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Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 12/5/2017 8:00 AM Minutes status: Final  
Meeting location: 330 Fair Lane, Placerville, CA
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
17-1241 21.Agenda ItemClerk of the Board recommending the Board approve the Minutes from the regular meetings of November 7, 2017 and November 14, 2017. (Cont. 11/14/17, Item 1)ApprovedPass Action details Not available
14-1649 73.Agenda ItemChief Administrative Officer and Director of Human Resources recommending the Board adopt and authorize the Chair to sign Resolution 175-2017, which clarifies the effective date of Resolution 167-2017, revising the salary schedule in order to reassign the following classifications: Assistant CAO, Deputy CAO, Assistant Director of Finance & Administration, Chief Assistant County Counsel, Chief Budget Officer, Assistant Director of Community Development, Chief Assistant Director/HHSA and Mental Health Director from the ‘Unrepresented Department Head’ benefit status to ‘Unrepresented Management’, effective January 1, 2018 (Refer: 11/7/17, Item 35)ApprovedPass Action details Not available
17-1230 14.Agenda ItemChief Administrative Office, Parks division, recommending the Board delete Board Policy F-7 : Interim Parkland Dedication or Fees Procedures. FUNDING: N/AContinuedPass Action details Not available
17-1245 15.Agenda ItemChief Administrative Office, Procurement and Contracts on behalf of Sheriff's Office, District Attorney's Office and Probation Department, recommending the Board consider the following: 1) Authorize the Purchasing Agent to increase a blanket purchase order (BP20170538) by $15,500 for the purchase of Ballistic Vests, to the low qualified bidder F.S.O.C., LLC of El Segundo, CA, for an aggregate total of $115,000; 2) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget; and 3) Authorize the Purchasing Agent to extend the blanket purchase order for one additional twelve-month (12-month) award period at the same pricing, terms and conditions, if determined to be in the County's best interest upon expiration of the current term. FUNDING: General Fund.ApprovedPass Action details Not available
17-1250 16.Agenda ItemChief Administrative Office, Procurement and Contracts Division, presenting a list of County surplus property and recommending the Board so declare and authorize disposal of same in accordance with the procedures outlined in the County's Purchasing Ordinance, Chapter 3.12 and Section 3.12.220 thereof. FUNDING: Various.ApprovedPass Action details Not available
17-1276 17.Agenda ItemClerk of the Board, Chief Administrative Office, and Library Department recommending the Board adopt revisions to Board Policy F-8 County Display Cases & Exhibits in support of Strategic Plan Good Governance Goal - Objective 2.2. STAFF RECOMMENDING THIS ITEM BE CONTINUED OFF CALENDAR.ContinuedPass Action details Not available
17-1321 18.Agenda ItemClerk of the Board, based upon the recommendation of Supervisor Novasel, recommending the Board make the following appointment to the Library Commission: Appoint Kay Henderson, District V Member, Term Expiration 1/1/2019.ApprovedPass Action details Not available
17-1292 19.Agenda ItemCommunity & Economic Development Advisory Committee (CEDAC) recommending the Board adopt and authorize the Chair to sign a new governing Resolution 177-2017 to supersede CEDAC’s current governing Resolution 147-2015. FUNDING: N/AApprovedPass Action details Video Video
17-1287 110.Agenda ItemElections Department recommending the Board declare the results of the official canvass of the November 7, 2017 Consolidated Districts Election conducted by the Recorder-Clerk/Registrar of Voters.ApprovedPass Action details Not available
14-0936 411.Agenda ItemHuman Resources Department recommending the Board approve and authorize the Chair to sign Resolution 173-2017 to amend the Salary Schedule effective December 23, 2017 (Pay Period 1) for Extra Help classifications, Student Intern - Extra Help, and General Trainee - Extra Help, to be in compliance with the new California minimum wage rate, which takes effect January 1, 2018. FUNDING: Various.ApprovedPass Action details Not available
17-1317 112.Agenda ItemHuman Resources Department recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 179-2017 approving the negotiated Memorandum of Understanding (MOU) between the County of El Dorado and the El Dorado County Criminal Attorneys’ Association representing the Criminal Attorneys’ Bargaining Unit; 2) Authorize the Chair to sign said MOU, noting the MOU will be effective the first full pay period following Union ratification and Board of Supervisors adoption of the MOU; 3) Direct Human Resources and the Auditor-Controller's Office to administer and implement the MOU provisions; 4) Direct Human Resources to administer and implement the Letter of Agreement provisions. FUNDING: General Fund.ApprovedPass Action details Video Video
