows the Recorder/Clerk continued secure use of electronic recording. FUNDING: ERDS Special Revenue Fund.ApprovedPass Action details Not available
16-0779 212.Agenda ItemRecorder-Clerk-Registrar of Voters is recommending the Board consider the following: 1) Approve and authorize the Chair to sign Resolution 168-2016 for a grant funding agreement, of $235,012.38 from July 1, 2016 to June 30, 2021, available under the Help America Vote Act Section 301 Voting Systems Program and Certification. This resolution supercedes resolution 129-2016 passed August 2, 2016 to amend authority to execute amount; and 2) Approve the attached budget transfer in the amount of $235,012.38 increasing revenue and appropriations for Fiscal Year 2016-17 for the Help Amercia Vote Act Section 301 Voting Systems Program and Certification. (4/5 vote) FUNDING: Federal Funds.ApprovedPass Action details Not available
16-0305 1413.Agenda ItemChief Administrative Office recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of unprecedented tree mortality due to drought conditions and related bark beetle infestations. (Cont. 11/19/19, Item 3)ApprovedPass Action details Not available
16-0509 414.Agenda ItemSupervisor Ranalli recommending the Board consider the following: 1) Accept grant/project funding from the California Governor’s Office of Emergency Services for California Disaster Assistance Act (CDAA) funding, which will provide 75% cost share of total eligible costs for projects related to the tree mortality emergency, plus a 10% administrative fee; and 2) Approve the attached budget transfer increasing revenues and appropriations by $825,000 for the Fiscal Year 2016/17 CDAA Grant for the tree mortality emergency. (4/5 vote required) FUNDING: 75% State Grant and 25% Local Match.ApprovedPass Action details Not available
13-1157 215.Agenda ItemChild Support Services, Revenue Recovery Division, recommending the Board authorize the Chair to sign Agreement for Services 184-S1711 with the California Franchise Tax Board, for the term December 1, 2016 to November 30, 2019, to allow for the continued participation in the Court Ordered Debt Collection Program. FUNDING: Administrative Fees charged by the Franchise Tax Board on amounts collected from debtors.ApprovedPass Action details Not available
11-1122 616.Agenda ItemHealth and Human Services Agency recommending the Board receive and file special tax reports for County Service Area 3 and County Service Area 7, specific to the County of El Dorado ambulance services for Fiscal Year 2016/17. FUNDING: Special tax and penalties.ApprovedPass Action details Not available
16-0908 117.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Accept funding from the Department of Health Care Services in the amount of $69,772 for the provision of Medi-Cal renewal assistance services to assist current Medi-Cal beneficiaries in renewing their Medi-Cal coverage; 2) Authorize and delegate authority to the HHSA Director to sign Allocation 326-F1611 for the term January 1, 2015 through June 30, 2018 as well as any amendments thereto, that do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management; 3) Authorize the Chair to sign a budget transfer to increase HHSA revenue and appropriations by $69,772 (4/5 vote required); and 4) Authorize the HHSA Director, or designee, to administer said Agreement and execute any subsequent administrative documents relating to said Agreement, including required fiscal and programmatic plans or reports. FUNDING: Medi-Cal Renewal Assistance Allocation (State/Federal Funding).ApprovedPass Action details Not available
16-0931 118.Agenda ItemHealth and Human Services Agency (HHSA), Administration and Finance, recommending the Board approve HHSA’s request to liquidate a material and supply inventory totaling $1,966.77 from the Public Guardian Trust Account 8852400. FUNDING: There is no funding associated with this Agenda item.ApprovedPass Action details Not available
16-0955 119.Agenda ItemHealth and Human Services Agency, Mental Health Division, recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 192-S1711 with WellSpace Health, for the provision of alcohol and drug treatment services, for the term November 1, 2016 through October 31, 2019, with a maximum contractual obligation of $120,000; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 192-S1711, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: State and Federal Funding.ApprovedPass Action details Not available
16-0966 120.Agenda ItemHealth and Human Services Agency, Administration and Finance Division, recommending the Board approve the transfer of funds from the Vital Records Improvement Project and authorize a journal request to transfer the balance to the Operating Index. FUNDING: Birth and death certificates, burial permits within the Vital Statistics revenues.ApprovedPass Action details Not available
