Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 12/19/2017 9:00 AM Minutes status: Final  
Meeting location: 330 Fair Lane, Placerville, CA
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
18-0015 143.Closed Session Item Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 10 Min.)No Action Reported.  Action details Not available
18-0016 1 Agenda ItemOPEN FORUM (See Attachment)   Action details Not available
17-1357 11.Agenda ItemClerk of the Board recommending the Board approve the Minutes from the regular meeting of December 12, 2017.ApprovedPass Action details Not available
14-1361 22.Agenda ItemChief Administrative Office recommending the Board: 1) Determine that a public benefit is derived from continuing efforts that arose from the Sustainable Forest Action Coalition social/economic roundtables that began in 2014 with the United States Forest Service (Region 5) and California State University, Chico, including initiating a social/economic survey and study at the community level to gain a better understanding of the impacts of forest activities on communities that depend on forest-based commodity extraction and tourism for their economic well-being; and 2) Adopt and authorize the Chair to sign Resolution 192-2017 authorizing a contribution in the amount of $500 to be made payable to the El Dorado County Chamber of Commerce to contribute toward the cost of conducting the social/economic survey and study. FUNDING: Transient Occupancy Tax.ApprovedPass Action details Not available
17-1289 23.Agenda ItemChief Administrative Office and County Counsel recommending the Board adopt and authorize the Chair to sign Resolution 197-2017 making certain findings as required under the Mitigation Fee Act (Cal. Gov. Code §66000 et seq.) related to the development impact mitigation fee collected by the County on behalf of the Pioneer Fire Protection District. FUNDING: There is no fiscal impact to the County related to this action.ApprovedPass Action details Not available
17-1300 14.Agenda ItemChief Administrative Office, Procurement and Contracts on behalf of Sheriff's Office, recommending the Board consider the following: 1) Authorize the Purchasing Agent to increase a blanket purchase order (BP20170849) by $202,163.00 for the purchase of Multi Band Radios, to the low qualified bidder Motorola, Inc. of Shaumberg, IL for an aggregate total of $239.163.00; 2) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget; and 3) Authorize the Purchasing Agent to extend the blanket purchase order for one additional twelve-month (12-month) award period at the same pricing, terms and conditions, if determined to be in the County's best interest upon expiration of the current term. FUNDING: General Fund.ApprovedPass Action details Not available
12-1148 45.Agenda ItemChief Administrative Office, Procurement & Contracts recommending the Board approve and ratify the Purchasing Agent's signature on Agreement 341-S1811 with Comcast Cable Communications Management, LLC, Comcast Phone, LLC, for new internet and telephone services for the District Attorney's Office to be located at 778 Pacific Street in Placerville, and incorporating the internet and telephone services for the Child Support Services facility on Ponderosa Road in Shingle Springs previously provided under Agreement 175-S1310, in the approximate amount of $1,762 per month, plus applicable taxes and fees, for an initial 36 month period, renewing annually thereafter. FUNDING: General Fund (District Attorney); State and Federal (Child Support).ApprovedPass Action details Not available
17-0978 26.Agenda ItemTRAKiT Executive Committee, recommending the Board receive and file an attached update memo on the TRAKiT system, a planning, permitting, and parcel management software solution.ApprovedPass Action details Not available
17-1355 17.Agenda ItemChief Administrative Office recommending the Board authorize the Chair to execute collection and indemnity agreements with the following special districts, on whose behalf the County has established development impact mitigation fees: El Dorado County Fire Protection District, El Dorado Hills County Water District (El Dorado Hills Fire), Garden Valley Fire Protection District, Lake Valley Fire Protection District, Mosquito Fire Protection District, Pioneer Fire Protection District, Rescue Fire Protection District, El Dorado Hills Community Services District, Georgetown Divide Recreation District.ApprovedPass Action details Not available
17-1324 18.Agenda ItemCounty Counsel recommends that the Board approve the revised conflict of interest code received from the El Dorado County Water Agency.ApprovedPass Action details Not available