17-1194 113.Agenda ItemHuman Resources Department and Health and Human Services Agency recommending the Board consider the following: 1) Adopt and authorize the Chair to sign Resolution 171-2017 amending the Authorized Personnel Allocation Resolution for the Health and Human Services Agency to add 1.0 FTE Deputy Director allocation and delete 1.0 FTE Community Public Health Nursing Division Manager; 2) Approve the reclassification of one (1) Community Public Health Nursing Division Manager position to the classification of Deputy Director based on a reclassification study; and 3) Waive the requirement for filling the Deputy Director position through a competitive examination process, allowing the current incumbent to be appointed to the position as provided for in Section 306.1 of the Personnel Rules. FUNDING: Public Health Realignment.ApprovedPass Action details Not available
13-0318 614.Agenda ItemInformation Technologies recommending the Board approve and authorize the Chair to sign Amendment IV to Agreement 529-S1311 with Tyler Technologies, Inc. for the implementation and maintenance of the Enterprise Resource Planning system replacing the current financial, payroll, and human resources systems, increasing the Agreement by $90,000 for as needed modifications and interfaces that may be necessary for the implementation of the system, for a total not to exceed amount of $3,505,077. FUNDING: General Fund.ApprovedPass Action details Not available
14-1622 315.Agenda ItemSupervisor Frentzen recommending the Board approve and authorize the Chair to sign a Proclamation commemorating December 15, 2017 as Bill of Rights Day in the County of El Dorado.ApprovedPass Action details Video Video
13-1445 516.Agenda ItemSupervisor Hidahl recommending the Board consider the following pertaining to the 54th Annual Santa Run fireworks display to be held at the El Dorado Hills Town Center on Saturday, December 16, 2017: 1) Adopt and authorize the Chair to sign Resolution 174-2017 permitting Pyro Engineering, Inc. dba Bay Fireworks to conduct a pyrotechnic display for the event, contingent upon full compliance of necessary requirements, insurance, contracts and permits as deemed necessary by the control authorities; and 2) Authorize the Chair to sign a letter to the Fire Marshal approving same.ApprovedPass Action details Not available
16-0305 5117.Agenda ItemChief Administrative Office recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of unprecedented tree mortality due to drought conditions and related bark beetle infestations. (Cont. 11/19/19, Item 3)ApprovedPass Action details Not available
11-1122 718.Agenda ItemHealth and Human Services Agency recommending the Board receive and file special tax reports for County Service Area 3 and County Service Area 7, specific to the County of El Dorado ambulance services for Fiscal Year 2016/17. FUNDING: Special tax and penalties.ApprovedPass Action details Not available
12-1479 619.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board: 1) Approve the Children’s Medical Services Programs Budgets and Work Plans for the County of El Dorado for Fiscal Year 2017/18 for the provision of required preventive and specialized health care services to children from birth to 21 years of age who are afflicted with life-threatening and/or severe life-altering chronic medical conditions, with a maximum reimbursement amount of $931,830; 2) Delegate authority to the HHSA Director to execute Certification Statements and any additional documents related to this funding, if any; and 3) Authorize the HHSA Director, Assistant Director of Administration and Finance, or the Chief Fiscal Officer to execute any required fiscal and programmatic reports. FUNDING: Annual Federal and State Children’s Medical Services Allocations, Public Health Realignment Fund Match, Social Services Realignment Fund Match, and County General Fund Match.ApprovedPass Action details Not available