16-0976 121.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 235-S1711 with A Helping Hand Homecare, LLC., for the provision of “as requested” in-home and community care support services for HHSA’s Behavioral Health Division, Public Health Division, and Community Services Division; for the term October 11, 2016 through November 30, 2019 and with a maximum contractual obligation of $927,000 (comprised of $900,000 Behavioral Health, $17,000 Community Services, and $10,000 Public Health); and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 235-S1711, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Federal and State Funding.ApprovedPass Action details Not available
16-0992 122.Agenda ItemHealth and Human Services Agency recommending the Board; 1) Approve and authorize the Chair to sign Amendment 1 to Agreement for Services 153-S1711 with Court Appointed Special Advocate El Dorado to increase the maximum obligation by $198,040 for a new total amount of $470,678, and extend the term of the agreement from July 1, 2016 through June 30, 2018 to a new end date of December 31, 2019, contingent upon Board approval to accept additional grant funding from California Governor’s Office of Emergency Services (File ID: 16-0232, dated 12/19/17) ; and 2) Delegate authority to the Purchasing Agent to execute any further amendments that do not increase the maximum obligation of the agreement nor extend the term, and contingent upon approval by County Counsel and Risk Management. FUNDING: Federal Funding (Victims of Crime Act, 2015 & 2017).ApprovedPass Action details Not available
16-0945 123.Agenda ItemLibrary Department recommending the Board consider the following: 1) Authorize the use of County property located at 7455 Silva Valley Parkway, El Dorado Hills, for the purpose of hosting the Friends of the Library fundraising event, Night at the Library; 2) Make a determination that use of the County’s property as described above provides a public benefit to residents of El Dorado County; 3) Authorize the Chief Administrative Officer to sign Facility Use Agreement 251-O1711 for November 13, 2016 with the Friends of the Library of El Dorado County for the hosting of their fundraising event; and 4) Authorize the Chief Administrative Officer to sign Department of Alcoholic Beverage Control Daily License Application as property owner. FUNDING: N/AApprovedPass Action details Not available
12-0998 424.Agenda ItemCommunity Development Agency, Administration and Finance Division, recommending the Board retroactively provide grant award acceptance of Letter Amendment, Amendment 1, to Federal Aviation Administration Grant Agreement 3-06-0188-014-2012 in the amount of $51,139 pertaining to the construction of the Placerville Airport Habitat/Security Fence and Gates Project, Capital Improvement Program Project 93124, and the design of the Placerville Airport Crack Seal and Remark Runway 5-23, Taxiways, Aprons and Taxilanes Project, Capital Improvement Program Project 93129. FUNDING: Federal Aviation Administration Grant (90%) and Accumulated Capital Outlay Funds (10%). (Federal Funds)ApprovedPass Action details Not available
16-0985 125.Agenda ItemCommunity Development Agency, Administration and Finance Division, recommending the Board approve and authorize the Chair to sign a Budget Transfer increasing the County Service Area 9 Walnut Drive Road Zone of Benefit 98124 revenues and appropriations for road maintenance and improvements by $40,552 for Fiscal Year 2016/17. (4/5 vote required) FUNDING: Zone of Benefit Assessments/Service Charges.ApprovedPass Action details Not available
16-0956 126.Agenda ItemCommunity Development Agency, Development Services Division, submitting for approval the Final Map for Ridgeview West, Unit 5, creating a total of 4 residential lots, ranging in size from 0.462 acre to 0.518 acre, on property identified by Assessor’s Parcel Numbers 120-700-04 and 120-700-05, located on the southwest corner of the intersection of Via Treviso Road and Via Barlogio Road, in the El Dorado Hills area and recommending the Board approve Final Map (TM95-1309-F-5) for Ridgeview West, Unit 5, Subdivision. (Supervisorial District 1) FUNDING: N/A (Developer Funded Subdivision Improvements)ApprovedPass Action details Not available
13-0677 927.Agenda ItemCommunity Development Services, Department of Transportation, recommending the Board retroactively approve and authorize the Chair to execute Contract Change Order 66, Supplement 1, with Myers and Sons Construction L.P., in the amount of $79,547.64, to complete payment for the construction of additional drainage features on the U.S. 50/Silva Valley Parkway Interchange - Phase 1 Project, CIP 71328, PW 12-30647, P&C 078-C1499. FUNDING: Silva Valley Interchange Set-Aside (42%), 2004 General Plan Silva Valley Interchange Set-Aside (45%), Developer-Advanced Funds (10%), State and Local Partnership Program Grant (2%), and Road Fund (1%).ApprovedPass Action details Not available