14-0012 59.Agenda ItemHuman Resources Department recommending the Board adopt and authorize the Chair to sign Resolution 193-2017, amending the Salary Schedule and implementing the new rates for the classifications affected by El Dorado County Charter, Section 504; the Memorandum of Understanding between the County of El Dorado and the Sheriffs’ Association, Article 5, Section 2; and the Memorandum of Understanding between the County of El Dorado and the Law Enforcement Managers’ Association, Article 4, Section 1B for an estimated total cost of approximately $236,150 for the remainder of Fiscal Year 2017/18. FUNDING: General Fund.ApprovedPass Action details Not available
17-1338 110.Agenda ItemHuman Resources Department recommending the Board 1) Adopt the Equal Employment Opportunity Plan consistent with the requirements of the Code of Federal Regulations 28 42.304; and 2) Authorize the Human Resources Director to submit the Plan to the California Department of Justice and the Governor's Office of Emergency Services, and to make any minor changes to the Plan as neccessary relative to review by these agencies, contingent upon review and approval by County Counsel. FUNDING: N/AApprovedPass Action details Not available
17-1352 111.Agenda ItemHuman Resources Department recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 195-2017 approving the negotiated Memorandum of Understanding (MOU) between the County of El Dorado and the El Dorado County Managers’ Association representing the Management Bargaining Unit; 2) Authorize the Chair to sign said MOU, noting the MOU will be effective the first full pay period following Union ratification and Board of Supervisors adoption of the MOU; and 3) Direct the Human Resources Department and the Auditor-Controller's Office to administer and implement the MOU provisions. FUNDING: General Fund, Road FundApprovedPass Action details Not available
17-1358 112.Agenda ItemHuman Resources Department recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 196-2017 approving the negotiated Memorandum of Understanding (MOU) between the County of El Dorado and the El Dorado County Employees’ Association, Local 1 representing employees in the General (GE), Professional (PL) and Supervisory (SU) Bargaining Units; 2) Authorize the Chair to sign said MOU, noting the MOU will be effective the first full pay period following Union ratification and Board of Supervisors adoption of the MOU; and 3) Direct the Human Resources Department and the Auditor-Controller's Office to administer and implement the MOU provisions. FUNDING: General Fund and other funds.ApprovedPass Action details Not available
17-1349 113.Agenda ItemSupervisor Hidahl recommending the Board accept the resignation of Larry Brilliant and Appoint Glenn Krakow as the District I representative to the Community and Economic Development Advisory Committee.ApprovedPass Action details Not available
16-0305 5314.Agenda ItemChief Administrative Office recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of unprecedented tree mortality due to drought conditions and related bark beetle infestations. (Cont. 11/19/19, Item 3)ApprovedPass Action details Not available
16-0232 215.Agenda ItemHealth and Human Services Agency, recommending the Board: 1) Accept additional funding from the California Office of Emergency Services in the amount of $198,040 to extend the County Victim Services Program identified in Funding Agreement 334-F1711 from July 1, 2016 through June 30, 2018 to a new end date of December 31, 2019; and 2) Authorize the Director of Health and Human Services Agency, the Assistant Director of Finance and Administration, or the Chief Fiscal Officer, to administer any subsequent administrative documents related to the award extension and additional funding, including required fiscal and programmatic reports. FUNDING: Federal Funding (Victims of Crime Act, 2015 & 2017).ApprovedPass Action details Not available
16-0715 316.Agenda ItemHealth and Human Services Agency recommending the Board adopt and authorize the Chair to sign Resolution 194-2017, thereby amending the current authorized personnel allocation to delete the current 1.0 full time equivalent (FTE) Limited Term Social Worker III allocation and add a 1.0 FTE Limited Term Program Coordinator allocation, effective January 31, 2018. FUNDING: Federal Funding Administered by the State.ApprovedPass Action details Not available
16-0992 217.Agenda ItemHealth and Human Services Agency recommending the Board; 1) Approve and authorize the Chair to sign Amendment 1 to Agreement for Services 153-S1711 with Court Appointed Special Advocate El Dorado to increase the maximum obligation by $198,040 for a new total amount of $470,678, and extend the term of the agreement from July 1, 2016 through June 30, 2018 to a new end date of December 31, 2019, contingent upon Board approval to accept additional grant funding from California Governor’s Office of Emergency Services (File ID: 16-0232, dated 12/19/17) ; and 2) Delegate authority to the Purchasing Agent to execute any further amendments that do not increase the maximum obligation of the agreement nor extend the term, and contingent upon approval by County Counsel and Risk Management. FUNDING: Federal Funding (Victims of Crime Act, 2015 & 2017).ApprovedPass Action details Not available