17-1195 120.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Standard Agreement 17-94520 (County Agreement 279-M1810,) and the accompanying Certification, Form CCC 04/2017, with the California Department of Health Care Services that establishes the conditions and requirements the County must meet in order to receive funding from the State for the Community Mental Health Services Block Grant, the Mental Health Plan Agreement, Mental Health Services, as well as Projects for Assistance in Transition from Homelessness with a retroactive effective date of July 1, 2017 through June 30, 2018; 2) Authorize the Chief Administrative Officer, or designee, to execute further documents relating to Standard Agreement 17-94520, if any, provided that the amendments do not eliminate the funding streams, do not change the term, and contingent upon approval by County Counsel and Risk Management; and 3) Authorize the Health and Human Services Agency Director, or designee, to continue to administer Agreement 17-94520 and execute any subsequent documents relating ApprovedPass Action details Not available
17-1242 121.Agenda ItemHealth and Human Services Agency (HHSA) and Human Resources recommending the Board adopt and authorize the Chair to sign Resolution 176-2017, which updates the current personnel allocation for the HHSA Social Services Division to reflect separate allocations for training/journey level, and advanced level positions in applicable Merit System job classifications. FUNDING: There is no funding associated with this agenda item.ApprovedPass Action details Not available
17-1247 122.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Authorize the CAO Facilities Division to enter into negotiations with Placerville 1st Christ Church, or their designated representative, as the property owner(s) of Parcel Number APN-323-440-16 located at 2687 Andler Road; and 2) Appoint the Chief Administrative Officer, or designee, as the real estate negotiator on behalf of the County. FUNDING: Fund Balance and Mental Health Services Act.ApprovedPass Action details Video Video
17-1252 123.Agenda ItemHealth and Human Services Agency recommending the Board receive and file an update on the Federal 1115 Waiver for a Drug Medi-Cal Organized Delivery System implementation pilot project. FUNDING: Drug Medi-Cal.ApprovedPass Action details Not available
17-1162 124.Agenda ItemLibrary Department recommending the Board: 1) Accept letter from First 5 El Dorado terminating Agreement 072-F1711, Amendment 1, with First 5 El Dorado and El Dorado County for a 4-year term through June 30, 2020 in the amount of $48,000 annually for an amount not to exceed $192,000 effective December 31, 2017; and 2) Approve and authorize the Chair to sign Agreement 281-F1811, replacing Agreement 072-F1711, with the El Dorado County Office of Education for the period of January 1, 2018 to June 30, 2020 for a 3-year term in the amount of $144,000 to provide funding for early literacy services to family child care providers throughout the county. FUNDING: Grant from El Dorado County Office of Education.ApprovedPass Action details Not available
17-1233 125.Agenda ItemVeteran Affairs recommending the Board consider the following: 1) Authorize the Chair to sign the California Department of Veteran Affairs "County Subvention Program Certificate of Compliance" and the "Medi-Cal Cost Avoidance Program Certificate of Compliance" for Fiscal Year 2017-18 for the participation in each of these programs; and 2) Authorize the County Veterans Service Officer to actively participate in the promotion of the California Veterans License Plate Program. FUNDING: State Revenue.ApprovedPass Action details Not available
17-1198 126.Agenda ItemCommunity Development Services, Administration and Finance Division, recommending the Board: 1) Approve and authorize the Chair to sign a Budget Transfer adjusting the budget for Fiscal Year 2017/18 to accommodate projected expenditures identified by the Community Development Services, Department of Transportation, and to allow earned revenue to be transferred to Planning Operations from the EIR Development Costs Fund; and 2) Approve the addition to the Department of Transportation's Fiscal Year 2017/18 Fixed Asset List of a truck-mounted message board and a diesel smoke testing machine. (4/5 vote required) FUNDING: Various.ApprovedPass Action details Not available
12-0139 427.Agenda ItemCommunity Development Services, Environmental Management Department, advising the Board of the denial by the City of Placerville and the El Dorado Hills Community Services District of the County’s request to participate in the formation of a solid waste West Slope Joint Powers Authority, and recommending the Board direct the Environmental Management Department to: 1) Continue implementing the County’s Solid Waste Management Plan and its associated Action Plan strategies to the greatest extent feasible; 2) Suspend the Action Plan formation strategy at this time; and 3) Bring said formation strategy back to the Board for reconsideration at the next update of both Plans anticipated in 2022. FUNDING: N/AApprovedPass Action details Not available