16-0348 328.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Delta Construction Company, Inc., for the Patterson Drive and Missouri Flat Road Overlays Project, CIP 72190, Agreement 16-31119, P&C 356-C1699; and 2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division, after the one-year guarantee period. FUNDING: Local Tribe Funds (97.4%) and El Dorado Irrigation District Reimbursement (2.6%). (No Federal Funds)ApprovedPass Action details Not available
16-0886 129.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign Lease Agreement 186-L1711 with John J. Power and Anne Marie Power, for temporary housing located at 420 Deer Avenue in Tahoma, in the amount of $6,400 to commence on December 1, 2016 and terminate on March 31, 2017, with options for: a) One additional month; and b) Three subsequent winters for temporary housing of snow removal crews; and 2) Authorize the Community Development Agency Director to sign: a) A letter exercising the option to extend the lease for one month, if needed; and b) A letter exercising the option to lease the premises for each of the three subsequent winters, if needed. FUNDING: Road Fund. (Non-Federal Funds)ApprovedPass Action details Not available
16-0920 130.Agenda ItemCommunity Development Agency, Transportation Division recommending the Board adopt and authorize the Chair to sign Resolution 169-2016 sanctioning the closure of one road in the Georgetown area, Church Street between State Highway 193 and School Street, and partial closure of Harkness Alley, Orleans Street, and Placer Street where they intersect with Church Street in Georgetown, on Monday, October 31, 2016, between 5:00 p.m. and 8:00 p.m. for the 2016 Georgetown "Safe Halloween" event, subject to conditions set forth in Resolution 110-79 and in the "Road Closure Permit Application." FUNDING: N/AApprovedPass Action details Not available
14-0330 431.Agenda ItemPlanning Commission recommending the Board approve the Planning Commission Bylaws modified by the Commission on June 23, 2016.ApprovedPass Action details Not available
15-1096 232.Agenda ItemProbation Department recommending the Board receive and file an amended copy of the annual Juvenile Justice Crime Prevention Act Progress Report for El Dorado County’s Community Alliance to Reduce Truancy Program for Fiscal Year 2015/16. FUNDING: Juvenile Justice Crime Prevention Act.ApprovedPass Action details Not available
16-0898 233.Agenda ItemProbation Department recommending the Board authorize the Chair to sign Agreement 410-S1611 with the County of Mono to place juveniles of said county in County of El Dorado Juvenile Detention Facilities on a space-available basis at a rate of $90.00 per day/per bed, or at a rate of $100.00 per day/per bed if placed within the JTC Challenge Commitment. FUNDING: Revenue from Inter-County agreements.ApprovedPass Action details Not available
14-1417 6634.Agenda ItemEl Dorado County Sheriff's Office of Emergency Services recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of drought conditions. (Cont.3/28/17, Item 28)ApprovedPass Action details Not available
11-0842 535.Agenda ItemSheriff’s Office recommending the Board: 1) Approve and authorize the Chair to sign retroactive Agreement 375-L1511 Recreation or Public Land Purposes Lease, and Application for Land for Recreation or Public Purposes with the United States Department of the Interior Bureau of Land Management for the Sheriff’s Search and Rescue Unit at 3780 Fort Jim Road, Placerville for a 5-year term from February 26, 2015 through February 25, 2020. The estimated 5-year cost is $24,029 which includes an annual rent of $25, utilities, security system, maintenance of property and other improvements, with an option to purchasing the property at the end of the five year lease; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Lease Agreement 375-L1511, including future Options and Amendments contingent upon approval by County Counsel and Risk Management. (Cont. 9/27/16, Item 17) FUNDING: General Fund.ApprovedPass Action details Not available
16-1030 136.Agenda ItemChief Administrative Office recommending the Board authorize the Chair to sign a Certificate of Appreciation to Pamela Knorr, Director of Human Resources, for her service to the citizens and employees of El Dorado County. FUNDING: N/AApprovedPass Action details Video Video