17-1253 118.Agenda ItemHealth and Human Services Agency, recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 256-S1811 with Koefran Industries, Inc, for the provision of animal carcass and medical/ biohazardous waste collection and disposal services, upon execution for the term January 1, 2018 through December 31, 2021, with a maximum contractual obligation of $140,000; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 256-S1811, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Funded with 61% General Fund, 8% 1991 Public Health Realignment, 8% Fee for Service, 1% Fines/Penalties.ApprovedPass Action details Not available
17-1325 119.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Agreement 291-O1810 with TransUnion, LLC, to provide Child Welfare Services access to credit reports for foster youth and non-minor dependent foster youth, with a retroactive effective date of September 7, 2017, for a perpetual term, and no remuneration to either party; 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to these documents, including amendments, that do not increase the maximum dollar amount or term of the Agreements and contingent upon approval by County Counsel and Risk Management; and 3) Authorize the Chair to sign a termination letter cancelling the current perpetual Agreement for Services 373-S1511 with TransUnion LLC. FUNDING: There is no funding associated with this Agreement.ApprovedPass Action details Not available
17-1260 120.Agenda ItemCommunity Development Services, Administration and Finance Division, recommending the Board receive and file the Annual Report of Special Taxes for County Service Areas 3 and 9 Zones of Benefit for Fiscal Year 2016/17. FUNDING: Zones of Benefit Special Taxes.ApprovedPass Action details Not available
14-1278 221.Agenda ItemCommunity Development Services, Environmental Management Department, recommending the Board approve and authorize the Chair to sign the First Amendment to Agreement for Services 219-S1511, to recognize a change in company ownership from 21st Century Environmental Management of California, LP, a wholly-owned subsidiary of PSC Environmental Services, LLC, to Stericycle Environmental Solutions, Inc., and to extend the term of the Agreement for an additional six months through June 30, 2018, including other minor administrative changes as necessary, with no increase in rates or the not-to-exceed amount of $300,000, to provide services for collecting, processing, transporting, and disposing of household hazardous waste. FUNDING: Non-General Fund/CSA 10 Parcel Assessment Fees.ApprovedPass Action details Not available
16-0550 222.Agenda ItemCommunity Development Services, Department of Transportation, recommending the Board approve and authorize the Chair to sign the First Amendment to Agreement for Services 079-S1711 with Whitney Environmental Consulting, Inc., dba Foothill Associates, to increase the not-to-exceed amount of $304,161.55 by $3,213.90 for a new not-to-exceed amount of $307,375.45, with no increase in rates, for the purpose of updating contract language and to provide continued environmental clearance, permitting services, and construction support services for the El Dorado Trail - Missouri Flat Road to El Dorado Road Project, CIP 97014, and El Dorado Trail - Missouri Flat Road Bike/Pedestrian Overcrossing Project, CIP 97015. FUNDING: Congestion Mitigation and Air Quality Program. (100%) (Federal Funds)ApprovedPass Action details Not available
17-0066 123.Agenda ItemCommunity Development Services, Department of Transportation, recommending the Board consider the following pertaining to the Silver Fork Road at South Fork American River - Bridge Rehabilitation Project, Contract PW 16-31152, CIP 77124, P&C 298-C1799: 1) Approve changes to the 2017 Capital Improvement Program to reflect changes in the funding allocation to match the Engineer’s Estimate; 2) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and 3) Authorize advertisement for construction bids. FUNDING: Highway Bridge Program (100%). (Federal Funds)ApprovedPass Action details Not available
17-1220 124.Agenda ItemCommunity Development Services, Department of Transportation, recommending the Board approve and authorize the Director of Transportation, or designee, to sign the First Amendment to Pacific Gas and Electric Utility Agreement 5, increasing the not-to-exceed amount of $5,540 by $11,500 for a new not-to-exceed amount of $17,040, to provide retroactive payment to Pacific Gas and Electric Company for additional utility relocation services performed which were necessary prior to completion of the Green Valley Road at Weber Creek - Bridge Replacement Project, CIP 77114. FUNDING: Highway Bridge Program (86% - Federal), Regional Surface Transportation Program Exchange Funds (10% - State), and Traffic Impact Mitigation Fees (4% - Local).ApprovedPass Action details Not available