17-0300 928.Agenda ItemCommunity Development Services, Department of Transportation, recommending the Board authorize the Department of Transportation to place an additional $30,000 from the Road Fund into an existing escrow account that is jointly used to pay for Right of Way acquisition needs for those emergency repair projects resulting from the 2017 roadway infrastructure storm damage. FUNDING: Road Fund and Local Funding.ApprovedPass Action details Not available
13-0254 629.Agenda ItemDistrict Attorney recommending the Board: 1) Authorize the Chair to sign a budget transfer increasing revenues and appropriations through the use of Department of Justice Asset Forfeiture funds by $2,000 to partially fund costs associated with “The Drug Store Project”, a training that will be offered to 325 sixth grade youth in the Tahoe basin about the dangers of drug experimentation, use and abuse and providing a valuable public benefit (4/5 vote required); and 2) Authorize the Purchasing Agent to issue a purchase order to Tahoe Youth and Family Services for the project. FUNDING: Department of Justice Asset Forfeiture Funds.ApprovedPass Action details Not available
17-0924 230.Agenda ItemDistrict Attorney and Sheriff's Office recommending the Board approve and authorize the Chair to sign the Certifications and Assurances for the Edward Byrne Memorial Justice Assistance Grant Program Fiscal Year 2017 application. FUNDING: Justice Assistance Grant Program and CalMMET Funds.ApprovedPass Action details Not available
17-0071 3131.Agenda ItemSheriff's Office of Emergency Services recommending the Board find that a local state of emergency continues to exist in El Dorado County due to the effects of severe storms throughout Northern California bringing high winds, substantial precipitation, high and fast flowing streams, creeks and rivers, and general flooding. (Cont. 1/30/18, Item 14) FUNDING: N/AApprovedPass Action details Not available
17-0184 2832.Agenda ItemSheriff's Office of Emergency Services recommending the Board find that a local state of emergency continues to exist in El Dorado County due to the effects of severe storms, starting on February 6th, throughout Northern California bringing high winds, substantial precipitation, high and fast flowing streams, creeks and rivers, and general flooding. (Cont. 1/30/18, Item 15) FUNDING: N/AApprovedPass Action details Not available
17-1289 133.Agenda ItemChief Administrative Office and County Counsel recommending the Board adopt and authorize the Chair to sign Resolution 197-2017 making certain findings as required under the Mitigation Fee Act (Cal. Gov. Code §66000 et seq.) related to the development impact mitigation fee collected by the County on behalf of the Pioneer Fire Protection District. FUNDING: There is no fiscal impact to the County related to this action.ApprovedPass Action details Video Video
16-1139 134.Agenda ItemSheriff's Office recommending the Board approve Final Passage (Second Reading) of Ordinance 5072 amending Chapter 2.21 regarding emergency operations and functions. (Cont. 12/5/17, Item 34) FUNDING: N/AApprovedPass Action details Video Video
17-0524 635.Agenda ItemBoard of Supervisors to adopt their Governance Handbook pursuant to Strategic Plan Good Governance Objective 2.6. (Est. Time: 30 Min.)ApprovedPass Action details Video Video
13-0561 636.Agenda ItemCommunity Development Services, Planning and Building Department, providing a workshop regarding community based planning options and recommending the Board direct staff to return to the Board with a proposed scope of work, prior to issuance of a Request for Proposals, for one of three community planning options as outlined in the Staff Memo dated December 5, 2017. (Est. Time: 1 Hr.) FUNDING: $250,000 in Fiscal Year 2017/18, with $125,000 in the Economic Development budget (TOT) and $125,000 in the Planning budget. (General Fund)ApprovedPass Action details Video Video
17-1271 137.Agenda ItemChild Support Services recommending the Board: 1) Recognize Cathy Tabler, Child Support Supervisor, on her retirement from El Dorado County after 19 years of service; and 2) Approve and authorize the Chair to sign a Proclamation recognizing Cathy Tabler's dedication to public service and to congratulate her on her retirement. (Est. Time: 10 Min.) FUNDING: N/AApprovedPass Action details Video Video
14-1544 438.Agenda ItemHealth and Human Services Agency recommending the Board, acting as the Governing Board of the In-Home Supportive Services Public Authority: 1) Receive a presentation by members of the In-Home Supportive Services Advisory Committee; and 2) Receive and file the Fiscal Year 2016/17 In-Home Supportive Services Public Authority and Advisory Committee Annual Report (Est. Time: 10 Min.) FUNDING: N/AReceived and Filed  Action details Video Video