16-0769 337.Agenda ItemChief Administrative Office and County Counsel recommending the Board receive an update on the Public Safety Impact Fee refund process directed by the Board on August 2, 2016. (Est. Time: 5 Min) FUNDING: Public Safety Development Impact Mitigation Fee Revenue.Received and Filed  Action details Video Video
16-0150 238.Closed Session Item Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: El Dorado County Deputy Sheriff's Association vs. County of El Dorado, Sheriff John D'Agostini in his official capacity; and DOES 1 through 1000 inclusive. El Dorado County Superior Court Case PC20120637. Number of potential cases: (1). (Est. Time:10 Min.)No Action Reported.  Action details Not available
16-0679 239.Closed Session Item Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator: This body will hold a closed session to give instructions to its negotiator regarding the real property described as 40 Old Depot Road, Assessor’s Parcel Number 327-250-38-100, and 50 Old Depot Road, Assessor’s Parcel Number: 327-250-37-100. Ownership for both parcels are John Faber 33.333%, Troy Faber 33.333% and Jeremy Faber 33.333% as Joint Tenants. The person or persons with whom the negotiator may negotiate are the property owners and/or their representatives. Instructions to negotiator will concern price and terms of payment. Don Ashton, or his designee, will be the negotiator on behalf of El Dorado County. (Est. Time: 10 Min.)No Action Reported.  Action details Not available
16-0839 340.Closed Session Item Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Alliance for Responsible Planning, A California Non-Profit Public Benefit Corporation v. El Dorado County Board of Supervisors, County of El Dorado, Sue Taylor, and Save Our County, Case No. PC20160346. (Est. Time: 5 Min.)No Action Reported.  Action details Not available
16-1018 141.Closed Session Item Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee Organization: El Dorado County Employees Association Local No.1 representing employees in the General, Professional, and Supervisory Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Probation Officer's Association; Deputy Sheriffs Association representing employees in the Law Enforcement Unit; El Dorado County Criminal Attorney Association; El Dorado County Deputy County Counsel Association; El Dorado County Managers Association; El Dorado County Law Enforcement Managers Association; and Unrepresented Employees. (Est. Time: 30 Min.)No Action Reported.  Action details Not available
16-1031 142.Closed Session Item Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 15 Min.)Action Reported  Action details Not available
16-1026 143.Agenda ItemSupervisor Veerkamp recommending the Board adopt and authorize the Chair to sign Resolution 173-2016 to oppose the passage of Proposition 61 in support of our Veterans Affairs Commission and our local Veterans.ApprovedPass Action details Not available
16-1028 144.Agenda ItemSupervisors Frentzen and Veerkamp recommending the Board adopt and authorize the Chair to sign Resolution 174-2016 to oppose the passage of California Proposition 64. If passed, Proposition 64 would legalize the recreational use of marijuana for adults aged 21 years or older in the State of California.ApprovedPass Action details Not available
15-1397 745.Closed Session Item Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator: This body will hold a closed session to give instructions to its negotiator regarding the real property located at 3050-3066 Lake Tahoe Blvd., South Lake Tahoe, California, known as Assessor's Parcel Number 026-050-05 (56-Acre Campground). The person or persons with whom the negotiator may negotiate is the City of South Lake Tahoe. Instructions to negotiator will concern price and terms of payment. Don Ashton, or designee, will be the negotiator on behalf of El Dorado County. (Est. Time: 10 Min.)No Action Reported.  Action details Not available
16-0084 346.Closed Session Item Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Sarah Kern vs. County of El Dorado, Michael Allen Overmeyer, and DOES 1 through 50 inclusive. Number of cases: (1). (Est. Time: 10 Min.)No Action Reported.  Action details Not available
16-1036 147.Closed Session Item Pursuant to Government Code Section 54957- Public Employee Performance Appointment. Title: Interim Human Resources Director. (Est. Time: 15 Min.)Action Reported  Action details Not available
16-0820 348.Closed Session Item Conference with Legal Counsel - Existing Litigation pursuant to Government Code section 54956.9(d)(1). Title: El Dorado Council.ORG and El Dorado Council, Inc. v. County of El Dorado and El Dorado County Board of Supervisors, El Dorado County Superior Court Case Number PC20160333. Number of potential cases: (1). (Est. Time: 10 Min.)No Action Reported.  Action details Not available