17-1246 125.Agenda ItemCommunity Development Services, Department of Transportation, recommending the Board take the following actions related to the El Dorado Trail - Missouri Flat Road to El Dorado Road Project, CIP 97014, and El Dorado Trail - Missouri Flat Road Bike/Pedestrian Overcrossing Project, CIP 97015: 1) Adopt the California Environmental Quality Act Initial Study/Mitigated Negative Declaration; and 2) Approve the project as described in the California Environmental Quality Act Document. FUNDING: Congestion Mitigation and Air Quality Program (Environmental and Design Phases) and Active Transportation Program Funds (Construction Phase) (88.53%), Toll Credits (11.47%). (Federal Funds)ApprovedPass Action details Not available
17-1299 126.Agenda ItemCommunity Development Services, Department of Transportation, recommending the Board consider the following for the relocation of facilities on the Diamond Springs Parkway - Phase 1A - SR49 Realignment Project, CIP 72375: 1) Approve and authorize the Chair to sign Utility Agreement No. 2711.6L with El Dorado Irrigation District in the amount of $92,979.40; and 2) Approve and authorize the Chair to sign Utility Agreement No. 2711.3L with Pacific Bell Telephone Company dba AT&T California in the amount of $11,640.47; and 3) Approve and authorize the Chair to sign Utility Agreement No. 2711.1L with Pacific Gas and Electric Company in the amount of $83,429.00. FUNDING: Tribe Funds (67%), Utility Agencies (15%), Traffic Impact Mitigation Fees (5%), Master Circulation and Funding Plan (5%), State Highway Operation and Protection Program (7%), and Road Fund (<1%). (Local and State Funds)ApprovedPass Action details Video Video
17-1288 127.Agenda ItemCommunity Development Services, Planning and Building Department, recommending the Board receive and file the Traffic Impact Mitigation Fee Program Annual Report for Fiscal Year 2016/17. FUNDING: N/AApprovedPass Action details Not available
17-1294 128.Agenda ItemCommunity Development Services, Planning and Building Department, recommending the Board: 1) Receive and file the Annual Reports for Fiscal Year 2016/17 for the Ecological Preserve Fee and Oak Woodland Conservation Fee Programs in compliance with California Government Code Section 66006; and 2) Receive and file the Annual Report for Fiscal Year 2016/17 for the Community Benefit Fee associated with the Alto, LLC Development Agreement in compliance with California Government Code Sections 65865(e) and 66006. FUNDING: Ecological Preserve Fees, Oak Woodland Conservation Fees, and developer funding.ApprovedPass Action details Not available
15-0760 329.Agenda ItemCommunity Development Services, Planning and Building Department, submitting for approval the Final Map (TM14-1519-F-2) for Carson Creek Unit 3, Phase 2 Subdivision, creating a total of 54 residential lots ranging in size from 3,250 to 5,700 square feet, and 1 lettered lot, on property identified as Assessor’s Parcel Number 117-670-92 located on the south side of Golden Foothill Parkway, approximately 1,800 feet west of the intersection with Latrobe Road in the El Dorado Hills area, and recommending the Board consider the following: 1) Approve the Final Map (TM14-1519-F-2) for Carson Creek Unit 3, Phase 2 Subdivision; and 2) Approve and authorize the Chair to sign the Agreement to Make Subdivision Improvements for Class 1 Subdivision between the County and Owner, Lennar Homes of California, Inc. (Supervisorial District 2) FUNDING: N/A (Developer Funded Subdivision Improvements).ApprovedPass Action details Not available
15-0775 330.Agenda ItemCommunity Development Services, Planning and Building Department, recommending the Board approve and authorize the Chair to sign Agreement for Services 253-S1811 with Conservation Strategy Group, LLC, in an amount not-to-exceed $36,000 for a term of three years effective December 19, 2017, and expiring on December 18, 2020, to provide lobbying and consulting services to achieve outside funding and policy goals for the Lake Tahoe Basin. FUNDING: Public Utility Franchise Fees. (No Federal Funds)ApprovedPass Action details Not available
17-1301 131.Agenda ItemSheriff's Office recommending the Board: 1) Award RFP 17-915-013, Inmate Communication Services - El Dorado County Jails Placerville and South Lake Tahoe Facilities, to NCIC Inmate Communications; 2) Approve and authorize the Chair to sign the Agreement 283-F1811 with NCIC Inmate Communications to provide comprehensive Inmate Communication Services at the Placerville and South Lake Tahoe Jails; and 3) Authorize the Purchasing Agent to sign any amendments to the contract that do not affect the total dollar amount or term of the Agreement, contingent upon review and approval by County Counsel. FUNDING: Revenue generating agreement.ApprovedPass Action details Not available