17-0741 239.Agenda ItemHealth and Human Services Agency recommending the Board receive and file a presentation on the Department of Housing and Urban Development Continuums of Care (CoC) and the return on investment of existing CoCs in other counties. (Est. 15 Min.) FUNDING: General Fund.Received and Filed  Action details Video Video
17-0988 240.Agenda ItemHEARING - To consider the recommendation of the Planning Commission on the Granite Creek Subdivision Project (Rezone Z15-0003/Tentative Subdivision Map TM15-1527) on property identified by Assessor’s Parcel Number 087-310-64, consisting of 134.05 acres in the Latrobe area, with the applicant, Doug Granade, requesting the Board take the following actions: 1) Adopt the Mitigated Negative Declaration based on the Initial Study (Attachment E); 2) Adopt the Mitigation Monitoring Reporting Program in accordance with California Environmental Quality Act Guidelines Section 15074(d), incorporated as Conditions of Approval (Attachment C); 3) Approve Z15-0003 rezoning the section of Assessor’s Parcel Number 087-310-64 containing proposed Lots 1 through 5 and Lot 9 from Rural Lands-20 Acre to Residential Estate Ten-Acre based on the Findings presented (Attachment B); 4) Approve Tentative Subdivision Map TM15-1527 based on the Findings and subject to the Conditions of Approval as presented (Attachments B and C); 5) Approve the Design Waivers of the following Design Improvement Standard MApprovedPass Action details Video Video
17-1160 341.Agenda ItemChief Administrative Office recommending the Board approve Final Passage (Second Reading) of Ordinance 5070 rescinding County Ordinance 5040 (not codified) and amending County Ordinance 4832 (not codified) both regarding adoption of Proposition 90 - Property Tax Portability in El Dorado County. (Cont. 12/5/17, Item 41)ApprovedPass Action details Video Video
17-0647 1342.Closed Session Item Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee Organization: El Dorado County Employees Association Local No.1 representing employees in the General, Professional, and Supervisory Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Probation Officer's Association; Deputy Sheriffs Association representing employees in the Law Enforcement Unit; El Dorado County Criminal Attorney Association; El Dorado County Deputy County Counsel Association; El Dorado County Managers Association; El Dorado County Law Enforcement Managers Association; and Unrepresented Employees. (Est. Time: 30 Min.)No Action Reported.  Action details Not available
16-0679 343.Closed Session Item Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator: This body will hold a closed session to give instructions to its negotiator regarding the real property described as 40 Old Depot Road, Assessor’s Parcel Number 327-250-38-100, and 50 Old Depot Road, Assessor’s Parcel Number: 327-250-37-100. Ownership for both parcels are John Faber 33.333%, Troy Faber 33.333% and Jeremy Faber 33.333% as Joint Tenants. The person or persons with whom the negotiator may negotiate are the property owners and/or their representatives. Instructions to negotiator will concern price and terms of payment. Don Ashton, or his designee, will be the negotiator on behalf of El Dorado County. (Est. Time: 10 Min.)No Action Reported.  Action details Not available
17-1248 144.Closed Session Item Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator: A closed session is requested to confer with or receive advice pursuant to Government Code Section 54956.8. This body will hold closed session to give instructions to its negotiator regarding the real property located at 2687 Andler Road, Assessor’s Parcel Number 323-440-16. Instructions to negotiator will concern price and terms of payment for the purchase of said property. The person or persons with whom the negotiator may negotiate is Russ Fackrell on behalf of El Dorado County, and Placerville 1st Christ Church or designated representative. (Est. Time: 10 Min.)No Action Reported.  Action details Not available
16-0016 1145.Closed Session Item Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Thomas Austin and Helen Austin v. the County of El Dorado and Does 1 through 50, El Dorado County Superior Court Case PC20150633. Number of potential cases: (1). (Est. Time: 10 Min.)No Action Reported.  Action details Not available
17-1323 146.Closed Session Item Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Rural Communities United (RCU) vs. County of El Dorado, El Dorado County Superior Court Case No. PC20170536 (Writ of Mandate re Biological Resources Policy Update and Oak Resources Management Plan) (Est. Time: 15 Min.)Action Reported  Action details Not available