17-0071 3332.Agenda ItemSheriff's Office of Emergency Services recommending the Board find that a local state of emergency continues to exist in El Dorado County due to the effects of severe storms throughout Northern California bringing high winds, substantial precipitation, high and fast flowing streams, creeks and rivers, and general flooding. (Cont. 1/30/18, Item 14) FUNDING: N/AApprovedPass Action details Not available
17-0184 3033.Agenda ItemSheriff's Office of Emergency Services recommending the Board find that a local state of emergency continues to exist in El Dorado County due to the effects of severe storms, starting on February 6th, throughout Northern California bringing high winds, substantial precipitation, high and fast flowing streams, creeks and rivers, and general flooding. (Cont. 1/30/18, Item 15) FUNDING: N/AApprovedPass Action details Not available
17-1373 134.Agenda ItemAuditor-Controller recommending the Board adopt Resolution 198-2017 authorizing the Issuance and Sale of Special Tax Bonds and Approving and Authorizing Forms of a Supplement to Fiscal Agent Agreement, Official Statement and Bond Purchase Agreement and Authorizing Additional Actions in Connection Therewith for Community Facilities District No. 2014-1 (Carson Creek).ApprovedPass Action details Video Video
18-0023 1 Agenda ItemCAO Update (See Attachment)   Action details Not available
15-0803 635.Closed Session Item Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 10 Min.)No Action Reported.  Action details Not available
17-1381 136.Closed Session Item Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 10 Min.)No Action Reported.  Action details Not available
17-1257 237.Closed Session Item Conference with Legal Counsel - Initiation of Litigation pursuant to Government Code Section 54956.9(d)(4). Number of potential cases: (1). (Est. Time: 10 Min.)No Action Reported.  Action details Not available
17-1387 138.Agenda ItemFair Manager recommending the Board authorize the Chair to sign the 2018 El Dorado County Fair Budget in the amount of $1,285,029 as previously approved by the El Dorado County Fair Board of Directors at their December 6, 2017 Board Meeting. This amount represents total operating appropriations offset by $1,246,030 in operating revenue plus a $40,609 State funding allocation, and reflects a net gain before depreciation of $2,130 and net loss of $104,685 after depreciation. FUNDING: No County funds are included in the Fair Association budget.ApprovedPass Action details Not available
17-1329 139.Agenda ItemTreasurer-Tax Collector recommending the Board adopt and authorize the Chair to sign Resolution 199-2017 authorizing the Treasurer-Tax Collector to collect the four dollar ($4) business license fee (an increase of three dollars) established by State Assembly Bill 1379 signed October 11, 2017 effective January 1, 2018 pursuant to the newly modified California Government Code Section 4467 and direct the Auditor-Controller to establish an interest bearing special revenue fund, to be known as the CASp Certification and Training Fund, and assign responsibility for the fund to the Chief Administrative Office for budgetary purposes. FUNDING: CASp Certification and Training Special Revenue Fund.ApprovedPass Action details Not available
17-1374 140.Agenda ItemSupervisor Hidahl recommending the Board consider the the following: 1) Make a finding that there is a public benefit in disbursing $500,000.00 to the El Dorado Hills County Water District (El Dorado Hills Fire District); and 2) Order the Auditor-Controller to disburse $500,000.00 that is budgeted to the El Dorado Hills County Water District (El Dorado Hills Fire District). (Est. Time: 10 Min.)Failed  Action details Video Video
17-1374 1 Agenda ItemSupervisor Hidahl recommending the Board consider the the following: 1) Make a finding that there is a public benefit in disbursing $500,000.00 to the El Dorado Hills County Water District (El Dorado Hills Fire District); and 2) Order the Auditor-Controller to disburse $500,000.00 that is budgeted to the El Dorado Hills County Water District (El Dorado Hills Fire District). (Est. Time: 10 Min.)ApprovedPass Action details Not available
16-0016 1241.Closed Session Item Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Thomas Austin and Helen Austin v. the County of El Dorado and Does 1 through 50, El Dorado County Superior Court Case PC20150633. Number of potential cases: (1). (Est. Time: 10 Min.)No Action Reported.  Action details Not available
17-1392 142.Closed Session Item Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee Organization: El Dorado County Employees Association Local No.1 representing employees in the General, Professional, and Supervisory Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Probation Officer's Association; Deputy Sheriffs Association representing employees in the Law Enforcement Unit; El Dorado County Criminal Attorney Association; El Dorado County Deputy County Counsel Association; El Dorado County Managers Association; El Dorado County Law Enforcement Managers Association; and Unrepresented Employees. (Est. Time:10 Min.)No Action Reported.  Action details Not available